109-20260724143441 NCBS.pdf

Neshoba County Board of Supervisors – Used Motor Grader Bid – August 2026 1

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FOR THE USE AND BENEFIT OF

NESHOBA COUNTY, MISSISSIPPI

The NESHOBA COUNTY BOARD OF SUPERVISORS will receive sealed bids until Monday, August 17, 2026 at 10:00 AM from qualified vendors in response to this solicitation for acquiring the following equipment and services:

One (1) or more, used, 2021 model year or newer, motor grader.

Detailed specifications for the above-described equipment and bid forms may be obtained from the Neshoba County Board of Supervisors office at the Neshoba County Courthouse, 401 Beacon Street, Suite 201, Philadelphia, Mississippi 39350, by calling 601- 656-6281 or on Neshoba County’s website at www.neshobacounty.net. Neshoba County, Mississippi will determine if compliance with the specifications exist before accepting any bid.

INSTRUCTIONS TO BIDDERS:

The detailed proposal, with the official bid form, in response to this solicitation shall be submitted via single file PDF under the correct bid solicitation at www.neshobacounty.net/bids or be placed in a sealed envelope marked “2026 Used Motor Grader Bid” and filed with the Neshoba County Board of Supervisors C/O Chancery Clerk Gidget Stovall Tate, 401 Beacon Street, Suite 107, Philadelphia, Mississippi 39350 by 10:00 AM on Monday, August 17, 2026. Neshoba County will not be responsible for opening of bids not properly marked or received after the proposal response date and time.

It shall be incumbent upon each bidder to understand the specifications as listed herein and to obtain clarification when necessary. It is not the intent of these specifications to limit the bidding to any particular make or manufacturer of equipment or provider of services, but rather to select such equipment or services to provide for specific needs and specific tasks. Any reference to name-brand materials or equipment is intended to establish the minimum necessary standards only and bids submitted on materials and equipment thereto, at the sole discretion of Neshoba County, shall be considered.

Published by Order of the Board of Supervisors of Neshoba County, Mississippi on the 20th day of July 2026.

/s/_GIDGET STOVALL TATE

GIDGET STOVALL TATE, CLERK

BOARD OF SUPERVISORS

NESHOBA COUNTY, MISSISSIPPI

http://www.neshobacounty.net/ http://www.neshobacounty.net/bids

Neshoba County Board of Supervisors – Used Motor Grader Bid – August 2026 2

Publication dates: July 29th and August 5th, 2026

INVITATION TO SUBMIT COMPETITIVE BIDS

The Neshoba County Board of Supervisors is soliciting competitive, sealed bids from qualified vendors for the purchase of one (1), used, 2021 model year or newer, motor grader for the use and benefit of Neshoba County and the Neshoba County Road Department.

Neshoba County reserves the right to reject any and/or all bids. Neshoba County also reserves the right to accept the bid most advantageous to Neshoba County, Mississippi with price, condition, delivery time and other factors considered.

The attached specification defines the MINIMUM specifications for a used, 2021 model year or newer, heavy-duty, intensive use motor grader. All bids must exceed or be equal in performance and quality to the following specifications, which are the minimum specifications for this equipment. Any reference to manufacturer makes or series of equipment stated are intended only to establish an acceptable standard and are not intended to limit the bidding. It shall be incumbent upon each bidder to understand the specifications as listed herein and to obtain clarification when necessary. It is not the intent of the specifications to limit the bidding process to any particular make or manufacturer, but to set a minimum standard, fill a specific need and to perform a specific task. Any questions or clarifications in regard to this solicitation must be sent to Neshoba County Road Manager Eddie Posey in writing via email, up to 48 hours (two business days) of the Proposal Response Time and Date, by e-mail to eposey@neshobacounty.net.

This invitation is extended to all qualified vendors/manufacturers that are specifically in the business of supplying heavy equipment for demanding use in road and bridge construction and road and bridge maintenance activities.

INSTRUCTIONS TO BIDDERS:

The bid format shall include a complete and detailed proposal from the vendor along with answering the following specifications questionnaire with a positive (YES) or negative (NO) answer which will be included with all bids submitted. If the vendor answers negative or NO to the specification provided, the vendor shall explain in detail why the specification is not met by their proposed equipment and provide an explanation as to why they are proposing an exception to such specification (if any). Vendors who propose a bid taking total or general exceptions will be considered non-responsive and the bid will be rejected at the sole discretion of Neshoba County, Mississippi.

mailto:eposey@neshobacounty.net

Neshoba County Board of Supervisors – Used Motor Grader Bid – August 2026 3

SPECIFICATIONS FOR SOLICITATION

NOTICE TO BIDDERS: Bidders shall thoroughly examine any and all specifications, schedule, instructions and any other documents supplied as part of this invitation to bid.

Bidders shall make all investigations necessary to thoroughly inform themselves regarding the content of the written specifications and instructions supplied herein. No pleas of ignorance by the bidder pertaining to the content of the specifications, schedule or instructions will be considered by the agency once the deadline for proposal submission has occurred. Failure or omission on the part of the bidder to make the necessary examinations and investigations into the content of the specifications AND make all clarifications or explanations of exceptions and conditions that exist or that may exist hereafter shall NOT be accepted as a basis for making variations to the requirements of the agency or compensation to the bidder.

Bidder Complies exactly as written YES_____ NO_____

CLARIFICATIONS: Clarifications shall be written correspondence between the bidder, the agency and all other qualified bidders. A Clarification shall include the paragraph number, page number, the text with unclear content (as written in the specification) and the definition of the clarification requested. Verbal clarifications shall be documented in writing and distributed to all other qualified bidders at least two business days prior to the deadline for bid submission by amendment or update to specifications on the Neshoba County website.

Bidder Complies exactly as written YES_____ NO_____

EXPLANATION OF EXCEPTIONS: Bidders may take exceptions to any part of the bid contained herein with a written itemized schedule. The schedule shall include the paragraph number(s), the text that the bidder feels he can not comply with and an explanation why the bidder feels that the requirement is not in the best interest of the county and/or an alternate bidder solution. Alternate bidder solutions may be considered by the county, if the bidder can show the agency that the alternate solution is, in quality, quantity, performance, etc., equal to OR better than the specified item. This agency will share the exception/alternate solution with all other Qualified Bidders. Explanation of exceptions shall be documented in writing at least two business days prior to the deadline for bid submission.

Bidder Complies exactly as written YES_____ NO_____

BID PACKAGES SHALL NOT TAKE TOTAL EXCEPTIONS: Bidders are required under this bid invitation to give, for the consideration of the county, a proposal that will comply with the written specifications and schedules supplied herein.

Caution:

Neshoba County Board of Supervisors – Used Motor Grader Bid – August 2026 4

A bidder who submits a bid that takes "Total Exception" and makes an offering of some "Standard" or "Stock" unit will be viewed by the agency as a bidder who did not make, and is not prepared to make, a valid bid, and is not qualified to supply the heavy equipment as specified herein. Alternate bids will NOT be considered. Any bidder desiring to provide a response to this solicitation shall only submit one bid for their best product meeting the specifications herein.

Bidder Complies exactly as written YES_____ NO_____

DEBARMENT STATUS:

By submission of this bid response, the Bidder and/or its authorized representatives, certify under penalty of perjury, that to the best of their knowledge and belief they are not currently debarred from submitting bids or bid on contracts by any agency within the State of Mississippi, nor are they an agent of any person or entity that is currently debarred from submitting bids on contracts by any agency within the State of Mississippi.

WARNING:

This agency will not tolerate Vendors who state compliance to specifications but deliver an incomplete product and/or sub-standard materials and workmanship. Vendors who have made delivery of such equipment without making every reasonable effort to remedy the defects found at the time of delivery or within the warranty period will be notified that they are DEBARRED from submitting bids to this agency in the future. This agency will not waste valuable time (more than once) trying to recover legal costs and deal with lost in-service time of new equipment, working with vendors who are unresponsive to the needs of this agency.

Bidder Complies exactly as written YES_____ NO_____

USED MOTOR GRADER SPECIFICATIONS

EQUIPMENT TYPE: The Neshoba County Road Department is seeking one (1) used motor grader that delivers maximum power, performance and versatility to perform in a wide range of applications under demanding road construction and maintenance use conditions.

Compliant: Specification:

SPECIFICATIONS FOR USED MOTOR GRADER

Y____ N____ Base machine weight shall not be less than 37,000 lbs.

Y____ N____ Engine shall produce a minimum net power of 225 HP.

Neshoba County Board of Supervisors – Used Motor Grader Bid – August 2026 5

Y____ N____ The Motor Grader must be a 2021 or later year model.

Y____ N____ The Motor Grader shall have no more than 2,750 hrs.

Y____ N____ The Motor Grader shall include a 36 month / 2,000 hour powertrain and hydraulic warranty from the date of delivery.

Y____ N____ The Motor Grader shall have joystick controls for steering and blade control.

Y____ N____ The Motor Grader shall have a 14 foot moldboard.

Y____ N____ The Motor Grader shall have a rear camera visible to the operator.

Y____ N____ The Motor Grader shall be delivered with a new set of tires.

Y____ N____ The Motor Grader engine oil filters, hydraulic filters, and fuel filters shall have a 1,000 hour service life.

Y____ N____ The Motor Grader hydraulic oil change interval shall be no less than 6,000 hours.

Y____ N____ The Bid Submission must and shall include proof of previous service with oil sample records included.

Y____ N____

The Bid Submission must include a three (3) Year / 3,000 hour buyback.

The Offering Vendor must have a parts and service location within 50 miles of the Neshoba County Unit Facility.

The Offering Vendor shall include a minimum of six full-color high-resolution pictures of the Motor Grader being bid including: (1) offset street side picture from front of machine looking down side of machine; (2) offset curb side picture from front of machine looking down side of machine; (3) street side picture from middle of machine with entire machine in view; (4) curb side picture from middle of machine with entire machine in view; (5) offset street side picture from rear of machine looking down side of machine; and, (6) offset curb side picture from rear of machine looking down side of machine.

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Further Instructions to Bidders:

1. Any exceptions to the above specifications must be listed in the bidder’s response and proposal, with justification. Failure to do so will disqualify the bid.

2. All bids must state delivery time (which will be a factor used in determining the lowest and best bid), and bid price must include delivery to Neshoba County.

3. The offer of a guaranteed buy back provision at the end of three (3) years will be used in determining the lowest and best bid. The County will not be responsible for maintaining any maintenance records for the purpose of this agreement nor shall the county sign any agreement based on the servicing or maintenance of said equipment. The county shall service this equipment in accordance with the Manufactures’ recommendations of servicing said equipment.

At the county’s option, the county shall return this machine to the dealer with normal wear and tear for hours of use should they elect to do so. All bidders must list any conditions and or limitations to buy back, if any, prominently in the response to this solicitation. All Bidders must list any and all non performing buy backs in the last 10 years to any City or County in the State of Mississippi and the reason for such.

Neshoba County Board of Supervisors – Used Motor Grader Bid – August 2026 7

NESHOBA COUNTY BID FORM

2026 Used Motor Grader Bid

We are pleased to submit the following bid for:

Make of Unit: _______________________ Model of Unit: __________________

Selling Price of Used Motor Grader: $_______________________

Guaranteed buy back @ 36 months or 3,000 additional hours: $__________________

Delivery Date: _________________________________________________________

Warranty – Enclose Copy of Equipment Warranty with Response

BID IS: ____ as per specifications, taking no exceptions.

____ taking only those specifications exceptions listed by letter attached and referenced to page numbers specified (no alternate bids accepted).

The undersigned bidder agrees that the signature submission of this bid represents the bidder’s acceptance of all terms, conditions, and requirements of bid specifications and, if awarded, the bid will represent the agreement between the parties.

Name of Bidder: ____________________________________________________

Address of Bidder: ____________________________________________________

SIGNED: (sign manually, in ink) _______________________________________________

NAME PRINTED: _____________________________TITLE: ________________________