123174-23001.9 TC Daniel Tompkins Leg Bldg Project Manual Combined-FINAL FOR BID.pdf

Notice to Bidders/Interested Persons Tompkins County

Daniel D. Tompkins Roof Project

The County of Tompkins hereby gives notice that proposals for construction of the Daniel D. Tompkins Roof Project will be accepted up until 2:00 pm on December 1, 2026. Responses to this RFP and any other required documents shall be submitted online through the Tompkins County website at: https://www.tompkinscountyny.gov/All- Departments/Finance-Department/Purchasing-Division This will take you to Bidnet Direct where the IFB information is posted for the public.

Bidders who do not have, or cannot obtain, internet access must contact the Purchasing Division, (607) 274-5500 for further bid submission instructions.

A mandatory pre-bid meeting has been scheduled for November 10, at 10:00am in order to review the specific requirements of this contract. The meeting will be held in the conference room of the Daniel D. Tompkins building.

https://www.tompkinscountyny.gov/All-Departments/Finance-Department/Purchasing-Division https://www.tompkinscountyny.gov/All-Departments/Finance-Department/Purchasing-Division

10 Brown Road Ithaca, New York 14850 607-277-7100

TOMPKINS COUNTY

ITHACA, NEW YORK

PROJECT NO. 123174-23001.9

Daniel D. Tompkins Roof Project

August 26, 2026

Ithaca, New York

Farmingdale, New York

Albany, New York

To the best of the Architect’s knowledge, information and belief, the design of this project conforms to all applicable provisions of the New York State Uniform Fire Prevention and Building Code, the New York State Energy Conservation Construction Code, and the building standards of the New York State Education Department. It is a violation of the Education Law of the State of New York for any person to alter or modify this document in any way unless acting under the direction of a professional architect.

Tetra Tech TABLE OF CONTENTS Architects & Engineers Project No. 123174-23001.9 00 01 10 / Page 1

TABLE OF CONTENTS

PROJECT MANUAL

BIDDING REQUIREMENTS AND CONDITIONS OF THE CONTRACT

00 01 10 Table of Contents ........................................................................................................................ 1-2 00 01 15 List of Drawing Sheets 00 21 11 Tompkins County General Instructions to Bidders 00 21 12 Tompkins County Insurance Requirements ................................................................................ 1-2 00 21 13 Instructions to Bidders ............................................................................................................... 1-7 00 41 00 Bid Forms

Single Prime Roof Contract (with 7 attachments) ..................................................................................... 1-3 00 43 33 Proposed Products Form 00 43 36 Proposed Subcontractors Form 00 43 73 Proposed Schedule of Values Form 00 45 13 Bidder’s Qualifications Form ...................................................................................................... 1-2 00 46 00 Tompkins County Special Conditions ....................................................................................... 1-2 General Conditions of the Contract for Construction (AIA Document A201-2017) ............................... 1-74 Owner Contractor Agreement (AIA Document A101-2017) .................................................................. 1-14 Prevailing Wage Rates

SPECIFICATIONS

SECTION TITLE SECTION TITLE

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 Project Summary-Project Schedule 01 21 00 Allowances 01 25 00 Substitution Procedures (with one attachment) 01 26 00 Contract Modification Procedures 01 29 00 Payment Procedures (with two attachments) 01 31 00 Project Management and

Coordination (with two attachments)

01 32 00 Construction Progress Documentation (with one attachment)

01 33 00 Submittal Procedures (with four attachments)

01 40 00 Quality Requirements 01 42 00 References 01 50 00 Temporary Facilities and Controls 01 60 00 Product Requirements 01 73 00 Execution 01 77 00 Closeout Procedures 01 78 23 Operation and Maintenance Data

00 01 10

SECTION TITLE SECTION TITLE

TABLE OF CONTENTS Tetra Tech Page 2 / 00 01 10 Project No. 123174-23001.9 Architects & Engineers

01 78 39 Project Record Documents 01 79 00 Demonstration and Training

DIVISION 02 – EXISTING CONDITIONS

02 82 00 Asbestos Abatement 02 83 00 Lead Safe Work Practices 02 84 00 Hazardous Material Removal

DIVISION 05 - METALS

05 50 00 Metal Fabrications

DIVISION 06 – WOOD, PLASTICS, AND

COMPOSITES

06 10 26 Roofing Rough Carpentry 06 16 00 Sheathing 06 20 13 Exterior Finish Carpentry

DIVISION 07 - THERMAL AND MOISTURE

PROTECTION

07 01 50.19 Preparation for Re-roofing 07 41 13.16 Standing Seam Metal Roof Panels 07 54 23 Thermoplastic-Polyolefin (TPO)

Roofing 07 62 00 Sheet Metal Flashing and Trim 07 71 00 Roof Specialties 07 72 00 Roof Accessories 07 72 53 Snow Guards 07 92 00 Joint Sealants

DIVISION 09 - FINISHES

09 96 00 High Performance Coatings

Tetra Tech LIST OF DRAWING SHEETS Architects & Engineers Project No. 123174-23001.9 00 01 15 / Page 1

LIST OF DRAWING SHEETS

GENERAL

G001 Title Sheet and Symbols and Abbreviations

HAZARDOUS MATERIALS

AH100 Abatement Plan

ARCHITECTURAL

AA190 Roof Plan and Photos AA191 Details AA200 Exterior Elevations and Photos

All drawings dated August 26, 2026.

00 01 15

Project No. 123174-23001.9

TC General Instructions to Bidders Page 1

00 21 11 TOMPKINS COUNTY

GENERAL INSTRUCTIONS TO BIDDERS

APPRENTICESHIP UTILIZATION REQUIREMENTS

1. Any public work that requires separate specifications (the award of three or more separate general contracts) pursuant to Section 101 of the General Municipal Law (commonly known as the "Wicks Law"), and that exceeds $1 million in cost, must include contractors that participate in New York State certified apprenticeship programs.

2. All bidders and all subcontractors under the bidder must maintain or participate in a bona fide

New York State Apprentice Program approved by the Division of Apprentice Training of the Department of Labor for each apprenticable trade or occupation represented in their workforce and must abide by the apprentice to journeyman ratio for each trade prescribed therein in the performance of the contract. Notwithstanding the foregoing, each bidder awarded a contract by the County may allow up to twenty-five percent of the value of its contract to be performed by employees or subcontractors that do not meet this requirement.

3. Any bidder who fails to comply with the requirements laid out in Paragraphs 1 and 2 above shall be subject to any or all of the following sanctions:

a) Temporary suspension of work on the project until compliance is obtained; and/or;

b) Withholding by the County of payment due under the contract until compliance is obtained;

and/or;

c) permanent removal from any further work on the project; and/or;

d) recovery by the County from the bidder of 1/10 of one percent of the contract amount or $1,000.00, whichever is greater, in the nature of liquidated damages assessed for each week that the contractor is in non-compliance.

TYPE 3-Con-2026 Tompkins County Hold Harmless and Insurance Requirements

Contractor/Subcontractor shall indemnify, hold harmless and defend Tompkins County, its officers, employees, agents, and elected officials for injury, illness, or death to any person or persons or damage to property arising out of the performance of this Agreement by the Contractor, its employees, subcontractors or agents except all actions and claims arising out of the negligence of Tompkins County. The Contractor shall be fully responsible for the worksite and shall indemnify and hold harmless Tompkins County, its officers, employees, agents, and elected officials from and against any and all claims for injury to persons, including employees of the Contractor or any subcontractor, where such claim asserts that the injury, illness, or death was the result of conditions of the worksite or that Tompkins County, its officers, employees, agents, and elected officials were in any way negligent in the hiring of the Contractor or any subcontractor to do the work or failure to maintain a safe worksite. The Contractor/Subcontractor shall maintain the following minimum limits of insurance or as required by law, whichever is greater.

A.) Workers’ Compensation and New York Disability

Workers’ Compensation Statutory coverage complying with NYS Workers’ Compensation Law Section 57 General Municipal Law Section 125, Contractor must submit one of the following:

CE-200 - Certification of Attestation of Exemption form NYS Workers’ Compensation and/or Disability Benefits Coverage available at http://www.wcb.ny.gov/content/main/forms/AllForms.jsp, OR

CE-105.2 - Certification of NYS Workers’ Compensation Insurance (U-26.3 f or State Insurance Fund version), OR

SI-12 - Certificate of NYS Workers’ Compensation Self Insurance, OR

GSI-105.2 - Certificate of NYS Workers’ Compensation Group Self-Insurance Employers’ Liability - $1,000,000

Disability Benefits Requirements Statutory coverage complying with NYS Workers’ Compensation Law Section 220 (8) under General Municipal Law Section 125, Contractor must submit one of the following:

CE-200 - Certification of Attestation of Exemption from NYS Workers’ Compensation and/or Disability Benefits Coverage, OR

DB120.1 - Certificate of Disability Benefits Insurance, OR DB155 - Certificate of Disability Self-Insurance

NOTE: Proof of NYS Workers’ Compensation and NYS Disability Benefits must be provided on NYS forms as listed above (complete information available at http://www.wcb.ny.gov/content/main/forms/AllForms.jsp or Bureau of Compliance at (866) 546-9322).

B.) Commercial General Liability (CGL) including, contractual, independent contractors, products/completed operations

Each Occurrence $1,000,000 General Aggregate $2,000,000 Products/Completed Operations Aggregate $2,000,000 Personal and Advertising Injury $1,000,000 Damage to Rented Premises $50,000 Medical Expense $5,000

• If the CGL contains a General Aggregate Limit, such General Aggregate shall apply separately to each project.

• Contractor/Subcontractor shall maintain CGL coverage for itself and all additional insureds for the duration of the project and maintain Completed Operations coverage for itself and each additional insured for at least 3 years after completion of the work.

• Policy may not contain any exclusions relating to NY Labor Law or municipal work.

• It is expressly understood and agreed by the Contractor that the insurance requirements specified above, contemplate the use of occurrence liability forms.

• Tompkins County and its officers, employees, agents and elected officials, along with Tetra Tech Engineers, Architects & Landscape Architects, P.C. are to be included as Additional Insured’s on a primary and non-contributory basis.

• Contractor, Owner, and all other parties required of the Contractor shall be included as Additional Insured included Completed Operations on the CGL, using ISO Additional Insured Endorsement CG2010 (11/85) or CG2010 (04/13) AND CG2037 (04/13) or CG2037 (04/13) AND CG2038 (04/13) or an endorsement providing

00 21 12 Tompkins County Insurance Requirements

00 21 12 Tompkins County Insurance Requirements Page 1 equivalent coverage to the additional insureds. This insurance for the additional insureds shall be as broad as the coverage provided for the named insured Contractor/Subcontractor. It shall apply as Primary and non-contributing Insurance before any other insurance or self-insurance, including any deductible, maintained by, or provided to, the additional insured.

C.) Commercial Umbrella $5,000,000

• Policy may not contain any exclusions relating to NY Labor Law or municipal work.

• Tompkins County and its officers, employees, agents and elected officials, along with Tetra Tech Engineers, Architects & Landscape Architects, P.C.are to be included as Additional Insured’s on a primary and non-contributory basis.

• Umbrella coverage must include as insureds all entities that are additional insureds on the CGL.

• Umbrella coverage for such additional insureds shall apply as primary before any other insurance or self-insurance, including any deductible, maintained by, or provided to, the additional insured other than the CGL, Auto Liability, and Employers Liability coverages maintained by the Contractor/Subcontractor.

D.) Business Auto Coverage Liability for Owned, $1,000,000 CSL or Hired and Non-Owned $500,000 Per Person BI

$1,000,000 Per Accident BI $250,000 PD Split Limits

• Contractor, Owner, and all other parties required of the Contractor shall be included as insureds on the auto policy.

E.) Owner’s & Contractor’s Protective Liability Each Occurrence $1,000,000 Annual Aggregate $2,000,000

F.) Waiver of Subrogation

Contractor/Subcontractor waives all rights against Tompkins County and its officers, employees, agents and elected officials for recovery of damages to the extent these damages are covered by commercial general liability, commercial umbrella liability, business auto liability, owner’s and contractor’s protective liability, or workers compensation and employers liability insurance maintained per requirements stated above.

All insurance shall be written with insurance carriers licensed by New York State and have an A.M. Best’s Key Rating no lower than “A – X”. Proof of liability insurance shall be provided on the Acord Certificate of Insurance, Acord 25 (03/2016), or insurance company certificate. Proof of Workers’ Compensation and NYS Disability shall be provide on forms as outlined in A, above. All insurance policies and Certificates shall contain a provision that coverage afforded under the policies will not be canceled, allowed to expire, or materially changed (except for non-payments) until at least thirty (30) days prior written notice has been given to the County. All Certificates must be signed by a licensed agent or authorized representative of the insurance company. Certificates of Insurance shall be submitted with the RFP, bid, and/or signed agreement.

G.) Performance Bond and Payment Bond

§ A.3.4.1 The Contractor shall provide surety bonds, from a company or companies lawfully authorized to issue surety bonds in the jurisdiction where the Project is located, as follows:

(Specify type and penal sum of bonds.)

Type Penal Sum ($0.00) Payment Bond 100% of Contract value Performance Bond 100% of Contract value

Payment and Performance Bonds shall be AIA Document A312™, Payment Bond and Performance Bond, or contain provisions identical to AIA Document A312™, current as of the date of this Agreement.

00 21 12 Tompkins County Insurance Requirements Page 2

Tetra Tech INSTRUCTION TO BIDDERS Architects & Engineers Project No. 123174-23001.9 Page ITB-1

INSTRUCTIONS TO BIDDERS

ARTICLE 1

PROJECT AND BIDDING INFORMATION

1. Project Identification: Daniel D. Tompkins Roof Project

a. Project Location:

1) 121 East Court Street, Ithaca New York 14850

2. Owner: Tompkins County.

a. Address: 125 East Court Street, Old Jail Building, 2nd Floor, Ithaca, New York 14850

3. Bid Due Date and Opening:

a. Bids are due by December 1, 2026, at 2:00 pm, local time.

b. Bid opening to be conducted on December 1, 2026, at 3:00 pm, local time, via Zoom virtual meeting. Instruction for meeting will be posted in BidNet.

4. Bidders are invited to submit Bids for the following Contracts:

a. Single Prime Roof Contract

5. Access to the Project Site: Subject to Owner’s prior approval of timing, Bidders will be permitted access to Project site on Monday through Friday, from 8:00 am until 4:00 pm except legal holidays.

a. Contact Owner’s representative designated below, prior to visiting Project site, to arrange access.

6. Pre-Bid Conference: A mandatory pre-bid conference for potential Bidders and other interested parties will be held as follows:

a. Pre-Bid Conference Date and Time: November 10, 2026, at 10:00 am local time.

b. Pre-Bid Conference Location: conference room of the Daniel D Tompkins building located at

121 East Court Street, Ithaca New York 14850

7. Agreement Form: The following will be used as the basis for the form of agreement between the Owner and the Contractor (Owner-Contractor Agreement):

a. Standard Form of Agreement Between Owner and Contractor, AIA Document A101.

ARTICLE 2

DEFINITIONS

1. Definitions in the General Conditions of the Contract for Construction, AIA Document A201, or in other Contract Documents are applicable to the Bidding Documents.

a. “Addenda”: Written or graphic instruments issued by the Architect prior to execution of the Contract which modify or interpret the Bidding Documents by additions, deletions, clarifications, or corrections.

00 21 13

INSTRUCTIONS TO BIDDERS Tetra Tech Page ITB-2 Project No. 123174-23001.9 Architects & Engineers

b. “Bid”: Complete and properly executed proposal to do the Work for the sums stipulated therein, submitted in accordance with the Bidding Documents.

1) “Base Bid”: Sum stated in the Bid for which Bidder offers to perform the Work described in the Bidding Documents as the base, to which Work may be added or from which Work may be deleted for sums stated for Alternates.

c. “Bidder”: Person or entity who submits a Bid.

ARTICLE 3

BIDDING PROCEDURES

1. Bid Form: Complete the Bid Form provided, with all blank spaces for Base Bid and legibly completed in ink, or typewritten, in both words and figures.

a. In the event of a discrepancy between amounts written in words and figures, the amount written in words shall govern.

b. Bid Forms without amounts expressed both in words and figures will not be accepted.

2. Bid Attachments: Complete and submit the following attachments with the Bid Form:

a. Attachment #1: Non-Collusive Bidding Certification.

b. Attachment #2: Certified Corporate Resolution.

c. Attachment #3: Iranian Energy Divestment Certification

d. Attachment #4: Certificate on Violations

e. Attachment #5: Tompkins County – Site Visit Verification Form.

f. Attachment #6: Tompkins County Additional Certifications

g. Attachment #7: Tompkins County Bid Sign Off Sheet

3. Bid Security:

a. Submit, with the Bid Form, bid security in the amount of five percent of the Base Bid, in any of the following forms:

1) Certified check, payable to the Owner; or

2) Bid Bond, payable to the Owner, on Bid Bond, AIA Document A310, or standard bid bond form, duly executed by the Bidder as principal, with a surety company acceptable to the Owner.

a) Affix a certified and current copy of the power of attorney for the attorney-in-fact who executes the required bond on behalf of the surety.

b. Within three days following the Bid opening, bid security will be returned to all Bidders, except the three apparent lowest Bidders.

1) Within three days following execution of the Owner-Contractor Agreement, bid security will be returned to the three apparent lowest Bidders.

2) If the Owner-Contractor Agreement has not been executed within 45 days following the Bid opening, bid security will be returned to the three apparent lowest Bidders, except as noted below.

Architects & Engineers Project No. 123174-23001.9 Page ITB-3

c. Should the accepted Bidder, within 10 days following Notice of Award, fail or refuse to execute the Owner-Contractor Agreement and to provide the required performance and payment bonds, the accepted Bidder will be deemed to have abandoned the Contract and its bid security will be forfeited to the Owner.

4. Bid Submission: Submit bid via BidNet in accordance with protocols and requirements noted in the Tompkins County RFP included with these bid documents.

5. Bid Withdrawal:

a. Bid may be withdrawn by the Bidder up until the date and time specified for opening of Bids.

b. Following the Bid opening, Bid may not be withdrawn before 45 days following the Bid opening, except in the case of Bidder error, as follows:

1) If the Bidder claims an error in the Bid, submit a written notice to the Architect, within three days of the Bid opening, describing in detail the nature of the error, submitting documentary evidence or proof of such error.

a) Failure to deliver such notice and evidence or proof, within the time frame required, constitutes a waiver of Bidder’s right to claim error.

2) Upon receipt of required notice and evidence or proof, the Owner, in consultation with the Architect, will determine if an excusable error has been made; and if so, the Owner may permit the Bid to be withdrawn. The Owner’s determination will be conclusive upon the Bidder, its surety, and all who claim rights under the Bidder.

ARTICLE 4

BIDDING DOCUMENTS

1. Bidding Documents include the bidding requirements and the proposed Contract Documents, as follows:

a. Bidding requirements consist of the following:

1) Notice to Bidders.

2) Instructions to Bidders.

3) Bid Form, with attachments.

4) Proposed Products Form.

5) Proposed Subcontractors Form.

6) Proposed Schedule of Values Form.

7) Bidder’s Qualifications Form.

b. Proposed Contract Documents consist of the following:

1) Owner-Contractor Agreement.

2) Conditions of the Contract.

3) Drawings.

4) Specifications.

5) Addenda.

Page ITB-4 Project No. 123174-23001.9 Architects & Engineers

2. Bidding Document Interpretations or Corrections:

a. Submit requests for Bidding Document interpretation via the Bidnet solicitation, using the “ask Question” button within the solicitation. All questions must be submitted by November 19, 2026, 5:00 pm local time.

b. Interpretations or corrections will be issued in the form of written Addenda. The Architect will not make oral interpretations or corrections.

c. Notification of addenda will be transmitted to registered plan holders via Tompkin County’s Bid Net.

1) Failure of any Bidder to not download addenda and/or failure to receive any such Addendum by reason of not having registered as a plan holder in accordance with the bidding instructions, shall not relieve the Bidder from any obligation required by the Addendum.

3. Equivalents and Substitutions: The use of manufacturer’s brand names, catalog numbers, and similar proprietary identifying data is intended to establish a standard of quality, appearance, and function for those items. It is not the intention of the Owner or the Architect to eliminate from consideration products that are equivalent in quality, appearance, and function to those identified.

a. Equivalents are pre-award and substitutions are post-award.

b. Equivalents:

1) On Proposed Products Form provided, as post-Bid information, identify and list proposed equivalents to specified products as follows:

a) Applicable Specification Section and paragraph.

b) Proposed manufacturer’s name, product brand name, and catalog number of proposed equivalent.

c) Note any aspect of the specified product that the proposed equivalent cannot meet.

d) Note any impact that accepting the proposed equivalent would have on work by other Prime Contractors. Failure to identify any such impacts shall deem such impacts the responsibility of the Bidder; Bidder, if awarded the Contract, shall compensate the Owner for additional monies due other Prime Contractors due to the acceptance of the proposed equivalent.

2) Failure to identify and list proposed equivalents shall be deemed to mean the Bidder will furnish the materials or products indicated in the Contract Documents without exception.

c. Substitutions: Refer to Division 01 Specification Section “Substitution Procedures”.

Architects & Engineers Project No. 123174-23001.9 Page ITB-5

d. Note any impact that accepting the proposed equivalent would have on work by other Prime Contractors. Failure to identify any such impacts shall deem such impacts the responsibility of the Bidder; Bidder, if awarded the Contract, shall compensate the Owner for additional monies due other Prime Contractors due to the acceptance of the proposed equivalent.

4. Any required plan deposit shall be refunded to Bidders who submit a bona fide Bid and return the hard copy (paper) Bidding Documents in full, and in good condition within thirty days following the award of the contract or the rejection of the bids covered by such Bid Documents. If the Bid Documents are not returned in full, or in good condition, the cost to replace missing or damaged paper documents will be deducted from the deposit. A Bidder receiving a Contract award may retain the paper Bidding Documents, and the Bidder’s deposit will be refunded. Partial reimbursement, in an amount equal to the full amount of such deposit for one set of Bid Documents per non-bidder less the actual cost of reproduction of the Bid Documents as determined by the Architect, shall be made for the return of all other copies of the Bid Documents in good condition within thirty days following the award of the contract or the rejection of the bids covered by such Bid Documents. If the Bid Documents are not returned in full, or in good condition, the cost to replace missing or damaged paper documents will be deducted from the deposit.

ARTICLE 5

BIDDER’S REPRESENTATIONS

1. By submitting a Bid, Bidder represents that:

a. Bidder has visited and thoroughly inspected the Project site, and has become fully informed of the conditions relating to the Project;

b. Bidder has received, read, and is thoroughly familiar with the Bidding Documents, including all Addenda issued; and

c. Bidder has prepared its Bid based on the materials, equipment and systems required by the Bidding Documents or equivalents.

e. The Bidder and its subcontractors have completed the required New York State Public Work Contractor and Subcontractor Registry in accordance with the New York State Department of Labor (NYSDOL) requirements. https://dol.ny.gov/contractor-and-subcontractor-landing

1) Bidders are required to submit with their bid proof of registration as required by Labor Law Section 220-i as a minimum qualification. Failure to provide such proof of registration will disqualify a bidder.

ARTICLE 6

BID CONSIDERATION

1. Bid Due date and time and Opening of Bids: Refer to Article 1.

2. Bid Rejection:

a. The Owner requires Bids comply with bidding requirements; however, the Owner may, at its discretion, waive informalities in Bids. The Owner is not obligated to do so and does not represent that it will do so. The Owner will not waive informalities which would give one Bidder substantial advantage or benefit not enjoyed by all affected Bidders.

https://dol.ny.gov/contractor-and-subcontractor-landing

Page ITB-6 Project No. 123174-23001.9 Architects & Engineers

b. The Owner reserves the right to reject any and all Bids not deemed in the best interests of the Owner, if in its judgment the public interest will be promoted thereby.

c. The Owner reserves the right to reject as “informal” any and all Bids which, in its opinion, are incomplete, conditional, obscure, or contain irregularities of any kind.

d. In rejecting a Bid, the Owner does not forfeit its right to accept the Bid for any other Contract contained in the Project; and the rejection of a Bid is not necessarily a finding by the Owner of any facts or circumstances which would preclude the Bidder from serving as a subcontractor on any portion of the Project.

3. Bid Acceptance: The Owner intends to award the Contract to the responsible Bidder whose Bid complies with conditions to render it formal, who is able to furnish approved surety bonds, and whose Bid is the lowest number of dollars as defined below.

a. Lowest Bid may be Base Bid plus any Alternates the Owner desires to accept.

b. If the acceptance of Alternates does not change the low Bidder, the Owner reserves the right to accept any or all Alternates within 45 days following Notice of Award.

ARTICLE 7

POST-BID INFORMATION

1. Contractor Qualifications: The Owner may make such investigations as it deems necessary to determine the ability of the Bidder to perform the Work.

a. The Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request, including the provided Bidder’s Qualifications Form.

b. The Owner reserves the right to reject any Bid if the evidence submitted, or investigation of Bidder fails to satisfy the Owner that the Bidder is properly qualified to carry out the obligations of the Contract and to complete the Work contemplated therein.

2. Owner’s Financial Capability: Successful Bidder may submit request to Owner for information regarding Owner’s financial arrangements for this Project in accordance with the General Conditions, no later than 30 days following the Bid opening.

3. Post-Bid Submittals:

a. The three apparent low Bidders shall submit the following completed forms within three days following the Bid opening:

1) Proposed Products Form.

2) Proposed Subcontractors Form.

3) Proposed Schedule of Values Form.

4) Upon request, Bidder’s Qualifications Form.

5) Additional information/documents as requested by Owner.

Architects & Engineers Project No. 123174-23001.9 Page ITB-7

ARTICLE 8

PERFORMANCE BOND AND PAYMENT BOND

1. Bond Requirements:

a. The successful Bidder shall furnish bonds covering faithful performance of the Contract and payment of obligations arising thereunder.

b. Bonds shall be obtained from a surety satisfactory to the Owner, authorized and licensed to do business in the state where the Project is located, and listed in the latest issue of the U.S.

Treasury Circular 570. The amount of each bond shall be equal to 100 percent of the Contract Sum. The sufficiency of the bonds is subject to the approval of the Owner and bonds deemed insufficient by the Owner may be rejected.

c. Affix a certified and current copy of the power of attorney for the attorney-in-fact who executes the required bonds on behalf of the surety.

2. Time of Delivery and Form of Bonds:

a. Deliver required bonds to the Owner not later than the date the Agreement in entered into.

b. Use Performance Bond and Payment Bond, AIA Document A312, unless otherwise approved by the Owner.

ARTICLE 9

MISCELLANEOUS PROVISIONS

1. All applicable laws, ordinances, rules, and regulations of Federal, State, and other authorities having jurisdiction over the Project shall apply to the Contract throughout, and will be deemed included in the Contract as though herein written out in full.

2. Time of Completion: Refer to Division 01 Section “Project Summary – Project Schedule”.

END OF SECTION 00 21 13

Tetra Tech BID FORM: SINGLE PRIME ROOF CONTRACT Architects & Engineers Project No.123174-23001.9 00 41 00 / Page 1

BID FROM (Bidder's Name) : ___________________________________

(Address) : ___________________________________

Bidder's Telephone : ___________________________________

Bidder's Facsimile (Fax) : ___________________________________

Bidder's E-mail Address : ___________________________________ (if applicable)

10 Brown Road Ithaca, NY 14850

(607) 277-7100

BID FORM

CONTRACT: SINGLE PRIME ROOF CONTRACT

PROJECT TITLE: Daniel D. Tompkins Roof Project

PROJECT NO.: 123174-23001.9

BID TO: Tompkins County 125 East Court Street, Old Jail Building, 2nd Floor, Ithaca, New York 14850

The Bidder hereby certifies that it has examined and fully understands the requirements and intent of the Bidding Documents, including the Bidding Requirements and proposed Contract Documents; and proposes to furnish all labor, materials, and equipment necessary to complete the Work on, or before, the dates specified in the Contract Documents for the BASE BID sum of:

(words)

(figures)

Show all amounts in both words and figures; in the event of a discrepancy between amounts written in words and figures, the amount written in words shall govern.

00 41 00

Architects & Engineers Project No.123174-23001.9 00 41 00 / Page 2

Refer to Division 01 Section “Allowances” for description of allowances to be included in the Base Bid above.

ALLOWANCES

Indicate in the spaces provided below the amount(s) that were added to the Base Bid for Division 01 Section “Allowances”.

ALLOWANCE NO. 1 Contingency Allowance ADDED to the Base Bid the sum of:

(words) (figures)

LIST OF ADDENDA RECEIVED

No. __________ Date______________________ No. ___________ Date ___________________

BID ATTACHMENTS

Enclosed with this Bid are the following attachments:

Attachment #1 - Non-Collusive Bidding Certification.

Attachment #2 - Certified Corporate Resolution.

Attachment #3 – Iranian Energy Divestment Certification Attachment #4 – Certification on Violations Attachment #5 Tompkins County -Site Visit Verification Form Attachment #6 – Tompkins County Additional Certifications Attachment #7 – Tompkins County Bid Sign Off Sheet

BID SECURITY

Enclosed with this Bid is bid security in the amount of five percent of the Base Bid.

PUBLIC WORK CONTRACTOR AND SUBCONTRACTOR REGISTRY

The Bidder hereby certifies that the Bidder and its subcontractors have completed the required New York State Public Work Contractor and Subcontractor Registry in accordance with the New York State Department of Labor (NYSDOL) requirements. Bidders are required to attach to this bid form proof of registration as required by Labor Law Section 220-i as a minimum qualification and failure to provide proof of registration will disqualify a bidder.

Architects & Engineers Project No.123174-23001.9 00 41 00 / Page 3

EXECUTION OF CONTRACT

If written notice of the acceptance of this Bid is transmitted to the undersigned within 45 days following the Bid opening, the undersigned will, within 10 days following the Notice of Award, execute and transmit a Contract in the form as required by the Architect.

This Bid may be withdrawn at any time prior to the Bid opening.

SIGNATURE

( ) NAME OF BIDDER (Corporate Name) ( Corporate Seal ) ( ) SIGNATURE (Corporate Officer)

( ) DATE: __________________________________________

Tetra Tech NON-COLLUSIVE BIDDING CERTIFICATION Architects & Engineers Project No. 123174-23001.9 BID FORM ATTACHMENT NO. 1 / Page 4

BID FORM

ATTACHMENT #1

COUNTY OF TOMPKINS

GENERAL CONDITIONS

AFFIDAVIT OF NON-COLLUSION

NAME OF RESPONDER: PHONE NO.:

BUSINESS ADDRESS: EMAIL:

I hereby attest that I am the person responsible within my firm for the final decision as to the price(s) and amount of the proposal, or if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on their behalf and on behalf of my company.

I further attest that:

1. The prices in this bid/proposal have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition with any other Contractor, Responder or potential Bidder; and

2. Neither the price(s), nor the amount of this bid/proposal, have been disclosed to any other firm or person who is a Responder or potential Responder on this project, and will not be so disclosed prior to bid/proposal opening; and

3. No attempt has been made or will be made to solicit, cause, or induce any company or person to refrain from responding to this RFP, or to submit a bid/proposal higher than the proposal of this company, or any intentionally high or non-competitive bid/proposal or other complementary proposal; and

4. The bid/proposal of my company is made in good faith and not pursuant to any agreement or discussion with, or inducement from any firm or person to submit a complementary proposal; and

5. My company has not offered or entered into a subcontract or agreement regarding the purchase of materials or services from any other company or person, offeror, promised or paid cash of anything of any value to any company or person, whether in connection with this or any other project, in consideration for an agreement or promise by a company or person to refrain from responding to this RFP or to submit a complementary bid/proposal on this project; and

6. My company has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any company or person, and has not been promised or paid cash or anything of value by and company or person, whether in connection with this or any project, in consideration for my company submitting a complementary bid/proposal or agreeing to do so on this project; and have made a diligent inquiry of all members, officers, employees, and agents of my company with responsibilities relating to the preparation, approval or submission of my company’s proposal on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion act or other conduct inconsistent with any statements and representations made in this affidavit.

7. By submission of this proposal, I certify that I have read, am familiar with, and will comply with any and all segments of these specifications.

The person signing this proposal, under the penalties of perjury, affirms the truth thereof.

Signature & Company Position:

Print Name & Company Position:

Company Name:

Date Signed:

This Non-Collusive Bidding Certificate must be submitted with the bid.

Tetra Tech CERTIFIED CORPORATE RESOLUTION Architects & Engineers Project No. 123174-23001.9 BID FORM ATTACHMENT NO. 2 / Page 5

BID FORM

ATTACHMENT #2

CERTIFIED CORPORATE RESOLUTION

RESOLVED THAT be authorized to sign and submit the bid or proposal of this corporation for the following project:

and to include in such bid or proposal the certificate as to non-collusion required by section one hundred three-d (103-d) of the general municipal law as to the act and deed of such corporation, and for any inaccuracies or mis-statements in such certificate this corporate bidder shall be liable under the penalties of perjury.

The foregoing is a true and correct copy of the resolution and adopted by at a meeting of its board of directors held on the day of 20 .

(Secretary)

Tetra Tech IRANIAN ENERGY DIVESTMENT CERTIFICATION Architects & Engineers Project No. 123174-23001.9 BID FORM ATTACHMENT NO. 3 / Page 6

ATTACHMENT #3

IRANIAN ENERGY DIVESTMENT CERTIFICATION

Pursuant to Section 103-g

Of the New York State General Municipal Law

A. By submission of this bid/proposal, each bidder/proposer and each person signing on behalf of any bidder/proposer certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to paragraph (b) of subdivision 3 of Section 165-a of the New York State Finance Law.

B. A Bid/Proposal shall not be considered for award, nor shall any award be made where the condition set forth in Paragraph A above has not been complied with; provided, however, that in any case the bidder/proposer cannot make the foregoing certification set forth in Paragraph A above, the bidder/proposer shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefore. Where Paragraph A above cannot be complied with, the Purchasing Unit to the political subdivision, public department, agency or official thereof to which the bid/proposal is made, or his designee, may award a bid/proposal, on a case by case business under the following circumstances:

1. The investment activities in Iran were made before April 12, 2012, the investment activities in

Iran have not been expanded or renewed after April 12, 2012, and the Bidder/Proposer has adopted, publicized and is implementing a formal plan to cease the investment activities in Iran and to refrain from engaging in any new investments in Iran; or

2. The political subdivision makes a determination that the goods or services are necessary for the political subdivision to perform its functions and that, absent such an exemption, the political subdivision would be unable to obtain the goods or services for which the contract is offered.

Such determination shall be made in writing and shall be a public document.

Signature

Title

Date Company

Tetra Tech CERTIFICATION ON VIOLATIONS Architects & Engineers Project No.123174-23001.9 BID FORM ATTACHMENT NO. 4 / Page 7

ATTACHMENT #4

CERTIFICATION ON VIOLATIONS

____________________, a representative of _____________________, hereby swears to and certifies that, to the best of his or her knowledge and belief:

1. Neither ___________________, nor any substantially owned-affiliated entity of the Bidder (collectively the "Bidder"), has been found to be in violation of the Davis-Bacon Act pursuant to 40 U.S.C. 3144, the Copeland Act pursuant to 18 U.S.C. 874 and 40 U.S.C. 3145 or the Contract Work Hours and Safety Standards Act pursuant to 40 U.S.C. 332, or their New York State counterparts.

True False

If False is selected, information for questions 2 and 3 must be provided. If True is selected questions 2 and 3 are not applicable, continue to question 4.

2. If the Bidder has been found to be in violation of the Davis-Bacon Act, the Copeland Act, the Contract

Work Hours and Safety Standards Act, or any of their New York State counterparts, state the name of the agency, the date of the violation, the nature of the violation and any consequence of the violation, including warnings, fines and debarments below.

3. The Bidder is not currently under investigation by any local, state or federal government agency. If

Bidder is under investigation, state the name of the agency, the date of the alleged violation and the nature of the alleged violation below.

4. The Bidder's Dun & Bradstreet D-U-N-S number is ____________________.

5. I have authority to execute this certification, knowing it will be relied upon by the Owner of this Project.

Name Title

Sworn to before me this day of , 20__.

Notary Public

ATTACHMENT 5

FACILITY SITE-VISIT

VERIFICATION

FORM TOMPKINS

COUNTY

I, representing (Name) by personal examination of the (Company Name) specification and review of the actual work to be performed at the Daniel D. Tompkins Roof Project on , at , met with (Day and date) (Time) to comply with the site visit verification requirements as stated in the Specifications.

(Company representative signature) (Date)

FOR AGENCY USE ONLY

Verification of site-visit confirmed by agency representative.

Print Name:

Title:

Signature:

Date:

TOMPKINS COUNTY

Attachment 6- Additional Certifications

CERTIFICATION

Bidders must certify that they will comply with the following requirements if funding is awarded as a result of this RFP. All awardees of funds shall:

1. Sign an Anti-discrimination Clause and comply with all Equal Opportunity Laws, including the Americans with Disabilities Act of 1990;

2. Sign a "Certification Regarding Debarment, Suspension, and Other Responsibility Matters," indicating that they have not been debarred or suspended from participating in federal programs because of crimes, fraud, or other serious violations of federal laws and regulations;

3. Sign a certification regarding lobbying, indicating that no federal funds will be used to attempt to influence any federal officer, employee, or elected official;

4. Sign a certification that they provide a drug-free workplace and have a written drug-free workplace policy;

5. Sign a certification that they have and have implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees;

6. Agree to provide training without any duplication of costs;

7. Provide a copy of their most recent financial audit before Contract execution;

8. Agree to allow on-site inspections and audits of any records related to their programs.

I certify that (name of bidder organization) will comply with the above requirements.

Name

Title

Signature and Date

Page | 1

ANTI-DISCRIMINATION CLAUSE

During the performance of this Contract, (the Contractor) hereby agrees as follows:

• The Contractor will not discriminate against any employee or applicant for employment for any of the following: race, creed, color, ethnicity, military service, marital status, disability, sexual preference, perceived gender, national origin, or status as an ex-offender, and will take affirmative action to ensure that they are afforded equal employment opportunities without discrimination. Such action shall be taken with reference, but not be limited, to recruitment, employment, job assignment, promotion, upgrading, demotion, transfer, layoff or termination, rates of pay or other forms of compensation, and selection for training or retraining, including apprenticeship and on-the-job training.

• The Contractor will send to each labor union or representative of workers with which they have or are bound by a collective bargaining or other agreement or understanding, a notice, to be provided by the State Commissioner for Human Rights, advising such labor union or representative of the Contractor’s agreement under clauses (a) through (f) hereinafter called “non-discrimination clauses”. If the Contractor was directed to do so by the contracting agency as part of the bid or negotiation of this Contract, the Contractor shall request such labor union or representative to furnish them with as written statement that such labor union or representative either will affirmatively cooperate, within the limits of its legal and contractual authority, in the implementation of the policy and provisions of these non-discrimination clauses or that it consents and agrees that recruitment, employment and the terms and conditions of employment under this Contract shall be in accordance with the purposes and provisions of these non-discrimination clauses. If such labor union or representative fails or refuses to comply with such a request that it furnish such a statement, the Contractor shall promptly notify the State Commission for Human Rights of such failure or refusal.

• The Contractor will post and keep posted in conspicuous places, available to employees and applicants for employment, notices to be provided by the State Commission for Human Rights setting forth the substance of the provisions of clauses (a) and (b) and such provisions of the State’s and local Tompkins County Laws against discrimination as the State Commission for Human Rights shall determine.

• The Contractor will state, in all solicitations or advertisements for employees placed by or on behalf of the

Contractor, that all qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed, color or national origin.

• The Contractor will comply with the provisions of Sections 291-299 of the Executive Law and the Civil Rights

Law, will furnish all information and reports deemed necessary by the State Commission for Human Rights under these non-discrimination clauses and such sections of the Executive Law, and will permit access to their books, records and accounts by the State Commission for Human Rights, the Attorney General and the Industrial Commissioner for purposes of investigation to ascertain compliance with these non-discrimination clauses and such sections of the Executive Law and Civil Rights Law.

Page | 2

ANTI-DISCRIMINATION CLAUSE continued…

• This Contract may be forthwith cancelled, terminated or suspended, in whole or in part, by the contracting agency upon the basis of a finding made by the State Commission for Human Rights that the Contractor may be declared ineligible for future contracts made by or on behalf of the State or a public authority or agency of the State, until they satisfy the State Commission for Human Rights that they have established and are carrying out a program in conformity with the provisions of these non-discrimination clauses. Such finding shall be made by the State Commission for Human Rights after conciliation efforts by the Commission have failed to achieve compliance with these non-discrimination clauses and after a verified complaint has been filed with the Commission, notice thereof has been given to the Contractor and opportunity has been afforded them to be heard publicly before three members of the Commission. Such sanctions may be imposed, and remedies invoked independently of or in addition to sanctions and remedies otherwise provided by law. The Contractor will include the provisions of clauses (a) through (f) in every subcontract or purchase order in such a manner that such provisions be performed within the State of New York. The Contractor will take such action in enforcing such provisions of such subcontract or purchase order as the contracting agency may direct, including sanctions or remedies for non-compliance. If the Contractor becomes involved in or is threatened with litigation with a subcontractor or vendor as a result of such direction by the contracting agency, the Contractor shall promptly so notify the Attorney General, requesting them to intervene and protect the interests of the State of New York.

GENERAL CONDITIONS ACCEPTED BY:

Firm:________________________________

By:__________________________________

Date:________________________________

Title:________________________________

Page | 3

COUNTY OF TOMPKINS

BIDDER’S STATEMENT ON SEXUAL HARASSMENT

IN ACCORDANCE WITH NEW YORK STATE FINANCE LAW §139—l

In accordance with State Finance Law §139-l, which generally prohibits the County from entering into contracts pursuant to the bid process with persons who fail to submit a certification affirming compliance with New York Labor Law §201-g, the Bidder submits the following certification under the penalty of perjury:

By submission of this bid, each Bidder and each person signing on behalf of any Bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the Bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall meet or exceed the requirements of Section 201-g of the Labor Law.

________________________County, New York

Dated: ________________________, 20______

Name of Bidder

Signature of Authorized Official

Printed or Typed Name of Official and Title

Sworn to before me this

____________________ day of ____________, Page | 4

Tompkins County Livable Wage Policy and Attestation

Livable Wage Policy: By policy, Tompkins County must “consider the wage levels and benefits, particularly health care, provided by Contractors when awarding bids or negotiating contracts, and to encourage the payment of livable wages whenever practical…