Amendment No. P00001-20Q0183.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 6

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

P00001 07/24/2020

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

USDA, Forest Service Region 1, Northern Region Acquisition Management 3815 Schreiber Way Couer d’Alene, ID 83815

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State, and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

12034320Q0183

9B. DATED (SEE ITEM 11)

07/10/2020

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(X) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _1_ copies to the issuing office.

DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

The purpose of Amendment P00001 are as follows:

Please see attached Questions and Answers for the Government response to questions received during the July 21-22, 2020 site visits.

The following page is deleted and the attached revised page is substituted: page 13. This page is updated to remove Exterior Cedar Wood Feature Wall and Covered Exterior Entrances and Walkways.

Time and date for receipt of quotes remains 2:00 p.m., PST, AUGUST 4, 2020.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Lindsey Christian Contracting Officer

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

30-105 STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

LINDSEY CHRISTIAN

OBERQUELL

Digitally signed by LINDSEY

CHRISTIAN OBERQUELL

Date: 2020.07.24 16:15:46 -06'00'

Amendment No. P00001 12034320Q0183 Questions and Answers Janitorial Services - INRC

GENERAL

1. Q: Who is the incumbent?

A: This is a new building, there is no incumbent.

2. Q: What is the annual value of the existing contract?

A: There is no past performance to reference regarding a previously awarded contract. There is none.

This will be the first janitorial contract awarded to this site.

3. Q: How many people occupy the buildings?

A: Approximately 200-225

4. Q: Is this a prevailing wage contract?

A: Yes per SCA Regulations

5. Q: Are the building alarms set up with a fob? How does the alarm system work? Fob-in, fob-out?

A: Answer pending…

6. Q: Will there be another dumpster added to the site?

A: Answer pending…

7. Q: Will there be a recycle dumpster added to the site?

A: Answer pending…

8. Q: Will there be artwork or other items added to the walls?

A: Yes

9. Q: How many TV monitors are there, where are they located, and will those need to be cleaned?

A: Answer pending…but they will need to be dusted and kept free of cobwebs and fingerprints/smudges.

10. Q: Will there be vending machines in the buildings and how many?

A: Answer pending…

11. Q: Will there be walk off mats at the entrances?

A: Yes

12. Q: Are the blinds all the same type?

A: Yes, the blinds are all the same material.

13. Q: Are the lights automatic?

A: Yes, the lights are on an automatic motion sensor which can be manually turned off and/or on.

14. Q: Will white boards need to be cleaned?

A: No

15. Q: What is the expectation for cleaning locked offices or offices that have doors closed?

A: If an office is locked that employee will be expected to place their garbage can outside their office door for the janitorial staff to empty. If an office door is closed but not locked the janitors will be allowed to enter and perform their normal cleaning.

16. Q: Will we need to dust cubicles?

A: Yes, but do not disturb items on desks, refer to Technical Specifications in Solicitation.

17. Q: Will there be phones in the conference rooms?

A: Yes

18. Q: Will there be a trash can at each desk/cubicle?

A: Yes

19. Q: Will the janitors need to empty shred bins?

A: Answer pending…

20. Q: Are doorstops going to be added to the doors?

A: Answer pending…

21. Q: Will keys be provided for the contractor for dispensers (i.e., toilet paper, hand soap, etc.)?

A: Yes, refer to Government Furnished Property, page 8 of the solicitation.

22. Q: Is the contractor expected to provide all supplies? (i.e., toilet paper, hand soap, paper towels, etc.)?

A: Yes, refer to Contractor Furnished Property and Responsibilities, page 9 of the solicitation.

23. Q: Does the contractor have to supply sanitary napkins and tampons for the bathroom dispensers? Is there a specific brand that will be required?

24. Q: What is the expectation of providing hand sanitizer? Do we need to put one on each desk in each cubicle or just in common areas?

A: They will not be required for every desk/employee. Answer pending regarding common areas.

25. Q: Can the contractor have their supplies delivered directly to the INRC facility during normal work hours?

26. Q: Would adjustments to the quote be allowed to include a higher need of these supplies than anticipated?

A: Quotes can be adjusted up to the time of award. It is incumbent upon the contractor to provide a lump sum quote that includes all of your costs.

27. Q: Will shelves be installed into the janitorial closets?

28. Q: Will access to the janitorial closets be limited?

A: Yes, all janitorial closets will have key pads. The code will be limited to the janitorial staff, Government Facilities Maintenance Technician and Facilities Operations Specialist.

29. Q: Will all storage areas be off limits?

30. Q: Could the cleaning of the carpet be done by a 3rd party? As in a subcontractor who uses a truck mounted unit.

A: Yes, the need for a subcontracting plan will be discussed at the pre-work conference.

31. Q: Do we have to use only biobased products?

A: Please refer to Attachment J-2 Biobased Product Utilization on pages 36-37 of the Solicitation.

INRC

32. Q: Why are the floor tiles in the Lobby of INRC a different color?

A: This is due to a die lot mismatch.

33. Q: Will there be an outdoor ashtray or smoker’s receptacle at the INRC main entrance?

A: There may be but it will not be the janitors responsibility to maintain under this contract.

34. Q: What is expected for keeping the grate and flooring clean at the INRC main entrance?

A: Normal sweeping, vacuuming, mopping of the entry vestibule will be required. Janitors will not be required to lift grates and do periodic cleaning.

35. Q: What type of chairs will be in the building? Wheeled? Mesh? Fabric?

36. Q: Periodically there may be meetings open to the public that will be held after normal business hours in the Large Meeting Room. Will janitors be notified ahead of time regarding after hours meetings?

A: The COR will coordinate with contractor on an as needed basis regarding after hours meetings.

37. Q: In the INRC basement janitorial storage room, can you fit a janitorial cleaning cart into there?

38. Q: What appliances will be installed in the breakrooms and how many?

A: Answer pending…

39. Q: Will janitor’s clean refrigerators, microwaves and dishes in the breakrooms?

A: No. The expectation is to keep the exterior of those appliances wiped clean. If dishes are left in breakrooms sinks or other items are left on the counter tops janitors will not be expected to clean those or move them and put them back but make a note on the daily checklist and clean around them.

40. Q: In the INRC basement, how often will that floor need to be buffed/waxed?

41. Q: What type of wood is the INRC stairwell? What type of finish?

A: Answer pending…

42. Q: Will the skylight over the stairway at INRC be part of this janitorial contract?

A: No

43. Q: Will the Government supply an extension pole to clean the walls below the skylight?

A: No

44. Q: What type of flooring is in the INRC breakrooms?

A: Marmoleum

45. Q: What type of flooring is in the INRC basement?

A: Concrete with an epoxy finish

46. Q: What is the expectation for cleaning the 2nd floor privacy booth?

A: The booth will need to be maintained clean, and free of dirt, dust, debris, and fingerprints.

DISPATCH

47. Q: Will there be an outdoor ashtray or smoker’s receptacle at the Dispatch main entrance?

A: There may be but it will not be the janitors responsibility to maintain under this contract.

48. Q: Will the shower curtains need to be cleaned?

A: Refer to Technical Specifications, Locker/Shower Rooms, page 12 of the solicitation

WAREHOUSE

49. Q: What is the expectation for janitorial services for the Warehouse?

A: Empty trash cans and clean the corridor.

50. Q: What is the expectation for cleaning the Warehouse bays?

A: Empty the garbage cans.

51. Q: Do we have to clean around vehicles in the Warehouse bays?

A: No

52. Q: The Storage room in the Warehouse is currently being used as a gym? Is that going to stay? Will janitors be expected to clean gym equipment?

A: No, janitors are not expected to clean gym equipment regardless of location of gym equipment.

Amendment No. P00001 12034320Q0183 Janitorial Services - INRC

WINDOWS - Daily: maintain a clean and streak free appearance Bi-annually (May & October): Notify COR, in writing, at least 4 weeks before desired work dates. Exterior and interior windows, including sills shall be washed twice per year.

BLINDS – As Needed: Blinds shall be kept free from dust, dirt, spots and stains.

INTERIOR WOOD FEATURE WALL AND STONE FEATURE WALL (INRC Lobby) – As Needed: Maintain free of dust and cobwebs.