Armored Guard_Sources Sought_2024.12.10.pdf

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U.S. Department of State

Sources Sought Notice

Armored Guard Services

1 Synopsis

THIS IS A SOURCES SOUGHT Notice (SSN). This is not a solicitation for proposals. The

Department of State (DOS) Bureau of Consular Affairs (CA), Office of Passport Services (PPT) has a need for armored car and armed guard courier transportation to pick up and deliver bank deposits, and accountable and controlled items. The service provider must be capable of providing armored guard courier service with pickups from each Passport Agency and Center within the United States and deliver to a designated bank within the same business day.

2 Background

PPT serves U.S. citizens intending international travel through passport issuance, while protecting the integrity of the U.S. passport as proof of U.S. citizenship at home and around the world. PPT provides the policy and operational framework to secure monies, and accountable and controlled items collected at agencies and centers. The requirement for armored guard transportation services highlights the responsibility to collect those items from Passport Agencies and Passport Centers and deliver the same accountable and controlled items to designated banks and sites.

The U.S. Treasury Department requires by law that all funds collected by government agencies must be deposited within 24 hours of collection. CA/PPT requires that the funds be picked up and deposited the same business day, prior to the business closing of that bank, in time for the transaction to be posted that business day. Federal regulations also require that armored courier services must not delay in the delivery of government funds for any reason. Courier companies are not approved/authorized Treasury depositories and cannot hold Treasury funds for any reason, except in special cases and extenuating circumstances communicated by CA/PPT.

3 Scope

At a very high level, and for the purposes of identifying sources, the scope includes armored car and armed guard courier transportation for bank deposits, and other accountable/controlled items, as applicable. The Contractor shall be in compliance with all state, local and municipal laws and regulations regarding armored car services. Must be a U.S. based carrier registered to work with the U.S. government and capable of signing U.S. government contracts.

Security to passport facilities is governed by Federal and local laws, and Memoranda of

Understanding (MOUs) with Diplomatic Security (DS) Service. The armored guard and transportation contractor will need to understand and follow these MOUs, and work with DS agents and personnel in charge of security at each facility, in order to gain access and perform their function. This information is for awareness and is not required to determine sources.

The Vendor shall provide all personnel, supervision, transportation (secure vehicles), and labor

(armed professional guards/drivers) necessary to perform the driving, pick-up, and delivery of cash, accountable and controlled items from the passport locations and to the specified bank locations. All personnel must have the skills, knowledge, and training to perform the services required. It will be the contractor's responsibility to provide uniforms, training, supervising, and discharging of employees.

3.1 Regions

There are twenty-five (25) Passport Agencies, four (4) Passport Centers, and two (2) offices that require weekday, daily pickups. CA/PPT is looking to scope the work across regions as follows:

Region 1 Region 2 Region 3 Region 4

Chicago, IL Boston, MA Hot Springs, AR Aurora, CO

Detroit, MI Buffalo, NY Atlanta, GA Honolulu, HI

Minneapolis, MS Stamford, CT Charleston, NC Los Angeles, CA

Philadelphia, PA New York, NY Dallas, TX San Diego, CA

Washington, DC (4-

Pick up Points)

St. Albans, VT El Paso, TX San Francisco, CA

Portsmouth, NH Houston, TX Seattle, WA

Miami, FL Tucson, AZ

New Orleans, LA

San Juan, Puerto Rico

*Note, in the next 3-5 years, passport will be adding six (6) new sites which may expand this portfolio. New sites may include:

1. Salt Lake City, Utah;

2. Kansas City, Missouri;

3. Cincinnati, Ohio;

4. San Antonio, Texas;

5. Orlando, Florida; and

6. Charlotte, North Carolina.

4 Sources Sought Questions

The Offeror is required to answer the questions exactly as requested and shall not exceed a 4 -page maximum. Please do not offer additional information as this will not be reviewed. The

Department is seeking viable sources capable of providing services according to the stated scope.

If additional information is requested, the Department will request information from industry.

Offeror’s who believe they can meet the requirements outlined should respond by completing the six (6) questions below.

1. Provide the volume of armored guard courier service that offer pick up and deposits from your highest volume portfolio. State your answer in number of pickups and deposits per day and month.

2. Do you have a Continuity of Operations Plan to ensure training of personnel? (Yes or

No)?

3. Passport requires at least two armed, uniformed guards and other armored car personnel, licensed and bonded, properly trained in the use of firearms, for all pickups, transports and deliveries. What is your standard guard and armored car personnel coverage?

4. The Contractor shall furnish labor and materials to perform all work required for the complete and prompt execution of services. What regions does your fleet cover? Is there a region that you cannot provide coverage for?

5. Are there any concerns regarding the ability to complete the scope of work within the stated regions? If yes, what state or region is most applicable to your past performance.

6. Do you carry at least a $300,000.00 Fidelity Bond for Daily Cash deposits and Check

Deposits? (Yes or No)?

5 Interested Parties Data

All interested parties are to provide the following information using the table (not included in page count):

1. Company name and address:

2. Unique Entity ID (UEI) in SAM.gov:

3. Primary NAICS Code:

4. PSC Code:

5. DUNS number:

6. GSA Schedule Contract # (if applicable):

7. Socioeconomic status (list all):

8. Technical point of contact (name, role, email and phone):

9. Contractual point of contact (name, role, email and phone):

Optional: Attach capability statement, 2 page maximum (not included in page count).

Please provide your responses to this form by December 20, 2024. Capability statements will not be returned, and responses will not be accepted after the due date.

5.1 Confidentiality

No proprietary, classified, confidential, or sensitive information should be included in your response. The government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). Use the subject line “Armored Guard Service” and email submission requirements to: