Preproposal Conference 2019 Mike.pptx

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PREPROPOSAL CONFERENCE

SOL. 12024B19R0001 National EU Large Fire Support Helicopter Services US Forest Service: National Helicopter Program

Presented by: Jim Edge, Don Campbell, Rick Howe, Dean Penrod, and Mike McFarlane

December 10, 2019

WELCOME

Jim Edge– National Helicopter Program Manager Don Campbell– National Helicopter Operations Specialist Rick Howe– Aviation Safety Inspector Dean Penrod – Aviation Safety Inspector Michael McFarlane – USFS Contracting Officer Rest Rooms Evacuation Safety

TODAY’S AGENDA

Mission Overview

Solicitation Timelines

Questions During the Presentation Solicitation Schedule of Items Section B – Technical Requirements Section C – Contract Terms and Conditions Section D – Exhibits Section E – Solicitation Provisions

LFS OVERVIEW

Mission Estimated Value $600 Million Contract line Items One year with 3 options

SOLICITATION TIMELINES

Issue Date: November 15, 2019 Preproposal Conference Date: December 10, 2019 Solicitation Closing Date: January 16, 2020 at 1400 MT Evaluation February 10, 2020 Estimated Award March 31, 2020

- Questions shall be provided in writing to the Contacting Officer on the index cards provided.

- Questions received from this event will be combined with questions formally submitted in response to the solicitation from other sources via email to the Contracting officer and all responses will be posted with the solicitation at beta.sam.gov.

- Any changes to the solicitation as a result of the questions received will be made via amendment to the solicitation and posted with the solicitation at beta.sam.gov.

Questions from today’s presentation

SOLICITATION

Section A SF 1449 : Required to complete Blocks 17a and 30a-c A-1 Schedule of Items – Attachment – pdf. & Excel Changes to Structure A-3 Min Performance Specs A-10 Required Special Equip A-14 Aircraft Performance Charts

SECTION B

B-1 Scope B-7(b)(4)(ii) ELT Requirements B-7(b)(4)(iii) ATU Requirement B-10(e)(3)(i)(D) 420 US Gallon Initial Attack Bucket - KMAX B-13(b-d) Harassment, Firearms, Dogs

Section B CONT.

B-30 Payment for Availability B-31 Payment for Extended Standby Must have worked in excess of 9 hours B-32 Payment Pre/Post MAP – AV/FT B-35 Payment for Mob/Demob Cost B-36 Payment – Substitute Aircraft – AV/Lower FT Rate

SECTION B

B-12 Personnel – AMOC and Apprentice Mechanic B-19 PPE – Helmet Requirements B-27 Unavailability – 15 minute increments

Section C C-4 Excise Tax C-6 Effective Period of the Contract C-7 Ordering C-8 Ordering Limitations C-9 Requirements

SECTION C

C-10 Min and Max Contract Amounts C-11 Indefinite Quantity C-12 Ordering – Additional Info C-13 Economic Price Adjustment

Section D All Exhibits are included in Section D – No Exhibit included = N/A Exhibit 3 – AK Supplement Exhibit 8 – Fuel Servicing Equipment Requirements Exhibit 32 – Transportation Worksheet Exhibit 33 – ATU Requirements

SECTION D

Section E E-2 Size Standard and NAICS E-3 Instructions to Offerors E-4 Evaluation E.5 Inquiries E. 6 Amendments

Areas to Cover Sample Charts A-C Offeror Checklist

CPARS

Your Offer Ensure SAM registration accounts for NAICS Code 481212 and clearly shows your size standard Must submit one hardcopy and 4 electronic copies (flash drives) to the address listed in the solicitation. Late deliveries will not be considered so please ensure your offer is submitted with adequate time to make it to Boise, ID Offers are good for 120 days from the closing date of the solicitation

Read the Solicitation Carefully and make sure you submit a complete proposal.

Must be received prior to Solicitation Close of January 16, 2020 at 2:00 p.m. MT Check Beta.sam.gov for responses to questions, amendments, and updated documents Makes sure to submit everything requested under Section E.3 of the solicitation.

BREAK TIME

10 Minutes

PLEASE USE YOUR INDEX CARDS TO FINALIZE ANY QUESTIONS YOU WOULD LIKE TO ASK

QUESTION AND ANSWER PERIOD

Any answer provided today is unofficial until posted to the beta.sam.gov website. All questions received in writing will receive a formal response and will be posted with the solicitation.

Should we determine that changes need to be made to the solicitation, those changes will be made via amendment to the solicitation also posted to beta.sam.gov.

I will read each question without identifying the firm involved and, if I can, we will answer it now. I will not attempt to answer any question not reduced to writing on the question form. However, any answer given today must be considered unofficial until it is confirmed in writing. Again, all questions and written answers will be posted to the beta.sam.gov. It is each Offeror’s responsibility to monitor the beta.sam.gov website for new or revised information.

If the answer to one question generates another question orally, I ask that the additional oral questions be written on an index card and provided to me to ensure that the oral questions may be confirmed in writing.

CLOSING STATEMENT

This concludes the Preproposal Conference for Solicitation 12024B19R0001 Thank you for your time and interest in this requirement Please ensure that you continue to monitor the beta.sam.gov site for formal responses to the questions asked regarding the solicitation and any formal changes to the solicitation.

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