12-Addendum No. 2 - Pre-Bid Meeting Minutes and Attendance.pdf

ADDENDUM NO. 2

CITY OF DALLAS

Department of Transportation & Public Works https://dallascityhall.bonfirehub.com

1500 Marilla Street, L1BS Dallas, TX 75201

Date: September 17, 2025

Project Title(s): CIZ25-TRN-3193 – Request for Bids – Three Intersections New Construction / Reconstruction – Old Seagoville Rd at N Masters Dr / N Hampton Rd at Leath St / Ferndale Rd at Walnut Hill Ln

Addendum No. 2 Subject: Pre-Bid Meeting Minutes and Attendance

Key Dates:

• Questions Due in Bonfire: Friday, September 19, 2025, by 5:00 p.m.

• Response (RFB) Due Date and Time: Friday, September 26, 2025, at 1:00 p.m.

• Public Opening and Reading of RFB’s Received: Friday, September 26, 2025, at 2:00 p.m. https://dallastx.new.swagit.com/views/113

NOTE: This addendum must be signed as acknowledged and submitted as part of the RFB submittal package.

Pre-Bid Meeting Minutes and Attendance

CIZ25-TRN-3193 – Request for Bids – Three Intersections New Construction / Reconstruction – Old Seagoville Rd at N Masters Dr / N Hampton Rd at Leath St /

Ferndale Rd at Walnut Hill Ln Tuesday, September 16, 2025, at 10:30 a.m.

1. Introduction

a. Amber Ellis, Sr. Grants/Contract Compliance Specialist, Department of

Transportation and Public Works (TPW) opened the meeting and provided an overview of RFB deadlines.

https://dallascityhall.bonfirehub.com/ https://dallastx.new.swagit.com/views/113

1. Introduced City staff: Joseph Marchione, COD Project Manager, Auro Majumdar, Asst. Director; Alyssa Callin, Engineer I; and Anthony Ragland, Sr. Engineer.

2. RFB Opened Friday, September 12, 2025, at 8:00 a.m.

3. ALL Questions are due by Friday, September 19, 2025, by 5:00 p.m. in Euna (formerly Bonfire) (direct contact with City of Dallas staff is not permitted).

4. RFB Submittals are due by Friday, September 26, 2025, by 1:00 p.m. in Bonfire.

5. RFB’s will be opened and publicly read on Friday, September 26, 2025, at 2:00 p.m. at https://dallastx.new.swagit.com/views/113

2. Joseph Marchione, Project Manager – provided a brief overview of the project: CIZ25-TRN-3193 – Three Intersections New Construction / Reconstruction – Old Seagoville Rd at N Masters Dr / N Hampton Rd at Leath St / Ferndale Rd at Walnut Hill Ln:

New traffic signal construction at Old Seagoville Road at N Masters Drive and reconstruction of the traffic signals at N Hampton Road at Leath Street and Ferndale Road at Walnut Hill Lane. Project will have 240 working days. Anticipate project contract award in December with NTP to be issued by February/March 2026 timeframe.

3. The following questions were asked during the Pre-Bid Meeting:

Question/Comments - Ron Dalton, Texas Standard Construction noted a few things to be addressed regarding the project:

A. Old Seagoville/N Masters intersection where the new signal is going:

1. New signal pole location is almost on top of an existing fire hydrant and the unknown location of the main. What level of utility relocation will be needed? (City to verify it is in ROW )

B. Ferndale/Walnut Hill intersection for signal reconstruction:

1. Oncor pole and communication controls to be relocated (City working with Oncor for pole relocation);

2. Existing wood retaining wall pay items do not include sidewalk;

3. Not enough quantities in curb item to use for sidewalk pay items; and

4. Not enough quantities in asphalt streets to use for sidewalk quantities C. N Hampton/Leath intersection for reconstruction:

1. Unclear on the right turn lane adjustments;

2. Pay items seem to be missing for stabilization or flex base;

3. Curb Markers for conduit is not in the notes (these are called out in the specs)

General Answer- Project Manager, Joe Marchione stated that most of the concerns will be addressed with the Contractor awarded the project but will review the plans and quantities sheet to determine if adjustments are required by Addendum.

Additionally, due to the conflict Mr. Marchione had that required him to take the pre-bid meeting offsite, he asked that specific questions be entered through the Euna portal for Q&A so they could be reviewed and addressed in the final Addendum.

4. Deadline Reminders

1. ALL Questions are due by Friday, September 19, 2025, by 5:00 p.m. in Euna (formerly Bonfire) (direct contact with City of Dallas staff is not permitted).

2. RFB Submittals are due by Friday, September 26, 2025, by 1:00 p.m.

in Bonfire.

3. RFB’s will be opened and publicly read on Friday, September 26, 2025, at 2:00 p.m. at https://dallastx.new.swagit.com/views/113

4. It is imperative that all Bid Submittals are complete: all addendums signed and acknowledged; all forms completed and accurate; bid sheets signed, accurate, and complete.

Addendum Acknowledgement Signature: _______________________ Date: ________