11-Algonquin Goethe WC23-24- Scope.docx

MARY SHEFFIELD, MAYOR

ALGONQUIN-GOETHE PARK IMPROVEMENTS

FOR

GENERAL SERVICES DEPARTMENT

LANDSCAPE DESIGN UNIT

1/2026

SCOPE OF WORK

Scope of project includes replacing playground equipment and surrounding furnishings.

See attached drawings, details, and specification for quantities and full scope of project to be bid on. In addition to items shown on the drawings, the following general tasks shall be included in the contract. Comprehensive list of all bid items on Bid Form.

I. Site Restoration:

The completion of the site restoration work shall include, but is not limited to the restoration of all areas disturbed by the construction work operations such as:

i. Backfilling, all final lawn rough grading, finish fine grading of the lawn surfaces as specified in the preparation to install the hydro-seeding materials for lawn areas, the actual hydro-seeding and fertilization of the prepared approved turf lawn areas, protection of all fixed site improvements like fencing, trees, play structures, walk and other paved surfaces from any over-spray, clean-up following installation work, aeration, and fertilizing, and other maintenance and care necessary to produce a quality lawn including scarifying and re-application of any bare areas as required until the new turf is fully established.

ii. Confirm approval by City Representative and final clean-up of the park to turn back over to the City, and all other items necessary to complete the job, whether specifically mentioned or implied. If the City Representative determines that topsoil from this site or other project sites is acceptable topsoil the contractor may be allowed to reuse the acceptable topsoil as backfill material for site restoration.

II. Mobilization:

Mobilization will be paid for on a contract lump sum basis. Price paid shall be payment in full for all labor, material, and equipment necessary for all preparatory work and operations, including, but not limited to, those necessary for the movement of personnel, equipment, supplies, tools and any other incidentals that are required to project site; and any other facilities necessary to undertake the work on the project; and for other work and operations, which must be performed, or for expenses incurred, prior to beginning work on the various contract items at the project sites. This item shall also include preconstruction costs, exclusive of bidding costs, which are necessary direct costs to the project and are of a general nature rather than directly attributable to other pay items under the contract. The price paid shall be paid in full for Mobilization throughout the progress of the project work until completed.

III. Layout & Field Survey:

Layout and field survey will be contractor’s responsibility. Price shall be contractor’s responsibility to lay out all site elements, mark all field locations, set grades and review with City Representative for approval.

IV. Bonds & Insurance:

Contractor shall secure bonding and insurance required for this project, per General Conditions. Bonds and insurance shall be maintained for the duration of the project until closeout, final acceptance, and final payment.

V. General Conditions:

General Conditions will be paid for at the Contract lump sum basis for work at all the various sites. Price paid shall be payment in full for General Conditions items & work throughout the progress of the Project Work, until completed.

VI. Miscellaneous & Close-Out Work:

Price paid shall be payment in full for all submittals, testing, labor, material, layout and equipment necessary for the completion to the full satisfaction of the City of the work required by this Project not otherwise included in a pay item listed above, and for the preparation and submittal to the City of all manufacturer warranties, required test results, other miscellaneous required documents, final permit clearances, maintenance manuals and manufacturer data as may be required within individual specification sections of the Contract Documents, completion of any and all “punch list” work to satisfaction and acceptance of the City, “As Built” drawings given to the City Representative as a complete package and Final Waivers from all subcontractors and suppliers, release of Surety, and a final Sworn Statement.

VII. Additional Services:

The contractor shall provide additional services as approved by the City Representative(s) for resolutions to hidden conditions, necessary repairs, and desired work associated with this project. An allowance of $10,000 may be provided for additional services.

LDU Project Manager

Arianna Zannetti, PLA

VENDOR QUALIFICATIONS:

· Required experience – Must have five (5) years experience with park projects including playground installation.

· Simply and briefly explain past performance and experience.

· Minimum requirement of Business establishment is (5) years.

· References of prior work experience

· The respondent must have a minimum of (1) staff member who has Certified Playground Safety Inspector (CPSI) Certification.

COMPANY ADDDRESS PHONE NO. CONTACT

1. ________________________________________________________________

2. ________________________________________________________________

3. ________________________________________________________________

4. ________________________________________________________________

5. ________________________________________________________________

LENTH OF CONTRACT

24 Months

BID FORM:

Please see attached Excel Bid Form Contractor is required to fill and return in excel bid form

Evaluation Criteria

Evaluation Criteria – 100 points

100 point total

Schedule This submission should include a schedule in the format of project duration days from NTP, including lead times, milestones, and other factors which may affect the project.

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