10812-20240404084721 DCSD COMMODITIES.pdf

DESOTO COUNTY SCHOOLS

5 East South Street • Hernando, Mississippi 38632

662-429-5271 • fax 662-429-4198 • Website: www.desotocountyschools.org

"EXCELLENCE IS A COMMITMENT "

BID NOTICE

To: Prospective Bidder

From: Grant Roberts DeSoto County Schools 5 E. South Street Hernando, MS 38632 662-449-7291

Issue Date: June 29, 2023

Notice of Bid/Reverse Auction

Unpriced Bid Proposals Bid Opening/Reverse Auction

Date: May 1, 2024 Date: May 7, 2024 Time: 9:00 am, CST Time: 9:00 am, CST Location: DeSoto County Schools Location: DeSoto County Schools

Central Services Central Services 5 East South Street 5 East South Street Hernando, MS 38632 Hernando, MS 38632

Bid Items

Bid Number: #226-HVAC-DCS24 Description: 2024/2025 Heating, Ventilation, and Air Conditioning (HVAC) Filters and HVAC Filter Changing Services

Procurement Schedule:

Public Notice to Newspaper April 2, 2024

Advertisement Publication Dates April 4 and April 11, 2024

Release of Bid April 11, 2024

Deadline for Questions/Clarifications April 25, 2024 at 9:00 am CST

Unpriced Bid Proposals May 1, 2024 at 9:00 am CST

Reverse Auction for Approved Bidders May 7, 2024 at 9:00 am CST

Anticipated Board Approval May 16, 2024

DeSoto County School District does not discriminate on the basis of race, gender, religion, national origin, age, or handicapping conditions and is an equal opportunity employer

DESOTO COUNTY SCHOOLS

5 East South Street • Hernando, Mississippi 38632

662-429-5271 • fax 662-429-4198 • Website: www.desotocountyschools.org

"EXCELLENCE IS A COMMITMENT "

Instructions and Terms for Reverse Auction Event

Unpriced Proposals will be received by the DeSoto County School Board of Education, 5 East South Street, Hernando, MS 38632 or electronically at www.centralbidding.com, at the date and time specified on the BID NOTICE. Neither dating of the Unpriced Proposal Form, nor placing it in the mail by this date will meet legal requirements. All Unpriced Proposals must be received at the Board of Education or electronically at www.centralbidding.com on or before the date and time specified in the Procurement Schedule. The DeSoto County School Board of Education reserves the right to reject any and/or all Unpriced Proposals received and to waive any and all informalities.

1. If submitting a paper Unpriced Proposal, it shall be typed. Any changes made must be initialed. Changes shall not be allowed after the Unpriced Proposals are opened. The DeSoto County School District (hereafter, the District) shall not be responsible for any errors or omissions. Unpriced Proposals may be hand delivered, mailed, or submitted electronically. Paper Unpriced Proposals must be submitted in a sealed 8” x 10” or larger envelope. Please label the envelope or shipping package as follows or the bid may be rejected:

Attn: Grant Roberts 2024/2025 HVAC Filter Changing Services

#226-HVAC-DCS24

May 1, 2024 9:00 am ct Name of company or person submitting bid

2. Any Unpriced Proposal received after the opening date or time shall be refused and marked “Late Unpriced Proposal” and returned to the bidder unopened. For this purpose, the official time for the Unpriced Proposal opening shall be based upon the time as indicated by the Purchasing Department. It is solely the responsibility of the bidder to ensure Unpriced Proposals are received prior to the opening date and time.

3. Unpriced Proposals may be modified or withdrawn by written notice from the bidder, if received by the Purchasing Department prior to the date and time set forth in the BID NOTICE. In order to modify an Unpriced Proposal, the bidder must submit a new Unpriced Proposal with the words “Modified Unpriced Proposal” shown in the lower left corner of the sealed envelope or shipping package. The original Unpriced Proposal remains the property of the District. Telephone modifications or withdrawals will not be accepted. If a bidder withdraws an Unpriced Proposal, all documents shall remain the property of the District.

4. The District shall issue a written addendum if substantial changes, which impact the technical submission of proposals, are required. A copy of the addenda will be given to all vendors that are known to have requested bid documents. In the event of a conflict with the original contract documents and the addenda, the addenda shall govern all other contract documents to the extent specified. Subsequent addenda shall govern over prior addenda only to the extent specified.

5. All items contained in this Unpriced Proposal are to be per specifications unless otherwise specified.

6. All bids shall be submitted exclusive of all taxes. Documentation of tax exemption will be furnished when necessary.

7. Both paper Unpriced Proposals and electronic Unpriced Proposals shall be submitted on the supplied Unpriced Proposal Form. Electronic Unpriced Proposals shall be submitted online at www.centralbidding.com. Should the bidder’s response not be submitted on the supplied Unpriced Proposal Form, the District reserves the right to reject the bid.

http://www.centralbidding.com/ http://www.centralbidding.com/ http://www.centralbidding.com/

8. If the District’s Superintendents Office is closed for any reason, including but not limited to inclement weather, an emergency situation or any other act of nature, for which closure prevents the opening of bids at the originally advertised date and time, all bids received shall be publicly opened and read aloud on the next business day that the District’s Superintendents Office shall be open for business at the previously advertised time. The new date and time of bid opening, as determined in accordance with this paragraph, shall not be advertised. Any vendors that have been invited to participate in the reverse auction will be notified of such changes. DeSoto County Schools shall not be held responsible if invited vendor fails to comply or misses reverse auction due to no fault of the District.

9. If any Bidder contemplating submitting an Unpriced Proposal under this bid is in doubt as to the meaning of the requirements of the bid or the bid process, the Bidder must submit a written request for clarification by the date and time designated in the Procurement Schedule by email to dcs.purchasing@dcsms.org. The District will respond to all inquiries and render an official interpretation of the question in writing via addendum/clarification and will be sent to all bidders requesting bid information. The Bidder shall certify its acknowledgement of the addendum/clarification by noting in space provided on the Vendor Information & Agreement Form and returning it with their Unpriced Proposal.

Qualification of Bidders:

Unpriced Proposals will be evaluated by staff of the District. All bidders submitting acceptable required paperwork and alternate specifications (if applicable) will be invited to participate in the electronic reverse auction. The District reserves the right to extend the auction date, if necessary, to complete the pre-qualification process.

New Vendors:

A New Vendor Packet has been included for any bidder that has not previously worked with DeSoto County Schools. This bid packet includes a Vendor Registration Form and a Conflict-of-Interest Disclosure Form. The bidder shall complete the packet and submit along with any other required documents due with the Unpriced Proposal.

Method of Bidding:

Reverse Auction for approved vendors will be accepted on-line at Central Bidding on May 7, 2024, at 9:00 am, CT.

Electronic bids will only be accepted in an electronic process hosted by Central Bidding and the approved vendor must complete the free registration at: https://www.centralauctionhouse.com/registration.php to submit a bid electronically. For any questions relating to the electronic submittals and/or bidding process, please call Central Bidding at 225-810-4814.

Accounting Practices:

The DeSoto County School District requires that Purchase Orders be issued before any items are ordered or delivered.

The DeSoto County School District shall not be responsible for any products delivered without an approved Purchase Order and/or without a signed acknowledgement of receipt by a District employee at time of delivery. The awarded bidder shall provide accurate, legible, and timely documentation, such as invoices, credits, and statements as requested by the District. The awarded bidder agrees to receiving payment within 45 days from date of receipt of a properly submitted invoice, or within 45 days after inspection and approval of the goods and/or services by DeSoto County Schools, whichever is later. In the event of a bona fide dispute, the awarded bidder agrees that DeSoto County Schools shall pay only the amount not in dispute, as per Miss. Code Ann. 31-7-305.

Budgetary/Funding Constraints:

The District reserves the right to reduce or increase the quantity or retract any item from the bid without any obligations or penalty based upon availability of funds.

mailto:dcs.purchasing@dcsms.org https://www.centralauctionhouse.com/registration.php

Governing Law:

This agreement shall be governed by and construed in accordance with the laws of the State of Mississippi. The venue for the resolution of any dispute shall be DeSoto County, Mississippi. The bidder expressly agrees that under no circumstances shall the District be obligated to pay attorney fees or the cost associated with any legal action initiated by the bidder.

W-9 Form:

The DeSoto County School District requires the attached W-9 Form to be completed and included in your bid submission.

Insurance Requirements:

The awarded bidder will be required to present the District with a certificate of coverage documenting liability insurance coverage of $1,000,000 and workers’ compensation insurance coverage of $500,000 per occurrence and listing the District as the certificate holder for each policy. This certificate must be presented to the District prior to approval of the awarded bidder by the DeSoto County Board of Education. The policy must remain in effect during the entire term of the bid.

DeSoto County School District does not discriminate on the basis of race, gender, religion, national origin, age, or handicapping conditions and is an equal opportunity employer

2024/2025 Heating, Ventilation, and Air Conditioning (HVAC) Filters and HVAC Filter Changing Services

Bid #226-HVAC-DCS24

Required Specifications

DeSoto County Schools is seeking a company to provide HVAC filters and HVAC filter changing services. The District will be broken down into two separate areas (Please refer to Exhibit A and B for breakdown of locations and filter quantity and sizes for each location). The details for each area will be provided. Each area will be bid on separately during the reverse auction process.

Filter Requirements

All replacement air filters shall be of the high capacity pleated panel air filter type with a Minimum Efficiency Reporting Value of 8 (Merv 8). The frame shall be constructed by enclosing the filter media in a two-piece, die-cut, heavy duty, high wet strength beverage board. The frame shall have die cut diagonal frame members bonded to the media pack to ensure proper pleat alignment. Each frame piece consists of a filter grid and four frame sides. When assembled, the two mating halves of the frame sides overlap one another providing double ply frame on all four edges of the filter. The inside of the filter frame shall be bonded to the media pack on all four edges to eliminate the possibility of air bypass through the filter. Use of loose filter media without frame will not be an acceptable option.

The filter shall be listed and rated Class 2 for flammability in accordance with Underwriters Laboratories Standard 900. The pleat configuration shall be aerodynamic, semi-tapered wedge shaped pleats. The filter media shall be rated at average efficiency and arrestance as indicated below when tested in accordance with the American Society of Heating, Refrigeration, Air conditioning Engineers (ASHRAE) 52.1-1992 Test Standard.

If requested by the County, the bidder shall provide an independent commercially operated testing laboratory report for each filter. The filters must be acquired on the open market by the testing laboratory.

Filters shall meet the following rated performance specifications based on the ASHRAE test method:

E1 (%) Composite Minimum Avg. Efficiency 0.30 – 1.0 um 25% minimum E2 (%) Composite Minimum Avg. Efficiency 1.0 – 3.0 um 50% minimum E3 (%) Composite Minimum Avg. Efficiency 3.0 – 10.0 um 70% minimum Average Arrestance (%) 85% minimum

All washable style filters shall be removed, cleaned by technician, and returned to HVAC unit each time filter service is completed. A list of washables for each school location is in Schedule A and B attached. Not all locations have washable style filters.

Cont’d Required Specifications – Page 2

Contractor Responsibilities The Contractor’s responsibilities are including but not limited to:

• Contractor shall maintain/change filters on a quarterly or every other month basis as noted and coordinate scheduling of service visits with the DeSoto County Schools (DCS) HVAC Supervisor.

• Contractor shall wear identifying apparel.

• Contractor shall provide photo identification.

• Contractor vehicles shall be easily identified with company name and phone number.

• Contractor shall provide lock out/tag out during service.

• Contractor shall perform work in a professional and safe manner without interrupting normal business routines.

• Contractor shall meet all insurance requirements required by DCS.

• Contractor shall provide decal on the HVAC unit following actual service to be initialed and dated by the service technician.

• Contractor shall be responsible for securely closing all access panels and doors when service is complete. This shall include roof hatches.

• The installation service fee shall include all travel, fuel, disposal, labor, and any other fees. No other separate fees will be accepted by DCS.

• Contractor shall return equipment to normal operation when service is complete.

• Contractor shall have an up to date background check completed for every service technician coming on DCS campuses before services are performed. All expenses shall be the responsibility of the Contractor. At any time, DCS reserves the right to approve or refuse any prospective employee of the Contractor.

• No subcontractors shall be used.

• Contractor shall note any deficiencies or maintenance issues outside of provided service and report such to the DCS

HVAC Supervisor.

• Contractor is responsible to clean work area and dispose of used filters in DCS provided receptacle located on loading dock.

• Contractor shall meet with the DCS HVAC Supervisor upon request to review filter management process.

• Contractor shall abide by all DCS policies regarding the use of tobacco and alcohol while on school grounds.

• Contractor shall NOT have contact with any DCS student.

• Contractor shall check in with Maintenance Personnel at each school location when first arriving at location to perform filter service.

Cont’d Required Specifications – Page 3

Contractor Responsibilities (cont’d)

• Contractor shall sign in and sign out on Service Log every time service is conducted on each school campus.

• Contractor shall have a school employee sign their service ticket at each location after filter service has been performed. This ticket shall be submitted with monthly invoices for payment.

• Contractors shall provide recommendations for comparable jobs.

• DCS prefers Certified Technicians to provide services. Contractors shall maintain adequate staff to complete required and scheduled replacement services within a single visit to the required location.

• Contractor shall have 3 to 5 years of experience in the HVAC filter service industry.

SIGNATURE DATE

PRINTED NAME TITLE

2024/2025 Heating, Ventilation, and Air Conditioning (HVAC) Filters and HVAC Filter Changing Services Bid #226-HVAC-DCS24

Un-Priced Proposal Form √ MEETS √ EXCEEDS √ ALTERNATE Description

All filters will be replaced with framed standard capacity pleated panel air filters with Merv 8 efficiency. (No loose filter media without frame will be accepted). Please include the specifications of filters All washable style filters (if applicable) shall be removed, cleaned by technician, and returned to HVAC unit each time filter service is completed.

Area 1 will be bid on as a separate line item. Please see Exhibit A for a list of school locations, filter sizes and quantity, and frequency of service. This line item for this bid will be for total cost of filters and filter service for Area 1 ONLY. Upon award of bid, contractor shall break down cost by location for all filter replacements and filter service fees. These charges shall equal the full amount of the bid.

Area 2 will be bid on as a separate line item. Please see Exhibit B for a list of school locations, filter sizes and quantity, and frequency of service. This line item for this bid will be for total cost of filters and filter service for Area 2 ONLY. Upon award of bid, contractor shall break down cost by location for all filter replacements and filter service fees. These charges shall equal the full amount of the bid.

Any shipping costs shall be included in bid price for filters.

Contractor shall agree to:

• coordinate scheduling of service visits with the DeSoto County Schools (DCS) HVAC Supervisor

• provide photo identification and wear identifying apparel

• have vehicles with company identification and phone number

• provide lock out/ tag out during service

• perform work in a professional and safe manner without interrupting normal business routines

• meet all insurance requirements required by DCS

• provide decal on the HVAC unit following actual service to be initialed and dated by the service technician

• be responsible for securely closing all access panels and doors when service is complete (to include roof hatches)

• include all travel, fuel, labor and any other fees in the installation service fee (no other separate fees will be accepted by DCS)

• return equipment to normal operation when service is complete

• have up to date background check for every service technician coming on DCS campuses before services are performed (these fees shall be the responsibility of the Contractor)

DeSoto County Schools Five East South Street Hernando, MS 38632

662-449-7291

FAX-662-449-7242

Cory Uselton, Superintendent of Education

• no subcontractors shall be used

• note any deficiencies or maintenance issues outside of provided service and report such to the DCS HVAC

Supervisor

• responsibly clean work area and dispose of used filters in DCS provided receptacle located on loading dock on each campus

• meet with the DCS HVAC Supervisor upon request to review filter management process

• abide by all DCS policies regarding the use of tobacco and alcohol while on school grounds

• to NOT have contact with any DCS student

• to check in with Maintenance Personnel at each campus when first arriving to perform filter service

• sign in and sign out on Service Log every time service is conducted on each campus

• have a school employee sign their service ticket at each location after filter service has been performed

(this ticket shall be submitted with monthly invoices for payment)

Provide recommendations for comparable jobs

DCS prefers Certified Technicians to provide services. Contractors shall maintain adequate staff to complete required and scheduled replacement services within single visit to the required location.

Contractor shall have 3 to 5 years of experience in the HVAC filter service industry.

Contractor agrees to a 1 year term with the option to extend for (2) additional 1 year terms.

SIGNATURE DATE

PRINTED NAME TITLE

2024-2025 Heating, Ventilation, and Air Conditioning (HVAC) Filters and HVAC Filter Changing Services

I/We propose to furnish and deliver the items on the un-priced proposal form according to your specifications.

I/We further agree not to request permission to withdraw our bid after the bids have been opened.

This bid consist of the (A) BID NOTICE (B) BID INSTRUCTIONS, (C) SPECIFICATIONS AND UN-PRICED PROPOSAL

FORM.

I/We, the undersigned, do hereby understand and accept the following instructions under which this un-priced proposal is being submitted.

(Company Name) (Signature)

(Address) (Name – typed)

(Federal ID Number) (Title)

(Telephone) (Date)

(Email) (Fax)

If applicable, please acknowledge acceptance of addenda issued by checking below:

Addendum 1____ Addendum 2____ Addendum 3____ Addendum 4____

Did you include the completed W-9 Form? Yes_____ No_____

RETURN THIS COMPLETED FORM WITH YOUR UN-PRICED PROPOSAL

Area 1 Breakdown-Bid #226-HVAC-DCS24

Exhibit A

Area 1 Breakdown (Replacement Filter and Service) This will be the first bid line item in reverse auction and will be bid as one overall cost.

Vendor will provide a breakdown of charges on a per school basis upon award of bid for purchase order entry purposes.

** Any changes needed to the number and size of filters due to addition of HVAC units or changes in existing HVAC units shall be discussed with HVAC Supervisor before being made.**

Total Filters for Area 1: 3386 Total Washables for Area 1: 541 Total Locations included in Area 1 23

Career Tech West (Quarterly) Filter Size Quantity

1005 Kuykendall Lane, Horn Lake MS 38637 12 x 20 x 2 16

20 x 25 x 2 20

16 x 20 x 2 12

Washables 44

40 Total Filters

44 Total Washables

DeSoto Cty Alternative Center/Magnolia (Quarterly) Filter Size Quantity

6870 E. Center, Horn Lake MS 38637 14 x 20 x 1 2

14 x 25 x 1 8

16 x 16 x 1 4

16 x 20 x 1 4

16 x 24 x 1 1

16 x 25 x 1 8

16 x 25 x 2 2

18 x 22 x 1 1

20 x 20 x 1 7

20 x 22 x 1 1

20 x 25 x 1 10

22 x 23 x 1 1

24 x 24 x 1 2

Washables 1

51 Total Filters

1 Total Washables

Horn Lake Elementary (Quarterly) Filter Size Quantity

6341 Ridgewood Dr., Horn Lake MS 38637 10x 20 x 1 2

14 x 20 x 1 2

14 x 25 x 1 32 16 x 16 x 1 6

16 x 20 x 1 6

16 x 20 x 2 4

16 x 24 x 2 4

16 x 25 x 1 12

16 x 25 x 2 3

20 x 20 x 1 2

20 x 20 x 2 4

20 x 25 x 1 10

24 x 27 x 1 1

88 Total Filters

Shadow Oaks Elementary (Quarterly) Filter Size Quantity

3780 Shadow Oaks Pkwy, Horn Lake MS 38637 16 x 25 x 2 14

20 x 30 x 2 1

14 x 25 x 2 1

20 x 27 x 1 2

20 x 20 x 1 15

16 x 25 x 1 3

20 x 25 x 1 5

24 x 24 x 1 7

20 x 25 x 2 14

16 x 20 x 2 20

20 x 24 x 1 1

20 x 20 x 2 10

93 Total Filters

Horn Lake Intermediate School (Quarterly) Filter Size Quantity

6585 Horn Lake Rd, Horn Lake MS 38637 12 x 24 x 2 2

14 x 26 x 2 80

16 x 20 x 2 24

16 x 25 x 2 38

20 x 20 x 2 4

20 x 24 x 2 8

20 x 30 x 2 80

236 Total Filters

Horn Lake Middle School (Quarterly) Filter Size Quantity

6125 Hurt Rd, Horn Lake MS 38637 10 x 24 x 1 1

11.5 x 43.5 x 1 3

12 x 24 x 4 1

16 x 55 x 1 3

16 x 24 x 1 2

16 x 24 x 2 4

16 x 25 x 1 3

16 x 26 x 1 2

18 x 24 x 2 15

18 x 24 x 4 1

20 x 24 x 1 39

20 x 24 x 2 20

20 x 24 x 4 2

24 x 24 x 4 10

Washables 168

106 Total Filters

168 Total Washables

Horn Lake High School (Quarterly) Filter Size Quantity

3360 Church Rd, Horn Lake MS 38637 15 x 20 x 2 5

16 x 20 x 2 42

16 x 20 x 4 6

16 x 25 x 2 8

16 x 25 x 4 2

20 x 20 x 2 24

20 x 24 x 2 20

20 x 25 x 1 140

20 x 25 x 2 122

20 x 25 x 4 24

20 x 30 x 1 26

Washables 4

419 Total Filters

4 Total Washables

Southaven Elementary School (Quarterly) Filter Size Quantity

8274 Claiborne Dr, Southaven MS 38671 20 x 20 x 1 3

20 x 20 x 2 4

20 x 23 x 1 37

Washables 60

50 Total Filters

60 Total Washables

ADD 18 x 24 x4 - 6

Hope Sullivan Elementary (Quarterly) Filter Size Quantity

7985 Southaven Cir. W., Southaven MS 38671 10 x 49 x 1 42

16 x 20 x 2 4

16 x 25 x 2 2

20 x 20 x 2 4

Washables 29

52 Total Filters

29 Total Washables

Southaven Middle School (Quaterly) Filter Size Quantity

899 Rasco Rd W., Southaven MS 38671 16 x 25 x 1 16

18 x 24 x 1 8

18 x 30 x 1 8

19 x 20 x 1 1

20 x 20 x 1 1

20 x 24 x 2 4

20 x 25 x 2 20

22 x 22 x 1 4

24 x 24 x 1 76

24 x 30 x 1 8

Washables 10

146 Total Filters

10 Total Washables

Southaven High School (Quarterly) Filter Size Quantity

735 Rasco Rd W., Southaven MS 38671 12 x 24 x 2 2

12 x 24 x 4 3

14 x 25 x 2 16

14 x 27 x 2 74

16 x 20 x 2 54

16 x 20 x 4 15

16 x 25 x 2 30

16 x 25 x 4 1

18 x 24 x 2 10

19 x 20 x 1 17

20 x 20 x 2 8

20 x 25 x 2 68

20 x 25 x 4 9

20 x 30 x 2 88

24 x 24 x 2 26

24 x 24 x 4 13

Washables 10

434 Total Filters

10 Total Washables

Hernando Elementary School (Quarterly) Filter Size Quantity

455 Riley St, Hernando MS 38632 14 x 25 x 1 18

14 x 30 x 1 2

16 x 20 x 1 4

16 x 20 x 2 4

16 x 25 x 1 20

16 x 25 x 2 4

20 x 20 x 2 8

20 x 25 x 1 9

24 x 24 x 2 2

Washables 14

71 Total Filters

14 Total Washables

Hernando Hills Elementary (Quarterly) Filter Size Quantity

570 McIngvale Rd, Hernando MS 38632 16 x 16 x 2 16

16 x 20 x 2 22

16 x 20 x 4 6

16 x 25 x 2 4

20 x 20 x 2 8

20 x 25 x 1 68

20 x 25 x 2 42

20 x 25 x 4 3

20 x 30 x 2 8

177 Total Filters

Oak Grove Elementary School (Quarterly) Filter Size Quantity

893 Oak Grove Rd., Hernando MS 38632 10 x 49 x 1 45

14 x 20 x 1 4

14 x 23 x 1 2

14 x 24 x 1 4

20 x 20 x 1 1

20 x 24 x 2 32

24 x 24 x 4 12

Washables 44

100 Total Filters

44 Total Washables

Hernando Middle School (Quarterly) Filter Size Quantity

700 Dilworth Ln, Hernando MS 38632 20 x 25 x 2 12

20 x 24 x 2 32

16 x 16 x 2 36

16 x 20 x 2 13

16 x 25 x 2 7

16 x 24 x 2 4

20 x 24 x 1 2

14 x 20 x 2 28

20 x 20 x 2 12

14 x 25 x 2 48

20 x 30 x 2 48

242 Total Filters

Hernando High School (Quarterly) Filter Size Quantity

805 Dilworth Ln, Hernando MS 38632 14 x 25 x 2 10

16 x 25 x 2 8

16 x 20 x 4 18

24 x 24 x 2 12

18 x 24 x 2 36

16 x 20 x 2 22

16 x 16 x 2 52

20 x 20 x 1 11

20 x 25 x 1 14

16 x 20 x 2 6

16 x 24 x 2 12

20 x 24 x 2 4

20 x 24 x 4 2

18 x 24 x 4 2

16 x 20 x 4 2

20 x 25 x 2 12

20 x 20 x 2 20

20 x 35 x 1 1

16 x 25 x 1 4

18 x 18 x 2 6

Washables 113

254 Total Filters

113 Total Washables

Walls Elementary School (Quarterly) Filter Size Quantity

6131 Delta View Rd., Walls MS 38680 12 x 20 x 1 1

13 x 22 x 1 1

14 x 20 x 2 4

16 x 20 x 2 42

16 x 25 x 1 8

16 x 25 x 2 4

16 x 24 x 2 8

17 x 21 x 1 4

20 x 20 x 1 5

20 x 20 x 2 4

20 x 25 x 1 36

20 x 24 x 2 4

121 Total Filters

Lake Cormorant Elementary (Every other month) Filter Size Quantity

3285 Wilson Mill Rd W., Lake Cormorant MS 38641 14 x 26 x 2 1

16 x 20 x 2 12

16 x 20 x 4 4

16 x 24 x 2 4

16 x 25 x 2 16

18 x 24 x 2 8

18 x 30 x 2 4

20 x 20 x 1 46

20 x 25 x 2 20

20 x 25 x 4 6

20 x 30 x 2 1

122 Total Filters

Lake Cormorant Middle School (Every other month) Filter Size Quantity

3203 Wilson Mill Rd, Lake Cormorant MS 38641 16 x 20 x 2 22

16 x 25 x 2 8

20 x 20 x 1 30

20 x 20 x 2 2

20 x 25 x 1 26

20 x 25 x 2 54

20 x 25 x 4 18

20 x 30 x 1 1

161 Total Filters

Lake Cormorant High School (Every other month) Filter Size Quantity

10201 Star Landing Rd, Lake Cormorant MS 38641 12 x 24 x 2 4

14 x 26 x 2 66

16 x 20 x 2 14

16 x 20 x 4 2

16 x 25 x 2 12

16 x 25 x 4 2

20 x 20 x 1 1

20 x 25 x 2 98

20 x 25 x 4 24

20 x 30 x 2 66

24 x 24 x 2 24

Washables 24

313 Total Filters

24 Total Washables

Central Services Offices (Quarterly) Filter Size Quantity

5 E. South St., Hernando MS 38632 15 x 20 x 2 1

16 x 16 x 2 4

16 x 20 x 2 8

16 x 24 x 2 4

16 x 25 x 1 13

16 x 25 x 2 21

18 x 24 x 1 1

18.5 x 25 x 1 2

20 x 20 x 1 2

20 x 20 x 2 3

20 x 24 x 2 10

20 x 25 x 1 7

20 x 25 x 2 2

22 x 22 x 1 1

Washables 8

87 Total Filters

9 Total Washables

Warehouse #2 (Quarterly) Filter Size Quantity

Kapik Dr, Hernando MS 38632 16 x 20 x 2 16

16 Total Filters

Food Service (Quarterly) Filter Size Quantity

Kapik Dr., Hernando MS 38632 16 x 16 x 2 4

16 x 20 x 2 4

Washable 11

8 Total Filters

11 Total Washables

IT Building (Quarterly)

100 East Valley St., Hernando MS 38632

Area 2 Breakdown-Bid #226-HVAC-DCS24

Exhibit B

Area 2 Breakdown (Replacement Filter and Service) This will be the second bid line item in reverse auction and will be bid as one overall cost.

Vendor will provide a breakdown of charges on a per school basis upon award of bid for purchase order entry purposes.

** Any changes needed to the number and size of filters due to addition of HVAC units or changes in existing HVAC units shall be discussed with HVAC Supervisor before being made.**

Total Filters for Area 2: 4790 Total Washables for Area 2: 120 Total Locations included in Area 2: 23

Transportation/Bus Shop (Quarterly) Filter Size Quantity

2211 Central Pkwy, Southaven MS 38672 16 x 25 x 1 1

20 x 25 x 1 2

Washables 1

3 Total Filters

1 Total Washables

DeSoto Central Primary (Quarterly) Filter Size Quantity

3210 Getwell Rd, Southaven MS 38672 14 x 25 x 2 1

20 x 35 x 2 8

18 x 25 x 2 4

16 x 16 x 2 16

20 x 25 x 1 40

18 x 18 x 2 12

20 x 20 x 2 12

20 x 25 x 2 12

20 x 30 x 2 1

Washables 4

115 Total Filters

4 Total Washables

DeSoto Central Elementary (Quarterly) Filter Size Quantity

2411 Central Pkwy, Southaven MS 38672 14 x 20 x 2 4

14 x 26 x 2 18

16 x 24 x 2 4

16 x 25 x 1 1

16 x 25 x 2 82

18 x 24 x 2 12

20 x 20 x 1 3

20 x 20 x 2 48

20 x 24 x 2 4

20 x 30 x 2 18

24 x 30 x 2 6

30 x 30 x 2 40

240 Total Filters

Pleasant Hill Elementary School (Quarterly) Filter Size Quantity

7686 Pleasant Hill Rd, Olive Branch MS 38654 14 x 20 x 2 72

16 x 16 x 2 16

16 x 20 x 2 4

16 x 24 x 2 4

16 x 25 x 2 58

18 x 26 x 2 4

20 x 20 x 2 4

20 x 24 x 1 7

20 x 24 x 2 34

20 x 25 x 2 14

217 Total Filters

DeSoto Central Middle School (Quarterly) Filter Size Quantity

2611 Central Pkwy, Southaven MS 38672 20 x 20 x 2 56

24 x 24 x 2 12

16 x 16 x 2 36

20 x 25 x 1 14

16 x 24 x 2 8

20 x 25 x 2 4

16 x 25 x 2 8

16 x 20 x 2 180

20 x 24 x 2 8

20 x 20 x 1 22

18 x 24 x 2 10

20 x 35 x 2 12

Washables 1

370 Total Filters

1 Total Washables

DeSoto Central High School (Quarterly) Filter Size Quantity

2911 Central Pkwy, Southaven MS 38672 20 x 20 x 2 68

16 x 16 x 2 100

16 x 25 x 2 64

20 x 25 x 2 30

16 x 24 x 2 4

20 x 25 x 1 18

18 x 24 x 2 4

20 x 24 x 2 16

14 x 25 x 2 10

20 x 30 x 2 10

16 x 20 x 2 12

12 x 20 x 2 8

24 x 24 x 2 24

Washables 12

368 Total Filters

12 Total Washables

Greenbrook Elementary School (Quarterly) Filter Size Quantity

730 Rasco Rd E., Southaven MS 38671 16 x 20 x 2 4

20 x 20 x 2 10

20 x 25 x 1 12 14 x 25 x 1 28

16 x 25 x 1 15

20 x 25 x 2 4

73 Total Filters

Lewisburg Primary School (Quarterly) Filter Size Quantity

1707 Craft Rd, Olive Branch MS 38654 14 x 25 x 1 2

16 x 16 x 2 20

16 x 25 x 2 6

18 x 20 x 1 7

18 x 28 x 1 10

18 x 38 x 1 2

18 x 46 x 1 1

20 x 20 x 1 7

20 x 20 x 2 8

20 x 25 x 1 42

20 x 25 x 2 8

Washables 4

113 Total Filters

4 Total Washables

Lewisburg Elementary School (Quarterly) Filter Size Quantity

1717 Craft Rd, Olive Branch MS 38654 20 x 25 x 2 20

18 x 24 x 2 30

16 x 20 x 2 180

16 x 25 x 2 12

20 x 20 x 2 16

24 x 24 x 2 12

205 Total Filters

Lewisburg Intermediate School (Quarterly) Filter Size Quantity

1711 Craft Rd, Olive Branch MS 38654 12 x 24 x 2 4

14 x 26 x 2 52

16 x 20 x 2 18

16 x 20 x 4 6

16 x 25 x 2 32

20 x 25 x 2 44

20 x 25 x 4 9

20 x 30 x 2 52

20 x 35 x 2 6

24 x 24 x 2 12

Washables 18

235 Total Filters

18 Total Washables

Lewisburg Middle School (Quarterly) Filter Size Quantity

2605 Hwy. 305 South, Hernando MS 38632 16 x 16 x 2 252

18 x 24 x 2 69

Washables 5

321 Total Filters

5 Total Washables

Lewisburg High School (Quarterly) Filter Size Quantity

1755 Craft Rd, Olive Branch MS 38654 14 x 25 x 2 50

20 x 30 x 2 50

16 x 16 x 2 32

20 x 25 x 4 18

20 x 25 x 2 92

16 x 24 x 2 12

16 x 20 x 2 22

16 x 25 x 4 2

16 x 25 x 2 14

18 x 24 x 2 24

Washables 5

316 Total Filters

5 Total Washables

Southaven Intermediate School (Quarterly) Filter Size Quantity

175 Rasco Rd, Southaven MS 38671 12 x 24 x 2 24

20 x 20 x 2 4

14 x 25 x 2 64

16 x 24 x 2 4

16 x 25 x 2 4

18 x 24 x 2 5

20 x 24 x 2 8

20 x 30 x 1 2

20 x 30 x 2 64

Total Filters

Career Tech East (Quarterly) Filter Size Quantity

8890 Deerfield Dr, Olive Branch MS 38654 20 x 25 x 2 8

20 x 30 x 1 2

Washable 8

10 Total Filters

8 Total Washables

Center Hill Elementary School (Quarterly) Filter Size Quantity

13662 Center Hill Rd, Olive Branch MS 38654 12 x 24 x 2 36

24 x 24 x 2 12

20 x 24 x 2 12

16 x 20 x 2 10

14 x 25 x 2 44

20 x 30 x 2 44

20 x 20 x 2 8

14 x 20 x 2 16

14 x 20 x 2 16

198 Total Filters

Overpark Elementary School (Quarterly) Filter Size Quantity

8530 Forest Hill Irene, Olive Branch MS 38654 16 x 20 x 2 180

18 x 24 x 2 36

16 x 25 x 2 4

20 x 20 x 2 4

24 x 24 x 2 12

20 x 25 x 2 24

260 Total Filters

16x20x2

Center Hill Middle School (Quarterly) Filter Size Quantity

8756 Forest Hill Irene, Olive Branch MS 38654 12 x 24 x 2 4

14 x 25 x 2 46

20 x 30 x 2 46

16 x 20 x 1 1

16 x 20 x 2 18

16 x 20 x 4 6

16 x 25 x 2 36

20 x 25 x 2 36

20 x 25 x 4 9

24 x 24 x 2 12

Washables 18

214 Total Filters

18 Total Washables

Center Hill High School (Quarterly) Filter Size Quantity

13250 Kirk Rd, Olive Branch MS 38654 16 x 20 x 2 54

16 x 16 x 2 84

16 x 25 x 2 70

14 x 25 x 2 18

20 x 20 x 2 40

14 x 20 x 2 4

20 x 25 x 2 102

16 x 24 x 2 28

15 x 20 x 2 8

12 x 20 x 2 40

Washables 5

448 Total Filters

5 Total Washables

Olive Branch Elementary School (Quarterly) Filter Size Quantity

9549 Pigeon Roost, Olive Branch MS 38654 14 x 25 x 1 29

16 x 20 x 1 4

16 x 20 x 2 4

16 x 25 x 1 16

16 x 25 x 2 4

20 x 20 x 2 4

20 x 25 x 1 5

66 Total Filters

Chickasaw Elementary School (Quarterly) Filter Size Quantity

6391 Chickasaw, Olive Branch MS 38654 20 x 20 x 2 13

20 x 25 x 2 4

18 x 24 x 2 10

20 x 24 x 2 8

14 x 25 x 2 7

20 x 30 x 2 7

14 x 20 x 2 8

16 x 20 x 2 20

20 x 20 x 1 16

18 x 25 x 2 12

20 x 25 x 1 6

24 x 24 x 2 1

24 x 24 x 2 1

113 Total Filters

Olive Branch Intermediate School (Quarterly) Filter Size Quantity

8631 E. Pigeon Roost, Olive Branch MS 38654 12 x 24 x 2 8

16 x 25 x 2 5

20 x 25 x 1 21

20 x 25 x 2 24

24 x 24 x 2 11

Washables 8

69 Total Filters

8 Total Washables

Olive Branch Middle School (Quarterly) Filter Size Quantity

6530 Blocker St, Olive Branch MS 38654 10 x 49 x 1 39

12 x 24 x 2 3

14 x 20 x 2 32

14 x 27 x 2 1

16 x 20 x 2 4

16 x 24 x 2 8

16 x 25 x 1 1

16 x 25 x 2 30

20 x 20 x 2 12

20 x 24 x 2 4

20 x 25 x 1 6

20 x 25 x 2 22

20 x 30 x 2 1

24 x 24 x 1 1

24 x 24 x 2 9

Washables 31

173 Total Filters

31 Total Washables

Olive Branch High School (Quarterly) Filter Size Quantity

9366 E. Sandidge Rd, Olive Branch MS 38654 14 x 20 x 2 120

16 x 16 x 2 12

16 x 20 x 2 55

16 x 20 x 4 4

16 x 24 x 2 20

16 x 25 x 2 101

20 x 20 x 2 36

20 x 24 x 2 2

20 x 25 x 2 20

22 x 24 x 2 2

24 x 24 x 2 26

398 Total Filters

Vendor Information Sheet - Notes Section