Sources Sought Notice.pdf

U.S. DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

ACQUISITION DIRECTORATE

SOURCES SOUGHT NOTICE

Pentagon Force Protection Agency

Facilities Acquisitions and Logistics Directorate

Pentagon Force Protection Agency (PFPA) Fleet Program Toll Management Transponders Services

1.0 General Information

Document Type: Sources Sought Notice

Title: Fleet Program E-Z Pass Access Transponders Services/Toll Management Service

Post Date: 02/11/2025.

Sources Sought Response Date: 02/25/2025.

NAICS Code: 488490, Other Support Activities for Road Transportation

PSC Code: V212, Transportation/Travel/Relocation—Travel/Lodging/Recruitment: Motor Passenger

2.0 Background

The Washington Headquarters Services (WHS) Acquisition Directorate (AD) Enterprise Security and

Services Division (ESSD) Security Branch (SEC), the Contracting Activity, is issuing this Sources

Sought Notice on behalf of the Pentagon Force Protection Agency (PFPA), Pentagon Police Division

(PPD). PFPA's mission is to provide force protection, security, and law enforcement as required for the people, facilities, infrastructure, and other resources on the Pentagon Reservation and for Department of

Defense (DoD) activities and DoD-occupied facilities not under the jurisdiction of a Military

Department within the National Capital Region (NCR). To provide the required law enforcement services, the PPD currently maintains a fleet of 150 vehicles for use by authorized PPD employees.

Approximately 50 vehicles require transponders to enable access to toll roads in and around their prospective field offices and regional areas of responsibility without interruption by way of automated transponders.

3.0 Service Description

This will be a non-personnel service contract, categorized as a Firm-Fixed Price (FFP) Contract. The

Contractor shall provide a full range of toll management services to support toll roads located throughout the National Capital Region, including transponder equipment and replacements, as well as complete customer support for these services. The PFPA requires (50) E-Z Pass Transporters for the distribution of

115 Law Enforcement/Emergency Fleet Vehicles. The purpose of these transponders is to reduce the need for individuals to stop at toll checkpoints. A transponder is a device that sends a signal in response to another signal and can be used to increase the efficiency of toll payments by allowing drivers to pass through checkpoints without needing to fumble for cash. The Contractor shall provide the necessary personnel, management, materials, equipment, and facilities to meet the requirements outlined in the

Statement of Work (SOW). PFPA/PPD will utilize the transponders for approved local and temporary duty travel.

4.0 Sources Sought

To facilitate market research, the Government is looking to identify qualified sources under the North

American Industry Classification System (NAICS) 488490 - Other Support Activities for Road

Transportation from Small and Large Business vendors are requested. This Notice seeks industry comments to assist the Government. If you have any comments or find any ambiguities, please provide your information and comment in your response to this Notice.

Responses are requested from "all" sources, including those other than small businesses. Small

Businesses, 8(a) small businesses, HUBZone small businesses, Service-Disabled Veteran-Owned Small

Businesses, Women-Owned Small Businesses, and Economically Disadvantaged Women-owned Small

Businesses AND Large Businesses are encouraged to respond.

This Sources Sought (SS) Notice is for information and planning purposes only and shall NOT be construed as a solicitation or as an obligation on the part of the Government. This Notice does not obligate the Government to award a contract or otherwise pay for the information provided in the response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any concern responding to this Notice should ensure that its

The response is complete and sufficiently detailed to allow the Government to determine the concerned's qualifications for performing the work.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

After a review of the responses received, a pre-solicitation synopsis and solicitation MAY be published via PIEE or SAM. However, responses to this Notice will not be considered adequate responses to a solicitation.

The Government will NOT accept requests for meetings or briefings. No phone solicitations or emails with regard to the status of the Request for Proposal (RFP) will be accepted prior to its release.

Information and materials submitted in response to this Notice WILL NOT be returned.

As a result of this Notice, the Government MAY issue a Request for Proposal (RFP). There is no solicitation available at this time. However, should such a requirement materialize, no basis for claims against the Government will arise as a result of a response to this Sources Sought Notice, nor the

Government's use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.

Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation.

5.0 Service Requirement Critical Task Areas/Elements

Place of Performance: The contractor Site.

6.0 Capability Statements Requirements:

Capability response must include the following information:

Offerors must demonstrate their ability to comply with the requirements in this Source Sought to be considered capable of satisfying the Government's requirements.

All interested Vendors with the necessary capabilities to provide the specified items are requested to submit capability statements, not exceeding 10 pages, in "Times New Roman" 12-point font. These statements should include the following information:

1. Company name, address, point of contact name, telephone, and email address.

2. CAGE Code and Unique Entity Identification Number

3. NAICS Codes associated with the company.

4. Business size status (business size/socio-economic category must be submitted to be used)

5. Recommended/suggested NAICS codes for this effort.

6. Number of contracts currently held with the Government to include any Federal Supply

Schedules listed under GSA Advantage

7. Describe the firm's experience and knowledge of EZ Pass Transponders equipment and managing toll services.

8. Describe any existing partnerships and relationships with DoD entities that align with efforts that can be utilized presently to meet this Performance Work Statement.

9. Describe new perspectives, ideas, or methods that can substantially benefit or enhance the current

EZ Pass Transponders and Toll Management services.

10. What specific tools or systems have been used for data analysis and reporting?

11. How do you ensure compliance with relevant regulations and standards?

12. Can you provide examples of common discrepancies encountered and how they were resolved in regard to EZ Pass Transponders and Toll Managing Services?

13. Please provide feedback or answer any questions regarding the requirements of the draft SOW.

14. A description of corporate experience for similar contracts and/or projects accomplished within the last 5 years. The description must include where, when, and for whom each similar contract and/or project was performed and a brief description of each contract and/or project, including the size, scope, dollar value, and period of performance.

7.0 Submission Instructions

The response to this Notice is limited to five (5) single-sided pages, including all attachments, charts, etc.

(single-spaced, 12-point font minimum excluding charts and graphics) and should also include current business size status and any applicable Federal Supply Schedule(s). This indication should be clearly marked on the first page of the response, as well as the eligible business concern's name, point of contact, address, and cage code.

No hard copy or Facsimile responses will not be accepted.

To facilitate a timely and comprehensive review of all submitted responses, firms should respond using the format requested in this Notice. Any deviation from this format may lead to the rejection of the response.

8.0 Due Date for Submission of Responses

All responses to this Request must be submitted electronically (via email) to both:

• Ms. Yolnie Merriweather (Contracting Officer) at yolnie.t.merriweather.civ@mail.mil

• Ms. Barbara Middleton (Contract Specialist) at barbara.a.middleton11.civ@mail.mil

Responses must be submitted no later than February 25, 2025, at 12:00 PM Eastern Daylight Time

(EST). Capability statements will not be returned. No phone calls related to this Sources Sought Notice will be accepted. All correspondence shall be via email.

The subject line in the email shall state, "Sources Sought: Fleet Toll Management Transponders

Services. " All information submitted should support the Offeror's capability to provide the required

Fleet Program E-Z Pass Access Transponders Services at no cost or obligation to the Government.

The Government will not be responsible for any cost/s incurred in the preparation of any submitted material to this Source sought. Information received will be considered solely for determining whether to conduct a subsequent competitive procurement. This Notice is NOT a request for proposals or quotations.

ATTACHMENT 1

mailto:yolnie.t.merriweather.civ@mail.mil mailto:barbara.a.middleton11.civ@mail.mil

CONTRACTOR CAPABILITY INFORMATION

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

Company/Institute Name:

Name:

Address:

Point of Contact:

CAGE Code:

Phone Number:

Email Address:

Web Page URL:

Size business pursuant to the North American Industry Classification System (NAICS)

Based on the above NAICS Code, state whether your company is:

Small Business (Yes/No)

Woman Owned Small Business (Yes/No)

Small Disadvantaged Business (Yes/No)

8(a) Certified (Yes/No)

HUBZone Certified (Yes/No)

Veteran Owned Small Business (Yes/No)

Service-Disabled Veteran Small Business (Yes/No)

A statement as to whether your company is domestically or foreign-owned (if foreign, please indicate the country ownership).

List of any applicable Federal Supply Schedules and expiration dates