11-5410-003 - Submission Instructions - RFP 27-0627E5-005.docx
DOCX document 16 KB Posted
- Attached to
- ASBESTOS ABATEMENT
- Solicitation number
- 27-0627E5-005
- Issued by
- Erie County, New York
About this file
This submission instructions document outlines the requirements for vendors responding to Buffalo Public Schools' Request for Proposal (RFP) 27-0627E5-005 for asbestos abatement services across the district's 70+ schools and facilities. Prospective bidders must submit an Intent to Bid by April 2, 2026, at 4:00 PM EDT to access the submission portal. The question period runs from March 2, 2026, at 4:00 PM EST through March 16, 2026, at 8:00 AM EDT. All submission materials must be uploaded and finalized by the closing time of April 2, 2026, at 4:00 PM EDT. The scope of work includes planned asbestos removal projects as dictated by the district's AHERA Management Plan and emergency abatement services on an as-needed basis, with required work encompassing pipe insulation removal, debris cleanup, damaged pipe fitting repairs, and removal of damaged asbestos floor tiles and fire doors.
Required submission documents include a completed Offering Questionnaire and voluntary surveys in Excel format, signed Non-Collusive Bidding Certifications, insurance certificates, completed Equal Opportunity Forms, references, and various optional certifications including MWBE compliance narratives, subcontractor documentation, debarment narratives, anti-lobbying statements, and W-9 forms. All documents must be submitted through the Bonfire procurement portal at https://buffaloschools.bonfirehub.com/opportunities/224753, with a maximum file upload size of 1000 MB per document. Bidders are advised to begin the upload process at least one day before the closing deadline to allow adequate time for submission finalization. Commodity codes UNSPSC 11101510 (Asbestos) and UNSPSC 76101602 (Asbestos removal or encapsulation) identify the service category. Technical support for portal-related questions is available through Euna Procurement's support team.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
| Name |
| Type |
| # Files |
| Requirement |
| Instructions |
| Offering Questionnaire (Q-06EG) |
| Questionnaire: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Voluntary Surveys (Q-05FY) |
| Questionnaire: Excel (.xlsx) |
| 1 |
| Optional |
| You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Signed Non-Collusive Bidding Certification |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Insurance Certificate |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Completed Equal Opportunity Form |
| File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip) |
| Multiple |
| Required |
| References |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Disclosure Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Debarment Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Certifications (MWBE, etc..) |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Policy 5414 (MWBE) Compliance Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Subcontractor Documentation |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Anti-Lobbying Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Other Vendor Information (as needed) |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| W-9 |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
Commodity Codes
| Commodity Set |
| Commodity Code |
| Title |
| Description |
| UNSPSC |
| 11101510 |
| Asbestos |
| UNSPSC |
| 76101602 |
| Asbestos removal or encapsulation |
| Removal or encapsulation of asbestos from buildings and facilities |
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/224753.
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://buffaloschools.bonfirehub.com/opportunities/224753
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Apr 02, 2026 4:00 PM EDT.
The Question period for this opportunity starts Mar 02, 2026 4:00 PM EST. The Question period for this opportunity ends Mar 16, 2026 8:00 AM EDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Apr 02, 2026 4:00 PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Buffalo Public Schools uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support header1_image1.jpg
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