10834_RFP_Addendum2.pdf

RFP #10834

Addendum #2

REQUEST FOR PROPOSAL (RFP)

ADDENDUM #2

November 20, 2024

RFP Number: 10834

RFP Services: The Florida Department of Juvenile Justice, Office of Prevention Services, is issuing this Request for Proposals (RFP) for Respondents to submit a proposal to identify innovative and effective solutions to combat juvenile delinquency among youth aged 10 to 17 throughout Florida. This RFP seeks proposals from community organizations, faith-based groups, non-profits, LLCs, and local government entities to develop and implement comprehensive programs focused on preventing juvenile delinquency. The department seeks the implementation and delivery of innovative programming to address juvenile delinquency prevention efforts throughout Florida through evidence-based, promising practices or demonstrated effectiveness that support mentoring services in high delinquency areas, low performing school districts.

UNSPSC Code: 93141500; 93141501; 93141502; 93141503; 93141504; 93141505; 93141506;

93141507

Subject: This Addendum contains questions received from potential Respondents, and the Department’s answers to the questions; updates the start and end date for this RFP; updates the Deliverable language; and updates Application of Points language.

Deletions are indicated by “strikethrough”. Additions, updates or replacements are indicated by underscore. All changes are highlighted yellow for quick reference.

REFERENCE: Page 4, Attachment A, section I, D., Program Implimentation

UPDATE: The successful Respondents must have the capability to execute a contract and begin direct services to youth by February 28, 2025 July 1, 2025. Respondents should complete and submit a timeline for all proposed activities for implementation from Agency Decision through contract expiration (Exhibit 4 – Start-up Implementation Plan). The resulting contracts will reflect the service period from February 28, 2025 July 1, 2025, through June 30, 2027 June 30, 2028.

REFERENCE: Page 6, Attachment A, Section III, A., ADD/UPDATE: A. Service Tasks to be Performed

The Provider shall perform the following service tasks as specified when providing service under this Contract. The Provider shall document all service tasks have been completed or are being accomplished:

1. DJJ PAT

The Provider shall complete the intake process and data entry into the JJIS/Prevention Web on each newly admitted youth within three business days of the youth’s admission to the program. All youth must have the PAT completed and entered in the JJIS/Prevention Web within seven calendar days of admission to the program. The Provider shall complete and enter into the JJIS/Prevention Web an exit Prevention PAT on each youth within the last 14 calendar days of the youth’s participation in the program. An exit PAT is required for youth whose length of stay in a prevention program is greater than 60 calendar days. Youth should be released from the JJIS within seven calendar days of release from services.

12. Transportation Services The Respondent shall provide or arrange for the provision of transportation for program-related purposes, when necessary and appropriate. The Respondent shall ensure that the vehicles used to transport youth shall be maintained in safe operating conditions at all times, do not exceed the number of persons the vehicle was designed to carry, and are equipped with seat belts and a first aid kit. The Respondent shall ensure all employees who are responsible for transporting youth have a valid license to operate the vehicle. Program-related purposes shall include, but are not limited to:

a. Community volunteer and service-learning project.

b. Youth development or educational activities.

c. Medical Appointments.

d. Referrals.

23. Youth Service Plan The Respondent shall maintain a youth service plan for each youth served. The youth’s service plan shall contain all program services the youth will attend during the resulting contract term.

The Respondent shall document all service tasks that have been accomplished toward completion of each youth’s service plan.

34. List all the major specific service tasks and a description of each task that must be carried out to deliver the overall services (Examples: admission, academic assistance, tutoring, life skills training, social skills development, leadership skills, and consultation).

a. Describe in detail the requirements of delivering the specific service tasks and/or sub-tasks that fall under each major task. Use subheadings as needed.

b. Number the Major Service Tasks as necessary and also sub-number/outline the Sub-tasks that are related to the Major Tasks.

c. If there is a program acceptance, admittance, discharge, and /or termination process describe it/them here. If there is a process or programs that allow completion, you can describe successful completion or failure here.

45. Programs must target at-risk and/or delinquent youth between the ages of 10 and 17, to divert them away from the juvenile justice system. Examples: The following list presents examples (not exhaustive) of the types of program activities that can be funded:

a. One-on-One Mentoring.

b. Group Mentoring.

c. Job Shadowing.

d. Career Mentoring.

REFERENCE: Page 11, Attachment A, Section VI, Deliverables UPDATE: Service Units/Deliverables

The deliverable is a month of service in accordance with the Respondent’s proposed service tasks outlined in Attachment A-1, Subsection A, of the resulting contract. The price per youth shall be a maximum of $1,000.00 $1,250.00 per youth.

The Respondent shall outline in Attachment A-1 Subsection A – Service

Components the annual number of youths to be served based on maximum price per youth of $1,250.00. Proposed contract award amount cannot exceed total available contract dollar amount of $150,000.00. The minimum level of performance shall be determined by the number of youths served per month.

The minimum level of performance shall be calculated by the Respondent’s proposed annual number of youths to be served divided by 12 months of service minus 35 percent of the monthly number of youths to be served (fractions shall be rounded down to the nearest whole number).

DELETE: The deliverable is a month of service in accordance with the Respondent’s proposed service tasks outlined in Attachment A-1, Subsection A, of the resulting Contract. The price per youth shall be a minimum of $500.00 per youth. The Respondent shall outline in Attachment A-1 the annual number of youth to be served based on minimum price per youth of $500.00.

Proposed contract award amount cannot exceed total available contract dollar amount of $100,000.00. The minimum level of performance shall be determined by the number of youth served per month. The minimum level of performance shall be calculated by the Respondent’s proposed annual number of youth to be served divided by twelve (12) months of service minus thirty-five (35) percent of the monthly number of youth to be served (fractions shall be rounded down to the nearest whole number).

REFERENCE: Pages 18-19, Attachment B, Section IV, A., Calendar of Events

UPDATE:

DATE TIME ACTION WHERE

Tuesday, October 1, Before or by 5:00

PM EDT

Release of solicitation

MyFlorida.com website:

https://vendor.myfloridamarketplace.com/

Monday, October 21, Before or by 5:00

PM EDT

Deadline for Submission of Intent to Attend Solicitation Conference form (Attachment M)

Send to Kanton.Enzor@djj.state.fl.us

Monday, October 21, Before or by 5:00

PM EDT

Solicitation Conference Question Deadline

– Last date and time written questions will be accepted for discussion at Solicitation Conference

Friday, October 25, 10:00 AM

EDT 9:00

AM CDT

Solicitation Conference Call

(This is a Public Meeting to be held only upon public interest)

Bureau of Procurement and contract Administration Knight Building, DJJ Headquarters 2737 Centerview Drive Lobby (for directions) Tallahassee, FL 32399-3100 or telephone 1-888-585-9008 and enter code 741-677-580# when directed.

The agenda can be found on MyFlorida.com web site https://vendor.myfloridamarketplace.com/ under the solicitation #.

https://vendor.myfloridamarketplace.com/ mailto:Kanton.Enzor@djj.state.fl.usv mailto:Kanton.Enzor@djj.state.fl.usv https://vendor.myfloridamarketplace.com/

Wednesday, October 30, Before or by 5:00

PM EDT

Deadline for Written Questions

Thursday, November 07, 2024 Wednesday, November 20, Before or by 5:00

PM EDT

Anticipated date answers to written questions will be posted on the web site

MyFlorida.com web site

Monday, November 18, 2024 Monday, November 25, Before or by 5:00

PM EDT

Deadline for Respondents to request access to the Bid Library

Send to Kanton.Enzor@djj.state.fl.us

See Section VI., C., 1., b. & c., below for Bid Library information.

Tuesday, November 19, 2024 Tuesday, November 26, Before or by 5:00

PM EDT

Deadline for Submission of Intent to Submit a Response (Attachment N)

Submit to the Bid Library.

Friday, November 22, 2024 Tuesday, December 03, Before or by 2:00

PM EDT

Proposals Due and Opened - Conference Call

Telephone 1-888-585-9008 and enter code 741-677-580# when directed.

Monday, December 9, Friday, December 13, 10:00 AM

EDT

Evaluation Team Briefing Conference Call

(This meeting is open for public attendance)

Bureau of Procurement and contract Administration Knight Building, DJJ Headquarters 2737 Centerview Drive Lobby (for directions) Tallahassee, FL 32399-3100 or telephone 1-888-585-9008 and enter code 741-677-580#

A recording of the Conference Call will be available at:

http://www.djj.state.fl.us/partners/contracting/confer ence-calls within 48 hours of the Briefing being concluded, excluding weekends and holidays.

Monday, December 30, 2024 Monday, January 06, 10:00 AM

EST

Evaluation Team Debriefing Conference Call

(This meeting is open for public attendance)

Bureau of Procurement and contract Administration Knight Building, DJJ Headquarters 2737 Centerview Drive Lobby (for directions) Tallahassee, FL 32399-3100 or telephone 1-888-585-9008 and enter code 741-677-580#

A recording of the Conference Call will be available at:

http://www.djj.state.fl.us/partners/contracting/confer ence-calls within 48 hours of the Debriefing being concluded, excluding weekends and holidays.

Monday, January 27, Before or by 5:00

PM EST

Notice of Intended Award

MyFlorida.com web site mailto:Kanton.Enzor@djj.state.fl.usv https://vendor.myfloridamarketplace.com/ mailto:Kanton.Enzor@djj.state.fl.usv http://www.djj.state.fl.us/partners/contracting/conference-calls http://www.djj.state.fl.us/partners/contracting/conference-calls http://www.djj.state.fl.us/partners/contracting/conference-calls http://www.djj.state.fl.us/partners/contracting/conference-calls

Tuesday, July 1, 2025

Anticipated contract Start Date

REFERENCE: Page 43, Attachment F, Section II, E., Application of Points UPDATE: To determine the highest scoring Respondent, the Procurement

Manager will total the Respondent’s Technical Proposal Points (max of 560 590 points). The Respondent with the highest Grand Total will be ranked first, the Respondent with the second highest Grand Total will be ranked second, etc.

REFERENCE: Page 50, Attachment P, CATEGORY #5: Staffing & Personnel DELETE: Consideration 5.1: To what extent does the Respondent’s process provide a description of the discharge process to be performed when a youth has successfully completed services and is deemed ready for discharge/termination from services? (Weighted: 5 Max Pts:

25)

Return of this Addendum is not mandatory; however, the Respondent is responsible for its contents and is requested to sign and submit this Addendum with its response to the RFP. Protests must be filed with the General Counsel’s Office, Department of Juvenile Justice, 2737 Centerview Drive, Tallahassee, Florida 32399-3100, within the time prescribed in section 120.57(3), Florida Statutes (F.S.), and chapter 28-110, Florida Administrative Code (F.A.C.). Notices delivered by hand delivery or delivery service shall be to the Agency Clerk, Office of the General Counsel, Florida Department of Juvenile Justice, 2737 Centerview Drive, Tallahassee, Florida 32399-3100, with a copy to the Department’s Procurement Manager responsible for this solicitation. Failure to file a protest within the time prescribed in section

120.57 (3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond, shall constitute a waiver of proceedings under chapter 120, F.S. Written notices, formal requests and proceedings must conform to the requirements set forth in chapter 28-110, F.A.C.

Any person who files an action protesting a decision or intended decision pertaining to contracts administered by the department or agency pursuant to section 120.57(3), F.S., shall post with the department or the agency at the time of filing the formal written protest a bond payable to the department or agency in an amount equal to 1 percent (1%) of the estimated contract amount. The estimated contract amount shall be based upon the contract price submitted by the protestor or, if no contract price was submitted, the department or agency shall estimate the contract amount based on factors including, but not limited to, the price of previous or existing contracts for similar commodities or contractual services, the amount appropriated by the Legislature for the contract, or the fair market value of similar commodities or contractual services. The agency shall provide the estimated contract amount to the Respondent within seventy-two (72) hours, excluding Saturdays, Sundays, and state holidays, after the filing of the notice of protest by the Respondent. The estimated contract amount is not subject to protest pursuant to section 120.57(3), F.S. The bond shall be conditioned upon the payment of all costs and charges that are adjudged against the protestor in the administrative hearing in which the action is brought and in any subsequent appellate court proceeding. In lieu of a bond, the department or agency may, in either case, accept a cashier's check, official bank check, or money order in the amount of the bond. If, after completion of the administrative hearing process and any appellate court proceedings, the department or agency prevails, it shall recover all costs and charges which shall be included in the final order or judgment, excluding attorney's fees. This section shall not apply to protests filed by the Office of Supplier Diversity. Upon payment of such costs and charges by the protestor, the bond, cashier's check, official bank check, or money order shall be returned to the protestor. If, after the completion of the administrative hearing process and any appellate court proceedings, the protestor prevails, it shall recover all costs and charges which shall be included in the final order or judgment, excluding attorney's fees.

SIGNED BY: _______________________________________________________________________

NAME: ____________________________________________________________________________

COMPANY: ________________________________________________________________________

TITLE: ____________________________________________________________________________

DATE:_____________________________________________________________________________

REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK

Questions are presented in the exact manner they were received.

Florida State University – Received 10/09/2024

Question #1 Can you clarify the maximum annual contract dollar value? On pages 4 and 11 of the RFP, it says $150,000, but then on page 11 it says $100,000.

Answer #1 The maximum annual contract amount is $150,000.00 annually.

Question #2 Can you clarify the maximum price per youth? On p. 11 of the RFP, it says $1,250 in one place and $1,000 in another place.

Answer #2 The maximum price per youth is $1,250 as referenced in Addendum #2.

Question #3 Can you clarify the anticipated contract start date? On p. 4 of the RFP, it says that “resulting contracts will reflect the service period from February 28, 2025, through June 30, 2027.” But then on p. 20 in the table, it says the anticipated contract start date is July 1, 2025.

Answer #3 The anticipated contract start date is July 1, 2025 as reference in Addendum #2

Question #4 Can you clarify the number of anticipated awards? On page 4, it says the department will have multiple awards. But on p. 24, section VIII., it says “the department anticipates making a single award as a result of this solicitation.”

Answer #4 The Department seeks to award multiple awards up to $150,000.00 annually.

Question #5 Is there a minimum age for mentors?

Answer #5 No, there is not a minimum age for mentors.

Question #6 Are we able to pay mentors, or are they required to be volunteers?

Answer #6 Providers can choose to pay mentors or mentors can choose to volunteer for mentoring services.

Character GPS – Received 10/17/2024

Question #7 How do we handle if a Parent signs the agreement to have their Child in our Mentoring for the 12 Months, but then move or withdraw their Child from the Program before the 12 Months are completed?

Answer #7 If services are not received within a 30 day period, the youth will be discharged from the program.

Prevention Programs are on a volunteer basis.

Question #8 What if a Child goes away for more than 30 days during the Summer, but was otherwise doing well in our weekly Mentoring Program. Are their any allowances for "Summer Vacation Breaks"?

Answer #8 If services are not received within a 30 day period, the youth will be discharged from the program.

A Program may determine to accept a youth into a program as a new youth if the youth has not completed all program services.

Question #9 What is the authority that will be used to determine Zip Codes for locations for at Risk Kids?

Answer #9 The Department seeks more clarifation with the following question. Please provide more details to the Procurement Manager.

Question #10 Do Group Training & Discussions on Principles of Success and Life & Leadership Coaching count for Group Mentoring Sessions?

Answer #10 Group mentoring activites include more than two persons. For more information, please review

Attachment V for submitting a proposal for RFP 10834.

Question #11 What is the new date for when the full RFP Proposal is due?

Answer #11 Reference RFP 10834, Addendum #1, Calendar of Events.

Question #12 Along with initial PAT's, are Exit PATs to be completed for all Youth participating in our Ment?

Answer #12 All awarded contracts will have the requirement of completing the DJJ Prevention Assessment Tool on each newly admitted youth to their program. An exit PAT is required for youth whose length of stay in a prevention program is greater than sixty (60) calendar days.

Rep. Plasencia Inquiry - DJJ Grants– Received 10/17/2024

Question #13 Plasencia is looking for additional info about the RFP, including for how many years this has been in use, how productive it has been, and what the outcomes are that DJJ is looking for with regard to those bids.

Answer #13 Solicitations for afterschool type programming have been successful for Prevention type programs for many years. Solicitations have been used on numerous occasion over the years to provide a fair, transparent and competitive opportunity for services.

Please refer to performance measure on page 14.

AMIkids – Received 10/21/2024

Question #14 We would like to confirm that the entire submission process is electronic, through the DJJ Bid Library. Are we correct in reading that we do not need to print and mail any hard copies for this solicitation?

Answer #14 Yes, as outlined in the RFP, the Department prefers Respondents to upload complete electronic proposals via the DJJ Bid Library, a private and secure online portal for solicitation documents, in SharePoint.

Question #15 Should the Proposer be creating an application for a specific county, school district, circuit, or other geographic area?

Answer #15 Respondents may determine where their program services will perform in what county, school district, and circuit in the state of Florida based on the criteria needs of RFP 10834.

Question #16 Can the Proposer bid on multiple service areas?

a. If so, can the Proposer combine all service areas into one application with multiple budgets?

b. If so, what application components beyond the budget must be unique to each service area?

Answer #16 Yes, Respondents may combine all service areas into one proposal. No, Respondents may submit a proposal for the maximum annual contract amount of $150,000.00 annually with one budget. All proposal will be evaluated and scored with the methodology and evaluation criteria for RFP 10834.

Question #17 Will the Department allow Proposers to include start-up time in Year 1 of their program to account for the new program model?

Answer #17 No, Respondents shall have the capability to execute a contract and begin services upon execution of contract.

Question #18 Will the Department consider allowing Proposers to request start-up funding for the project?

Answer #18 Respondents may submit a proposal for the maximum annual contract amount of $150,000.00 annually. Respondents shall have the capability to execute a contract and begin services upon execution of contract. No, the Department will not provide any start up funding.

Question #19 On page 1, the RFP reads “The proposed programs should be structured to provide consistent mentoring services over a 12-month period, offering either one-on-one or group mentoring.”

a. Can the Proposer design a program that offers BOTH one-on-one AND group mentoring, or does it have to be one or the other?

Answer #19 Yes, for more information, please review Attachment V for submitting a proposal.

Question #20 On page 1, the RFP reads “Programs will be categorized into one of four tiers: evidence-based practices, promising practices, practices with demonstrated effectiveness, and ineffective practices.”

a. Is it the Department’s intention to have a mix of all of these tiers in the awarded programs, or will the evidence-based practices receive priority in funding?

Answer #20 No, Respondents may submit a proposal categorized into one of four tiers: evidence-based practices, promising practices, practices with demonstrated effectiveness, and ineffective practices. All proposals will be evaluated and scored with the methodology and evaluation criteria for RFP 10834.

Question #21 On page 4, the RFP states that “Funding for the resulting contract year (initial contract award) and renewal years, if applicable, may increase or decrease, based on available grant funding to the Department.”

a. If funding changes each year, will Awardees have opportunities to renegotiate outcomes and deliverables each year commensurate with the level of funding available?

Answer #21 No, negotiation will not be an option due to funding levels by the Department.

Question #22 On page 6, in Limits on Youth to be Served, the RFP states that “Youth who have completed program services, may be a participant in program services as a new youth in following contract year(s) if services are needed.”

a. Is there a minimum amount of time that needs to pass before youth can be re-enrolled? Or is it simply the same youth cannot be enrolled twice in the same contract year, regardless of time between enrollments?

Answer #22 Youth who have completed program services may be a participant in program services as a new youth in a following Contract year(s) if services are needed. A program may not bill the Department for the same youth twice in the same fiscal year in a cost reimbursement contract.

Question #23 On page 6, Transportation Services, the RFP lists medical appointments as a program-related purpose for which transportation may need to be arranged. Please confirm that the only expectation of the provider is to arrange transportation, not actually provide the transportation for these services.

Answer #23 Transporation Services are not a requirement of RFP 10834.

Question #24 On page 8, the RFP states that “Those individuals who are responsible for the delivery of services are considered key personnel. In the event of a vacancy of key personnel, the Department’s contract manager shall be notified within 24 hours.”

a. Will the Respondent have an opportunity in the contract to designate which team members meet the qualification of “Key Personnel,” as the RFP does not indicate specific titles or positions?

b. As the service times for this program are 8:00 a.m. to 5:00 p.m, Monday through Friday (as specified on page 7), will the Department reconsider the notification timeframe and allow up to five business days to notify the Department of personnel shifts? Twenty-four hours would be difficult for a non-residential program that is not always “open.”

Answer #24 Respondents may submit a proposal providing detail information wih staffing levels, staffing qualifications, key personnel, and staffing scheduled and outlined in RFP 10834.

Question #25 On page 11, Service Units/Deliverables, the price per youth is listed as both $1,000 and

$1,250.

a. Can the Department confirm the correct amount?

Answer #25 The maximum price per youth is $1,250.00

Question #26 On page 11, Service Units/Deliverables, the contract award amount is listed as both $150,000 and $100,000.

a. Can the Department confirm the correct amount?

Answer #26 The maximum annual contract amount is $150,000.00 annually.

Question #27 On page 11, Service Units/Deliverables, the deliverable is listed as “a month of service in accordance with the Respondent’s proposed service task.” In Deliverables Documentation, the RFP states “Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary, travel, expenses, etc.).”

a. Can the Department confirm if payment is based on the number of youth served per month at a flat rate, cost reimbursement, or some other calculation?

Answer #27 A Respondent’s awarded contract will be a cost reimbursement contract.

Question #28 On page 15, in the Performance Measures section, the RFP states that “One hundred

(100%) of eligible youth will receive a PAT assessment within seven calendar days of admission to the program.”

a. This is the only reference to the PAT in this RFP. Can the Department clarify its expectations of the Provider regarding PAT administration?

Answer #28 All awarded contracts will have the requirement of completing the DJJ Prevention Assessment Tool on each newly admitted youth to their program.

Question #29 On page 24, the RFP states that “The Department anticipates making a single award as a result of this solicitation. The award shall be made to responsive and responsible Respondents.”

a. Please clarify you intend to only make one award.

b. If you are only making one award for $150,000, is there a preference from the department on which area of the state services are to be provided?

Answer #29 The Department seeks to award multiple awards up to $150,000.00 annually. The Department references RFP 10834 for types of proposals its seeking for mentoring services.

Question #30 On page 41, there are entire sections of the application that have zero points allotted for scoring. Please confirm this is correct. If so, then are these sections of the application optional?

Answer #30 Yes, introductory statement, service components and budget do not have scores associated with their category. All proposals will be evaluated and scored with the methodology and evaluation criteria for RFP 10834.

Question #31 On page 43, “Application of Points,” it is listed that the maximum score is 560, whereas on page 41 it is listed as 590. Please confirm which is correct.

Answer #31 Maximum application of points for RFP 10834 is 590.

Marion County Children's Alliance– Received 10/28/2024

Question #32 We are currently reviewing RFP# 10834, specifically Attachment V (pages 54-55), and have a question regarding the availability of a manualized evidence-based program. On page 55, the Department references Big Brothers Big Sisters and the Adolescent Diversion Project as suggested evidenced based programs.

Upon reviewing the links provided in Attachment V and the program's respective webpages, we were unable to locate a curriculum, program guide, or other implementation materials for these evidence-based programs that are accessible to agencies like ours.

• Should we look to obtain a "manualized" version of these programs directly from their creators?

• If so, is the Department aware if such a version is publicly available, or if it remains proprietary to these organizations, as their respective webpages suggest?

• Could you kindly clarify whether the Department intends for respondents to design their mentoring programs for the purpose of this RFP, based on these program examples, if no manualized curricula exists?

Answer #32 Yes, Respondents should look to obtain a "manualized" version of these programs directly from their creators. Prospective Respondents are highly encouraged to utilize programs rated as Evidence-Based or Promising Practices. Please reference Attachment V.

Levy County Prevention Coalition– Received 10/30/2024

Question #33 Is any priority given to proposals in specific geographic areas?

Answer #33 There is no priority given to proposals in specific geographic areas.

Question #34 Is the minimum amount per youth per month $500 and maximum $1,250?

Answer #34 No, the price per youth shall be a maximum of $1,250.00 per youth. Please see the Addendum 2.

Question #35 If the minimum amount per youth per month is $500, then that would indicate the maximum number of youth that could be served in a single month would be 25 youth (at a $150,000 budget). Is this correct?

a. How will we reflect this amount per youth per month within the grant application/RFP response?

b. We should not propose to serve more than 25 youth per month?

Answer #35 Please see the Addendum 2. The price per youth shall be a maximum of $1,250.00 per youth.

The minimum level of performance shall be calculated by the Respondent’s proposed annual number of youths to be served divided by 12 months of service minus 35 percent of the monthly number of youths to be served (fractions shall be rounded down to the nearest whole number).

The Florida Center for Prevention Research Florida State University

– Received 10/30/2024 Question #36 On p. 50 of the RFP, it states the following written evaluation/consideration:

Consideration 5.1: To what extent does the Respondent’s process provide a description of the discharge process to be performed when a youth has successfully completed services and is deemed ready for discharge/termination from services? (Weighted: 5 Max Pts: 25)

Can you please clarify whether this consideration is indeed one of the evaluation criteria? This consideration is listed on p. 50 of the RFP, but was not discussed in the outline of the Technical Proposal on p. 30 under section 5.

Answer #36 Yes, it will be one of the evaluation criteria. An update will be provided with Addendum 2.

Question #37 On p. 29 of the RFP, it states that “Each Respondent shall limit the Technical Proposal’s narrative to no more than 60 consecutive pages.”

Can you clarify whether the narrative should be single or double-spaced?

Answer #37 Single Spaced

Question #38 On p. 11 of the RFP, it states the following:

The minimum level of performance shall be determined by the number of youth served per month. The minimum level of performance shall be calculated by the Respondent’s proposed annual number of youth to be served divided by twelve (12) months of service minus thirty-five (35) percent of the monthly number of youth to be served (fractions shall be rounded down to the nearest whole number). (p. 11)

Can you provide a concrete example of how the minimum number of youth served per month is calculated? For example, if we propose to serve 150 youth per year, what is the minimum number of youth that must be served each month?

Answer #38 The minimum level of performance shall be calculated by the Respondent’s proposed annual number of youths to be served divided by 12 months of service minus 35 percent of the monthly number of youths to be served (fractions shall be rounded down to the nearest whole number).

Question #39 Can you clarify which RFP number should be referenced in the proposal, 10478 or 10834?

Answer #39 The Request for Proposals (RFP) is 10834.