Amend P00003-20Q0183 Attachment Pages.pdf

Amendment P0003 Attachment 12034320Q0183 Janitorial Services – INRC

SERVICES AND PRICES

JANITORIAL SERVICES

Interagency Natural Resource Center, Idaho-Panhandle National Forest

Kootenai County, Idaho

SCHEDULE OF ITEMS

Base Year: October 1, 2020 through April 30, 2021

Item No.

Description Unit Quantity Unit Price Line Total

1 Janitorial

1.1 INRC

5 days/week

Monthly

1.2 Dispatch

October 3 days/week

1.3 Dispatch

November-April 1 day/week

1.4 Warehouse

October 3 days/week

1.5 Warehouse

1.6 OPTION ITEM – Surge

Cleaning

Hourly

BASE YEAR TOTAL $_____________________

Option Year One: May 1, 2021 through April 30, 2022

Item No.

Description Unit Quantity Unit Price Line Total

2 Janitorial

2.1 INRC

2.2 Dispatch

May-October 3 days/week

2.3 Dispatch

2.4 Warehouse

2.5 Warehouse

2.6 OPTION ITEM – Surge

OPTION YEAR ONE TOTAL $_____________________

SCHEDULE OF ITEMS (continued) Option Year Two: May 1, 2022 through April 30, 2023

Item No.

Description Unit Quantity Unit Price Line Total

3 Janitorial

3.1 INRC

3.2 Dispatch

3.3 Dispatch

3.4 Warehouse

3.5 Warehouse

3.6 OPTION ITEM – Surge

OPTION YEAR TWO TOTAL $_____________________

** Warehouse services subject to decrease and may be adjusted via Modification after contract award.

Revisions to The Contractor’s janitorial responsibilities (Solicitation Pages 7-9)

Warehouse – May through October, three days per week. November through April, one day per week.

Emergency Cleanings – The COR may request additional cleaning due to unforeseen emergencies such as a broken pipe, toilet overflow, sink backup, etc.

For additional custodial services requested by the Contracting Officer or identified by the contractor that appear to exceed the routine janitorial duties and building upkeep described above, the contractor shall provide the Contracting Officer with an estimate for this type work that may include special cleaning that may be needed due to pipe breakage/backup, etc. and will be negotiated at the time of service.

Restroom Supplies: 2-ply toilet paper, toilet seat covers, liners for sanitary napkin receptacles, liquid hand soap, hand sanitizer, paper towels, air fresheners for automatic dispensers, manual use air fresheners if no automatic dispensers, disposable bath towels (Locker Rooms only) and trash liners that fit properly in trash cans. All needed supplies must fit existing installed dispensers/receptacles.

Amendment P0003 12034320Q0183 Questions and Answers Janitorial Services - INRC

GENERAL

1. Q: Who is the incumbent?

A: This is a new building, there is no incumbent.

2. Q: What is the annual value of the existing contract?

A: There is no past performance to reference regarding a previously awarded contract. There is none.

This will be the first janitorial contract awarded to this site.

3. Q: How many people occupy the buildings?

A: Approximately 200-225

4. Q: Is this a prevailing wage contract?

A: Yes per SCA Regulations

5. Q: Are the building alarms set up with a fob? How does the alarm system work? Fob-in, fob-out?

A: The alarm system will be discussed with the awardee at the pre-work conference.

6. Q: Will there be another dumpster added to the site?

A: Currently there are no plans to do that at this time but as people move into the facility and return to work we anticipate that this will be taken under consideration.

7. Q: Will there be a recycle dumpster added to the site?

A: Yes. The delivery date and location have not yet been determined.

8. Q: Will there be artwork or other items added to the walls?

A: Yes

9. Q: How many TV monitors are there, where are they located, and will those need to be cleaned?

A: There are 2 at INRC that will need to be maintained: One is at the reception desk in the lobby, and one is at the USFS executive assistant work area on the second floor. Yes, they will need to be kept free of cobwebs, smudges, dust, and fingerprints.

10. Q: Will there be vending machines in the buildings and how many?

A: Yes. The quantity has not yet been determined but we anticipate somewhere from 2-4 vending machines will be in the buildings.

11. Q: Will there be walk off mats at the entrances?

A: Yes

12. Q: Are the blinds all the same type?

A: Yes, the blinds are all the same material.

13. Q: Are the lights automatic?

A: Yes, the lights are on an automatic motion sensor which can be manually turned off and/or on.

14. Q: Will white boards need to be cleaned?

A: No

15. Q: What is the expectation for cleaning locked offices or offices that have doors closed?

A: If an office is locked that employee will be expected to place their garbage can outside their office door for the janitorial staff to empty. If an office door is closed but not locked the janitors will be allowed to enter and perform their normal cleaning.

16. Q: Will we need to dust cubicles?

A: Yes, but do not disturb items on desks, refer to Technical Specifications in Solicitation.

17. Q: Will there be phones in the conference rooms?

A: Yes

18. Q: Will there be a trash can at each desk/cubicle?

A: Yes

19. Q: Will the janitors need to empty shred bins?

A: Janitors will need to empty unlocked shred bins that may be located in the print rooms.

20. Q: Are doorstops going to be added to the doors?

A: Currently there are no plans to install them at this time.

21. Q: Will keys be provided for the contractor for dispensers (i.e., toilet paper, hand soap, etc.)?

A: Yes, refer to Government Furnished Property, page 8 of the solicitation.

22. Q: Is the contractor expected to provide all supplies? (i.e., toilet paper, hand soap, paper towels, etc.)?

A: Yes, refer to Contractor Furnished Property and Responsibilities, page 9 of the solicitation.

23. Q: Does the contractor have to supply sanitary napkins and tampons for the bathroom dispensers? Is there a specific brand that will be required?

24. Q: What is the expectation of providing hand sanitizer? Do we need to put one on each desk in each cubicle or just in common areas?

A: They will not be required for every desk/employee. For common areas keep any permanent hand sanitizer receptacles stocked.

25. Q: Can the contractor have their supplies delivered directly to the INRC facility during normal work hours?

A: Yes as long as it is during normal work hours.

26. Q: Would adjustments to the quote be allowed to include a higher need of these supplies than anticipated?

A: Quotes can be adjusted up to the time of award. It is incumbent upon the contractor to provide a lump sum quote that includes all of your costs.

27. Q: Will shelves be installed into the janitorial closets?

A: There are no plans to do that at this time. The contractor may install prefabricated shelf systems that are not attached to the walls. This will be discussed at the pre-work conference.

28. Q: Will access to the janitorial closets be limited?

A: Yes, all janitorial closets will have key pads. The code will be limited to the janitorial staff, Government Facilities Maintenance Technician and Facilities Operations Specialist.

29. Q: Will all storage areas be off limits?

A: Storage areas will not be off limits at this time. Warehouse storage areas and bays will need to have garbage emptied. Will be discussed at pre-work meeting.

30. Q: Could the cleaning of the carpet be done by a 3rd party? As in a subcontractor who uses a truck mounted unit.

A: Yes, the need for a subcontracting plan will be discussed at the pre-work conference.

31. Q: Do we have to use only biobased products?

A: Please refer to Attachment J-2 Biobased Product Utilization on pages 36-37 of the Solicitation.

INRC

32. Q: Why are the floor tiles in the Lobby of INRC a different color?

A: This is due to a die lot mismatch.

33. Q: Will there be an outdoor ashtray or smoker’s receptacle at the INRC main entrance?

A: There may be but it will NOT be the janitors responsibility to maintain under this contract.

34. Q: What is expected for keeping the grate and flooring clean at the INRC main entrance?

A: Normal sweeping, vacuuming, mopping of the entry vestibule will be required. Janitors will not be required to lift grates and do periodic cleaning.

35. Q: What type of chairs will be in the building? Wheeled? Mesh? Fabric?

A: There will be a combination of wheeled office chairs as well as stationary wood and fabric chairs.

36. Q: Periodically there may be meetings open to the public that will be held after normal business hours in the Large Meeting Room. Will janitors be notified ahead of time regarding after hours meetings?

A: The COR will coordinate with contractor on an as needed basis regarding after hours meetings.

37. Q: In the INRC basement janitorial storage room, can you fit a janitorial cleaning cart into there?

A: The room dimensions are approximately 4’ x 5’-6’.

38. Q: What appliances will be installed in the breakrooms and how many?

A: Not yet determined but anticipating 2 refrigerators and 2 microwaves per breakroom.

39. Q: Will janitor’s clean refrigerators, microwaves and dishes in the breakrooms?

A: No. The expectation is to keep the exterior of those appliances wiped clean. If dishes are left in breakrooms sinks or other items are left on the counter tops janitors will not be expected to clean those or move them and put them back but make a note on the daily checklist and clean around them.

40. Q: In the INRC basement, how often will that floor need to be buffed/waxed?

A: Buff once per month and wax twice per year. Refer to Technical Specifications for Floors on page 12 of solicitation.

41. Q: What type of wood is the INRC stairwell? What type of finish?

A: Douglas Fir, Minwax Polycrylic finish

42. Q: Will the skylight over the stairway at INRC be part of this janitorial contract?

A: No

43. Q: Will the Government supply an extension pole to clean the walls below the skylight?

44. Q: What type of flooring is in the INRC breakrooms?

A: Marmoleum

45. Q: What type of flooring is in the INRC basement?

A: Concrete with an epoxy finish

46. Q: What is the expectation for cleaning the 2nd floor privacy booth?

A: The booth will need to be maintained clean, and free of dirt, dust, debris, and fingerprints.

DISPATCH

47. Q: Will there be an outdoor ashtray or smoker’s receptacle at the Dispatch main entrance?

A: There may be but it will not be the janitor’s responsibility to maintain under this contract.

48. Q: Will the shower curtains need to be cleaned?

A: Refer to Technical Specifications, Locker/Shower Rooms, page 12 of the solicitation

WAREHOUSE

49. Q: What is the expectation for janitorial services for the Warehouse?

A: Empty trash cans and clean the corridor.

50. Q: What is the expectation for cleaning the Warehouse bays?

A: Empty the garbage cans.

51. Q: Do we have to clean around vehicles in the Warehouse bays?

A: No

52. Q: The Storage room in the Warehouse is currently being used as a gym? Is that going to stay? Will janitors be expected to clean gym equipment?

A: No, janitors are not expected to clean gym equipment regardless of location of gym equipment.