11-Revised SY 25-26 Temp labor terms and conditions khedits lmj.docx

Temporary Labor Services for Food & Child Nutrition Services

JUSTIFICATION

These agreements will be used to provide temporary staff for Food & Child Nutrition Services for various positions under the following categories: Food Service/Cafeteria Workers and Warehouse/Maintenance Facilities Workers on as-needed basis.

SCOPE OF WORK

The purpose of this Scope of Work is to establish the requirements for the provision of temporary labor services to Dallas ISD Food and Child Nutrition Services (FCNS). The District seeks qualified staffing agencies to provide trained and dependable temporary personnel for various positions, including Food Service/Cafeteria Workers, Warehouse Staff, and Maintenance Facilities Workers, on an as-needed basis. Dallas ISD is seeking to award multiple vendors from which FCNS departments may purchase the goods/services identified in this solicitation document.

1. Dallas ISD sits in the heart of a large, diverse and dynamic region with a metropolitan population of 6.5 million people in the 12 counties in North Central Texas. Dallas ISD comprises 384 square miles and encompasses the cities of Dallas, Cockrell Hill, Seagoville, Addison, Wilmer and parts of Carrollton, Cedar Hill, DeSoto, Duncanville, Farmers Branch, Garland, Grand Prairie, Highland Park, Hutchins, Lancaster and Mesquite.

A. The District is the second-largest public-school district in the state, and the 14th-largest district in the nation.

B. Dallas ISD is proud of its award-winning schools, outstanding teachers and staff, hard-working students and committed parents and volunteers. The district serves approximately 140,000 students in pre-kindergarten through the 12th grade, in 300 schools, employing nearly 20,000 dedicated professionals.

Dallas ISD Food & Child Nutrition Services (FCNS) utilizes temporary staffing services to fill short-term staffing needs for the following positions cafeteria workers, and warehouse maintenance/facilities workers. We require qualified and competent individuals to assist Dallas ISD FCNS staff in project completion or for interim placement on an as-needed basis. These positions may also require an individual to be bilingual (English/Spanish fluency).

Assignment may occur at any Dallas ISD campus, central kitchen facility, FCNS warehouse. Specific locations will be communicated by FCNS at the time that the services are needed.

2. Workers to be Provided:

2.1. The agency will carefully pre-screen all temporary personnel prior to referral to Dallas ISD FCNS to assure they possess all the required skills, abilities and competency to perform the assigned task.

2.2. The temporary personnel provided shall meet the minimum qualifications, minimum education and experience required by the specification for the job to be performed.

· Accredited Senior High School Diploma or valid equivalent (USA equivalency) preferred

· Ability to stand, climb and walk on a continual basis throughout work shift

· Ability to read/interpret production process material, thermometers, gauges, and record data

2.3. The agency will be informed of the specific duties, length of assignment, and any specific skills or abilities required.

2.4. A copy of the relevant specification for temporary staffing services requested shall be sent by Dallas ISD FCNS to the agency at the time of the request.

3. Criminal Background Check and Identification Badge:

3.1. Texas Education Code Chapter 22 requires service suppliers to obtain criminal history record information regarding covered employees.

3.2. Covered employees with disqualifying convictions are prohibited from serving at the school district. Covered employees are all employees of a proposer who have or will have continuing duties related to the service to be performed on District property.

3.3. The District will be the final arbiter of what constitutes direct contact with students. Dallas ISD FCNS requires all service suppliers to have a criminal background check and identification badge. Pursuant to Dallas ISD's Board Policy CH (LOCAL) Purchasing and Acquisition. (https://pol.tasb.org/PolicyOnline/PolicyDetails?key=361&code=CH#localTabContent)

3.4. All contracts must comply with the requirements for criminal background checks and identification badge.

3.5. All vendors must give advance notice to the District if the person or an owner or operator of the business entity has been convicted of a felony.

3.6. The notice must include a general description of the conduct resulting in the conviction of a felony.

3.7. The District may terminate any resulting agreement if the District determines that the person or business entity failed to provide notice as required by this paragraph or misrepresented the conduct resulting in the conviction.

3.8. The background checks and badges must be done through the suppliers’ company.

3.9. All agencies shall strictly adhere to all state and federal laws with respect to discrimination in employment and shall not discriminate against any individual based on race, color, religion, gender, sexual orientation, marital status, national origin, age or disability. The agency must conform to the provisions of the Immigration Reform and Control Act of 1986 by verifying the employment eligibility of each person referred to Dallas ISD. If applicable, the agency must also conform to the provisions of Patient Protection and the Affordable Care Act (ACA) of 2010 (https://www.hhs.gov/healthcare/about-the-aca/index.html).

4. Procedure for Requesting Temporary Personnel

4.1. A designated Dallas ISD representative from the FCNS department may contact the agency to request temporary staffing services.

4.2. The Dallas ISD FCNS representative shall be responsible for providing the agency with all necessary job information for the agency to place the most qualified competent temporary personnel with Dallas

ISD FCNS.

4.3. Depending upon the category and skill level required of the temporary personnel, Dallas ISD FCNS may:

4.3.1.1. Ask the agency to provide resumes and other related information from which Dallas ISD FCNS will select the appropriate individual(s), possibly after interviewing one or more candidates.

4.3.1.2. Ask the agency to select an individual with the appropriate skills and experience and arrange for that person to report to a designated work site on a specified date and time.

4.4. Ideally, the agency will designate a qualified employee acceptable to Dallas ISD FCNS at least two

(2) working days prior to the date temporary personnel are required to report to work.

4.5. Occasionally, however, Dallas ISD FCNS may have an urgent need due to some unforeseen emergency. Should such an emergency occur, the agency shall designate a qualified person acceptable to Dallas ISD FCNS within two (2) working hours prior to the time the temporary personnel are required to report to work. Should the primary agency be unable to provide acceptable temporary personnel in a timely manner, Dallas ISD may cancel its request with the agency.

4.6. The agency shall provide the Dallas ISD FCNS representative with detailed information such as name of employee, classification specification title, start and end dates (or anticipated end date), hourly billing rate that matches the hourly billing rate provided on the Price Offer Form Summary, ID Badges, and Background Checked.

5. Placement of Temporary Personnel with Dallas ISD representative:

5.1. The agency shall make all necessary arrangements with the Dallas ISD FCNS representative for the agency's employees to report and commence work for Dallas ISD FCNS as temporary personnel.

Should the Dallas ISD FCNS representative find that within the first four (4) hours of employment, the assigned temporary personnel fails to meet the minimum qualifications for the position or the work performance of the temporary personnel is unsatisfactory; the agency shall not charge Dallas ISD FCNS for that person’s time. Upon notification, the agency shall then remove the temporary personnel from Dallas ISD work site and, if requested by Dallas ISD FCNS, provide a qualified replacement worker within 24 hours of removal.

6. Time Sheets and Invoices

6.1. Selected agencies shall be responsible for communicating with the agency’s safety practices, benefits, timecards, and safety practices to Dallas ISD FCNS and to its employees.

6.2. Agency(ies) shall provide weekly time sheets which may include a 9/80 work week to the Dallas ISD FCNS representative that shall be designed to accurately reflect the actual hours worked per week by each temporary personnel.

6.3. Agency(ies) shall submit itemized invoices for payment directly to the Dallas ISD accounts payable department with a copy to the Dallas ISD FCNS representative.

6.4. The quote and/or invoice shall indicate the full name of the temporary personnel, the hourly rate of pay received by the temporary personnel for each assignment (as indicated in the agency's original proposal), the agreed upon hourly rate paid to the agency, including markup percentage (as indicated in the agency's original proposal), and the subsequent total bill hourly rate for each assignment.

6.5. The agency shall be responsible for all payroll withholding requirements and shall provide any and all benefits required by law to each temporary personnel.

6.6. Temporary personnel shall remain the employee of the agency(ies) and shall not receive Dallas ISD benefits.

6.7. The agency shall provide the Dallas ISD FCNS representative with detailed temporary personnel reports that include data such as name of employee, classification specification title, start and end dates (or anticipated end date), and ad hoc reports, as requested.

6.8. Scheduling allows for normal work hours only. Compensation for overtime will not be allowed unless approved by requesting department representative in advance.

7. Pricing Requirements

7.1. The agency shall submit a pricing sheet for all positions offered to Dallas ISD FCNS, to include the hourly rate, markup % and hourly billing rate for all positions. Firm Fixed prices are to be offered for the term of the agreement.

7.2. The hourly billing rate provided will be used for evaluation purposes and will establish pricing mechanism for which future projects will be priced.

7.3. The responding Agency shall provide their companies with general job descriptions.

7.4. Please see below the temporary positions utilized by Dallas ISD FCNS by classification:

Food Service/Cafeteria Workers/Warehouse Positions Food Service Assistant- Support the Food & Child Nutrition Services (FCNS) Department by performing meal preparation, service, cashier and cleaning duties at the school campus

Food Service Cook- Support the Food & Child Nutrition Services (FCNS) Department by taking the lead in meal preparation. Requires an individual with ability to maintain records of the amounts of food prepared and leftover for program accountability. Adhere to a high level of safety and sanitation standards.

Warehouse Person Inventory Perform warehouse functions such as filling requisitions, loading and unloading incoming and outgoing material, including but not limited to food items (dry, cooler, freezer), non-food items (paper, plastic, cleaning supplies, etc), smallware and equipment as determined by management.

DUTIES

TEMPORARY FOOD SERVICE PERSONNEL

1. Must be knowledgeable of basic food preparation and sanitation practices and procedures to ensure food safety.

2. Must be able to read, write, comprehend, and follow written and oral instructions, in English. For example: read or write labels, production charts, and recipes.

3. Must be able to read and identify soaps and chemicals.

4. Must be able to take oral and written instructions from supervisor. Must have a good rapport with students, staff, and co-workers.

5. Must practice good hygiene and proper food handling to prevent contamination and food borne illness outbreak.

6. Must be able to complete assigned task in time allocated.

7. Must be able to lift twenty-five (25) pounds (unassisted) and fifty (50) pounds (assisted).

8. Must be able to use and maintain all kitchen equipment and immediately report malfunctions to supervisor.

9. Must be able to sweep and mop floors daily.

10. Must be able to stand up for at least seven hours.

11. Must be able to push, pull, stoop, and lift.

12. Must be able to store food and supplies as instructed by the cafeteria supervisor.

13. Must wash pots and pans daily.

14. Must be able to use garbage disposal.

15. Must be able to clean facility and equipment daily.

16. Must be able to perform all other job-related duties as assigned by supervisor.

TEMPORARY WAREHOUSE FOOD SERVICE PERSONNEL

1. Must be able to read, write, comprehend, and follow written and oral instructions, in English. (i.e., Pick and Delivery tickets).

2. Must be able to take oral and written instructions from supervisor. Must have a good rapport with staff and co-workers.

3. Be able to complete job in time allocated.

4. Must be able to lift fifty (50) pounds (assisted).

5. Must be able to lift twenty-five (25) pounds (unassisted).

6. Must be able to sweep floors daily.

7. Must be able to stand for up to seven hours.

8. Must be able to learn to use and maintain properly all warehouse equipment, reporting malfunctions promptly to supervisor.

9. Must be able to push, pull, stoop, and lift.

10. Must be able to clean facility and equipment daily.

11. Must be able to pick all food supplies and related items according to prescribed schedule.

12. Must be able to makes sure material conforms to and matches tickets.

13. Must be able to sign all pick tickets after assembly of pallets and delivery tickets on second count.

14. Must be able to assist in other warehouse operations, such as loading and/or unloading incoming and outgoing materials.

15. Must be able to check and confirm load is secured properly.

16. Must be able to assist in record keeping, shelving, arranging, labeling, sorting, inventory count and storing of warehouse supplies.

17. Must be able to work in a commercial freezer (-10).

18. Must report any accident to warehouse equipment or merchandise in his/her care.

19. Must be able to perform all other job-related duties as assigned by supervisor.

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