Draft_PWS for DLA ( J1) Training Studio Upgrade.pdf

PERFORMANCE WORK STATEMENT (PWS)

Studio Upgrade to Broadcast Equipment (Studios 1, 2, and 3)

DLA (J1) Training

Introduction: DLA’s J1 Training serves as the Agency’s strategic workforce development and training solutions provider. As such, J1 Training leads the design and shaping of workforce development strategies in collaboration with DLA organizations. J1 Training ensures the DLA workforce receives the necessary skills and knowledge required to support the attainment of the Agency’s strategic goals and objectives, provides centralized workforce development support for all DLA activities, has responsibility for Agency-wide policy development and interpretation for everything related to workforce development, and administers short- and long-term contracts for equipment and services related to the delivery of training.

In Columbus, Ohio, J1 Training maintains the following in support of distance learning across DLA and DoD.

1. General: This is a non-personal services contract to provide studio upgrade to the broadcasting equipment in DLA J1 Training Studios 1, 2, and 3. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. All provisions, requirements, and standards of the base contract apply to this task order except as identified in this PWS.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform studio upgrade to the broadcasting equipment in DLA J1 Training Studios 1, 2, and 3 as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in the terms and conditions set forth in the master contract.

1.2 Background: The Contractor shall provide removal of existing equipment, purchase and installation of new equipment to for the studio broadcasting upgrade equipment in Studios 1, 2, and 3, which includes providing the new broadcasting equipment, installation of new broadcasting equipment, configuration, testing, training and commission all equipment in accordance with DLA Dispositions procedures. In addition, maintenance service to the new equipment over a period, or other exceptions, in terms of measurable performance or outcomes.

1.3 Objectives: The objective of this service is upgrading studio broadcasting equipment in Studios 1, 2, and 3. See [Section 1.4.7] for the diagram and pictures.

1.4 Scope: The purpose of this requirement is to upgrade studio broadcasting equipment in three broadcast studios (referred to as Studio 1, Studio 2, and Studio 3). Services that will be provide is the new broadcasting equipment which includes installation of new broadcasting equipment, configuration, testing, and commission all equipment in accordance with DLA Disposition procedures.

End-user training on how to work the new broadcasting equipment. In addition, maintenance service to the new equipment will be over a period per the term and condition of the contract. Warranty information shall be provided for all equipment.

Contractor shall also provide the following training functionality:

1.4.1 Produce dynamic live training with a variety of input sources, such as multiple cameras, instructor computer, producer computer, audio, video via DVD/Blu-ray, computer generated imagery (CGI), interactive display(s), document camera, video server, etc. that users view from a Video Teleconference (VTC)-enabled conference room or an individual workstation.

1.4.2 Incorporate as much interaction from the audience as possible, through audio and video, interactive platforms, messaging, polls, and surveys, etc.

1.4.3 Film events, recording directly to a video server so footage can be retrieved for post-production using SD card, USB, external hard drive, or cloud technologies.

1.4.4 Create a sound-proof space to obtain the highest quality audio for both live and recorded productions and to minimize distractions in the workspace.

1.4.5 Integrate audio and video feeds from the studios into desktop communication platforms, such as Adobe Connect, Microsoft Teams, and Zoom. (Entire studio functions as one webcam).

1.4.6 Studios must operate independently, so that if one is not functioning properly, others are still usable.

1.4.7 Current Physical Configuration:

1.4.7.1 Studio 1

This space will be primarily designed as a Distance Learning room to be used for meetings, but it can also be used as a studio for a less formal setting and may also be used as an overflow location for viewing content from Studios 2 and 3. The design of the room's furnishings will be static, focused around a large Government Furnished Equipment (GFE) conference table. The major components in the room will include: 2 large wall-mounted monitors, microphones, a local GFE PC and codec, directional lighting, one HD pan-tilt-zoom (PTZ) camera, and several wall plate locations for visiting guest laptop connections.

1.4.7.2 Studio 2

This space will be primarily designed as Distance Learning studio, but it can also be used as a conferencing room. The design of the room will allow for flexible use and limited reconfiguration for different events. The major components in the room will be 3 large wall mounted monitors for preview/far end/near end video, HD wireless microphones, a GFE PC, an interactive touch screen display, directional lighting for VTC, two HD PTZ cameras, a document camera with a small flat panel preview monitor, a floor to ceiling green screen, a new instructor's lectern with a reduced footprint, room speakers and/or headsets to deliver far end audio and several wall plate locations for visiting guest laptop connections.

1.4.7.3 Studio 3

This space will be primarily designed as a Distance Learning studio, but it can also be used as a conferencing room. Design of the room will allow for maximum flexibility of use and the most reconfiguration possible for different events. The major components in the room will be 3 large wall mounted monitors for preview/far end/near end video, HD wireless microphones, a GFE PC, an interactive touch screen display, directional lighting for VTC, two HD PTZ cameras, a document camera with a small flat panel preview monitor, a floor to ceiling wall-to wall green screen, a new instructor's lectern with a reduced footprint, room speakers and/or headsets to deliver far end audio and several wall plate locations for visiting guest laptop connections.

Figure 1. Rough diagram of layout of Studios 1, 2, and 3. Objects in room are not drawn to exact scale.

Figure 2. Studio 3 used for filmed video production.

Figure 3. Curved green screen wall in Studio 3

Figure 4. Control desk equipment for Studio 3. (Studio 2 control desk is almost identical)

1.5 Period of Performance: The period of performance shall be 60-90 calendar days after the receipt of the contract to install, configure, test and commission all equipment at the locations requiring the upgrades of the equipment to ensure the equipment functions properly and End-user training after the contract has been award. The maintenance service of the new equipment will be over a period per the term and condition of the contract.

1.6 General Information

1.6.1 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2 Recognized Holidays: The days specified below are legal Federal holidays. If the holiday falls on a Saturday, it is observed on Friday; if the holiday falls on Sunday, it is observed on Monday.

Contractors shall not be required to work on holidays, except incomplete tasks which are mission essential.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Independence Day Christmas Day Independence Day

1.6.3 Hours of Operation: The Contractor is responsible for conducting business between the hours of 0730-1600 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. No Contractor shall work more than 40 hours during the work week; overtime is not authorized.

1.6.4 Place of Performance: The work to be performed under this contract will be performed DLA J1 Training’s Columbus, Ohio, facility: Defense Supply Center Columbus, 401 N. Yearling Road, Building 11 Section 5, Whitehall, OH 43213. The Point of Contact (POC) is Emily Chinnock at 614-692-8261

1.6.5 Point of Contact: DLA J1 Training will assign a Contracting Officer’s Representative (COR) and one or more Contracting Officer’s Technical Representatives (COTR) upon award of the contract.

1.6.6 Type of Contract: The Government will award a Firm Fixed Price contract.

1.6.7 Payment: Payment of invoices will be accomplished by the Government Wide Area Workflow (WAWF) in accordance with DFARS 252.232-7003; Electronic Submission of Payment Requests and

Receiving Reports. Invoices shall be submitted to the point of contact/COR (to be identified upon award of contract) within 10 workdays after installation. The Government will review and process the invoice in accordance with the stated regulations.

1.6.8 Travel: Travel expenses related to onsite technical support will be paid by the vendor. All travel will be accordance with Joint Travel Regulations (JTR).

1.6.9 Security Requirements: Contractor personnel performing work under this contract must have security clearance at time of the proposal submission and must maintain the level of security required for the life of the contract. Contractor shall abide by all DLA J1 Training, Columbus, OH security requirements and procedures.

1.6.9.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.10 Section 508 Requirement

1.6.10.1 All electronic documents and information technology the vendor delivers through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended.

1.6.10.2 Vendor may be required to demonstrate 508 compliance of Information and Communication Technology (ICT) products for the duration of contract performance (following product updates, when new versions are released, or on customer request). The customer also may perform 508 reviews of ICT at any time. Vendor is responsible for correcting any noncompliance identified.

1.7 Service Contractor Report (SCR) FAR 52.204-14

The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site.

Reporting input will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Steps for Submitting a Service Contract Report (SCR)

• Go to www.sam.gov and log in.

• Select Entity Registrations and then select Service Contract Reporting.

• SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the service contracts for each entity.

• Next, select Add for the service contract against which you want to create a Service Contract Report.

Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

• You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

• Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous

Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

http://www.sam.gov/

• Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

• Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

1.8 Common Access Card (CAC) Procedures may apply to this requirement in accordance to DLAM 1000.13

2. Tasks/ Requirements

2.1 All equipment must be compatible with GFE or equivalent. See [Section 3]

2.2 For devices that interface with computers, J1 Training uses Windows-based laptops.

2.3 Computers running studio-related equipment must not require Common Access Card (CAC) for log-in.

2.4 All cabling, adapters, converters, hardware, and software needed to support scope of work.

2.5 J1 Training broadcasts to all time zones. Therefore, troubleshooting, and technical support must be available:

2.5.1 If remote, within 1 hour during business days and business hours

2.5.2. If onsite, within 48 hours

Business hours are established as: 0730-1600 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

2.6 Solutions must be scalable and flexible to meet changing demands.

2.6.1 Integration into desktop communication platforms, such as Adobe Connect, Microsoft Teams, and Zoom. (All inputs function together as one webcam.)

2.6.2 Audio and video patch bays must be accurately labeled and updated as needed.

2.6.3 DLA J1 Training must receive copy of schematics and source code.

2.6.4 Contractor shall provide most recent software up for the length of contract.

2.6.5 For Studios 1, 2 and 3, the Contractor shall provide:

2.6.5.1 Ability to select producer laptop as a source.

2.6.5.2 Ability to easily send any source, preview, or program to any monitor of choice in the studios.

2.6.5.3 Ability to control the SMART Board from within the control room as well as from the podium.

2.6.5.4 Additional cameras for multi-angled shots (2) – 4K Pan Tilt Zoom (PTZ).

2.6.5.5 SMART Podium 64 (2) or equivalent so instructors can annotate presentations in real time.

2.6.5.6 SMART Document camera (2) or equivalent.

2.6.5.7 Acoustic design that absorbs and diffuses sound and reduces reflection.

2.6.5.8. Pan, Tilt, Zoom Camera and Controller Bundle, similar to this: PTZOptics Producer-4K Camera & Controller PT20X4K-PRODUCER-SJOY (bhphotovideo.com) with a least the following:

2.6.5.8.1 3- 3 cameras, 4Kwith 20x optical zoom

2.6.5.8.1.4. - SDI/HDMI/USB/IP/NDI/HX3 output

2.6.5.8.1.5 - - IP/Serial Controller - Auto-tracking capabilities

2.6.5.8.1.6 - - Power over Ethernet

2.6.6 In the Control Room, the Contractor shall provide:

2.6.6.1 Audio mixers (2) – simple faders for multiple audio sources. Must include input for producer to monitor output with noise cancelling headphones.

2.6.6.2 Switchers (2) – must provide a variety of inputs/outputs and have multiple keyers for diverse digital effects.

2.6.6.3 Large screen monitors (2) for viewing input sources.

2.6.6.4 Gooseneck microphones (2) for producers to communicate with instructors. Option to communicate with entire audience or only with instructor in the studio.

2.6.6.5 Broadcast Graphics Software – accessible from both workstations, with centralized or cloud-based storage.

3. Government Furnished Equipment (GFE)

3.1. All equipment must be compatible with GFE listed below:

3.1.1. (3) Cisco Webex Room Kit Pro; (3) Codecs installed in Control Room rack

3.1.2. Studio 1 (VTC-enabled conference room)

3.1.3 (2) 70” LED Displays

3.1.4. Vaddio Roboshot 30 PTZ Camera

3.1.5. Clear One omni-directional ceiling microphones

3.1.6 Extron Audio Amplifier – MPA401

3.1.7. JBL 6.5” in-ceiling speakers

3.1.8. Shure lavalier microphone wireless system

3.1.9 Cisco Touch 10 Control Unit

3.2. Studio 2

3.2.1. (2) 70” LED Displays

3.2.2. 75” SmartBoard Pro

3.2.3. Vaddio Roboshot 30 PTZ Camera

3.2.4. Clear One omni-directional ceiling microphones

3.2.5. 10” Cardioid Dualflex gooseneck microphone

3.2.6. Extron Audio Amplifier – MPA401

3.2.7. JBL 6.5” in-ceiling speakers

3.2.8. Shure lavalier microphone wireless system

3.2.9. Cisco Touch 10 Control Unit

3.4. Studio 3

3.4.1. (2) 70” LED Displays

3.4.2. 75” SmartBoard Pro

3.4.3. Vaddio Roboshot 30 PTZ Camera

3.4.4. Clear One omni-directional ceiling microphones

3.4.5. 10” Cardioid Dualflex gooseneck microphone

3.4.6. Extron Audio Amplifier – MPA401

3.4.7. JBL 6.5” in-ceiling speakers

3.4.8. Shure lavalier microphone wireless system

3.4.9. Cisco Touch 10 Control Unit

4. Other

4.1 Vendor will make recommendations related to industry best-practices.

4.2 DLA J1 Training invites interested parties for on-site analysis of the facilities to recommend optimal equipment to support required capabilities.

4.3 DLA J1 Training also requests itemized costs for equipment to support the following optional capabilities based on industry standards:

4.3.1 Support for live captioning

4.3.2 Updated lighting

4.3.3 New video server (if necessary) for recordings.

4.3.4 High quality shotgun microphone and boom pole for filmed projects.

4.3.5 Cyclorama curtain and automated backdrop with blue, green, and neutral curtains for Studio 2.

4.3.6 Portable broadcast deck for on-location streaming.

5. Project Management

5.1 The contractor shall interface with the J6 COTR for coordinating the equipment purchases, configuration, installations, tests, commissioning and equipment and operational training on all equipment at the location requiring equipment upgrades for the equipment to ensure the equipment functions properly.

5.2The DLA will assign roles and responsibilities for DLA J1 Training facilities personnel and any other personnel that will be responsible for the planning of the equipment purchases and installations.

5.2 All aspects of this project shall be professionally managed by the contractor for the purchase, configuration, installation, testing and commission all equipment at the locations requiring the upgrades for the equipment to ensure the equipment functions properly.

6. Task Management

6.1 The site point of contact (POC) shall ensure that access to the facility is available to the contractor during business hours, as stated previously.

6.2 The site POC shall be available to assist the contractor during business hours.

6.3 The site POC shall provide the contractor with access to the areas required during the installation.

7. Documentation

7.1 Contractor shall provide Room Control panel codes, a final drawing showing physical placement of all installed equipment, circuits, phone lines and electrical outlets.

7.2 Contractor shall provide a wiring diagram showing all wiring interconnections at the facility.

7.3 Contractor shall provide schematics and routing tables for minor troubleshooting by DLA J1 Training personnel.