1111763-event.pdf

09 January 2023

DNR Larval Recirculating Culture System DNR Larval Recirculating Culture System

09 January 2023

Open 12/9/2022 12:30 PM CST Type Request for Bids Close 12/22/2022 3:00 PM CST Number 005-RFB-0259-2023 Currency US Dollar

Sealed Until 12/22/2022 3:00 PM CST

Payment Terms 0% 0, Net 60

09 January 2023

Contacts Julie Janssen julie.janssen@iowa.gov

Phone +1 515-240-2698

09 January 2023

Commodity Codes Commodity Code Description 90610 Buildings, Architectural Design Services

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The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

BACKGROUND:

The State of Iowa DAS Central Procurement is seeking for a Bidder to design and provide equipment for a recirculating aquaculture system (RAS) for larval muskellunge culture for the Department of Natural Resources Spirit Lake Fish Hatchery (SLFH) . The system should include: dechlorination of source water, drum screen, moving media biofiltration, carbon dioxide removal (as well as other gasses), 60 mg/cm2ultraviolet disinfection, oxygenation, and temperature manipulation.

The SLFH has extended their needs for the RAS system. They have extended the duration that they want to rear the fish in this unit, which ultimately increases the amount of water we need treated, which increases the size of equipment needed. SLFH has an installation deadline of March 15, 2023. Agency has a larger RAS system on site. Hatchery employees will be available throughout the December holidays for approval on the design deliverables.

The State intends to award one Bidder. The Award will be a purchase order.

Shipping Address: Spirit Lake Fish Hatchery 122 252nd Ave., Spirit Lake, IA 51360.

See Attachment A: Background Information.

Description

Required to View Event

Prerequisites Required to Enter Bid

09 January 2023

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments

1. Exceptions Form RFB.docx

2. 005-RFB-0259-2022 Attachment A - Background Information.pdf

3. 005-RFB-0259-2022 Attachment B - Specifications.pdf

09 January 202309 January 202309 January 202309 January 202309 January 202309 January 2023 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTExNzYzLTEzNDk4NDk0MTdFeGNlcHRpb25zIEZvcm0gUkZCLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTExNzYzLTEzNTE2MTcyMDQwMDUtUkZCLTAyNTktMjAyMiBBdHRhY2htZW50IEEgLSBCYWNrZ3JvdW5kIEluZm9ybWF0aW9uLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTExNzYzLTEzNTE2MjE1NjMwMDUtUkZCLTAyNTktMjAyMiBBdHRhY2htZW50IEIgLSBTcGVjaWZpY2F0aW9ucy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Bid

Instructions:

Bidder shall read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form to the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.7 List all goods and/or services similar to those sought by this solicitation that the Bidder has provided to business or government entities. Fill out the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.8

The Bidder shall provide references from three (3) previous customers or clients knowledgeable of the Bidder’s performance in providing goods and/or services similar to the goods and/or services described in this solicitation. Enter a contact person, telephone number and email address for each reference. Fill out the text box. If the Bidder wants to upload reference letters to the Vendor Attachments Section, enter "see attached" in the text box.

1.9 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.10 Is the Bidder requesting confidential treatment of specific information?

1.11 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.12 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions:

Bidder shall read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form to the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.6 Bidder shall read the Insurance Requirements and enter a response.

2.7 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.

Group 3: Payment Terms

Instructions:

Bidder shall read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form to the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 15 days? Enter the discount in the text box. If none, enter zero.

3.3 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

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3.4 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Task 1: RAS System Design 1

The Bidder shall work with the hatchery biologist to design a recirculating aquaculture system (RAS) for muskellunge larval culture at the Spirit Lake Fish Hatchery (SLFH) that will meet the needs of hatchery production.

A schematic of the final design shall be provided for hatchery staff to use for constructing the system.

Bidder shall provide an implementation schedule based on weekly milestones.

Task Milestone Date: No later than 12/30/2022

Bidder’s Cost Proposal must include an all-inclusive, itemized, total cost in U.S. Dollars (including all travel, expenses, etc. in prices). All pricing to be FOB Destination, freight cost and all expenses included; and based on Net 60 Days Payment Terms.

S2 Task 2: Equipment, Plans and Delivery 1

The Bidder shall provide a list of all equipment needed to fabricate the system on site. This shall include all specialized RAS equipment, valves, and meters needed to construct the system on site. The Bidder shall assist with the procurement of specialized equipment. All equipment shall be delivered to the

SLFH.

Task Milestone Date: No Later than 01/31/2023.

Bidder’s Cost Proposal must include an all-inclusive, itemized, total cost in U.S. Dollars (including all travel, expenses, etc. in

S3 Task 3: Training Manuals, Maintenance and Technical Support 1

The Bidder shall provide guidance and training for the system once it is constructed and operational.

Bidder must provide maintenance and technical support for completed RAS system by phone and email to Agency after it has been completed.

Bidder’s Cost Proposal must include an all-inclusive, itemized, total cost in U.S. Dollars (including all travel, expenses, etc. in

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