120324 PRE_BID_MEETING.pdf

Florida Army National Guard

Construction & Facility Management Office

PRE-BID AND SITE VISIT MEETING AGENDA

Rev. 12/2018

Date Tuesday, August 15, 2023 @ 10:00 AM

Project Number and Name 120324 Flagler Palm Coast Vehicle Maintenance Shop

Project Location 100 Fin Way, Palm Coast, FL 32164

Last Day for Questions Monday, Aug 28, 2023, 12:00 p.m.

Date for Final Addendum Tentative Thursday, Aug 31, 2023, if necessary

Bid Opening Date Wednesday, September 13, 2023, 2:00 PM (St. Augustine)

Estimate $12,000,000 - $12,500,000

Construction Period 510 days after NTP to substantial completion, 540 total

1. SIGN IN OF ATTENDEES.

2. INTRODUCTIONS.

3. GENERAL PROJECT DESCRIPTION (see bid documents for complete details).

Construction of approximately 32,000 SQFT National Guard Vehicle Maintenance Shop. Administration and storage rooms will be constructed with concrete tilt-up walls with a steel structure and 3-ply modified bituminous roof system. Maintenance bay areas and supporting spaces will be constructed with concrete tilt walls with a pre-engineered metal building structure and roof system. A 15-ton bridge crane will cover vehicle maintenance work bays. Admin areas include toilet rooms, break rooms, classrooms, fitness room, housekeeping, IT support spaces, mechanical space, electrical space and fire riser room. Maintenance areas include six vehicle work bays, bulk storage, parts supply, battery room, tool supply, mechanical space, electrical space, and remote IT room. Other work includes a detached enclosed unheated storage PEMB, detached Pre-engineered controlled waste structures, detached pre-engineered bulk POL, detached pre-engineered flammable materials structures. Civil work includes land development for military and privately owned vehicle parking, access roads, and paving for operations. Work includes security fencing, sidewalks, curbing, and utility connections. Plans include electric power/photovoltaic, and sustainability/energy measures. Project is intended to meet LEED Silver. Construction will be in accordance with plans and specifications prepared by MRI Architectural Group Inc, Orlando, FL. The project will be bid with a base plus additive alternate items.

4. SITE CONDITIONS. Prospective bidders shall examine the site for conditions under which the work is to be done before submitting their bid package. No allowance will be made for extra expenses incurred due to noncompliance with this section.

5. Work Schedule. Monday through Friday 7:30 AM to 5:00 PM. All after-hours work

(including weekend and/or holidays) or schedule changes must be coordinated with and approved by the Project Manager.

The Florida National Guard works on an alternate work schedule (AWS) where every other Monday is a scheduled day off. The contractor will be allowed to work on AWS Mondays if coordinated with and approved by the Project Manager and facility Point of Contact.

See Non-Technical Specifications for additional information regarding work schedules on observed Holidays.

6. BID BOND. For bids in excess of $100,000.00, including base bid and alternate bid items, the bidder MUST provide a good faith deposit in the amount of 5% of the bid by way of a bid bond from a surety insurer authorized to do business in the state of Florida, a certified check, or cashier’s check with their bid package.

7. PERMITS. The contractor shall obtain all required permits necessary for completion of this project from all authorities having jurisdiction; and shall include the cost of all such permits in their bid package.

8. QUESTIONS FROM BIDDERS. All questions and requests for clarifications related to this solicitation must be submitted in writing to the CFMO at ng.fl.flarng.list.cfmo-contracting@army.mil in accordance with the timeframe shown above. All questions will be answered in an addendum and posted in the same manner as the ITB.

9. REQUIRED BID PACKAGE DOCUMENTS (in this order).

Bid Proposal Form (include acknowledgement of Addenda) Subcontractor List (indicate if “N/A”) Bid Bond (if applicable) Contractor Qualification FNG 5085 and supporting documentation

10. BID SUBMISSION AND BID OPENING. Envelopes (separate per project) containing bid submission must be clearly marked:

“SEALED BID: 120324 Flagler Palm Coast Vehicle Maintenance Shop ATTN: CFMO Contract Management Branch” and submitted to:

Robert F. Ensslin, Jr. Armory

2305 State Route 207 Saint Augustine, FL 32086 Attention: CFMO Contracting

In order to be considered, bids must:

be submitted on DMA forms.

not be submitted electronically.

not be received after the exact time specified for receipt.

not be received at any location other than specified in the ITB.

Bids must be submitted in full accordance with the requirements of this solicitation.

Please contact the CFMO Contract Management Office at 904-823-0255 to confirm receipt of bid.

Federal or State picture ID is required for entry into the Robert F. Ensslin, Jr.

National Guard Armory. Bids will be accepted until the time of the Bid Opening.

11. NON-TECHNICAL SPECIFICATIONS. The Non-Technical Specifications included with the ITB (or EOR) are incorporated into the forthcoming contract by reference.

12. BONDS AND INSURANCE. Performance and Labor and Material Bonds are required from any persons or parties entering into a formal contract with the State of Florida for contracts in total excess of $100,000.00 for construction, additions, renovations, repairs, or demolition of any public building pursuant to Florida Statute 255.05(1). The price for these bonds and their recording fees must be included with each bid package.

The contractor will provide the owner with proof of insurance within 10 days of contract award; the price of all required insurance policies must be included in each bid package. Refer to the Non-Technical Specification for insurance requirements.

All insurance policies shall be with insurers qualified and doing business in Florida through an authorized license Florida Resident Agent.

13. DAVIS BACON ACT. Davis Bacon Act does not apply to this solicitation.

14. CONTRACT CONDITIONS, FEDERAL FUNDS APPLICABILITY. See Section D of the General Terms and Conditions (Non-Technical Specifications).

Special attention is drawn to Build America, Buy America Act.

15. DAMAGES. Liquidated Damages will be assessed in accordance with the

Supplementary Terms and Conditions of the General Terms and Conditions (Non- Technical Specifications).

16. CONTRACT AWARD. Per Florida Administrative Code 60D-5.004, the project will be awarded to the responsive and responsible bidder that has submitted the lowest price for the base bid or base bid plus alternate bid item.

NOTE: Award of this contract is contingent upon funding from the State of Florida.

17. MY FLORIDA MARKETPLACE VENDOR INFORMATION PORTAL “VIP”. The

MFMP VIP is the primary source of information relating to this solicitation. Any solicitation information obtained from sources other than the Vendor Information Portal should not be relied on by prospective bidders. Bid solicitations received from other sources should be validated with the official solicitation on the Vendor Information Portal.

18. UNAUTHORIZED ALIENS. The Department shall consider the employment by any contractor of unauthorized aliens a violation of Act 274A of the Immigration and Naturalization Act. Such violation shall be cause for unilateral cancellation of this contract.

19. PROJECT SECURITY REQUIREMENT (Post Contract Award and Execution). The

Contractor is REQUIRED to follow lawful orders of the facility commander.

20. CFMO PROJECT MANAGER COMMENTS.

21. UNIT REPRESENTATIVE COMMENTS.

22. A & E COMMENTS.

23. CONTRACTOR QUESTIONS / CONCERNS. SUBMIT ALL QUESTIONS IN

WRITING.

24. SITE VISIT.

NO VERBAL STATEMENTS MADE BY ANY STATE OF FLORIDA EMPLOYEE OR

AGENCY REPRESENTATIVE WILL SUPERSEDE INFORMATION PUBLISHED IN

THE SOLICITATION. ONLY WRITTEN ADDENDA ISSUED BY THE DEPARTMENT

OF MILITARY AFFAIRS CONSTRUCTION AND FACILITY MANAGEMENT OFFICE

WILL AMEND THIS SOLICITATION.