11-20-2025 MHTH RFP Questions and Responses.pdf

This document is Addendum #1 to the Request for Proposals issued by Hood River County, Oregon for the Mt. Hood Town Hall Solar Plus Storage Energy System Construction project. The addendum addresses questions raised during the solicitation process and provides clarification on the project scope. The project requires design-build services for a comprehensive microgrid system including a minimum 55 kW solar photovoltaic system, a 60 kW/307.2 kWh battery energy storage system, and integrated microgrid controls. The voluntary site visit occurred on November 12, 2025, with a questions deadline of November 14, 2025, at 5 p.m. PST. Proposal submissions are due December 11, 2025, by 5 p.m. PST, with contract award anticipated for January 20, 2026. Construction must begin before August 2, 2026, and be completed by August 2, 2027. The re-bid was conducted to ensure equitable, transparent, and compliant procurement processes, with a revised scope of work providing more detailed specifications regarding preferred structure and location, available on page seven of the full RFP solicitation package.

The project budget ranges from $825,000 to $885,000, funded through Hood River County and a grant from the Oregon Department of Energy. All contractors and subcontractors must be registered with the Oregon Construction Contractors Board and file a $30,000 public works bond before commencing work. Proposers must comply with Oregon prevailing wage requirements under ORS 279C using October 5, 2025 BOLI Prevailing Wage Rates, demonstrate an employee drug-testing program, and maintain insurance coverage of $2,000,000 commercial general liability and $2,000,000 professional liability. Performance and payment bonds equal to 100% of the contract value are required. Evaluation criteria include proposal completeness (pass/fail), understanding of scope and approach (30 points), experience with similar projects (25 points), cost competitiveness (10 points), equipment proposed (20 points), and staff qualifications (15 points). Upon completion, Hood River County will own the microgrid, with long-term operation and maintenance provided by the Mt. Hood Towne Hall Association, a nonprofit organization. Part number lists were not available at the addendum stage.