12-RFP-02-Scope of Services.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

SCOPE OF SERVICES

RFP Ref. #: 26-0187 Doc. Ref#: RFP-02 Page 1 of 13 RFP Title: Chemical Tanks

1.0 INTRODUCTION AND PURPOSE

The City of Fort Worth (City) is requesting proposals from qualified firms to establish a non-exclusive contract for chemical tanks for the Water Department, per descriptions and specifications listed in this RFP. The Contractor shall provide the manufacture, supply, delivery, and support of chemical storage tanks and associated accessories for water and wastewater treatment facilities.

The successful proposer shall provide tanks that ensure safe chemical storage, operational reliability, and compliance with applicable federal, state, and industry standards. The successful proposer shall furnish chemical storage tanks constructed of Cross Polyethylene (XLPE), Fiberglass Reinforced Plastic (FRP), or polyethylene tanks. The successful proposer shall provide all necessary appurtenances, fittings, and accessories. The successful proposer shall ensure tanks are designed for specific chemicals and site conditions identified at the time of order. The successful proposer shall provide submittals, documentation, and technical support. Tank selection, configuration, and accessories shall be determined at the time of procurement

2.0 BACKGROUND

The City of Fort Worth Water Department (“City”) is requesting competitive bids from qualified Respondents. The Contractor shall provide the manufacture, supply, delivery, and support of chemical storage tanks and associated accessories for water and wastewater treatment facilities.

The successful proposer shall provide tanks that ensure safe chemical storage, operational reliability, and compliance with applicable federal, state, and industry standards. The City is inviting firms (Contractors) to participate in this Request for Proposal (RFP) to establish an annual agreement for turnkey emergency bypass operations on an “as-needed basis”.

3.0 SCOPE OF SERVICES

3.1 Proposer Qualifications

3.1.1 The successful proposer shall be regularly engaged in the manufacture or supply of chemical storage tanks for municipal or industrial applications.

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3.1.2 The successful proposer shall have a minimum of five (5) years of experience with similar chemical storage systems.

3.1.3 The successful proposer shall provide at least three (3) references for comparable projects.

3.1.4 The successful proposer shall be authorized to conduct business in the State of Texas.

3.1.5 The successful proposer shall designate a primary point of contact.

3.2 Chemicals

3.2.1 Sodium Hydroxide

3.2.2 Polymer

3.2.3 Hydrofluosilicic Acid

3.2.4 Liquid Ferric Sulfate

3.2.5 Sodium Bisulfate

3.2.6 Chlorine

3.2.7 Sulfur Dioxide

3.2.8 Liquid Aluminum Sulfate

3.2.9 Aluminum Chloralhydrate

3.2.10 Sodium Hypochlorite

3.2.11 Citric Acid

3.2.12 Lime

3.2.13 Caustic Soda

3.2.14 Cationic polymer

3.2.15 Hydrated Lime

3.2.16 Ferric Chloride

3.2.17 Poly Aluminum Chloride

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3.2.18 Anhydrous Ammonia

3.2.19 Calcium Hypochlorite

3.2.20 Muriatic Acid

3.3 Service Locations

The successful proposer shall deliver tanks to various City facilities, including, but not limited to:

3.3.1 Eagle Mountain Water Treatment Plant

4500 Wilma Lane, Arlington, Texas

3.3.2 Rolling Hills Water Treatment Plant

2500 SE Loop 820, Fort Worth, Texas 76140

3.3.3 Village Creek Water Reclamation Facility

4500 Wilma Lane, Arlington, Texas 76012

3.3.4 Holly Water Treatment Plants

1500 11th Ave. Fort Worth, Texas 76102

3.3.5 Exact delivery locations shall be identified at the time of the purchase order.

3.4 Technical and Product Requirements

3.4.1 The proposer shall provide tanks constructed of Crosslinked Polyethylene (XLPE), Fiberglass Reinforced Plastic (FRP), or polyethylene-lined systems.

3.4.2 Cross Polyethylene Tanks shall be of seamless molded

construction with a uniform wall thickness. All tanks must be ultraviolet-stabilized and suitable for common water treatment chemicals listed in section 3.2 Chemicals.

3.4.3 Fiberglass Reinforced Plastic Tanks shall be filament wound or hand lay-up construction. All fiberglass-reinforced plastic tanks must be manufactured in accordance with American Society for Testing and Materials (ASTM International) D3299 or American Society of Mechanical Engineers Reinforced Thermoset Plastic Corrosion-Resistant Equipment Standard (RTP-1) where

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RFP Ref. #: 26-0187 Doc. Ref#: RFP-02 Page 4 of 13 RFP Title: Chemical Tanks specified. Fiberglass-reinforced plastic tanks shall be corrosion-resistant systems. Interiors of the fiberglass-reinforced plastic tanks shall have a corrosion barrier matching the specific chemical when ordered.

3.4.4 Polyethylene tanks shall be seamlessly constructed and suitable for aggressive oxidizing environments.

3.4.5 The proposer shall ensure compliance with American Society for Testing and Materials standards.

3.4.6 The proposer shall ensure compliance with American Water Works Association standards where applicable.

3.4.7 The proposer shall ensure compliance with the American

Society of Mechanical Engineers Reinforced Thermoset Plastic Corrosion-Resistant Equipment Standard (RTP-1) for fiberglass-reinforced plastic tanks where specified.

3.4.8 The proposer shall ensure compliance with NSF 61 when

required for potable water chemicals.

3.4.9 The proposer shall design tanks to withstand hydrostatic loads.

3.4.10 The proposer shall design tanks to withstand environmental exposure.

3.4.11 The proposer shall design tanks to withstand wind and seismic loads.

3.4.12 The proposer shall design tanks to withstand Ultraviolet exposure.

3.4.13 The proposer shall provide tank configurations including vertical flat bottom, vertical cone bottom, horizontal, double-wall, open-top, and closed-top.

3.4.14 The proposer provides tank capacities generally ranging from 5,000 to 20,000 gallons unless otherwise specified.

3.5 Fittings and Accessories

The proposer shall provide all fittings and accessories required for the successful storage of chemicals listed on this

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RFP Ref. #: 26-0187 Doc. Ref#: RFP-02 Page 5 of 13 RFP Title: Chemical Tanks specification. All fittings and accessories should follow the standards mentioned in section 3.4 Technical and Product Requirements and 3.9 Technical and Regulatory Standards.

3.5.1 The successful proposer shall provide fittings including fill, vent, overflow, suction, drain, and instrumentation ports.

3.5.2 The successful proposer shall provide manways, access

openings, and level indication provisions.

3.5.3 The successful proposer shall ensure all materials are

chemically compatible.

3.5.4 The successful proposer shall provide concrete pads, ladders, and safety systems when specified.

3.5.5 The successful proposer shall provide heat tracing systems (120VAC, temperature-controlled) when specified.

3.5.6 The successful proposer shall provide insulation systems with a minimum R-value of 6.3 per inch when specified.

3.5.7 The successful proposer shall provide seismic restraint and anchorage systems compliant with applicable codes when specified

3.6 Submittals

The proposer shall submit the following prior to the manufacturing of the tanks. The successful proposer must have approval from the city for each tank submitted before manufacturing. Shop drawings shall include, but are not limited to, the following:

3.6.1 The proposer shall provide product data including materials, construction methods, and ratings.

3.6.2 The proposer shall provide shop drawings showing dimensions, nozzles, supports, and weights.

3.6.3 The proposer shall provide chemical compatibility certification or documentation prior to fabrication.

3.6.4 The proposer shall provide manufacturer data sheets and design standards.

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3.6.5 The proposer shall provide tank dimensions, nozzle, vents, manway locations and orientations.

3.7 Delivery and Handling

The proposer shall adhere to the following. Any deviations from the list below may allow the city to reject delivery.

3.7.1 The proposer shall deliver tanks fully assembled and protected from damage.

3.7.2 The proposer shall provide lifting provisions and handling instructions.

3.7.3 The proposer shall protect tanks from UV exposure and

transport damage.

3.7.4 The proposer shall ensure tanks are not rolled or dragged.

3.7.5 Delivery timelines shall be coordinated with the City at the time of order.

3.7.6 The proposer shall package tanks to prevent damage during transport. The successful proposer shall coordinate delivery with City personnel. The successful proposer shall meet agreed delivery schedules.

3.8 Quality Assurance

3.8.1 The proposer shall provide products from manufacturers

regularly engaged in tank production. The proposer shall ensure compliance with all specified standards. The proposer shall provide tanks from approved manufacturers or approved equals.

3.8.2 Snyder Industries

3.8.3 Assmannn Corporation

3.8.4 Enduro Composites

3.8.5 Xerxes Corporation

3.8.6 Poly Processing

3.8.7 Or approved equal

3.9 Technical and Regulatory Standards

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3.9.1 The proposer shall comply with ASTM Standards, including

American Society for Testing and Materials D1998 and American Society for Testing and Materials D3299.

3.9.2 The proposer shall comply with American Water Works

Association (AWWA) Standards where applicable

3.9.3 The proposer shall comply with the American Society of

Mechanical Engineers Reinforced Thermoset Plastic Corrosion- Resistant Equipment Standard RTP-1 for FRP tanks.

3.9.4 The proposer shall comply with National Sanitation Foundation (NSF 61) as required.

3.9.5 The proposer shall comply with applicable Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), and Texas Commission on Environmental Quality (TCEQ regulations).

3.10 Insurance

3.10.1 All services, parts, and materials provided under this contract shall be in accordance with the most current volume of the of the National Electric Code, all City Ordinances and amendments, all current applicable codes of the American National Standard Institute, American Society for Testing and Materials (ASTM), Code of Federal Regulations, Federal Specifications, Institute of Electrical & Electronics Engineers, Insulated Cable Engineers Association, National Fire Protection Association, Rural Electrification Administration and Underwriters Laboratories.

4.0 METHOD OF AWARD - Proposals will be evaluated based on “best value” to the City. Proposals that receive less than 50% of the total available points, excluding price points, will be considered for the award.

5.0 EVALUATION FACTORS

To be considered, the Proposer must submit a complete Proposal by the stated deadline and in accordance with all Proposal requirements. All required documentation must be included for evaluation.

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Proposals that meet these requirements will be evaluated based on the criteria listed below.

5.1 Cost – up to 15 points available

5.2 Small Business Participation- up to 20 points available

5.2.1 Will be evaluated using RFP-03

5.3 Technical Compliance & Product Quality– up to 30 points available

5.3.1 Will be evaluated using RFP-03

5.4 Submittals & Design Approach– up to 25 points available

5.4.1 Will be evaluated using RFP-03

5.5 Experience & Qualifications- up to 15 points

5.5.1 Will be evaluated using RFP-03

5.6 Delivery & Support- up to 15 points

5.6.1 Will be evaluated using RFP-03

5.7 Warranty & Support- up to 15 points

5.7.1 Will be evaluated using RFP-03

6.0 PRICING STRUCTURE

6.1.1 Highlight Contractor shall, for each project, submit a firm fixed price quotation to the Department Project Manager or designee within two (2) business days of notification for review by the Department Project Manager or designee, or at a time mutually agreed to between the Contractor and the Department Project Manager or designee. The quote will be evaluated for accuracy, demonstrated understanding of the project scope of work, schedule, and price, and shall be awarded to the Contractor meeting the project requirements at the lowest price. To comply with the quote process, the Contractor shall:

6.1.1.1 Provide a written firm-fixed price quote, based on the

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RFP Ref. #: 26-0187 Doc. Ref#: RFP-02 Page 9 of 13 RFP Title: Chemical Tanks labor rates listed on the Bid Solicitation. The firm fixed price quotation shall include:

6.1.1.1.1 Description of the work to be performed.

6.1.1.1.2 Itemized estimate of the parts and materials, including manufacturer’s list price discount.

6.1.1.1.3 Timeline includes proposed start and finish

dates.

6.1.2 Understand that the submission of a firm-fixed-price quotation is evidence that the Contractor has familiarized himself/herself with the nature and extent of the work and any local conditions that may, in any manner, affect the scope of the work to be done, and the equipment, materials, labor, etc. required. No variation in price or conditions shall be permitted based on the claim of ignorance, negligence, or false representation.

6.1.3 Contractor shall understand that if alternative products are available to meet the sustainability goals of the City, these shall be submitted with the Contractor’s quote as an additional or alternative firm-fixed-price quotation.

6.1.4 The Contractor shall immediately notify the Department Project Manager or designee in writing (by email) if additions, deletions, and/or revisions to a job assignment are needed.

6.1.5 Within one (1) business day of notification, the Contractor shall submit a written Project Quotation Change Request to the Department Project Manager or designee. The City reserves the right to reject any changes to the project firm-fixed-price quotation requested by the Contractor. Under no circumstances shall Contractor proceed with changes to the project firm-fixed-price quotation without approval from the Department Project Manager or designee. The Project Quotation Change Request shall include the following:

6.1.5.1 A description of the change or addition in the work and the reason for the change/addition, explaining the benefits of the change/addition.

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6.1.5.2 The adjustment in the project time, if applicable.

6.1.6 If the City requests to change a fixed-price quote due to a change in the scope of work that would increase the number of labor hours required or the amount of materials required, the Contractor shall amend the original amount and, upon approval and acceptance by the Department Project Manager of the amended fixed-price quote, shall be reimbursed for the changes.

7.0 CONTRACT AWARD PROCESS

7.1 The Purchasing Division will facilitate and manage the evaluation process.

7.2 An Evaluation Panel consisting of representatives from various City departments and City consultants may be appointed to review and evaluate RFP responses in accordance with this RFP. City reserves the right at its sole discretion to include additional representatives at any point during the evaluation.

7.3 The Evaluation Committee will evaluate responses and may select Proposer for onsite interviews, presentations or demonstrations.

7.4 At its sole discretion, the City may request Best and Final Offers (BAFO) from proposers whose proposals are deemed most advantageous. Contract negotiations will be based on the BAFO submissions.

7.5 The City reserves the right to negotiate all elements that comprise the successful Proposer’s response to ensure that the best possible consideration be afforded to all concerned.

7.6 The City reserves the right to shortlist firms based upon scores/ratings received during the evaluation process.

7.7 The City will notify all proposers in writing of the outcome once an award determination has been made.

8.0 PROPOSAL FORMAT AND ATTACHMENTS

To facilitate and expedite the evaluation process, Proposals should adequately address all evaluation factors and include the following list of required items that will be used as part of the evaluation. A Proposal may be deemed to be non-responsive and may be disqualified, at the City’s discretion, if the

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Proposal fails to comply with the following instructions.

8.1 Proposal Format Requirements

8.1.1 Proposal format shall be in font no smaller than 12-point, 8.5-inch by 11-inch paper size, with one-inch margins and single-spaced for the entire submitted proposal.

8.1.2 All proposal sections shall be divided by submission titles. All pages within these sections shall be uniquely numbered for purposes of easy reference.

8.2 Response forms

8.2.1 Completed and signed RFP-03.

8.2.2 Completed and signed RFP-05.

8.2.3 Completed and signed RFP-06.

8.2.4 Completed and signed RFP-07.

8.2.5 Completed and signed RFP-08.

8.2.6 Completed RFP-09

8.3 Technical Response

8.3.1 Submit proof of experience with the bid

8.3.2 List of Exceptions/Substitutions/Clarifications/Additions

8.3.2.1 Although the Scope of Services included Project

Requirements of the solicitation represents the City’s anticipated needs, there may be instances in which it is in the City’s best interest to permit exceptions to requirements and accept proposed alternatives.

8.3.2.2 If no exceptions are taken, please include a single

document stating “No Exceptions taken” in the Required

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8.3.2.3 It is extremely important for the Proposer to make clear where exceptions, clarifications, substitutions, and/or additions to the Scope of Services, Draft Vendor Service Agreement, and General Terms and Conditions are taken and how substitutions shall be provided. The City does not recognize strikeouts, deletions, or changes to Solicitation documents. Therefore, exceptions, conditions, clarifications, and/or substitutions to the provisions of the City’s requirements must be clearly identified along with the proposed addition or modification. If the Proposer does not make it clear that an addition, exception or clarification is taken, the City shall assume the Proposer is responding to and shall meet the City’s stated requirements.

8.3.2.4 Identify each exception, clarification, substitution

and/or addition by specifically referencing the page number, section number, subsection number, item number or letter, and, if necessary, paragraph, or line number.

8.3.2.5 Identify each item clearly as an addition, exception, clarification, or substitution. It is not necessary to include the entire text of a particular section or subsection.

However, for ease of reference, Proposers may use portions of the solicitation’s text if helpful in explanation.

8.3.2.6 For substitutions/clarifications, provide an explanation of the difference between what the solicitation requests and what is proposed. The City is open to other means of accomplishing the requested Work. Proposers must explain why they believe their method of accomplishing the Work is equal to or better than that specified by the City.

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8.3.2.7 For any addition(s) proposed or exception(s) taken, provide a rationale in as much detail as possible.

8.3.2.8 Begin responses to the major sections of the solicitation on a new page.

8.3.2.9 The City shall consider the number and substance of

alterations to the City’s stated requirements as a factor in determining the most advantageous response.

8.3.3 Pricing

8.3.3.1 Proposal pricing shall be assembled and presented in

accordance with the format and instructions of this solicitation.

8.3.3.2 Pricing shall be captured solely in the bid table, BT- 13MV, provided with this solicitation.

8.3.3.3 Proposers shall not include any cost or rate information within the proposal document, attachments, or exhibits.

SMALL BUSINESS PROGRAM – The City of Fort Worth has established a 30% Small Business (SB) participation goal for this solicitation. This goal reflects the City’s determination that certified Small Business Firms are available to provide the goods and/or services required under this bid. Accordingly, at least 30% of the total awarded contract value must be subcontracted or spent with a certified Small Business Firm. All provisions and requirements outlined in City Ordinance No. 27832-08-2025 apply to this solicitation. Bidders are required to submit the following documentation with their proposal:

a. Small Business Utilization form V1 (RFP-06), detailing how the Small Business goal will be achieved.

b. Current Small Business Certification issued by the North Central Texas Regional Certification Agency (NCTRCA).