Amendment_02.pdf

OMB Control No. 2120-0595 (SF-30) FAA Template No. 11 (Reverse) (8/97)

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

1 7

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

02 5/3/2019 954732

6. ISSUED BY 7. ADMINISTRATED BY (If other than Item 6)

USDA Forest Service Mt. Baker-Snoqualmie National Forest Attn: Brian A. Johnson, CO 2930 Wetmore Ave., Suite 3A Everett, WA 98201

Same as Block 6

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) 9A. AMENDMENT OF SOLICITATION NO.

1205M619R0004

9B. DATED (SEE ITEM 11)

4-23-2019

10A. MODIFICATION OF CONTRACT/ORDER NO.

*TO BE COMPLETED BY VENDOR IF NOT COMPLETE 10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended is not extended.

NOTE: If offers are handcarried, additional time should be allowed to access the depository facility due to heightened security requirements.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Item 8 and 15, and returning 1 copies of the amendment; (b) acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hours and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required) N/A

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO.

AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT/ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return ___ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Project: Aerial Application of Virus Formulation for Suppression of Douglas-fir Tussock Moth Okanogan-Wenatchee National Forest

1. The purpose of Amendment 02 is provided on the following pages; replace or add these pages to the original Request for Proposal (RFP). This amendment also captures ROUND 1 questions from companies and answers from the USDA Forest Service.

(Continued)…

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Brian A. Johnson 15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

BY

(Signature of person authorized to sign)

BY

(Signature of Contracting Officer) 5/3/2019

AMENDMENT 02

May 3, 2019

QUESTIONS & ANSWERS ROUND 1

Company Question #1: Can we receive shape files of the blocks? We like to put them over google earth to determine ferry distances and look at the terrain.

USDA FS Answer: We are still confirming the blocks. Contact Connie Mehmel direct and she will e-mail them, if available.

Company Question #2: Omnova said they do not currently manufacture 038A. If they are able to manufacture the product, there may be an issue with the delivery schedule. What substitute do you propose?

USDA FS Answer: They can substitute the tank mix (See Amendment 01):

1 gal/acre at the following percentages:

25% - filtered molasses (this is basically food grade – unfiltered fibers will plug up the spray system) 2% - sticker (Tactic – Loveland Industries) 3% - lignosite ( basically .5 lb/gal) (recommend liquid rather than powder) 70% - or the balance to make one gallon - unchlorinated water

Company Question #3: Define the bonding/sticker to be used. Loveland Industries did not know what product would be appropriate.

USDA FS Answer: No sticker will be needed.

Company Question #4: If molasses is used as a substitute, consider that it is difficult to remove from surfaces that have been sprayed (such as vehicles).

USDA FS Answer: All of the mixes are rather sticky.

Company Question #5: C.2. We incorporate and automated On/Off system. The system turns on/off according to the shape files. Any non-treatment areas need to be put in the shape files as exclusions and have the acreage adjusted accordingly before the project starts. Once we purchase the product for this project, it must be sprayed. We cannot send the product back to the manufacturer.

USDA FS Answer: Non-treatment areas are included in the shapefiles. However, be aware that total acreages are estimates (C.1). We have provided our best estimate based on conditions we have observed, but insect hatch and survival will have to be confirmed prior to release of each spray block.

Company Question #6: C.3. Are certified pumps/meters accurate to one tenth of one percent necessary? Are crop hawks necessary? If so they must also be calibrated to the product being applied.

USDA FS Answer: If using the tank mix, it is my understanding that the percentages of molasses and sticker are by volume, so conversion from pounds to gallons specified in C.3 will not be necessary. I am confirming that. A Crop Hawk or equivalent flow meter shall be included in the spray system for monitoring of the material flow.

(C.8.)

Company Question #7: C.4. All valves, plumbing, hoses and similar equipment on tankers shall be enclosed in locked compartments. If a night watchman is on site, can this requirement be waived?

USDA FS Answer: No. This is a safety requirement.

Company Question #8: C.8. Reconnaissance of treatment areas. “This will help familiarize the application pilots and government inspectors with the boundaries…” Specifically define the aircraft to be used for reconnaissance? Will government personnel fly in the aircraft? If so, define the requirements? If not, our pilots normally recon the treatment blocks by themselves just before starting application (on the day of application).

USDA FS Answer: There will be no government personnel in the contractor’s aircraft at any time.

Company Question #9: Application rates. “Designated government representatives will monitor formulation application from inspection aircraft…”. Clearly define the inspection aircraft? Helicopter? Fixed wing? Carded? 135? Normally the pilot or ground observers can see if a nozzle is plugged. Ground personnel then radio the pilot to return to the staging area to fix the issue. The swath guidance system shows the boundaries and shows coverage. What are the inspectors looking for from the air? This aircraft will be expensive to have on-site 20 days to fly 12 hours.

USDA FS Answer: There will be no government inspection aircraft. (requires a change in C.8)

Company Question #10: C.14. Biobased products. We follow manufactures recommendations on the fluids we use in our equipment. The warranty on our equipment would be void if we used any fluids not approved by the manufacture.

USDA FS Answer: Follow your manufacturers’ recommendations.

End of ROUND 1 Questions & Answers

(Amendment 02 continued on the following pages…)

Replace the following pages of the RFP with the following pages.

All items highlighted in YELLOW indicate change. The items changed via Amendment 01 are captured in these Amendment 02 pages.

PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

Aerial Application of Virus Formulation for Suppression of Douglas-fir Tussock Moth

Okanogan-Wenatchee National Forest (Chelan, Kittitas, and Okanogan Counties)

B.1 SCHEDULE OF ITEMS

ITEM

NO. DESCRIPTION

UNIT

OF

ISSUE

EST.

QTY.

UNIT

PRICE

TOTAL

PRICE

01 Application of Biochemical Acres 7,375 $__________ $__________

02 038A Carrier or Suitable Tank Mix Gallons 7,375 $__________ $__________

$__________ $__________ 03 Bond (Sticker) if Using 038A Carrier Gallons 73.75

Total Price: $_____________

B.2 MEASUREMENT AND PAYMENT

Item No. 01: Application of Biochemical

1. The unit price(s) for “Application” in the Schedule of Items is intended to compensate the contractor for all elements and items of cost required for application, including, but not limited to:

a. Aircraft used for application.

b. Aircraft used for inspection of application.

c. Inspection of boundary marking.

d. Reconnaissance of treatment areas.

e. All personnel compensation, including:

i. Lodging

ii. Subsistence

iii. Wages

f. All support equipment.

g. All operating costs.

h. All other incidental expenses.

2. Payments will be made for acceptably treated acres. A conversion will be made from gallons of formulation acceptable applied to acres treated.

3. The virus application of one gallon of properly applied formulation will equal one (1) acre treated.

RFP No. 1205M619R0004 Aerial Application of Virus Formulation for Suppression of Douglas-fir Tussock Moth Page 2 of 51

Commercial Service Contract Firm-Fixed Price (FFP) Okanogan-Wenatchee National Forest cmehmel Cross-Out cmehmel Cross-Out cmehmel Cross-Out cmehmel Cross-Out bajohnson03 Highlight bajohnson03 Highlight bajohnson03 Highlight

4. No payment will be made based on gallons of formulation spilled, improperly applied, applied to non-designated areas, or applied to the same area more than once.

5. Acres completed and approved for payment will be recorded on an Aerial Application Daily Flight Record or comparable form on a daily basis. Any deduction warranted for improper application will also be shown. The pilot (or other designated representative of the Contractor) and authorized Government official will mutually agree on the amount of payment due and sign the application form(s) at the end of each working day. Acres completed and approved will be rounded to the nearest acre

6. The contractor shall submit for each treatment block a printout of the GPS swathing system in consideration for properly applied formulation. This shall include for each treatment block swath width, aircraft speed, flow rate, temperature and humidity and the date/time applied. If there is a determination made that the application was unacceptable the contractor may be required to retreat areas at contractor’s expense.

Item No. 02: 038A Carrier (7,375 Gallons)

The contractor shall supply, deliver, and apply the 038A Carrier; a suitable tank mix may be substituted. The tank mix shall consist of 25% FILTERED molasses, 2% sticker (Tactic), 3% lignosite (0.5 lb/gal, liquid recommended), 70% (or balance to make one gallon) UNCHLORINATED water.

Item No. 03: Transportation of 038A Carrier (7,375 Gallons)

Item No. 03: Bond (Sticker) for 038A Carrier

The contractor shall supply, deliver, and apply a sticker if using the 038A Carrier.

RFP No. 1205M619R0004 Aerial Application of Virus Formulation for Suppression of Douglas-fir Tussock Moth Page 3 of 51

Commercial Service Contract Firm-Fixed Price (FFP) Okanogan-Wenatchee National Forest cmehmel Cross-Out cmehmel Cross-Out bajohnson03 Highlight

Pumps used for loading formulation into the aircraft spray tanks must produce a sufficient flow rate to fill the application aircraft they supply in a maximum of 5 minutes without producing high pressures.

Contractor shall maintain accurate records on volumes of carrier stored in storage tanks, barrels, tank trucks, and aircraft tanks.

The 038A carrier will be converted from pounds to gallons through the state certified meters and shall be within one tenth of one percent. The product label calculates the weight at 9.58 lbs per gallon.

C.4 TANK TRUCKS FOR CARRIER AND/OR FORMULATION TRANSPORT

Tank trucks shall be equipped with an agitation system capable for keeping formulation evenly distributed in the tanks, pumps, and hoses. Certified metering devices to determine correct gallons in loading operations shall be used. Tanks on transport vehicles will be attached to the frame, and be clean and leak proof.

All valves, plumbing, hoses, and similar equipment on tankers shall be enclosed in locked compartments to prevent removal of carrier and/or formulation by unauthorized personnel, and shall be clean and free of residues and debris.

Hoses for transferring carrier and/or formulation shall be equipped with Camlock-type fittings, or similar dry break fitting to prevent spills.

Equipment containing carrier and/or formulation shall not be moved from the operating site without notification to the Contracting Officer. A pilot car equipped to communicate over the Government project net radio will precede tankers carrying carrier and/or formulation on Government roads within the project area.

C.5 CARRIER, FORMULATION AND FUEL HANDLING AND DISPOSAL

Prior to the start of work, Contractor shall submit to the CO a copy of a contingency plan of action in the event of carrier, formulation, and fuel spills and/or accidents.

Any leaks, spills and disposal of carrier, formulation, and fuel are the responsibility of the contractor.

Clean up and disposal shall be according to applicable Federal laws and regulations. Government personnel have no responsibility to assist in the cleanup of spills or disposal of empty carrier and/or formulation containers.

Carrier and/or formulation residue in truck and aircraft tanks may be aerially applied to the project area in locations approved by the CO, at the contractor’s expense.

C.6 STICKER (BONDING AGENT) (only required if using 038A)

A sticker for the 038A Carrier shall be added as part of mixing requirements during the mixing of TM- Biocontrol-1 Virus at the rate of .01% of gallons mixed. An available supplier of sticker:

Loveland Industries 14520 County Road 64 Greeley, CO 80631-9317 Telephone: (970) 356-8920

RFP No. 1205M619R0004 Aerial Application of Virus Formulation for Suppression of Douglas-fir Tussock Moth Page 6 of 51

Commercial Service Contract Firm-Fixed Price (FFP) Okanogan-Wenatchee National Forest cmehmel Cross-Out bajohnson03 Highlight cmehmel Cross-Out

C.7 BOUNDARY MARKING

The project site(s) will have treatment blocks identified with the maps supplied by the Government.

They will have areas identified for spraying along with sensitive areas identified. It shall be the contractor’s responsibility to identify boundary waypoints with the use of supplied maps; GIS shape files to map GPS coordinates to facilitate spray applications using the GPS swathing systems.

Aerial boundary markers in conjunction with GPS to further identify treatment and non-treatment areas as well as some ground marking may be used with the written approval of the CO.

C.8 APPLICATION PROCEDURES AND RESTRICTIONS

General

All operations will conform to Federal Aviation Administration (FAA) requirements, manufactures’ label instructions, and Federal requirements for storage, transportation, and application.

Contractor and any subcontracted or hired flights shall possess a current certification by F.A.A. to operate under Federal Aviation Regulations (FAR) Part 137.

Contractor and any subcontractors shall possess a valid pesticide operator and applicator license for Washington State.

Reconnaissance of Treatment Areas

Reconnaissance of treatment areas, by application pilots and or contractor’s representatives, will be required before treatment of each area. This will help familiarize the application pilots and Government inspectors with the boundaries, hazards, and environmentally sensitive areas. Reconnaissance is subsidiary to application and will not be paid for as a separate element of the project work.

Calibration and Characterization

Contractor shall ensure that each aircraft spray system is properly calibrated and characterized, for the formulation to be used, prior to use of the aircraft spray system in actual spraying operations under this contract.

The objective of calibration and characterization is to ensure that spray formulations will be accurately discharged from aircraft application equipment to achieve the specified droplet sizes, rates per acre, and effective swath widths. During characterization, a deposition standard of 20 or more droplets per square centimeter will be used to determine effective swath width. The Government has estimated swath widths that can be achieved for different classes of application aircraft, as follows:

1. Category A Helicopter (Bell Soloy, 206, Hiller Soloy or similar) ----90 feet

2. Category B Helicopter (Lama 315B or similar) –100 feet

3. Category C Helicopter (Bell 204, 205, 212, 214, Sikorsky S58T or similar) --- 150 feet

Contractor shall collect data concerning the flow rate for each atomizer and flat fan nozzle configuration, swath width for each application aircraft, and shall provide this information to the Government, prior to the Government field verification checks.

RFP No. 1205M619R0004 Aerial Application of Virus Formulation for Suppression of Douglas-fir Tussock Moth Page 7 of 51

Commercial Service Contract Firm-Fixed Price (FFP) Okanogan-Wenatchee National Forest bajohnson03 Cross-Out cmehmel Cross-Out cmehmel Cross-Out bajohnson03 Highlight