RFI 11316024N0001OAS_Combined Questions Submitted - Final.xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- Request for Information: Space Planning Data Management Software On-Prem Installation and Support Services
- Solicitation number
- 11316026N0001OAS
- Issued by
-
Executive Office of the President
About this file
This file is a Questions and Answers document containing 26 vendor inquiries and government responses related to RFI 11316026N0001OAS for an Integrated Workplace Management System (IWMS) procurement by the Executive Office of the President Office of Administration.
The RFI seeks an on-premises IWMS solution to support space planning and data management across approximately 3,700 employees, 20 business groups, 9 buildings, 50 floors, and 1.7 million rentable square feet, with roughly 3,800 rooms. Key technical requirements include: containerized Linux-based architecture using RKE2 Kubernetes (not OpenShift), air-gapped deployment by default, real-time API integrations with the government's on-premises HCM system and Pitney Bowes parcel tracking, bi-directional data exchange capabilities, and support for 4 admin/analyst users, 22 editors, and 20 viewers. The government will procure hardware and configure the Kubernetes environment; the successful vendor is responsible for application configuration, hardware installation and configuration, and creating a lower testing/UAT environment. Security requirements include SSO/MFA through GoEntraID and Tier 5 background investigations for personnel. The government does not require FedRAMP, will not provide specific security requirements externally, and does not anticipate site or change-freeze windows affecting implementation. Post-implementation support will be handled through a separate call order. The government may use RFI responses to downselect vendors for the subsequent solicitation and reserves the right to integrate with Jira for ticketing in the future, though integration is not currently required.
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Other files
| File | Type | Posted |
|---|---|---|
| RFI 11316026N0001OAS_Government Contract Vehicles.xlsx | XLSX spreadsheet | |
| RFI 11316026N0001OAS_Questions.xlsx | XLSX spreadsheet | |
| RFI 11316026N0001OAS.pdf |
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Q&A
| RFI Number: 11316026N0001OAS | ||||
| Question Number | Page Number | Section/ Paragraph Reference | Questions/Comments | Government Response |
| 1 | 0003 | 3.1 Functionality, section A, comment A.3 | Please provide more context to the reference of parcel integration. | The Governement uses Pitney Bowes for parcel tracking. We expect the IWMS to share accurate building locations with Pitney Bowes. |
| 2 | 0004 | 3.1 Functionality, section K, comment K.2 | If Kubernetes is used can the platform be a cloud/SaaS implementation? | The Government is requesting an on prem solution, not a cloud/SaaS implementation. |
| 3 | Can EOP extend the RFI deadline 2 weeks out to allow more time to respond. | The Government is not able to extend the deadline for the RFI. | ||
| 4 | Is FedRAMP required for the software solution? If there is a requirement for FedRAMP is there a specific level that must be met? | The IWMS will be on prem and not require FedRAMP authorization. | ||
| 5 | 0004 | 3.1 Functionality, section K, comment K.1 | What additional security requirements does EOP have that must be met? | The Government does not share specific security requirements externally. The vendor may include a recommended security posture in their RFI. |
| 6 | Is there a facilities ticketing system that the IWMS should integrate with? | The government uses Jira for ticketing. However, integration is not required at this time. | ||
| 7 | Are there any additional systems the IWMS should integrate with? Is there a requirement so align with NIST 800-53? | The IWMS will integrate with the Government's on prem HCM system and Pitney Bowes. | ||
| 8 | Will the government share market research findings or host industry one-on-ones after the RFI closes? | The Governement will not share market research findings or host industry one-on-ones after the RFI closes. | ||
| 9 | 0004 | 3.1 Functionality, section K, comment K.5 | Would you consider a limited test/UAT environment to reduce risk during data uploads, upgrades, and security changes? | The Government prefers to have a lower environement available for testing. The vendor may include a recommendation for a "limited test/UAT environment" in the RFI. |
| 10 | What are the RTP/RPO approved approaches for a system backup for disaster recovery? | The Government is not able to provide approved RTO/RPO approaches at this time. At minimum, the vendor should target zero data loss and immediate resolution, recovery target is fluid. The vendor may include a recommended RTO/RPO approach in their RFI. | ||
| 11 | Will the government provide Azure AD (please list if other) tenant configuration details for SSO/MFA and any requirements for certificate management, PAM, and/or privileged access to the host system? | The Governement will provide SSO capability through GoEntraID. | ||
| 12 | What is the anticipated path to ATO, will there be an interim ATO possible before loading production data? | The Government is not able to provide detailed ATO requirements at this time. The vendor may include a recommended ATO plan in their RFI. | ||
| 13 | Is there a need for post implementation system administration support services outside of technical support? If yes how long would the contract last? If no, will there be a separate solicitation for management and maintenance services for the implemented system? | The Government anticpates a separate call order for post-implimentation support. The vendor may include a recommended post-implimentation support plan in their RFI. | ||
| 14 | Are there any site, network or change-freeze windows that could affect the implementation and/or data migration? | The Government does not anticipate any site, network or change-freeze windows that could affect the implementation and/or data migration. | ||
| 15 | Does the government intend to use responses to this RFI to down select vendors to respond to the solicitation? | The Government may use responses to this RFI to down select vendors to respond to the solicitation. | ||
| 16 | 0004 | 3.1 Functionality, section K, comment K.2 | Is there a preferred or mandated Kubernetes distribution (OpenShift vs upstream Kubernetes)? | The Government preferrs RKE2 and will not support OpenShift |
| 17 | Does the government have a secured server to house the on prem solution? If so, what are the baseline specs and constraints? | The Government has secured servers available for the IWMS. The Government requires containers that run on Linux as an operating system, and the IWMS must be air-gapped by default. The vendor may include additional recommended specs in their RFI. | ||
| 18 | 0002 | 3.0 Specifications, support services for the following items. | Are integrations anticipated to be real-time API's, scheduled batch jobs, or file-based exchanges? | The Government anticipates integrations through real-time APIs. |
| 19 | 0002 | 3.0 Specifications, support services for the following items. | For outbound integrations should the IWMS publish authoritative data to downstream systems or act as a consumer only? | The Government anticipates a bi-directional push and pull of data. |
| 20 | 0002 | 1.0 Background | Please provide more context on the integration of the HCM system. What is the application and are there constraints around it? | The Governement is in the process of transitioning to a new HCM and cannot provide additional context at this time. GOTS developed and deployed product. The Government will provide more clarity to the vendor on install. |
| 21 | 0002 | 0003 | Can the government clarify if the successful vendor will be responsible for procuring the hardware the system will reside on? | The Government will procure the hardware. |
| 22 | 0002 | 0003 | Can the government confirm that the sucessful vendor will be responsible for the install and configuration the hardware? | The Government expects that the sucessful vendor will be responsible for the install and configuration the hardware. |
| 23 | 0002 | 0003 | Can the government confirm that the sucessful vendor will be responsible for the install and configuration of the Kubernetes or Docker environments? | The Government will work in partnership with the vendor. The vendor will be responsible for configuring the application for end user and the Government will configure the Kubernetes environment. |
| 24 | 0004 | 0004 | Are existing DoD / IC Top Secret Clearances transferable to meet the T5 Requirements? | The Personnel Security Division will reciprocally accept all Tier 5 (T5) background investigations and Tier 5 Reinvestigations (T5R) that meet all of the investigative requirements for a national security background investigation and are completed by an authorized investigative service provider within the previous five years. The Personnel Security Division shall reciprocally accept all TOP SECRET national security eligibility adjudications conducted by an authorized adjudicative agency within the previous five years, if an individual is currently in access and if no exceptions apply as set forth in SEAD 7. |
| 25 | 0006 | V.1.3 | Since a ROM is required: What is the sq footage of floor space? The amount covered by AutoCAD, the number of the types of Assets to be converted? | * No. of Employees: ~3700 |
* No. of Business groups: 20
* No. of Buildings: 9
* No. of Floors: 50
* Total Area: Approx. 1.7M RSF
* No. of Rooms: ~ 3800 All floors are in AutoCAD 26 0006 V.1.3 Since a ROM is required: How many users of the following type will be using the system, such as Editors, Analysts, Viewers? * No. of Users: 4 admin users/ Analysts; 22 Editors and 20 Viewers (with options to run and print reports)
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