RFP_NMWorks_11-630-9000-0010_05.02.11_AMENDMENT1.pdf

E. SCOPE OF PROCUREMENT

In accordance with federal TANF regulations and the New Mexico Works Act sections 27- 2B-1 through 27-2B-20 NMSA 1978, the state must establish a work program for TANF cash recipients to engage in federally-approved work activities. Services to be provided by the NMW service provider(s) under the Mandatory Business Specifications (Scope of Work) must comply with Federal and State regulations for TANF, other cash assistance and Supplemental Nutrition Assistance Program (SNAP) Employment and Training (E&T) programs. The NMW service provider will provide job development, case management, develop individualized employment plans and assist TANF recipients with training, education and support services in order to help them achieve self-sufficiency through employment. In providing services to TANF recipients, the NMW service provider must meet the federal participation rates and the performance outcomes identified in Section I. C of this RFP.

The NMW service provider is required to report specific program information related to the NMW participants as a means of providing evidence to HSD that program requirements are being met. Reports are to be submitted to HSD on a monthly basis or as requested by HSD (see SOW attached herein as Appendix A, Section 10, Records and Reporting; and Appendix G of this RFP). In addition, the service provider is required to conduct assessments of NMW participants’ skills, education, work experience and barriers to employment using assessment tool(s) approved by HSD.

This is a one year contract. Services to eligible families shall be determined upon award of contract as agreed between HSD and selected Offeror and upon approval by the New Mexico Department of Finance and Administration (DFA), but no earlier than July 1, 2011 and no later than September 1, 2011.

NMW services under this RFP are to be provided state-wide, in all counties within the state.

Any proposal that does not serve the entire state will be deemed unresponsive.

The Department reserves the option of renewing the initial contract or portion thereof for up to two (2) one-year extensions for a total of three (3) years. An award not to exceed legislative appropriation of TANF Block Grant funds shall be made to the responsible Offerors whose proposal(s) are most advantageous to the Department, taking into consideration the evaluation factors set forth in this RFP.

F. PROCUREMENT MANAGER

The Department has designated a Procurement Manager who is responsible for the conduct of this procurement whose name, address, and telephone number are listed below:

Nicole Taylor Acting Bureau Chief, Work & Family Support Bureau Income Support Division, HSD 2009 S. Pacheco Street Santa Fe, NM 87505

II. CONDITIONS GOVERNING THE PROCUREMENT

A. SEQUENCE OF EVENTS

HSD intends that the following schedule govern the procurement under this RFP as closely as possible. However, with the exception of item 5. the Offerors’ deadline to submit proposals, all dates in the schedule may be changed or set at HSD’s discretion and without the need to amend the RFP. Dates or deadlines which are set or defined by statute or regulation are governed by such statute or regulation.

B. EXPLANATION OF EVENTS

The following paragraphs describe the activities listed in the sequence of events shown in Section II, Paragraph A.

1. Issue of RFP

This RFP is issued by HSD. Additional copies of the RFP can be obtained from HSD website at:

http://www.hsd.state.nm.us/ Under “What’s New at HSD”, and on www.fbo.gov.

Action Responsibility Date

1. Issue of RFP Human Services Department 04/15/11

2. Acknowledgements of Receipt and Distribution List

Human Services Department 04/25/11

3. Deadline To Submit Additional Written Questions

Potential Offerors 04/25/11

4. Response to Written Questions/RFP Amendments

Human Services Department 04/29/11

5. Submission of Proposal

Offerors 05/31/11

6. Proposal Evaluation

Evaluation Committee 06/01/11-06/03/11

7. Selection of Finalists

Evaluation Committee About 06/06/11

8. Notification of Finalists

Human Services Department About 06/13/11

9. Finalize Contract

Human Services Department About 06/16/11

10. Contract Award

Department and DFA/CRB About 06/20/11

11. Protest Deadline Offerors in conformance with §13-1-172 NMSA 1978 and applicable procurement regulations

12. Commence NMW Services

NMW Service Provider No earlier than 07/01/11;

No later than 09/01/11 http://www.hsd.state.nm.us/� http://www.fbo.gov/�

2. Acknowledgement of Receipt and Distribution List

An acknowledgement of receipt of this RFP from the Offeror(s) agreeing that he/she has received a complete copy of the RFP, beginning with the title page and table of contents, and ending with Appendix H. Potential Offerors should hand deliver or return by facsimile or by registered or certified mail the “Acknowledgement of Receipt of RFP Form” (Appendix B) to have their organization placed on the procurement distribution list. This form shall be signed by an authorized representative of the organization, dated, and returned by close of business on April 25, 2011 to the procurement manager. Failure to return this form shall constitute a conclusive presumption of receipt and rejection of the RFP, and the potential Offeror’s organization name shall not appear on the distribution list.

The procurement distribution list will be used for the distribution of any RFP amendments.

3. Deadline to Submit Additional Written Questions

Potential Offerors may submit additional written questions as to the intent or clarity of this RFP until close of business on April 25, 2011. All written questions must be addressed to the Procurement Manager (see Section I, Paragraph F).

4. Response to Written Questions/RFP Amendments

Written responses to written questions and any RFP amendments will be posted on HSD/ISD website by April 29, 2011. Additionally, any RFP amendments will also be mailed to the distribution list. An Acknowledgement of Receipt Form will accompany the distribution package. The form should be signed by the Offeror’s representative, dated, and hand-delivered or returned by facsimile or by registered or certified mail by the date indicated thereon. Failure to return this form shall constitute a presumption of receipt and withdrawal from the procurement process. Therefore, the Offeror’s organization name shall be deleted from the procurement distribution list.

Additional written requests for clarification of distributed answers and/or amendments must be received by the Procurement Manager no later than five (5) days after the answers and/or amendments were issued. Written responses will be posted on the HSD/ISD website no later than two (2) days after receipt of written question.

5. Submission of Proposals

ALL OFFEROR PROPOSALS MUST BE RECEIVED BY THE PROCUREMENT

MANAGER OR DESIGNEE NO LATER THAN 3:00 P.M. MOUNTAIN

DAYLIGHT on Tuesday, May 31, 2011. Proposals received after this deadline will not be accepted. The date and time will be recorded on each proposal. Proposals must be addressed and delivered to the Procurement Manager at the address listed in Section I, Paragraph F. Proposals must be sealed and labeled on the outside of the package to clearly indicate a response to the “TANF Block Grant – NMW Program RFP.” Proposals submitted by facsimile will not be accepted.

A public log will be kept of the names of all Offeror organizations that submitted proposals. Pursuant to §13-1-116 NMSA 1978, the contents of any proposal shall not be disclosed to competing Offerors prior to contract award.

6. Proposal Evaluation

The evaluation of proposals will be performed by an evaluation committee appointed by Department management. The evaluation process will take place from June 1, 2011 through June 3, 2011. During this time, the Procurement Manager may, at her option, initiate discussion with Offerors who submit responsive or potentially responsive proposals for the purpose of clarifying aspects of the proposals, but proposals may be accepted and evaluated without such discussion. Discussions SHALL NOT be initiated by the Offerors.

7. Selection of Finalists

The Evaluation Committee will select finalist Offerors on or about June 6, 2011. Only finalists will be invited to participate in the subsequent steps of the procurement. The schedule for any oral presentations, if needed, will be determined at this time.

8. Notification of Finalists

HSD expects to notify Finalists on or about June 13, 2011.

9. Finalize Contract

The contract will be finalized on or about June 16, 2011. In the event that mutually agreeable terms cannot be reached within the time specified, the Department reserves the right to cancel the award or to finalize a contract with the next most advantageous Offeror without undertaking a new procurement process. This contract shall be awarded to the Offeror whose proposal is most advantageous, taking into consideration the evaluation factors set forth in the RFP. The most advantageous proposal may or may not have received the most points.

10. Contract Award

The contract, after negotiations, appropriate State reviews and approvals, shall become effective after approval by the Department of Finance and Administration (DFA). This date is only approximately known, and as specified in the Sequence of Events, as another State agency must make the final approval of the contract.