1202SC26Q2704 Attachment 1 - Solicitation Terms and Conditions.pdf

Solicitation 1202SC26Q2704 Fly-Tent Sunscreens USDA/US Forest Service Incident Procurement Operations

ATTACHMENT 1: TERMS & CONDITIONS

SCHEDULE OF ITEMS

Item Description Unit Estimated Quantity

Unit Price

Total Price

0001 Fly Sunscreen, 20’x20’ with grommets

EA

0001AA Neobraid cord (Guyrope) (25’ long, ¼” thick)

EA 2140 Included in price

Included in price

0001AB Dowel (1” x 4” round dowel w/ 2 holes)

EA 2140 Included in price

Included in price

0001AC Delivery to Missoula, MT

EA

EA Included in

Included in

Grand Total: $ ________________

Note: FAR 52.225-3 Buy American–Free Trade Agreements–Israeli Trade Act is included in this solicitation - One or more of the items under this acquisition is subject to Free Trade Agreements.

STATEMENT OF REQUIREMENT

Fly sunscreen 20’ x 20’; 80% black sunscreen shade cloth mesh fabric with #5.5 grommets spaced every 2 feet on all 4 sides, with 10 guy ropes per sunscreen and 1 dowel with 2 holes per rope.

Neocord 25’ long, ¼” thick cord. Dowel 1” round, 4” long with two holes 7/6” wide and 2” apart.

Packaged in 23”x19”x10” 51ect, regular slotted RSC carton. See Attachment 2, Specification Sheet

DELIVERY INFORMATION:

Northern Rockies Area Incident Support Cache (NRK) 5765 W Broadway Missoula, MT 59808-9361

Inspection and Acceptance: The Government will inspect delivered items to ensure standards are met in accordance with terms and conditions herein. The contractor shall sign all packing slips concurring quantities delivered. Quantities will be verified by cache personnel.

Solicitation 1202SC26Q2704 Fly-Tent Sunscreens USDA/US Forest Service

INVOICING

Invoices (payment requests) shall be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform (IPP) System. The IPP website address is:

https://www.ipp.gov. Payment requests shall comply with the requirements identified in the terms and conditions herein.

If contractor registration in IPP is necessary, the contractor shall use the IPP website to register access at the following website: Vendor Enrollment- Invoice Processing Platform (ipp.gov).

Assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor shall submit a written waiver request to the Contracting Officer.

https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

Solicitation 1202SC26Q2704 Fly-Tent Sunscreens USDA/US Forest Service

Federal Acquisition Regulation (FAR) and United States Department of Agriculture Acquisition Regulation (AGAR) Clauses and Provisions

The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation. The terms and conditions set forth herein supersede all other terms and conditions.

Acceptance of the order in accordance with (IAW) FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.

As part of the Revolutionary FAR Overhaul (RFO), system updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM

52.252-2 Clauses Incorporated by Reference Feb 1998 This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of the clause may be accessed electronically at Internet address https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-4 Terms and Conditions—Commercial Products and Commercial Services (Nov 2025) ☐ Alternate I (Nov 2025) of 52.212-4 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.222-50 Combating Trafficking in Persons (Nov 2025)

☐ Alternate I (Nov 2025) of 52.222-50 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.232-39 Unenforceability of Unauthorized Obligations (June 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-3 Protest After Award (Sep 2025) 52.233-4 Applicable Law for Breach of Contract Claim (Sep 2025) 52.240-91 Security Prohibitions and Exclusions (Nov 2025)

☐ Alternate I (Nov 2025) of 52.240-91 52.244-6 Subcontracts for Commercial Products and Commercial Services (Nov 2025)

The following clauses are applicable if checked:

☒ 52.203-3 Gratuities (Apr 1984) ☒ 52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020)

☒ Alternate I (Nov 2021) of 52.203-6 ☒ 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (Jun 2020) ☐ 52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021) ☐ 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

Solicitation 1202SC26Q2704 Fly-Tent Sunscreens USDA/US Forest Service

☒ 52.204-13 System for Award Management—Maintenance (Nov 2025) ☒ 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) ☐ 52.204-91 Contractor identification (Nov 2025) ☒ 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment ☐ 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters ☒ 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations ☐ 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Nov 2025) ☒ 52.219-6 Notice of Total Small Business Aside (Nov 2025)

☐ Alternate I (Mar 2020).

☒ 52.219-8 Utilization of Small Business Concerns (Nov 2025) ☐ 52.219-9 Small Business Subcontracting Plan (Nov 2025)

☐ Alternate III (Nov 2025) of 52.219-9.

☐ Alternate IV (Nov 2025) of 52.219-9

☐ 52.219-14 Limitations on Subcontracting (Nov 2025) ☐ 52.219-16 Liquidated Damages—Subcontracting Plan(Nov 2025) ☐ 52.219-28 Postaward Small Business Program Representation ☐ 52.219-33 Nonmanufacturer Rule (Nov 2025) ☒ 52.222-3 Convict Labor (June 2003) ☒ 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Nov 2025) ☐ 52.222-20 Contracts for Materials, Supplies, Articles, and Equipment.

☒ 52.222-35 Equal Opportunity for Veterans (Nov 2025)

☐ Alternate I (Jul 2014) of 52.222-35 ☒ 52.222-36 Equal Opportunity for Workers with Disabilities (Nov 2025)

☐ Alternate I (Jul 2014) of 52.222-36 ☒ 52.222-37 Employment Reports on Veterans (Nov 2025) ☒ 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) ☒ 52.222-54 Employment Eligibility Verification (Nov 2025) ☐ 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022) ☒ 52.223-23 Sustainable Products and Services ☐ 52.224-3 Privacy Training (Jan 2017)

☐ Alternate I (Jan 2017) of 52.224-3 ☒ 52.225-1 Buy American-Supplies (Nov 2025)

☐ Alternate I (Oct 2022) of 52.225-1 ☒ 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (Nov 2025)

☐ Alternate II (Nov 2025) of 52.225-3.

☐ Alternate III (Nov 2025) of 52.225-3.

☐ Alternate IV (Oct 2022) of 52.225-3

☐ 52.225-5 Trade Agreements (Nov 2023)

Solicitation 1202SC26Q2704 Fly-Tent Sunscreens USDA/US Forest Service

☐ 52.225-8 Duty-Free Entry (Oct 2010) ☐ 52.226-4 Notice of Disaster or Emergency Area Set-Aside (Nov 2007) ☐ 52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area (Aug 2025) ☐ 52.229-3 Federal, State and Local Taxes ☒ 52.232-33 Payment by Electronic Funds Transfer— System for Award Management (Oct 2018) ☐ 52.232-36 Payment by Third Party (Nov 2025) ☐ 52.233-1 Disputes ☒ 52.242-13 Bankruptcy (Jul 1995) ☐ 52.243-1 Changes-Fixed-Price ☐ 52.245-9 Use and Charges (Apr 2012) ☐ 52.246-2 Inspection of Supplies-Fixed-Price (Aug 1996) ☐ 52.246-4 Inspection of Services-Fixed-Price (Aug 1996) ☐ 52.246-16 Responsibility for Supplies (Apr 1984) ☐ 52.246-23 Limitation of Liability (Feb 1997) ☐ 52.247-34 F.o.b. Destination (Jan 1991) ☐ 52.249-2 Termination for Convenience of the Government (Fixed-Price) (Apr 2012) ☐ 52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984) ☒ 52.252-6 Authorized Deviations in Clauses (Nov 2020)

AGAR Clauses

452.204–70 Modification for Contract Closeout (Nov 2025)

(a) If unliquidated funds in the amount of $1000 or less remain on the contract, the Contracting Officer (Contracting Officer) shall issue a unilateral modification for deobligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The Contracting Officer shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) Upon contract closeout for contracts utilizing SAP: if unliquidated funds of more than $1000 remain on the contract, the Contracting Officer shall issue a bilateral modification for deobligation.

The contractor will receive a copy of the modification and will be required to provide a signature.

(The Contracting Officer may also request a “Contractor Release of Claims” be completed by the contractor, although not required for contracts and orders using SAP). If the bilateral modification and Release of Claims are not returned to the Contracting Officer within 60 days, the Contracting Officer shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(c) Upon contract closeout for contracts utilizing anything other than cost reimbursement, if unliquidated funds of more than $1000 remain on the contract, the Contracting Officer shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and a ‘‘Contractor Release of Claims’’ and will be required to provide a signature on both forms. If the bilateral modification and Release of Claims are not returned to the Contracting Officer within 120 days, the Contracting Officer shall release the modification as unilateral and proceed with contract

Solicitation 1202SC26Q2704 Fly-Tent Sunscreens USDA/US Forest Service closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(End of Clause)

ATTACHMENTS:

The following attachments are a part of this solicitation and any resulting Contract (see separate document(s)).

Attachment Number

Attachment Title Number of Pages

1 SF1449 Terms & Conditions 9

2 Specification Sheet 2

3* Quoter Information 1

4* Past Performance 2

Note: Attachments with an asterisk (*) may not be made part of the resulting Contract.

Solicitation 1202SC26Q2704 Fly-Tent Sunscreens USDA/US Forest Service

SOLICITATION INFORMATION

Award Type It is anticipated that a firm-fixed price contract for all items.

Evaluation Criteria – Total Evaluated Price (TEP) - Fair and Reasonable Pricing The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services is not applicable to this solicitation. In lieu of this provision, the quote will be evaluated based on the criteria listed below. The Government will review the quote to determine if it is acceptable to the requirements. An acceptable quote is one that meets all terms, conditions, and specifications in the solicitation, while providing fair and reasonable pricing. The offeror must provide all documents listed and comply with all quotation instructions for their quote to be accepted.

Technical:

The offeror must provide the following minimum information and documentation with their quotation to be considered acceptable and have their quote evaluated:

1. Price – Schedule of items.

(Attachment 1) Complete - Pages 1 Note: Offeror is required to quote unit prices and total cost for all items.

2. Offerors Information.

(Attachment 3) Complete – Page 1

3. Past Performance.

(Attachment 4) Complete – Page 1-2

Price:

Offerors must provide pricing for the base period and every option period on each line item. Failure to do so may result in the quotation being excluded from consideration.

The quotation will be evaluated per FAR 12.204 to determine if the price is fair and reasonable.

Price evaluation will use the Government’s estimated quantities for each CLIN/Pay Item.

Price evaluation on the quote will be based on the Government’s estimated requirement for each CLIN/Pay Item.

Solicitation 1202SC26Q2704 Fly-Tent Sunscreens USDA/US Forest Service

Federal Acquisition Regulation (FAR) and United States Department of Agriculture Acquisition Regulation (AGAR) Provisions

The provisions contained herein are applicable to any order awarded as a result of this solicitation.

The terms and conditions set forth herein supersede all other terms and conditions. Acceptance of the order in accordance with (IAW) FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.

As part of the Revolutionary FAR Overhaul (RFO), system updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.252-1 Solicitation Provisions Incorporated by Reference Feb 1998 This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017) 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (Nov 2025) 52.233-2 Service of Protest (Sep 2025) 52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Nov 2025) 52.252-5 Authorized Deviations in Provisions (Nov 2020)

Addendum to FAR 52.212-1, as follows:

Period for acceptance of quotes The Quoter agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes.

Questions Questions shall be submitted via email to lindsey.christian@usda.gov and are due no later than, 12:00 PM Mountain Standard Time, May 7, 2026. This will ensure enough time to respond before the solicitation period ends. Please include the solicitation name and number as the subject line of the email.

mailto:lindsey.christian@usda.gov

Solicitation 1202SC26Q2704 Fly-Tent Sunscreens USDA/US Forest Service

The following provisions are applicable if checked:

☒ 52.203-2 Certificate of Independent Price Determination (Apr 1985) ☐ 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sep 2024) ☒ 52.204-7 System for Award Management—Registration (Nov 2025)

☐ Alternate I (Nov 2025) to 52.204-7 ☐ 52.204-90 Offeror Identification (Nov 2025) ☐ 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation ☐ 52.209-11 Representation by Corporations Regarding Responsibility Delinquent Tax Liability or a Felony Conviction under any Federal Law ☐ 52.209-13 Violation of Arms Control Treaties or Agreements-Certification ☐ 52.217-4 Evaluation of Options Exercised at Time of Contract Award

– USDA Deviation Nov 2025 ☐ 52.219-1 Small Business Program Representations ☐ 52.219-2 Equal Low Bids (Nov 2025) ☐ 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products (Feb 2021) ☐ 52.222-48 Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment–Certification (Nov 2025) ☐ 52.222-52 Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification (Nov 2025) ☐ 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan (Oct 2020) ☐ 52.223-1 Biobased Product Certification ☐ 52.223-4 Recovered Material Certification (May 2008) ☒ 52.225-2 Buy American Certificate (Oct 2022) ☒ 52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate (Nov 2025) ☐ 52.225-6 Trade Agreements-Certificate (Feb 2021) ☐ 52.226-3 Disaster or Emergency Area Representation (Nov 2007)

Other Applicable FAR Provisions

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Nov 2025)