11-5410-002 - 27-0627E5-006 - MOLD REMEDIATION.pdf

BUFFALO PUBLIC SCHOOLS PROCUREMENT OFFERING

RFP 27-0627E5-006 MOLD REMEDIATION

Offering Summary

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REV: 20240126 OFFERING REV: 02272026

SUMMARY:

The Buffalo Public Schools (BPS) is soliciting proposals from qualified firms to provide mold remediation services for approximately 70 district schools and facilities. The proposed work would be based on the plan provided by the certified Mold Assessor for each project. Remediation may include removal of mold and mold contaminated surfaces by selective demolition, cleaning, and/or treatment.

DESIGNATED CONTACTS:

Owner (Primary): Yvette Gordon, Director of Safety and Health, ygordon@buffaloschools.org Buyer (Copy To): Michael Moran

The dates specified on the timeline of this offering are subject to change via addendum

TIMELINE:

Release Date: 03/13/2026 8:00 AM Advertise Dates:

Questions Due*: 03/23/2026 8:00 AM - Website/BONFIRE 03/13/2026 Answers Posted: 03/27/2026 4:00 PM - Buffalo News 03/04/2026 Offering Closed: 04/17/2026 4:00 PM - Contract Reporter 03/13/2026 Presentations: N/A - Rocket 03/19/2026 Tentative Award: 05/20/2026 - Criterion 03/21/2026

*Questions regarding this offering must be submitted via the online offering portal @ https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities

PROCUREMENT DATA:

Requisition: 3700047 BPS Commodity Code: 710 – Environmental Inspection, Testing and Remediation Prior Offering: 23-0624E2-075 Prior Awardee: Stohl Remediation Prior Award Period: 3 Years Current Year Award: $60,000

OFFERING DATA:

Dates are approximate and dependent upon the award date.

Initial Award & Contract Term: 07/01/2026 – 06/30/2027 Extensions: Five (5) – Potential one-year extensions Maximum Term End: 06/30/2032

OTHER OFFERING PARAMETERS:

Type of Offering: RFP Basis of Award: Best value Minimum Score 42/70 Award may be split among respondents: No

Offering Summary

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Award may be consolidated: No Subcontractors may be used: No Insurance is required: Yes NYS DOL Prevailing Reference: PRC# 2026006949 Response Surety Required (“Bid Bond”) No Performance Bond Required: No Formal contract required: Yes Proposals valid for: 90 days past closing minimum

SUBMITTAL OPTIONS:

Please refer to the “Standard Terms, Conditions, and Disclaimers” document for more detailed instructions. Only one method of submittal should be used; mailed responses will be entered into the electronic portal by the BPS Purchase Department for evaluation/scoring purposes.

Submittals may be mailed OR submitted electronically per the instructions below:

Mailed or delivered responses must include two (2) printed copies and one (1) electronic copy.

Electronic submittal is ALLOWED (and encouraged) via BPS BONFIRE portal at:

https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities.

Technical assistance with submitting your response electronically is available by contacting the Buyer at the contact information listed on previous page.

THIS PAGE RESERVED FOR OFFERING SUMMARY

Offering Specification

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1) GENERAL INFORMATION

a. GENERAL DEFINITIONS: Please refer to “Standard Terms, Conditions, & Disclaimers”.

b. OFFERING SPECIFIC DEFINITIONS:

Mold - means any indoor multi-cellular fungi growth capable of creating toxins that can cause pulmonary, respiratory, neurological or other major illnesses after minimal exposure, as such exposure is defined by the environmental protection agency, centers for disease control and prevention, national institute of health, or other federal, state, or local agency organized to study and/or protect human health.

Mold remediation- conducting the business of removal, cleaning, sanitizing, or surface disinfection of mold, mold containment, and waste handling of mold and materials used to remove mold from surfaces by a business enterprise, including but not limited to, sole proprietorships.

Mold assessment- an inspection or assessment of real property that is designed to discover mold, conditions that facilitate mold, indicators of conditions that are likely to facilitate mold, or any combination thereof.

Mold abatement- the act of removal, cleaning, sanitizing, or surface disinfection of mold, mold containment, and waste handling of mold and materials used to remove mold from surfaces by an individual.

Project - mold remediation, mold assessment, or mold abatement, of areas greater than ten square feet, but does not include (a) routine cleaning or (b) construction, maintenance, repair or demolition of buildings, structures or fixtures undertaken for purposes other than mold remediation or abatement.

c. VENDOR INFORMATION:

Qualified vendors are encouraged to submit a response for providing the goods and / or services described. If the vendor plans to subcontract any of the work described in the Scope of Work the vendor must complete all response requirements for the subcontractor.

If a vendor plans a joint venture with another company and/or utilizes subcontractors, the vendor shall specify accordingly and complete all response requirements for each company involved in the offering response.

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d. RESPONSES:

Any and all contracts awarded as a result of this offering are subject to the Terms & Conditions stated in the offering. The submission of any other terms or conditions by a respondent may be cause for rejection of the response.

All responses should clearly state/include the following:

STANDARD REQUIREMENTS:

1. Completion of “Offering Questionnaire”, Question Set 1 “Standard Response

Requirements”.

2. Current W-9.

3. Current Certificate of Liability Insurance.

4. Completed “Equal Employment Opportunity Employee Information Report”; form provided.

5. Signed “Non-Collusive Bidding Certification”; form provided.

6. Respondent must provide a list of at least three (3) client references and their contact information. References will be contacted at the sole discretion of the District.

7. Cost proposal in the requested format.

8. Optional items as required by responses to the “Offering Questionnaire”, including but not limited to:

a. “Disclosure Narrative”, any format.

b. “Debarment Narrative”, any format.

c. “Certifications” such as MBE/WBE/SDVOB

d. “Policy 5414 Compliance Narrative”, any format.

e. “Subcontractor Documentation”, any format.

f. “Anti-Lobbying Narrative”, any format.

9. Respondents may submit any other information they consider relevant to their response to this offering by using the “Other Vendor Information” document upload.

2) SCOPE OF WORK

The Buffalo Public Schools (BPS) is soliciting proposals from qualified firms to provide mold remediation services for approximately 70 district schools and facilities. The proposed work would be based on the plan provided by the certified Mold Assessor for each project.

Remediation may include removal of mold and mold contaminated surfaces by selective demolition, cleaning, and/or treatment.

Mold Remediation Firm must be completely independent of all mold assessors involved with each of the individual mold remediation projects.

Emergency work will be required on an as needed basis. Mold Remediation Firm must make provisions for receiving emergency calls 24 hours/7 days a week. Firm must respond to BPS’s initial request for service within one hour of verbal notification for any emergency

DOC: 5410-002 5 of 8 project and must be capable of having a response team on-site and ready to proceed with the work within two hours of the incident. Response to planned projects will be based on availability of the firm.

The majority of the work will be performed Monday – Friday after 4:00 PM and on weekends, when the building is unoccupied.

The BPS District makes no guarantee to minimum or maximum amount of work awarded and projects may range from relatively small to full scale remediation.

PRIOR TO REMEDIATION

Mold assessment must be done by an independent certified mold assessor. Mold Assessor will provide a mold remediation plan to the contractor performing remediation.

Mold Remediation Firm must prepare a mold remediation work plan specific to each project and fulfill all the requirements of the mold remediation plan developed by the mold assessor.

Mold remediation work plan must include proposed schedule for completion of the work and cost for the job.

Mold remediation work plan must be maintained at the work site at all times.

Prior to the start of the mold remediation, Mold Remediation Firm must meet with the

BPS Director of Safety and Health to discuss the work plan.

REMEDIATION

Mold Remediation Firm shall be responsible for all personal protective equipment for its employees as specified by the Mold Assessor.

Mold Remediation Firm shall be solely responsible for the health and safety of its employees and is solely responsible for instructing its employees on appropriate work procedures and use of all personal protective equipment.

Mold Remediation Firm must comply with all Federal, State, and Local laws, guidelines, rules and regulations.

Mold Remediation Firm shall assume full responsibility and liability for compliance with all applicable Federal, State and Local regulations pertaining to work practices, hauling, disposal, and worker protection.

All work must be performed in a professional manner and by certified technicians.

The remediation firm is responsible for properly disposing of all debris.

Mold Remediation Firm shall immediately notify the BPS Director of Safety and Health of any issues discovered that are related to and additional to the scope of work.

Any disinfectants, biocides and antimicrobial coatings may be used only if their use is specified in a mold remediation plan and registered by the US Protection Agency

DOC: 5410-002 6 of 8 for the intended use and if the use is consistent with the manufacturer's labeling instructions.

Remediation must be completed in a timely manner as determined by the BPS.

POST REMEDIATION

A project is considered complete when the work area is free from all visible mold and has been in compliance with the remediation plan and remediation work plan and meets the clearance criteria specified in the plan.

Mold Remediation Firm may not remove any materials or dismantle containment structures until clearance criteria are met.

If cleanup work was not successful, the Mold Assessor will write a report listing what needs to be done to receive a passed clearance report. Mold remediation Firm will continue remediation until clearance criteria are met.

OFFERING SPECIFIC REQUIREMENTS:

Must have five (5) years of certifiable experience with mold remediation under its current name, prior to beginning these services with the BPS.

Must have a valid Mold Remediation Contractor License from the NYS Department of Labor for the company.

All employees of the firm working on projects must have a Mold Abatement worker license from the NYS Department of Labor.

During all projects the Mold Remediation Firm be completely independent of all mold assessors involved with each of the individual projects.

All needed labor, materials, and tools must be supplied by the Mold Remediation Firm.

Prevailing wage rate must be paid to the Mold Remediation Firms employees for the entire project, pursuant to Section 220 of the Labor Law of the State of New York.

Emergency work will be required on as needed basis. Firm must make provisions to receive emergency calls 24 hours/7days a week. Firm must respond to BPS’s initial request for service within one hour of verbal notification for any emergency project and must be capable of having a response team on-site and ready to proceed with the work within two hours of the incident. Response to planned projects will be based on availability of the firm.

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a. PROJECT REQUIREMENTS

Proposal must contain the following (in addition to standard requirements):

Qualifications/Experience:

An executive summary on company letterhead summarizing the firm’s qualifications and relevant experience and the ability to meet the requirements of the RFP. It should clearly state the firm’s understanding of the requirements of the RFP.

A summary of Firms experiences with similar projects, including BPS projects, and features that differentiate the firm from competitors.

A list of key personnel from your firm assigned to this project, including a brief description of their qualifications, job function, and role as it relates to this project.

Certifications/Licenses:

Copies of current license for the firm, and certifications of all personnel that will provide this service.

Three (3) references for which the proposing firm performed similar work within the past five (5) years.

Project Approach/Project Schedule:

A summary/plan of firm’s capability to respond to emergencies and meeting project schedules.

Compliance:

Copies of violations/citations for the past three years, including the status of current and pending citations, violations and/or fines. Failure to report violations/citations will result in immediate termination of the contract and debarment from future RFPs/BIDs.

3) EVALUATION PROCEDURES

a. Review of Responses Responses will be evaluated by a cross functional team consisting of subject matter experts and a Purchasing representative.

b. Respondent’s Presentations Respondents may be required to present once, at the District’s discretion, which will include a question and answer session with the evaluation team. Questions and specific requests to be addressed during the presentation will be forwarded to the respondents.

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c. Evaluation Criteria Responses will be evaluated on a 100 point scale as defined in the table below. Cost will be calculated proportionally compared to lowest cost response. Minimum non-cost score is 42/70

CRITERIA VALUE

COST 30

Qualifications/Experience 25 Certifications/Licenses 20 Project Approach/Project Schedule 15 Compliance 10

d. Final Selection

The Board of Education and its representatives will select a firm based upon the recommendations of the evaluation team. It is anticipated that a firm will be selected by the date listed in the offering summary. Following notification of the firm selected, it is expected that a contract will be executed between both parties. The selected firm must be prepared to begin work upon execution of the BPS contract. The contract will not necessarily be awarded to the response with the lowest cost projection.