12034320Q0183 INRC Janitorial.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE 1 OF 64

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

2. CONTRACT NO. 3. AWARD/EFFECTIVE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

12034320Q0183

DATE

July 10, 2020

a. NAME b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE/

7. FOR SOLICITATION Christina Graves 208-514-5241 LOCAL TIME INFORMATION CALL: Email: Christina.graves@usda.gov August 4, 2020

2:00 p.m.

9. ISSUED BY CODE 10. THIS ACQUISITON IS UNRESTRICTED OR SET ASIDE: FOR

USDA – Forest Service Region 1, Northern Region

Acquisition Management

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

HUBZONE SMALL SMALL BUSINESS PROGRAM

BUSINESS

3815 Schreiber Way Coeur d’Alene, ID 83815

EDWOSB Sole Source NAICS: 561720

SERVICE-DISABLED

VETERAN-OWNED SIZE STANDARD: $19.5 mill

SMALL BUSINESS 8(A)

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

INRC

3232 W Nursery Road, Coeur d’Alene, ID

16. ADMINISTERED BY CODE

Same as Block 9

17a. CONTRACTOR/ CODE FACILITY

OFFEROR ADDRESS CODE

DUNS No: ____________________________________________

Email Address: _________________________________________

18a. PAYMENT WILL BE MADE BY CODE

All invoices will be processed using the Department of Treasury’s Invoice Processing Platform (IPP), visit http://www.ipp.gov to learn more. Contractors must follow the instructions on how to register and submit invoices via

IPP.

TELEPHONE N0.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

OFFER IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM N0. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

JANITORIAL SERVICES

Interagency Natural Resource Center (INRC)

Idaho Panhandle National Forest Kootenai County, Idaho

PLEASE PLACE YOUR QUOTE IN

SCHEDULE OF ITEMS, pages 3-4

FURNISHING QUOTATION: Complete Standard Form 1449, Schedule of Items, Contractor QCP include Bio-based, and Experience Questionnaire as your complete quote.

Please return via email only shown in Block 7a. Place “Solicitation No. 12034320Q0183” in the subject line.

(Use Reverse and/or Attach Additional Sheets as Necessary) xxx xx xx Xx

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY DATED .. YOUR OFFER ON SOLICITATION ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: ____________________

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV.2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212 mailto:Christina.graves@usda.gov http://www.ipp.gov/

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ___________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

12034320Q0183 Janitorial Services - INRC

SERVICES AND PRICES

JANITORIAL SERVICES

Interagency Natural Resource Center, Idaho-Panhandle National Forest Kootenai County, Idaho

SCHEDULE OF ITEMS

Base Year: October 1, 2020 through April 30, 2021 Item No.

Description Unit Quantity Unit Price Line Total

1 Janitorial

1.1 INRC

5 days/week

Monthly

1.2 Dispatch

October 3 days/week

1.3 Dispatch

November-April 1 day/week

1.4 Warehouse

1.5 Warehouse

1.6 OPTION ITEM – Surge

Cleaning

Hourly

BASE YEAR TOTAL $_____________________

Option Year One: May 1, 2021 through April 30, 2022 Item No.

Description Unit Quantity Unit Price Line Total

2 Janitorial

2.1 INRC

2.2 Dispatch

2.3 Dispatch

2.4 Warehouse

2.5 Warehouse

2.6 OPTION ITEM – Surge

OPTION YEAR ONE TOTAL $_____________________

SCHEDULE OF ITEMS (continued) Option Year Two: May 1, 2022 through April 30, 2023 Item No.

Description Unit Quantity Unit Price Line Total

3 Janitorial

3.1 INRC

3.2 Dispatch

3.3 Dispatch

3.4 Warehouse

3.5 Warehouse

3.6 OPTION ITEM – Surge

OPTION YEAR TWO TOTAL $_____________________

** Warehouse services subject to decrease and may be adjusted via Modification after contract award.

NOTE 1 - The estimated quantities shown are for evaluation purposes only. Contractor will be paid for actual quantities.

NOTE 2 - Quotes are required on all items for each year. The quoter must quote on all items. Only quotes to the nearest cent will be accepted.

Quoted Price

Work will be performed and invoiced on a monthly basis in arrears.

Quoters are encouraged to inspect the site prior to submitting a quote to assess the condition of the site and the scope of work proposed. Failure to do so does not relieve the quoter from accurately determining the scope of work required.

A post award pre-work meeting will be scheduled with the contractor within ten (10) days of contract award.

SUBMISSION OF QUOTES

Quotes are due Tuesday, August 4, 2020, by 2:00 p.m. PDT. For information regarding this solicitation please contact Contract Specialist, Christina Graves at christina.graves@usda.gov.

To be considered for award your quote must include the following:

1. SF-1449, complete blocks 17a, 30a, 30b, and 30c

2. Schedule of Items with all pricing for all items

3. Quoter is required to submit a site specific Quality Control Plan with inspection system and plan must address biobased products to be used for the contract.

4. Experience Questionnaire (failure to submit will result in not being considered for award)

SUBMISSION METHOD

E-mail only: christina.graves@usda.gov (required method because Contract Specialist is teleworking from home due to COVID-19).

SITE VISIT

Site visits will be scheduled for Tuesday, July 21, 2020 or Wednesday, July 22, 2020. Participants are required to contact Chris Graves 24 hours in advance at 208-514-5241 to arrange a time on one of those days to do a thorough walk-through of all buildings that will require services. Due to COVID-19 ONLY 2 participants from each company will be allowed to attend a site visit. ALL participants will be required to wear appropriate face masks and gloves (which will be provided on site) in accordance with CDC Guidelines and Agency policy. 5 pages of floor plans of all buildings are provided as Attachment 4 of this solicitation. Participants will be responsible for bringing their own hard copies of floor plans with them to the site visit. Notes will be taken during the site visits and disseminated via an Amendment to the Solicitation.

mailto:christina.graves@usda.gov mailto:christina.graves@usda.gov

GENERAL SPECIFICATIONS

Scope of Contract The Contractor shall provide all management, tools, materials, equipment and labor necessary to ensure janitorial services are performed at Government offices located at 3260 W. Nursery Lane, Coeur d’Alene, Idaho, in a manner that will maintain a satisfactory facility condition and present a clean, neat, safe and professional appearance. The Contractor's workforce shall perform all services associated with general janitorial duties listed in the technical requirements. This work is being solicited as a performance based service contract. Performance based means the Contractor is responsible for an end product. If an end product is not provided in compliance with the contract specifications, an adjustment to the payment will be made.

Location of Performance There are 2 addresses; however, the 2 buildings are next to one another:

• Interagency Natural Resource Center, 3232 W. Nursery Road, Coeur d’Alene, Idaho

• Dispatch/Warehouse, 3260 W. Nursery Road, Coeur d’Alene, Idaho

Description This contract is to provide janitorial services within Government-owned facilities at one site, the Interagency Natural Resource Center site. The site includes three business areas within two large buildings. Floor plans are included as an attachment to this RFQ. The specifications listed below are intended to describe the requirements for services during this period.

The three business areas are defined as:

• Interagency Natural Resource Center (INRC)

• Coeur d’Alene Interagency Dispatch Center (Dispatch)

• Interagency Storage Warehouse (Warehouse) o The INRC building is a standalone building while the Dispatch and Warehouse areas are located within the same building. Both buildings are located at the Interagency Natural Resource Center project site. All buildings house three Federal Agencies: 1) Bureau of Land Management; 2) Forest Service and; 3) U.S. Fish and Wildlife Service.

• Interagency Natural Resource Center (INRC)

The INRC building is two floors, includes a basement and an attic area, and is approximately 28,900 square feet. The building consists of a lobby and reception area, offices, workspaces, meeting rooms, break rooms, restrooms, storage rooms, and print rooms. There is one elevator, one stairway and one stairwell. Flooring in the building is primarily carpet tile with some resilient flooring. Walk off mats are located throughout the building.

• Coeur d’Alene Interagency Dispatch Center (Dispatch) The Dispatch area of this building is primarily one level with some second level utility areas. The building is approximately 10,560 square feet and consists of an Entry/Reception area, 6 Offices, 1 Dispatch IA Floor, 1 large Meeting Room, 1 Briefing Room, 1 Breakroom, 1 Men’s Restroom, 1 Men’s Locker/Shower Room, 1 Women’s Restroom, 1 Women’s Locker/Shower Room, 1 Unisex Restroom and 3 Hallways.

Carpeted areas include: 6 Offices, 1 Dispatch IA Floor, 1 large Meeting Room, 1 Briefing Room and 1 hallway.

Resilient flooring areas: Entry/Reception area, 1 Breakroom, 1 Men’s Restroom, 1 Men’s Locker/Shower Room, 1 Women’s Restroom, 1 Women’s Locker/Shower Room, 1 Unisex Restroom and 2 hallways.

• Interagency Storage Warehouse (Warehouse)

The Warehouse area of this building is one level. This part of the building consists of a corridor, workspace areas, scientific labs and large “bay” type storage areas (some are heated, some are not heated). Flooring in this part of the building is resilient flooring or concrete slab.

Schedule of Work The facility office hours are from 7:30 a.m. to 4:30 p.m. Monday through Friday, except Federal Holidays. Contractor work hours shall be between the hours of 5:00 p.m. and 5:00 a.m. except on weekends. Weekend cleaning may be performed at any time during the weekend.

The Contractor is not required to provide service on Federal Holidays but may work Federal Holidays if they wish. Federal Holidays are observed as follows:

New Year’s Day, January 1* Birthday of Martin Luther King, Jr., third Monday in January Washington’s Birthday, third Monday in February Memorial Day, last Monday in May Independence Day, July 4* Labor Day, first Monday in September Columbus Day, second Monday in October Veteran’s Day, November 11* Thanksgiving Day, Fourth Thursday in November Christmas Day, December 25*

*(Government facilities observe Federal Holidays that fall on a weekend as follows: Government facility will be closed the Friday before a holiday which falls on a Saturday; Government facility will be closed the first Monday after a holiday which falls on a Sunday).

The Contractor’s janitorial responsibilities as per the contract are as follows:

INRC - Five days per week- Mondays, Tuesdays, Wednesdays, Thursdays, and Fridays (Fridays meaning either Friday, Saturday, or Sunday prior to the start of regular business hours on Monday).

Dispatch – May through October, three days per week. November through April, one day per week.

When building is occupied by swing/night shift personnel, coordinate with government personnel before employing vacuums on the dispatch floor.

Warehouse – Two days per year. Contractor will need to obtain prior approval from COR which days will be scheduled for this work to be accomplished. Contractor will propose, in writing, which days to accomplish this work to the COR at least 4 weeks before desired work days.

Unscheduled Work – The Contractor shall maintain each facility to the standards established in this contract which may require services at more frequent intervals. For example, the Contractor shall resupply restrooms whenever necessary to ensure adequate supplies are always available.

Surge Cleanings - During increased activity the Coeur d’Alene Dispatch Work center may be operational 24-hours a day with continuous rotations of personnel working. During those times of heightened activity, it may become necessary for additional cleanings with the same performance standards and expectations to keep the facility sanitary and operational. Surge Cleaning may be ordered in writing as needed. This is an Optional Item that may or may not be needed.

a) Contractor shall respond to a surge cleaning request in writing within 12 hours to coordinate with the COR.

b) If the contractor is unable to respond within 12 hours or cannot provide surge cleaning services, the Government reserves the right to acquire those services via another vendor.

Emergency Cleanings – The COR may request additional cleaning due to unforeseen emergencies such as a broken pipe, toilet overflow, sink backup, etc.

Government Furnished Property The Government will supply to the Contractor materials, supplies, property or services (hereinafter referred to as "Government-furnished property") as listed below. Items listed below shall be supplied by the government. The Contractor shall be liable for all loss or damage of such delivered Government-furnished property until completion and final acceptance of work required under this contract.

Government-furnished property shall consist of the following:

• Keys, key cards, key codes or locks necessary for access to areas requiring work under this contract.

• Keys necessary to refill needed dispensers/receptacles located throughout buildings.

• Dumpster and refuse disposal of all administrative refuse and trash. Does not include bulk containers or services for materials that are to be recycled.

• Recycle bins and recycling dumpster

• Designated storage space in Government–owned buildings for storage of the supplies and equipment to be used in the performance of the work.

o The Contractor shall maintain this space in a neat and orderly condition.

• Utilities o Electricity will be provided. If any floor outlets are utilized, they are to be left in a condition that will not constitute a tripping hazard, i.e., lids tightly closed when no longer in use. Under no circumstances will Contractor's employees unplug Government equipment in order to access electrical power. Hot and cold water will also be made available to the Contractor as needed.

• Use of Other Government Property o The Contractor will not use telephones except for emergency calls to the police or fire department. Use of Government photocopiers, fax machines, typewriters and other Government office equipment by Contractor’s employees is strictly prohibited.

• Restrooms o The Contractor may use the Government restrooms during the time of service being provided. It is required that the Contractor use these facilities in a responsible manner.

• Damage to Government Property o The contractor is responsible for repairing/ replacing any government owned property or equipment damaged during carrying out the terms of this contract. Repairs/ replacement must be made to the satisfaction of the COR.

Contractor Furnished Property and Responsibilities Equipment: shall be of commercial quality, size, and type suitable for accomplishing the various phases of work specified and be capable of operating from existing sources of electrical power. The Contractor's equipment shall be in good repair and able to operate efficiently and safely. The CO or COR may inspect the Contractor's equipment, tools, or supplies at any time and direct the removal of any objectionable, improper, inadequate or unsafe items. These items shall be removed from the job by the Contractor and replaced with satisfactory equipment.

Restroom Supplies: 2-ply toilet paper, toilet seat covers, liners for sanitary napkin receptacles, liquid hand soap, hand sanitizer, paper towels, air fresheners for automatic dispensers, manual use air fresheners if no automatic dispensers, disposable bath towels and trash liners that fit properly in trash cans. All needed supplies must fit existing installed dispensers/receptacles.

Other Supplies: plastic trash liners for all trash cans throughout the buildings, paper towels for dispensers located throughout the buildings (break rooms) etc., hand sanitizer. All needed supplies must fit existing installed dispensers/receptacles.

Safety Data Sheets shall be kept in an area adjacent to storage areas where cleaning chemicals are kept and will otherwise be made available to the COR upon request. Generally, chemicals are to be stored in safe areas as designated by the COR and in a manner consistent with Manufacturers’ recommended practices. NO flammable or explosive liquids (for example: gasoline) shall be stored in the building unless located in a Contractor provided approved flame locker after written approval from the CO. The Government will not be responsible for damage or loss to the Contractor’s stored supplies or equipment.

Damage to Contractor’s Property: The Government will not be responsible in any way for damage to the Contractor’s equipment or the Contractor’s employees’ personal belongings brought onto the Government premises during the performance of work and this contract.

Qualifications of Contractor’s Personnel The Contractor and Contractor’s employees shall be capable and experienced in janitorial work to perform the services under this contract. Contractor employees shall be easily recognized as Contractor employees.

All employees working on the site must undergo a security background check before allowed access to any Government facility.

A roster of Contractor employees employed under this contract shall be provided to the CO within fourteen (14) days after award notification. Security background checks for all Contractor employees shall also be submitted. Subsequent changes to the roster shall be provided to the CO and COR, in writing, at least 48 hours prior to any change is made and shall also include a copy of that employee’s security background check.

The on-site supervisor shall have experience and demonstrate ability in both supervision and custodial work.

Contractor employees shall be free from communicable disease.

The CO may require dismissal from the workplace of employees who the CO deems incompetent, insubordinate, or otherwise objectionable or whose continued employment is deemed contrary to the public interest.

Contract Management The Contractor shall provide a contract manager responsible for oversight of work. This individual shall be available to meet with the CO during normal working hours. The name of this person, and any alternate, shall be designated in writing to the CO 5 days after the notice to proceed is issued.

Building Security The Contractor shall be responsible for locking outside doors and windows and turning off fans and lights when night cleaning is finished in all areas, unless otherwise occupied by Government personnel then in attendance. During the time the cleaning is being done, lights shall be on only in the portion of the building where the work is being done.

Under no circumstances shall the Contractor or Contractor’s employees allow outside doors to be propped open and/or left unattended while cleaning is being performed. The Contractor and Contractor’s employees shall exercise care when entering and exiting the building by making sure that the outside doors used are securely closed when not in immediate use.

The Contractor or Contractor’s employees shall not allow anyone other than approved cleaning staff access to the building(s) or share building entry code(s).

The Contractor will be responsible for seeing that the Contractor’s employees do not disturb papers on desks, tamper with computer terminals, open drawers or cabinets, or use telephones except for emergency calls to the police or fire department. Use of Government photocopiers, fax machines, typewriters and other Government office equipment by Contractor’s employees is strictly prohibited. Government office equipment shall not be unplugged, bumped or disturbed.

Report in writing, hazardous conditions and items in need of repair to the COR.

Measurement and Payment Monthly payments will be made for janitorial services which have been satisfactorily provided during that month. The Contractor shall upload their monthly invoice into IPP for payment. Payment for less than a one-month period shall be pro-rated on the basis of the actual number of working days in the month.

Government Quality Assurance Quality assurance will be performed by the Government during the contract at regular intervals. Methods may include visual survey and review of Contractor quality control documents. Deduction for work may include rework at no cost to the Government or Government acceptance with price reduction. Please see Attachment, Quality Assurance Surveillance Plan.

Contractor Quality Control The Contractor is responsible for management and quality control to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are met. The Contractor shall provide a site-specific Quality Control Plan (QCP) including an inspection system that will be used in the performance of the contract. A general QCP must be submitted as part of your complete quote. A QCP tailored to this project site shall be submitted for review and approval to the CO within fourteen (14) days after award notification.

The Contractor shall ensure that all of the requirements of the contract are addressed in the QCP. The QCP shall be a system for identifying and correcting deficiencies in the quality of service before the level of performance becomes unacceptable or the COR points out deficiencies. The importance of a QCP that covers all services is critical to the successful performance of the janitorial program. The QCP shall include, but is not limited to the following:

a) An inspection system tailored to the specific building(s) which covers all services stated in the Performance Standards and Guideline Requirements of this contract. The Contractor shall devise a checklist for use during inspections and provide the name of each management individual who will perform the inspections. The checklist must be signed and dated by the inspector at the time the inspection is completed. This inspection shall be conducted at the end of each work shift.

The Contractor or the Contractor’s employees who will complete inspections shall be identified by name.

b) An on-site file of all inspections conducted by the Contractor and the corrective action required and subsequently taken. This file shall be located in an area agreed to by the COR and shall be available to the Government at all times in order that the COR may compare inspections performed by the Contractor’s inspector against the actual conditions which exist at the time of the inspection by the COR.

c) A description of how tasks will be performed in order to achieve the identified quality standards shall be included in the QCP.

d) The QCP shall be kept current and shall reflect pertinent contract modifications and building changes. The Contractor shall maintain a current copy of the QCP and the custodial contract at the worksite.

e) A survey system for evaluating the quality of service performed by the Contractor. The Contractor shall develop a system to obtain and monitor customer satisfaction (i.e., monthly surveys, complaint boxes, etc.). Building tenants shall be surveyed no more than quarterly but will have the capability to offer complaints/input at any time.

f) A copy of the Contractors’ Safety Plan shall be maintained and included with the on-site files. The Contractor is to include in the Safety Plan, descriptions of operations for cleaning above 70 inches, maintaining safety of Contractor’s employees’ as well as building safety. It shall also include the Contractors’ Emergency Response plan for their employees.

Safety: The contractor shall comply with all OSHA standards for employee safety. It is the contractor’s responsibility to ensure its employees are properly trained and equipped with personal protective equipment (PPE) for potential hazards.

TECHNICAL SPECIFICATIONS

Work to include but not limited to the following:

REST ROOMS – Daily: shall be cleaned and disinfected to maintain all fixtures at a high level of sanitation, cleanliness and shine. Floors, including grout lines and along edges, will be disinfected and maintained to ensure there is not a buildup of dirt, debris, bacteria, or water stains. Partitions and walls shall be free of obvious fluids, dirt and dust. Restroom supplies shall be replenished as needed to maintain an adequate supply at all times. Trash and sanitary napkin receptacles shall be collected and disposed to the dumpster.

LOCKER/SHOWER ROOMS – Daily: shall be cleaned and disinfected to maintain all fixtures at a high level of sanitation, cleanliness and shine. Tile floors and walls, including grout lines and along edges, will be disinfected and maintained to ensure there is not a buildup of dirt, debris, bacteria, or water stains. Partitions and walls shall be free of obvious fluids, dirt and dust.

FLOORS – Daily: Maintain so as to have a uniform, glossy appearance, free of scuff marks, heel marks, and other stains and discoloration. Monthly: Hard surface floors shall be buffed once per month. Bi-annually (May & October): Hard surface floors shall be waxed. Notify COR, in writing, at least 4 weeks before desired work dates.

CARPET – Daily: Maintain at a level where carpet is free of all visible litter and soil. Spots shall be removed as soon as noticed. Vacuuming and spot cleaning, or any appropriate methods shall be used to maintain this standard. Carpet to be maintained to standard includes hallways, high traffic areas, open floor space in office, cubicles and common areas. Moving of furnishings is not required. Bi-annually (May & October): All carpet should be steam cleaned throughout the building two times per year. Notify COR, in writing, at least 4 weeks before desired work dates in the event things need to be moved off carpet (chairs, plants, boxes, etc). Stains or damage requiring more than normal cleaning that may be accomplished by ordinary vacuuming, shampoo or spot cleaners should be brought to the attention of the COR and shall be negotiated with the CO. Tears and raveling shall be brought to the attention of the CO.

Note that occasional large meeting or holiday events may occur that may require vacuuming or cleaning beyond that typically required for routine office activities.

TRASH CONTAINERS – Daily: Boxes, cans, papers marked "TRASH" shall be removed daily. Note on inspection sheet any locked rooms or areas where trash cannot be routinely accessed. Occupants will be instructed to leave trash outside locked areas so it can be removed as needed. Collected trash shall not be stored in janitor closets or within building.

RECYCLABLES – As Needed: Common use recycle containers will be located throughout the buildings for Government employees to deposit recyclable materials into. These containers will need to be emptied before they are full into the recycle bin outside. Collected recyclables shall not be stored in janitor closets or within building.

BREAK ROOMS, SINK AREAS, AND DRINKING FOUNTAINS – Clean and polish to remove stains and mineral deposits daily.

ENTRANCES, LOBBIES, HALLWAYS AND STAIRCASES – Daily: Maintain in a clean, uniform appearance with grease and grime removed from handrails and baseboards. All doors that contain glass surfaces must be cleaned and free of streaks and fingerprints. Any glass in display cases shall be cleaned to remove fingerprints.

ELEVATOR – Daily: Maintain in a uniform appearance with walls and button panels cleaned and free of dirt, smudges and fingerprints. Keep floor and elevator tracks free of all visible litter and soil.

HIGH CLEANING/MISCELLANEOUS – Daily: All exposed surfaces shall be maintained free of dust and grime. Bi-annually (May & October): Notify COR, in writing, at least 4 weeks before desired work dates. Areas over 70 inches will be cleaned to include wall and cabinet top cleaning to be free of dust and grime.

WINDOWS - Daily: maintain a clean and streak free appearance Bi-annually (May & October): Notify COR, in writing, at least 4 weeks before desired work dates. Exterior and interior windows, including sills shall be washed twice per year.

BLINDS – As Needed: Blinds shall be kept free from dust, dirt, spots and stains.

INTERIOR WOOD FEATURE WALL AND STONE FEATURE WALL (INRC Lobby) – As Needed: Maintain free of dust and cobwebs.

EXTERIOR CEDAR WOOD FEATURE WALL (Dispatch) – As Needed: Maintain free of dust and cobwebs.

COVERED EXTERIOR ENTRANCES AND WALKWAYS – Weekly: Remove litter, waste, or dirt as required. Walls, ceilings and floors shall be kept clear of spider webs, bird droppings or debris.

CONTRACT CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulations: https://www.acquisition.gov/browse/index/far Agriculture Acquisition Regulations: https://www.acquisition.gov/agar

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.203-16 Preventing Personal Conflicts of Interest (JUN 2020) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN

2017) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) 52.212-4 Contract Terms and Conditions Commercial Items (OCT 2018) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 52.245-1 Government Property (JAN 2017) 52.245-9 Use and Charges (APR 2012)

FAR 52.217-8 Option to Extend Services (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 14 days before the contract expires.

FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days before the contract expires; provided, that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years and six months.

FAR 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (SEPT 2013)

(a) In the performance of this contract, the contractor shall make maximum use of biobased products that are United States Department of Agriculture (USDA)-designated items unless—

(1) The product cannot be acquired—

(i) Competitively within a time frame providing for compliance with the contract performance schedule;

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/agar

(ii) Meeting contract performance requirements; or

(iii) At a reasonable price.

(2) The product is to be used in an application covered by a USDA categorical exemption (see 7 CFR 3201.3(e)). For example, all USDA-designated items are exempt from the preferred procurement requirement for the following:

(i) Spacecraft system and launch support equipment.

(ii) Military equipment, i.e., a product or system designed or procured for combat or combat-related missions.

(b) Information about this requirement and these products is available at http://www.biopreferred.gov.

(c) In the performance of this contract, the Contractor shall—

(1) Report to http://www.sam.gov, with a copy to the Contracting Officer, on the product types and dollar value of any USDA-designated biobased products purchased by the Contractor during the previous Government fiscal year, between October 1 and September 30; and

(2) Submit this report no later than—

(i) October 31 of each year during contract performance; and

(ii) At the end of contract performance.

FAR 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) Funds are not presently available for performance under this contract beyond September 30 of each year. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30 for each year, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

FAR 52.236-7 Permits and Responsibilities (NOV 1991)

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor's fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

AGAR 452.204-71 Personal Identity Verification of Contractor Employees (Oct 2007)

(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the Department of Agriculture (USDA) Directives 4620-002 series.

(b) Should the results of the PIV process require the exclusion of a contractor’s employee, the contracting officer will notify the contractor in writing.

(c) The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 series and to maintain a list of employees eligible for a USDA LincPass required for performance of the work.

(d) The responsibility of maintaining a sufficient workforce remains with the contractor. Employees may be barred by the Government from performance of work should they be found ineligible or to have http://www.biopreferred.gov/ http://www.sam.gov/ lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

(e) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system.

(f) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the Contracting Officer Representative (COR), unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information from * (hours and days) to * (hours and days) at * (office address for registration). The Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the contractor’s responsibility to meet all aspects of paragraphs (c), (d), and (e).

The Contractor shall provide a list of employees authorized to work under this contract and will also provide copies of full background checks on these employees, as well as any replacement employees to the Contracting Officer prior to work proceeding, and in accordance with FAR 52.204-9 Personal Identity Verification of Contractor Employees.

AGAR 452.237-74 Key Personnel (Feb 1988)

(a) The Contractor shall assign to this contract the following key personnel:

Site Supervisor

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

AGAR 452.211-75 Effective Period of the Contract (FEB 1988) The effective period of this contract is from date of award through 5 years and 6 months if FAR 52.217-8 Option to Extend Services (NOV 1999) is exercised.

Base Year October 1, 2020 through April 30, 2021 Option Year One May 1, 2021 through April 30, 2022 Option Year Two May 1, 2022 through April 30, 2023

Invoice Processing Platform (IPP) The Forest Service is utilizing the Invoice Processing Platform (IPP) for the electronic submission and tracking of contracts/purchase orders, invoices, and payment information. IPP is a secure Government-wide, Web-based invoice processing service. Visit https://www.ipp.gov/ to learn more.

Upon award of a contract, Contractors will be enrolled automatically. Contractor will subsequently receive electronic notification from IPP of enrollment. IPP password will be delivered electronically to https://www.ipp.gov/ allow first login to IPP. Contractors shall submit all invoices electronically via IPP. Paper copies of invoices will no longer be accepted.

Contractor Performance Assessment Reporting System

(a) General. This contract is subject to Federal Acquisition Regulations (FAR), Agriculture Acquisition Regulations (AGAR), and Forest Service Acquisition Regulations (FSAR) that require past performance evaluations to be completed and entered into the Contractor Performance Assessment Reporting System

(CPARS).

(b) Contact Information. At the Prework Meeting, the name and email address of the Contractor Representative will be required.

(c) Assessment. Upon completion of the work associated with the contract/delivery orders, an evaluation will be initiated by the Contracting Officer in the CPARS system and the Contractor Representative will receive an auto-email from CPARS with instructions for completion of the evaluation.

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (JUL 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and

108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate I (Oct 1995) ( 41U.S.C.4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

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__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Jun 2020) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Mar 2020) (15

U.S.C. 657a).

__ (ii) Alternate I (Mar 2020) of 52.219-3.

__ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Mar 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Mar 2020) of 52.219-4.

__ (13) [Reserved] _X_ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Mar 2020) of 52.219-6 (15

U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-6 .

__ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Mar 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

__ (17) (i) 52.219-9, Small Business Subcontracting Plan (Jun 2020) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (Jun 2020) of 52.219-9

__ (18) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

__ (ii) Alternate I (Mar 2020) of 52.219-13.

__ (19) 52.219-14, Limitations on Subcontracting (Mar 2020) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Mar

2020) (15 U.S.C. 657f).

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