12 Point JA Open Text Upgrades 3.30.26.pdf

U.S. DEPARTMENT OF JUSTICE

UNICOR, Federal Prison Industries, Inc.

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION:

Authority Cited: FAR 12.102(a) (DEVIATION): Only one responsible source and no other supplies or services will satisfy agency requirements.

41 U.S.C 1901

1. Identification of the agency and the contracting agency.

Unicor Federal Prison 400 First Street NW Washington, DC 20534

2. Nature and/or description of the action being approved.

This purchase is a follow-on requirement for purchase order 1450041519 UNICOR wishes to waive other than full and open competition and is in the process of working with ECM Solutions, LLC, to finish the OpenText upgrade.

3. A description of the supplies or services required that meet the agency’s needs (including the estimated dollar amount).

DESCRIPTION

Archive Center server builds, data migration and conversion from BCC > Intelligent Capture. OTAC Upgrade/data migration/BCC>IC45 conversion-update OpenText form ICC to BCC. Continued operations to support automated processing efficiency by utilizing OpenText.

QUANTITY TOTAL COST

1 $78,400.00

4. An identification of the statutory authority permitting other than full and open competition.

FAR 12.102(a) (DEVIATION): Only one responsible source and no other supplies or services will satisfy agency requirements.

41 U.S.C 1901

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires the use of the authority cited.

BCC(Business Center for SAP Solutions) was replaced by IC4S (Intelligent Capture for SAP solutions). ECM Solutions, LLC, will continue the OpenText upgrade with Archive Center server builds, data migration and conversion from BCC > Intelligent Capture. Additional funding of $78,400 for:

1.Additional 2 environments, in place of 3 (due to AWS structure and following best practices to have a one-to-one relationship between SAP environments and OpenText infrastructure)

2. Setting up the SQL database servers (3)

3. Setting up system center (used for patching / upgrading sw going forward)

4. Webviewer server (this is the preferred viewer going forward)

5. PBS migration (getting all your historical ECC data into each new environment)

6. A description of effects made to ensure that offers are solicited from as many potential sources as is practical including whether a CBD notice was, or will be, publicized as required by part 5 (Deviation )and, if not, which exception under part 5 (Deviation) applies.

FAR 5.201)(b)(1)(Deviation) The proposed contract action is for $78,400.00 and not expected to exceed the simplified acquisition threshold.

7. A determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The Government developed an Independent Government Estimate based on AWS published pricing models and industry-standard labor rates for SAP/OpenText engineering services. The estimate indicates a total one-time cost range of approximately $106K–$238K, with recurring cloud costs of $5.7K–$19.5K per month. The proposed pricing was evaluated against these benchmarks and determined to be fair and reasonable.

8. A description of the market survey conducted and the results or a statement of the reasons a market survey was not conducted.

This purchase is a follow-on purchase for the open text upgrade and duplication of cost to Unicor is not expected to be recovered through competition and will create delays in fulfilling Unicor’s requirements.

9. Any other facts supporting the use of other than full and open competition.

None

10. A listing of sources, if any, that expressed in writing, an interest in the acquisition

ECM Solutions LLC

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisitions for the supplies or services are required.

None Available.

12. Contracting Officer certification that the identification is accurate and complete to the best of the Contracting Officer’s knowledge and belief.

By signing the form, the contracting officer certifies the acceptability of the document.

Contracting Officer Approve/Disapprove & Date

Chief, ERP Approve/Disapprove & Date

Supervisory Contracting Officer Approve/Disapprove & Date mgibson01 Highlight amitchell Highlight