12_-_I-000891_M-097A_RFQ.pdf

STATE OF CALIFORNIA

DEPARTMENT OF CORRECTIONS AND REHABILITATION

OBS 4007 (B) (Rev. 03/2025)

BIDDER INFORMATION

Business Name: ________________________________ Address: ________________________ Contact Person: ________________________________ ________________________________ Title: _________________________________________ ________________________________ Phone: _______________________________________ ________________________________ Email: _______________________________________ ________________________________

Federal Employer Identification Number (FEIN): __________________________ Retailer’s CA Seller’s Permit Number: __________________________________

Small Business (SB) ☐ Micro Business (MB) ☐ Disabled Veteran Business Enterprise (DVBE) ☐

SB/MB/DVBE Certification #: __________________ Certification Expiration Date: ______________

Are you the manufacturer? Yes ☐ No ☐

Are you a non-small business claiming at least 25% small business subcontractor preference?

Yes ☐ No ☐

*Payment discount offered on invoices to be paid within ________ days of receipt = ________%.

X____________________________________________ ________________________________ Bidder Signature Date

Bidder offers and agrees if this response is accepted within 45 calendar days following the date the response is due to furnish all the items upon which prices are quoted, at the prices set opposite each item, delivered to the designated point(s) by the method of delivery and within the times specified and subject to the General Provisions attached or included by reference. By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) STATEMENT OF COMPLIANCE - The above signed as complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) The National Labor Relations Board declaration set forth in Paragraph 48 of the General Provisions is true and correct. (3) If a claim is made for the Small Business or Disabled Veterans Business preference, the information set forth within is true and correct.

REQUEST FOR QUOTATION: NON-IT GOODS

Informal Competitive

Solicitation Number: __________________ Release Date: ____________ Due Date: ___________

Bid responses must be delivered via email, or fax if applicable, to the state official listed herein on or before 2:00 p.m. on the due date above.

OBS 4007 (B) (Rev. 03/2025) SOLICITATION #_________________

ADDITIONAL SOLICITATION DETAILS

(this section to be completed by State official only)

Deliveries must be completed within ______________ calendar days after receipt of order (ARO).

METHOD OF AWARD:

The lowest responsive and responsible bidder meeting all administrative and technical requirements, terms, and conditions of this solicitation will be awarded. For the purposes of this solicitation, requested items shall be awarded based on the option selected below:

☐ All or none – the lowest overall bid price for all items will be awarded.

☐ On the basis of individual items – the lowest bid on each line item will be awarded. The State may accept and choose to award any single line item or any combination of line items as specified in this solicitation.

FREE ON BOARD (F.O.B.) DESTINATION:

For the purposes of this solicitation, only bid responses quoting F.O.B. Destination to the ordering organization’s receiving point will be accepted. Responsibility and liability for loss or damage for all orders shall remain with the contractor until final inspection and acceptance, when all responsibility shall pass to the ordering organization, except the responsibility for latent defects, fraud, and any warranty obligations. Acceptable freight payment terms shall be defined based on the selected option below:

☐ Only bids offering Freight Prepaid by the contractor will be accepted. All shipping costs must be included in the cost of the goods. Shipping costs may NOT be listed as a separate stand-alone cost.

☐ Bids offering either Freight Prepaid/ADD or Freight Prepaid by the contractor will be accepted.

STATE OFFICIAL / REQUESTOR CONTACT INFORMATION

Name: __________________________________ Shipping Address:

Email: __________________________________ _______________________________ Phone: _________________________________ _______________________________ **Fax: ___________________________________ _______________________________

**Only enter fax number if bids may be submitted via fax. See fax bid submittals disclaimer below.

REQUEST FOR QUOTE

CONTINUATION

Supplier Name: Solicitation No.:

I000891 M-097A

Rev.:

ITEM

NO.

QTY UNIT DESCRIPTION UNIT PRICE EXTENSION

Please Note: The State may accept and choose to award one or more line items as specified in this solicitation with preference given to products that contain the minimum post-consumer content requirement for the 16 specified product categories per

PCC 12209. Vendor must provide pricing for both compliant recycle products in “A” and non-compliant products in “B” for comparison. Bids that don’t meet this requirement may be rejected.

A. Recycle $

B. Non-Recy $

A. Recycle $

B. Non-Recy $

1 6 EA Lighting Fixture, H1 0.75” tempered glass outside, 16” max width, the side of the light enclosure to be sloped and not 90 degrees, anit-ligature, to include T8 or LED lamps, PER Plan E3.0 and E4.0, Newstar WARN4-3321-9/A-UN-PR-CU-LN, or approved equal

Note: if providing T8 bulb, quote must also include an extra box of 25/EA.

A. Brand: __________________ Model:_________________

B. Brand: __________________ Model:_________________

A. _________

B. _________

A. _________

B. _________

2 2 EA Lighting Fixture, H2 0.75 tempered glass outside, anti-ligature, to include T8 or LED lamps, per Plan E3.0 and E4.0 or approved equal

Note: if providing T8 bulb, quote must also include an extra box of 25/EA.

A. Brand: __________________ Model:_________________

B. Brand: __________________ Model:_________________

A. _________

B. _________

A. _________

B. _________

3 2 EA Lighting Fixture, H2E 0.75 tempered glass outside, anti-ligature, to include T8 or LED lamps, per Plan E3.0 and E4.0 or approved equal

Note: if providing T8 bulb, quote must also include an extra box of 25/EA.

A. Brand: __________________ Model:_________________

B. Brand: __________________ Model:_________________

A. _________

B. _________

A. _________

B. _________

Subtotal: $_________________

Quote Expiration: __________________________

Delivery Time ARO: ________________________

Please return all pages of this RFQ with your bid.

CDCR DSSB California Medical Facility (CMF) 23-028 ADA Modifications, Group C (H-1)

COMMON WORK RESULTS FOR ELECTRICAL

CDCR-SDD 20141119 26 05 00 - 1 April 12, 2024

SECTION 26 05 00

COMMON WORK RESULTS FOR ELECTRICAL

PART 1 GENERAL

1.1 SUMMARY

A. Section Includes:

1. Basic Electrical Requirements, materials and methods common to multiple electrical systems, specifically applicable to all Sections in Division 26.

1.2 REFERENCES

A. CEC - California Electrical Code, Part 3, CCR Title 24 and 2019 California Fire Code, Part 9, CCR Title 24.

B. NEMA ICS-6 - Industrial Control and Systems: Enclosures.

1.3 DEFINITIONS

A. The meaning of words must be as defined in the CEC Article 100, Definitions, unless defined otherwise in an individual section.

B. Inmate Accessible Areas: Areas within the prison project, at and below ten-feet above adjacent floor or grade, except as specifically exempted in Section 05 05 55, or by CDCR Representative.

C. Exercise Yard: The area surrounded by housing units and associated support buildings to the fence connecting the buildings including the exterior of these buildings.

D. Exposed Fasteners:

1. Fasteners not completely concealed within building construction.

2. Fasteners which may be accessed and removed, without the prior removal of other fasteners designated as “tamper proof” or “security”.

E. Exposed Locations: All locations are considered exposed, except the following;

1. Mechanical and electrical rooms.

2. Areas above suspended ceilings, behind access panels, and within pipe and duct chases.

3. Roofs.

4. Control rooms, however control consoles are considered exposed.

5. Within fences around equipment pads at distances greater than 4 feet from fence.

F. Security Screws/Fasteners: Tamper proof metal fasteners as specified in Section 05 05 55;

removable or non-removable types as indicated.

G. Secured Perimeter System: System comprised of double fencing, gates, towers, lighting, and electronic detection system.

H. The following specification development organizations are referenced throughout the various specification sections of Division 26:

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1. AASHTO - American Association of State Highway and Transportation Officials.

2. ADAAG - Americans with Disabilities Act Accessibility Guidelines

3. Air Pollution Control District, [ ] Air Quality Management District

4. ANSI - American National Standards Institute

5. AQMD - Air Quality Management District

6. APCD - Air Pollution Control District

7. ASME - American Society of Mechanical Engineers

8. ASTM - American Society for Testing and Materials

9. CBC - California Building Code

10. CCR - California Code of Regulations Title 24. State Chapters.

11. CEC - California Electrical Code

12. CFC - California Fire Code

13. CMC - California Mechanical Code

14. CSA - Canadian Standards Association

15. EIA - Electronic Industries Association

16. FCC - Federal Communications Commission.

17. FM - Factory Mutual.

18. FS - Federal Specifications

19. ICEA - Insulated Cable Engineers Association

20. IEC - International Electrotechnical Commission

21. IEEE - Institute of Electrical and Electronic Engineers

22. IETA - International Electrical Testing Association

23. ISA - Instrument Society of America

24. ISO - International Organization for Standardization

25. MIL - Military Specifications

26. NACE - National Association of Corrosion Engineers

27. NECA - National Electrical Contractor’s Association

28. NEMA - National Electrical Manufacturing Association

29. NETA - International Electrical Testing Association

30. NFPA - National Fire Protection Association

31. NIST - National Institute of Standards and Technology

32. OSHA - Occupational Safety and Health Administration

33. SMACNA - Sheet Metal and Air Conditioning Contractors National Association, Inc.

34. UL - Underwriters Laboratories

1.4 SYSTEM DESCRIPTION

A. Performance Requirements

1. Furnish and install all materials to provide functioning systems in compliance with performance requirements specified, and any modifications required by reviewed shop drawings and field coordinated drawings.

1.5 SUBMITTALS

A. Submit under provisions of Section 01 33 00.

B. Product Data

1. Submit product data grouped to include complete submittals of related systems, products, and accessories in a single submittal.

2. Quantity of Submittals Required

a. Submit six copies of product data.

CDCR-SDD 20141119 26 05 00 - 3 April 12, 2024

b. Five copies will be returned.

c. If comments are required, comment sheet(s) will be returned with each copy.

d. One copy will be retained by the Engineer.

C. Shop Drawings

1. Submit shop drawings grouped to include complete submittals of related systems, products, and accessories in a single submittal.

2. Submit a composite drawing for each cell chase, including the coordinated layout of all other trades’ distinct components and detailing the intended electrical installation.

3. Quantity of Submittals Required:

a. Submit one reproducible transparency and one print.

b. Upon review, transparency will be annotated and returned. Print will be retained by

Engineer.

c. Copies of this transparency will serve as record copies for Architect and Engineer.

d. Additional prints will not be reviewed nor returned.

4. Corrections or comments made on the shop drawings during review do not relieve the Contractor from compliance with requirements of the drawings and specifications. Shop drawing checking by the Engineer is only for review of general conformance with the design concept of the project and general compliance with the information given in the contract documents. The Contractor is responsible for:

a. Confirming and correlating all quantities and dimensions.

b. Selecting fabrication processes and techniques of construction.

c. Coordinating his work with all other trades.

d. Performing his work in a safe and satisfactory manner.

e. Provide equipment that can be installed in the available space with all code clearances. This must be coordinated prior to ordering any equipment.

D. Samples

1. Submit as directed by the architect and as required in each specification section.

E. Quality Control/Control Submittals

1. Submit material control record procedures for approval. Submit records during the project upon request by the CDCR Representative. Submit at the end of the project for record.

1.6 QUALITY ASSURANCE

A. Regulatory Requirements

1. Conform to CEC.

2. Furnish products listed and classified by UL or other independent laboratory acceptable to CDCR Representative as suitable for purpose specified and shown when a listing is available for the type of product.

1.7 DELIVERY, STORAGE, AND HANDLING

A. Deliver, store, handle and protect products under provisions of Section 01 65 00.

B. Maintain material control records for all products for traceability to manufacturer and order number. Have records available for inspection by CDCR Representative.

C. Store material and equipment in an environment similar to the final installation environment.

CDCR-SDD 20141119 26 05 00 - 4 April 12, 2024

D. Store and handle material and equipment in accordance with manufacturers’ recommendations.

1.8 PROJECT CONDITIONS

A. Electrical plan drawings show only general locations of equipment, devices, and raceway, unless specifically dimensioned.

B. Install Work in locations shown on Drawings, unless prevented by Project conditions.

C. Prepare and submit drawings showing proposed rearrangement of Work to meet Project conditions, including changes to Work specified in other Sections. Obtain permission of CDCR Representative before proceeding.

1.9 SEQUENCING AND SCHEDULING

A. Coordinate the incoming electrical and telephone service with Contractor providing service.

Install utility service trench and duct systems in accordance with the requirements.

B. Coordinate Hand Hole locations with Contractor..

1.10 SHORT CIRCUIT AND PROTECTIVE DEVICE COORDINATION STUDY

A. Provide a short circuit and protective device coordination study and arc flash study to the CDCR Representative for review and approval. Provide all short circuit characteristic information on electrical equipment. Provide time current curves for all circuit breakers in the submittal. Set and adjust all devices in accordance with the results of this study before energizing equipment.

1.11 MAINTENANCE AND SERVICE

A. Maintenance and service must be provided as part of the Contract during the two year warranty period starting the day that Project Completion is awarded by the CDCR Representative.

1. Contractor must be responsible for systems and system components as defined in these documents.

2. Scheduled maintenance must be conducted on a weekly and quarterly basis.

Responsibilities for scheduled maintenance are as follows:

a. Weekly - CDCR’s personnel.

b. Quarterly - Contractor’s personnel.

3. All maintenance activity must be conducted on a schedule that is convenient to the CDCR Representative. All Contractors personnel must provide written notice of all visits.

B. Daily operational inspections by CDCR must consist of inspections to determine the operational state of a system. It is not intended that the CDCR perform adjustments or modifications for system restoration.

C. Non-scheduled maintenance will be initiated by staff personnel as a result of daily inspections or operational use of the systems. Categories of maintenance support and the response time for system restoration are defined as follows:

CDCR-SDD 20141119 26 05 00 - 5 April 12, 2024

1. Critical - Items which compromise the security of the facility or have an adverse effect on the operations of the facility. Items in this category must be returned to service within eight (8) actual hours after receipt of a service call. Service must be available on a seven

(7) day, twenty-four (24) hour basis.

2. Sensitive - Items which adversely impact the operations of the facility but are not considered “critical” as defined above. Items in this category must be returned to service within forty eight (48) actual hours after receipt of a service call. Service must be available on a normal eight (8) hour, five (5) day a week basis.

3. Normal - Items which require maintenance support but are not “critical” or “sensitive” as defined above. These are typically items which staff personnel identify and accept that maintenance during the standard quarterly inspection.

D. Contractor must provide scheduled maintenance in accordance with the description of services and maintenance schedule.

E. Contractor must maintain all documents and modify drawings, schedules, and other documents as required to effect documentation which reflects the current system or wiring configuration.

F. Upon termination of the service contract, Contractor must return all system documents to the CDCR Representative.

G. Contractor must develop maintenance reports, or logs, which identify maintenance activities on the system. If requested, the reports, or logs, must be provided to the CDCR Representative on a monthly basis.

H. In the event software is introduced which will enhance the system operation, Contractor must inform the CDCR Representative of the software, its features, and the cost to upgrade the existing software. If accepted by the CDCR Representative, Contractor must furnish and install the software and invoice CDCR in the amount approved by the CDCR Representative.

Contractor to train the CDCR staff on new system features or software which may be provided to enhance the systems capability.

I. Insurance requirements must be maintained through the maintenance and service period.

1.12 SPARE PARTS

A. Spare parts must be provided and maintained by Contractor to support the maintenance response requirements defined in this document.

B. The spare parts inventory may be comprised of Contractor furnished, Contractor maintained parts.

C. Contractor must maintain a spare parts inventory as he deems necessary to support the maintenance and service requirements of this section.

D. During the maintenance and service period, Contractor must maintain a log of all component failures and parts replaced.

E. Six months prior to the expiration of the maintenance and service period, Contractor must submit the replaced parts log to the CDCR Representative. The CDCR Representative will

CDCR-SDD 20141119 26 05 00 - 6 April 12, 2024 use the replaced parts log to evaluate the on-site spare parts inventory required for future maintenance by CDCR.

F. At a minimum, the following spare parts must be stored at the site in a location identified by the CDCR Representative. The spare parts must be property of CDCR. This requirement is not intended to include all spare parts required to meet the service response time limits. The contractor must replace any of these spare parts, if used for service work during the warrantee period within 10 days. The spare parts must be the same type submitted and installed in the facility.

1. Circuit breakers

PART 2 PRODUCTS

2.1 EQUIPMENT

A. Weather Proof Equipment

1. Where weatherproof (WP) equipment is indicated, use NEMA 3R or NEMA 4 cast metal or stainless steel enclosures where applicable unless otherwise specified or indicated.

B. Outdoor Equipment

1. Equipment and devices to be installed outdoors or in unheated enclosures must be capable of continuous operation within an ambient temperature range of 30 degrees F. to 110 degrees F.

2.2 SOURCE QUALITY CONTROL

A. CDCR Representative may elect to visit manufacturers’/suppliers’ facilities prior to, or at any time during, fabrication of equipment. Manufacturers/suppliers must grant access to their facilities for the CDCR Representative visits.

PART 3 EXECUTION

3.1 INSTALLATION

A. Install equipment to permit easy access for normal operation and maintenance to switches, motors, drives, pull boxes and receptacles in accordance with CEC Article 110, Requirements for Electrical Installation.

B. Coordinate electrical work with CDCR Representative and work of other trades to avoid conflicts, errors, delays, and unnecessary interference with operation of the plant during construction.

C. Check and coordinate the approximate locations of electrical stub-ins, light fixtures, electrical outlets, equipment, and other electrical system components shown on Drawings for conflicts with openings, structural members, and components of other systems and equipment having fixed locations. In the event of conflicts, notify the CDCR Representative in writing. The

CDCR-SDD 20141119 26 05 00 - 7 April 12, 2024

CDCR Representative’s decision must govern. Make modifications and changes required to correct conflicts.

3.2 HOUSEKEEPING PADS AND FOUNDATIONS

A. Concrete work required for housekeeping pads and foundations must be provided by General Construction Work.

B. Furnish required dimensional drawings and specify locations. Minimum height of housekeeping pads must be 4 inches and must extend out 6 inches from the footprint of the equipment.

C. Furnish anchor bolts and sleeves, and verify accuracy of installation.

D. Provide for:

1. Switchboards.

2. Floor mounted ATS.

3. Distribution panels.

4. Floor mounted transformers.

5. Other items as required.

3.3 FIELD QUALITY CONTROL

3.4 SITE TESTS

1. At completion of installation, test for operation, panel load balance, short circuits, and ground.

2. Each building service and separately derived system to have neutral bonding jumper opened and neutral and ground buses to be tested for infinite resistance. Test to be demonstrated to CDCR Representative. Where infinite resistance is not achieved, correct deficiencies and retest in the presence of CDCR personnel.

3.5 ADJUSTING

A. Inspect all equipment and put in good working order.

3.6 CLEANING

A. Clean work.

B. Clean all items.

3.7 PROTECTION

A. Protect finished installation.

B. Prior to installation, store items in clean, dry, indoor locations. Store in clean, dry, indoor, heated locations items subject to corrosion under damp conditions, and items containing electrical insulation, such as transformers, conductors, motors, and controls. Energize all space heaters furnished with equipment. Provide temporary heating, sufficient to prevent condensation, in transformers, switchgear, switchboards, motors, and motor control centers which do not have space heaters.

CDCR-SDD 20141119 26 05 00 - 8 April 12, 2024

C. Following installation, protect materials and equipment from corrosion, physical damage, and the effects of moisture on insulation. When equipment intended for indoor installation is installed at the Contractor’s convenience in areas where it is subject to dampness, moisture, dirt, or other adverse atmosphere until completion of construction, ensure that adequate protection from these atmospheres is provided that is acceptable to the CDCR Representative.

Cap conduit runs during construction with manufactured seals. Keep openings in boxes or equipment closed during construction. Energize all space heaters furnished with equipment.

3.8 FINAL CONNECTION

A. Make final connection to the power distribution system at the building service point.

3.9 PUTTING SYSTEMS IN OPERATION - START UP

A. Operate all systems in good working order for a period of 5 consecutive days, at time period agreed to by CDCR Representative, prior to inspection.

END OF SECTION

CDCR

CALIFORNIA DEPARTMENT OF

CORRECTIONS AND REHABILITATION

ARCHITECTURE & ENGINEERING

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OFFICE OF THE STATE FIRE MARSHAL

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APPROVED FIRE AND PANIC ONLY

Approval of this plan does not authorize or approve any omission or deviation from applicable regulations. Final approval is subject to field inspection. One set of approved plans

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CALIFORNIA DEPARTMENT OF

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ARCHITECTURE & ENGINEERING

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CALIFORNIA DEPARTMENT OF

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ACCESS COMPLIANCE REVIEW

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OR APPROVE ANY OMISSION OR DEVIATION

FROM APPLICABLE REGULATIONS

APRIL 12, 2024

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Approval of this plan does not authorize or approve any omission or deviation from applicable regulations. Final approval is subject to field inspection. One set of approved plans

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OBS 4007 (B) (Rev. 03/2025) SOLICITATION #_________________

*PAYMENT DISCOUNT OFFERS

Discounts will not be considered when evaluating bid responses for award purposes. However, discounts may be offered and taken by the State when processing invoices within the timeframe specified. Whenever possible, the CDCR will accept the offer of cash discounts for payment terms other than those specified in the General Provisions Paragraph 30 (i.e. Net 45). Please do not reference or include payment terms that conflict with the provisions of the California Prompt Payment Act, Government Code Section 927 et. seq. The Act requires state agencies to pay properly submitted, undisputed invoices not more than 45 days after (i) the date of acceptance of goods or performance of services; or (ii) receipt of an undisputed invoice, whichever is later.

DELIVERY

Final delivery, inspection, and acceptance shall be at the shipping address location(s) described herein.

PRICES

Prices shall be all inclusive. Only the prices submitted in the bid response shall be accepted and included in the awarded purchase order.

SUBSTITUTIONS

Substitutions for like items may be accepted at the State’s discretion if the requested item is not available and the substitute item is equivalent to, or exceeds the standards, of the original request. The State reserves the right to determine whether a substitute offer is equivalent to and meets the standards of quality required.

CDCR SPECIAL TERMS AND CONDITIONS

If delivering to a CDCR institution, special terms and conditions apply. Suppliers must observe all institution security rules and regulations. Delivery drivers may be required to obtain gate clearance prior to delivery. Suppliers shall contact the institution regarding specific requirements prior to attempting delivery. All persons entering institution grounds must have a valid state driver’s license or photo identification card on their person. Clothing restrictions apply. See CDCR Special Terms and Conditions attachment for more details.

TOBACCO-FREE ENVIRONMENT

Pursuant to Penal Code § 5030.1, the possession or use of tobacco products by any person on the grounds of any institution or facility under the jurisdiction of CDCR is prohibited.

FACSIMILE (FAX) BID SUBMITTALS

Faxed bid submittals will be considered only if they are sent to . Bids sent to any other fax number will not be considered. To be considered, all pages of a faxed bid must be completely received prior to the due date and time specified in this solicitation. The State assumes no responsibility if a supplier cannot transmit their bid via fax, or if the entire bid is not received prior to the due date and time.

BIDDER DECLARATION (GSPD-05-105)

All suppliers must complete the Bidder Declaration GSPD-05-105 and submit it with the bid response.

When completing the declaration, suppliers must identify all subcontractors proposed for participation in the contract; this includes equipment manufacturers, equipment distributors and resellers. A subcontractor is any person, firm, corporation, or organization contracting to perform any part of the prime’s contract. Suppliers awarded a contract are contractually obligated to use the subcontractors for

OBS 4007 (B) (Rev. 03/2025) SOLICITATION #_________________ the corresponding work identified unless the State agrees to a substitution, and it is incorporated by amendment to the contract. All certified small businesses (SBs) and/or Disabled Veteran Business Enterprises (DVBEs) must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837 (d)(4).

SB / DVBE CERTIFICATION

The DGS Procurement Division, Office of Small Business and DVBE Services (OSDS) is the state’s certifying agency. Suppliers claiming preferences/incentives must provide their California SB/MB/DVBE certification number on page 1 of this RFQ. Completed certification applications and required support documents must be submitted to the OSDS no later than 5:00 p.m. on the bid due date and the OSDS must be able to approve the application as submitted. SB/Nonprofit Veteran Service Agencies (NVSA’s) must possess certification by California prior to the day and time bids are due. Online applications are located on the Cal eProcure website. Questions regarding certification should be directed to the OSDS at OSDSHelp@dgs.ca.gov or (916) 375-4940.

SMALL BUSINESS PREFERENCE

Section 14838 et seq. of the California Government Code requires that a 5% preference be given to bidders who qualify as a certified small business. If applicable, claim the small business preference by providing the small business certification number on page 1 of this RFQ.

SMALL BUSINESS NONPROFIT VETERAN SERVICE AGENCIES (SB/NVSA)

SB/NVSA prime bidders meeting requirements specified in the Military and Veterans Code Section

999.50 et seq. and obtaining a California certification as a small business are eligible for the 5% small business preference. If applicable, provide certification number on page 1 of this RFQ.

NON-SMALL BUSINESS SUBCONTRACTOR PREFERENCE

A 5% preference is available to a non-small business claiming 25% California certified small business subcontractor participation. If applicable, identify the small business subcontractor information and percentages on the Bidder Declaration (GSPD-05-105) form and indicate you are claiming the preference on page 1 of this RFQ.

DVBE PROGRAM REQUIREMENTS

The State has established goals for DVBE participation in State contracts. The intent of the DVBE participation requirement and incentive is to encourage DVBE certified suppliers to participate in bidding opportunities, and to encourage non-DVBE firms to seek and include DVBE’s as sub-contractors. For the purposes of this solicitation, the department elects to exempt the DVBE Program Requirements, but opts to include the DVBE Incentive. This solicitation does not include a required minimum DVBE participation percentage or goal.

DVBE INCENTIVE

A DVBE incentive will be given to bidders who provide DVBE participation. For evaluation purposes only, the State shall apply a DVBE bid incentive to bids that propose a California certified DVBE participation as identified on the Bidder Declaration, GSPD-05-105, and confirmed by the State. Bidders that fail to submit the required Bidder Declaration to confirm the level of DVBE participation will not be eligible to receive the DVBE incentive. The DVBE incentive amount for awards based on low price will vary in conjunction with the percentage of DVBE participation. The net bid price of responsive bids will be reduced, for evaluation purposes only, by the amount of DVBE incentive as applied to the lowest

OBS 4007 (B) (Rev. 03/2025) SOLICITATION #_________________ net bid price. If the #1 ranked responsive, responsible bid is a California certified small business, the only bidders eligible for the DVBE incentive will be California certified small businesses.

The following incentive percentages will apply to this solicitation:

Confirmed DVBE Participation of:

DVBE

Incentive:

5% or over 5% 4% to 4.99% 4% 3% to 3.99% 3% 2% to 2.99% 2% 1% to 1.99% 1%

To attain DVBE participation, bidders must commit to meet or exceed the DVBE participation percentage by either:

Method A1: Bidder is a California certified DVBE and commits to perform the participation amount with its own resources or in combination with another DVBE(s), or;

Method A2: Bidder is not a California certified DVBE but commits to using DVBE(s) as subcontractor to perform the participation percentage of the contract bid amount.

At the State’s option prior to award of the contract, a written confirmation from each DVBE subcontractor identified on the Bidder Declaration must be provided. As directed by the State, the written confirmation must be signed by the bidder and/or the DVBE subcontractor(s). The written confirmation may request information that includes but is not limited to the DVBE scope of work, rate and conditions of payment, total amount to be paid to the DVBE, etc. If further verification is necessary, the State will obtain additional information to verify compliance with the above requirements.

DVBE DECLARATIONS (DGS PD 843)

Per the Military and Veterans Code Section 999.2, the DVBE Declarations (DGS PD 843) must be completed and signed by all disabled veteran business owner(s) and disabled veteran business manager(s) when a DVBE contractor or subcontractor will provide materials, supplies, services, or equipment. When applicable, the completed form must be included with the bid response.

DVBE SUBCONTRACTING – REPORTING REQUIREMENTS

Contractor understands and agrees to comply with the requirements set forth in Military and Veterans Code Section 999 et seq. Should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code section 999.5 (g), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by both the awarding department and the Department of General Services (DGS) prior to the commencement of any work by the proposed subcontractor. Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in MVC Section 999.9; Public Contract Code (PCC) Section 10115.10

OBS 4007 (B) (Rev. 03/2025) SOLICITATION #_________________

Upon completion of this Contract, the department requires the prime contractor to certify information using the Prime Contractor’s Certification – DVBE Subcontracting Report (STD 817). If for this Contract, the Contractor made a commitment to achieve the DVBE participation goal by subcontracting to a DVBE, the Department will withhold $10,000 from the final payment, or the full final payment if less than $10,000, until the Contractor complies with the certification requirements above. A Contractor that fails to comply with the certification requirement shall, after written notice, be allowed to cure the defect.

Notwithstanding any other law, if, after 30 calendar days from the date of written cure notice, the prime contractor refuses to comply with the certification requirements, the department shall permanently deduct $10,000 from the final payment, or the full payment if less than $10,000. (MVC § 999.7)

A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (MVC § 999.5(d); Govt. Code § 14841)

Contractor agrees to comply with the rules, regulations, ordinances, and statutes that apply to the DVBE program as defined in Section 999 of the MVC, including, but not limited to, the requirements of Section 999.5(d). (PCC Code § 10230)

DVBE subcontractors will be notified at the time of award that their firm has been listed for participation in an agreement. Upon request, the prime contractor shall also provide proof of payment to the DVBE for subcontractor work.

TIRE-DERIVED PRODUCTS PREFERENCE

Per Public Resources Code (PRC) section 42890 et seq., a 5 percent (5%) recycle preference is available for recycled tire products (also known as tire-derived products). When evaluating bids, application of the tire recycle preference is only applicable if both virgin products and recycled content products (RCP) are acceptable for a line item. Should only recycled content products be bid, then the preference is not calculated. Should a solicitation include a mix of line items containing both qualified and non-qualified tire-derived RCPs, the preference shall only apply to qualified line items. If line item awards are made, the preference shall be applied, to the extent possible, so as to maximize award to bidders proposing recycled tire products (PRC section 42892).

RECYCLED CONTENT PRODUCTS

State agencies are required to report purchases in many product categories. In order to comply with those requirements, suppliers are required to complete and return the attached Postconsumer Recycled-Content Certification form (CalRecycle 74) with their bid response. Failure to complete and return the form may disqualify your bid from consideration. More information is located at:

http://www.calrecycle.ca.gov/BuyRecycled/StateAgency/.

PAYEE DATA RECORD (STD. 204) AND CDCR SUPPLEMENT

The successful bidder may be required to submit a Payee Data Record, STD. 204, and/or a CDCR Supplement Vendor Payee Data form listing payee information and their Taxpayer Identification Number (upon request prior to award if currently not on file with CDCR or if there are business information updates needed).

PROHIBITION ON TAX DELINQUENTS

Persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the California Department of Tax and Fee Administration (CDTFA) under authority of Sections 7063 or

OBS 4007 (B) (Rev. 03/2025) SOLICITATION #_________________

19195 of the Revenue and Taxation Code, shall be disqualified from the bidding process. PCC §10295.4. Contractors included on tax delinquency lists; contracts void and unenforceable;

(a) Notwithstanding any other law, a state agency shall not enter into any contract for the acquisition of goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. Any contract entered into in violation of this subdivision is void and unenforceable. (b) This section shall apply to any contract executed on or after July 1, 2012.

DARFUR CONTRACTING ACT

All bidders will be required to submit a completed DARFUR Contracting Act Certification Form. Effective January 1, 2009, CDCR generally cannot contract with “scrutinized” companies that do business in the African nation of Sudan, as described in PCC §§ 10475 -10478. A company that currently has (or within the previous three years has had) business activities or other operations outside of the United States must certify that it is not a “scrutinized” company when it submits a bid or proposal to CDCR. A scrutinized company may still submit a bid or proposal for a contract with CDCR if the company first obtains permission from the DGS.

CALIFORNIA SELLER’S PERMIT

If applicable, award will be contingent upon providing your company’s California retailer’s seller’s permit number or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by the California Department of Tax and Fee Administration (CDTFA), pursuant to all requirements as set forth in §§ 6487, 7101 and sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract Code. In order to expedite the process of verifying the validity of the permit, provide the CDTFA issued seller’s permit number on page 1 of this RFQ or attach a copy of the permit with your bid response.

RESPONSIVE BID

A bid that clearly substantiates compliance, without material deviation, with all specifications, requirements, and the terms and conditions of the solicitation. If a bidder has been determined to be non-responsive, the bid shall be rejected.

RESPONSIBLE BIDDER

Bidders may be required to submit further evidence of their qualifications at such times and under conditions, as it may deem necessary. If a bidder has been determined to be non-responsible, the bid shall be rejected.

BID EVALUATION – TIE BETWEEN BIDDERS

In the event of a precise tie between bidders, the CDCR procurement official will conduct a coin toss.

At least one witness must observe and document the coin toss. Affected bidders will be given the opportunity to attend the tie breaker coin toss. An email notification will be sent to the affected bidders at least 24 hours before the coin toss is conducted.

Note: In the event of a precise tie between the bid of an SB/MB and the bid of a DVBE that is also a SB/MB, the award shall go to the DVBE that is also an SB/MB. (Reference GC section 14838 (f) and 2 CCR section 1896.8(f)).

OBS 4007 (B) (Rev. 03/2025) SOLICITATION #_________________

Note: Recycled tire product contracts will be awarded to the bidder whose product has the greatest percentage of recycled tire content if the fitness, quality, and price are equal. (PRC section 42894) “Recycled tire product” means a product with not less than 50 percent of its total content derived from recycled used tires. (PRC section 42890).

SUPPLIER TERMS AND CONDITIONS / QUOTATION ATTACHMENTS

Quote responses that reference a supplier’s own terms and conditions, legal terms, or provisions that conflict with the State’s General Provisions shall be considered non-responsive and will be rejected.

The state objects to and will not evaluate or consider any additional terms or conditions submitted by a bidder.

CONFIDENTIALITY

During the evaluation of bids received in response to a competitive solicitation and prior to contract award information relating to bid evaluation is confidential. Any disclosure of confidential information by the bidder during the procurement process is a basis for rejecting the bidder’s proposal and finding the bidder ineligible. Total confidentiality during the procurement process is vital to preserve the integrity of the process.

LOSS LEADER

It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in § 17030 of the Business and Professions Code. A “loss leader” is any article or product sold at less than cost: (a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or (b) where the effect is a tendency or capacity to mislead or deceive purchasers or prospective purchasers; or (c) where the effect is to divert trade from or otherwise injure competitors.

CHANGE ORDERS/AMENDMENTS

Any purchase order resulting from this quote may be amended, modified (within the scope of the original agreement), or terminated at any time by mutual agreement of the parties in writing. Change orders amending, modifying, or terminating the purchase order, including modifications of compensation payable, may only be issued by an authorized State Procurement Official. All such change orders shall be in writing and issued only upon written concurrence of the supplier.

EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

Assembly Bill 418: The California Food Safety Act The California Food Safety Act, chapter 17 (commencing with Section 109025) is added to Part 3 of Division 104 of the Health and Safety Code Bill Text - AB-418 The California Food Safety Act.:

OBS 4007 (B) (Rev. 03/2025) SOLICITATION #_________________

Commencing January 1, 2027, a person or entity shall not manufacture, sell, deliver, distribute, hold, or offer for sale, in commerce a food product for human consumption that contains any of the following substances:

(1) Brominated vegetable oil (CAS no. 8016-94-2)

(2) Potassium bromate (CAS no. 7758-01-2)

(3) Propylparaben (CAS no. 94-13-3)

(4) Red dye 3 (CAS no. 16423-68-0)

Generative Artificial Intelligence (GenAI) The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder/Offeror/Contractor shall immediately notify the State in writing if it: (1) intends to provide GenAI as a Deliverable to the State; or (2) intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any Deliverable that materially impacts: (i) functionality of the System, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” as used in this section shall have the same meaning set forth in State Administrative Manual (SAM) 4986.2 Definitions for GenAI

The GenAI Reporting and Factsheet (OBS 1000) must be completed by the Bidder/Offeror/ Contractor.

Failure to submit the GenAI Reporting and Factsheet (OBS 1000) will result in disqualification of the Bidder/Offeror/Contractor. Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief to which it may be entitled to as a result of such non- disclosure. Upon receipt of a Bidder/Offeror/Contractor GenAI Reporting and Factsheet (OBS 1000), the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Assembly Bill 778 – Purchase of California-Grown Agricultural Food Products Assembly Bill 778, Institutional Purchasers: Purchase of California-Grown Agricultural Food Products (2021-2022) amended Section 58595 of the Food and Agricultural Code, requiring a California state-owned or state-run institution that purchases agricultural food products to ensure at least 60% of the agricultural food products that it purchases in a calendar year are grown or produced in the state by December 31, 2025. If a bidder is offering agricultural food products, the OBS 1600 form is required for the state’s data collection and reporting towards the 60% goal. Bidder must identify if the agricultural food product is grown or produced in California or not.

https://cdcr.sharepoint.com/:b:/r/sites/cdcr_hub_business/Shared%20Documents/Procurement%20Resources/GenAI/OBS%201000%20Generative%20Artificial%20Intelligence%20(GenAI)%20Disclosure%20%20Factsheet%20(03.25)%20FINAL.pdf?csf=1&web=1&e=b2HRFI

KIMBERLY.LITZ

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OBS 4007 (B) (Rev. 03/2025) SOLICITATION #_________________

• Line-Item Cost Worksheet (Commodity Descriptions/Specifications/Quantities)

• Bidder Declaration (GSPD-05-105)

• Darfur Contracting Act Certification (OBS 1500)

• Postconsumer Content Certification (CalRecycle 74)

• GenAI Reporting and Factsheet (OBS 1000)

• Disabled Veteran Business Enterprise Declarations (DGS PD 843)

• Payee Data Record (STD 204)

• Supplement Vendor Payee Data Record Form

• General Provisions – Non-Information Technology General Provisions Goods

(DGS PD-401 NITGP Goods) (Revised and Effective 02/20/2025)

• Bidder Instructions (DGS PD 451) (Revised and Effective 11/09/2011)

• CDCR Special Terms and Conditions (when applicable)

• Special Provisions such as Warranty Agreement (if applicable)

• Distribution List/Delivery Schedule (for multiple shipping locations or multiple delivery dates, if applicable)

• California Grown/Produced Agricultural Food Products Vendor Certification (OBS

1600)

• Other: ________________________________________

RESPONSE LIST

Mandatory Documents - The following list identifies the items that must be completed and returned (when applicable) in order to be evaluated for award:

• Request for Quotation (OBS 4007(B)) (all pages) including:

o Signed/dated front page o Seller’s Permit Information (or a copy of the CA Seller’s Permit) o FEIN # o SB/MB/DVBE Certification Number (if applicable)

• Line-Item Cost Worksheet or Business Letterhead Itemized Quote (if allowable)

• Bidder Declaration (GSPD-05-105)

• Darfur Contracting Act Certification (OBS 1500)

• Postconsumer-Content Certification (CalRecycle 74)

• GenAI Reporting and Factsheet (OBS 1000)

• Disabled Veteran Business Enterprise Declarations (DGS PD 843) (only if applicable)

• Payee Data Record…