FP1022432 SoW - REPLACE CONTROLS SYSTEM F200.pdf

Design Percent Completion: 100%

February 28, 2025

Statement of Work

CONTROLS SYSTEM REPLACEMENT, F200

VANCE AIR FORCE BASE, OKLAHOMA

FACILITY PROJECT ID 1022432

PREPARED BY GUADALUPE SOTO

400 Young Road Vance AFB, OK 73705 580.213.7174

FP1022432 Page 1 of 12 Controls System Replacement, F200

INDEX

PART 1 GENERAL

1.01. PROJECT DESCRIPTION

1.02. INSTRUCTIONS TO BIDDERS

1.03. LOCATION OF WORK

1.04. SCOPE OF WORK

1.05. CHANGES

1.06. WARRANTY

1.07. SCHEDULE OF WORK

1.08. WORK RESTRICTIONS

1.09. CONTRACTOR’S REPRESENTATIVE

1.10. PROVIDED SERVICES AND UTILITIES

1.11. INSPECTION

1.12. EXCESS MATERIALS (EXCLUDING HAZARDOUS MATERIALS OR WASTE)

1.13. SPECIAL MATERIALS

1.14. MATERIALS

PART 2 EXECUTION

2.01. SITE SAFETY REQUIREMENTS

2.02. INSTALLATION

PART 3 SITE INFORMATION

PART 4 APPENDICES

4.01. APPENDIX A – SITE PHOTOS

4.02. APPENDIX B – BID FORM

4.03. APPENDIX C – DRAWINGS

580.213.7174

FP1022432 Page 2 of 12 Controls System Replacement, F200

PART 1 GENERAL

1.01. PROJECT DESCRIPTION

A. The work covered under this Statement of Work shall consist of the following, Honeywell is to remove and replace the existing controls system for Facility 200, along with the installation and integration of new Comfort Point Open (CPO) controllers to the Energy Management Controls System (EMCS) Enterprise Building Integrator (EBI) System and any incidental work necessary to provide a complete and usable finished product.

1.02. INSTRUCTIONS TO BIDDERS

A. As part of the bid package the Contractor shall submit a completed copy of APPENDIX B – BID FORM, along with all required documentation as stated in Sam.gov.

B. Owner reserves the right to reject any bid which does not completely satisfy the Statement of Work.

1.03. LOCATION OF WORK

A. Location of work to be accomplished under this statement of work is at Vance Air Force Base (AFB). Vance AFB is located three miles south of the City of Enid, Oklahoma. Facility 200 is located north of Young Road.

1.04. SCOPE OF WORK

A. The Contractor shall furnish all supervision, labor, equipment, consumable materials, supplies, tools, and other items to complete the construction as listed in the Scope of Work. All quotes shall include all shipping charges for completion of the project. The contractor will coordinate all work with ASRC Federal Field Services (AFFS) Construction Management prior to execution. The list of items below are to be considered the general Scope of Work for the project.

B. The Contractor shall field verify location of work, dimensions, and existing site conditions prior to commencing work. The Contractor shall contact AFFS Construction Management for any discrepancies with the Scope of Work

580.213.7174

FP1022432 Page 3 of 12 Controls System Replacement, F200

C. Honeywell is to replace existing XL5000 controls system for existing HVAC (Heating, Ventilation & Air Conditioning) equipment with new Honeywell Building Automation Controls Network (BACnet) Comfort point Open controllers. New control points will connect back to existing Honeywell Building Automation system network tied back to EMCS. Honeywell will provide and install all required equipment, wiring and Direct Digital Controls (DDC). Honeywell will integrate applicable data points, for affected mechanical system to match existing system and any devices not referenced to remain for reuse. Additional details are described below:

1. REMOVE AND REPLACE:

a. Variable Air Volume (VAV) Controllers – Quantity 35

1. New controller to be installed and wired to a new CPO controller, including BACnet communication wiring. Air temperature and space temperature sensor to be included onto the new point system, along with new discharge air temperature sensors to be added for each VAV.

b. Fan Coil Unit (FCU) Controllers – Quantity 6

1. New controller to be installed and wired to a new CPO controller, including BACnet communication wiring. Air temperature and space temperature sensor to be included onto the new point system, along with new discharge air temperature sensors to be added for each FCU.

c. Variable Frequency Driver (VFD) Controllers – Quantity 5

1. New VFD’s to be installed for pumps and AHU’s, reuse existing electrical configuration in place for new VFD’s to be installed, sizes include:

a. Two 5-Horsepower VFD’s.

b. Two 7.5-Horsepower VFD’s.

c. One 15-Horsepower VFD.

580.213.7174

FP1022432 Page 4 of 12 Controls System Replacement, F200

d. Plant Controller Panels – Quantity 2

1. Reuse existing panel enclosure, install new subpanels and/or accessories deemed necessary for new plant controllers. Wire and program new plant controller to the EMCS to communicate for proper operations.

2. New install and wiring included for temperature sensors for Facility 200 water system and associated AHU, along with the install of new outdoor air temperature sensors to also be wired back the new plant controllers.

D. The Contractor shall always maintain clean areas free of clutter and debris during construction. After the work is completed, clean site to preconstruction conditions, or better.

E. Protection of Government Property

Take special care to protect Government property. Return areas damaged as a result of construction under this contract to their original condition. In addition to Federal Acquisition Regulation (FAR) 52.236-9, Protection of existing vegetation, structures, equipment, utilities, and improvements, perform the following:

1. Remove or alter existing work or facilities in such a manner as to prevent injury or damage to any portion of the existing work or facilities to remain.

2. Repair or replace portions of existing work altered during construction operations to match existing or adjoining work, as approved by AFFS Construction Management. At the completion of operations, existing work must be in a condition equal or better than that which existed before any new work started.

1.05. CHANGES

A. No oral statement by any person other than the Contracting Officer as provided in the FAR will in any manner or degree modify or otherwise affect the terms of this contract.

1.06. WARRANTY

A. The Contractor shall provide a standard 1-year Warranty for all labor and material from date of the base’s acceptance of completion in accordance with FAR clause 52.246-21.

For warranted items furnish the Manufacturer’s original warranty accompanied by a copy of the supplier’s receipt showing place of purchase, telephone number of supplier, address, delivery order if applicable and ticket number.

580.213.7174

FP1022432 Page 5 of 12 Controls System Replacement, F200

1.07. SCHEDULE OF WORK

A. The Contractor shall be responsible for establishing a schedule to meet construction time.

B. The Contractor shall submit a schedule of all project work in advance to AFFS Construction Management indicating all work activities including required interruptions of utilities, facilities activities, or traffic flow.

C. The Contractor shall complete work on this contract such that interferences to necessary activities within and adjacent to the construction site are minimized and all Government property and personnel are always protected from incidental damage.

D. The Contractor shall coordinate work of all trades to prevent any conflicts. The Contractor shall resolve any conflicts of components before proceeding with construction.

1.08. WORK RESTRICTIONS

A. EXISTING UNDERGROUND UTILITIES

Any underground utilities within the work areas will initially be located and identified with paint markings on the surface by Vance AFB personnel. The Contractor shall maintain all utility markings, after base personnel have located them, for the duration of the contract.

The Contractor shall obtain an approved Air Force Form 103, BASE CIVIL ENGINEERING WORK CLEARANCE REQUEST before beginning any underground work. The Contractor shall notify AFFS Construction Management at least two weeks in advance of desired commencement of work. The Contractor is responsible for repairing any utilities damaged during construction.

B. WORK HOURS, ACCESS, AND PASSES

All Contractor employees, including subcontractors, subcontractors' employees, suppliers, and suppliers' employees are required to comply with the Installation Security Requirements regarding personnel, vehicle, and equipment security passes and access to the jobsite. Nothing in the contract is to be construed in any way to limit the authority of the Commanding Officer to prescribe new, or to enforce existing security regulations governing the admission or exclusion of persons and the conduct of persons while on Vance AFB, including but not limited to, the rights of search of all persons or vehicles on the Installation.

580.213.7174

FP1022432 Page 6 of 12 Controls System Replacement, F200

1. Access to Buildings/Occupied Buildings: The Contractor may work in or around existing occupied buildings. The Contractor is responsible, via the AFFS Construction Management, to obtain access to building and facilities and arrange for them to be opened and closed. Do not enter the building(s) without prior approval of the AFFS Construction Management. Keep the existing buildings and their contents secure at all times. Provide temporary closures as required to maintain security.

2. Passes: Contractor employees and representatives performing work under this contract are required to be either United States citizens or documented legal residents (status verified by prime contractor) and a Real ID driver's license. All Contractor employees must obtain the required passes. Failure to obtain security and base access passes must not be a cause for contract performance time extension. The Contractor is required to immediately turn in all terminated employee's passes to the issuing office.

3. Contractor Vehicles: All vehicles must display a valid state license plate and safety inspection sticker, if applicable, and must be maintained in good condition. The company name must be displayed in a clearly visible manner and size on each Contractor vehicle used in the course of work. Registration, proof of insurance and driver’s licenses are required to obtain a station vehicle pass.

4. Work Hours: Normal working hours are from 7:30 a.m. to 4:30 p.m., Monday through Friday. Night, Weekend (Saturday and Sunday) and Federal Holiday work will be subject to approval by the AFFS Construction Management. The Contractor must provide a written request of their intention to work outside of normal working hours to AFFS Construction Management at least 48 hours in advance of the specified time.

a. The Contractor shall perform all work during normal working hours except as otherwise approved to accommodate agreed upon "shutdowns" and other required "after hours" work. At no time will any facility have their services or utilities disrupted during normal working hours without prior approval from the AFFS Construction Management.

5. Contractor employees must conduct themselves in a proper, efficient, courteous, and businesslike manner. Remove from the site any individual whose continued employment is deemed by the AFFS Construction Management to be contrary to the public interest or inconsistent with the best interests of National Security.

580.213.7174

FP1022432 Page 7 of 12 Controls System Replacement, F200

1.09. CONTRACTOR’S REPRESENTATIVE

A. Superintendent: A representative of the Contractor shall directly supervise accomplishment of this work. The representative will be responsible for coordinating all phases of work with the AFFS Construction Management. The representative shall always be on the job site when work is being performed and shall have authority to execute no cost field changes on behalf of the Contractor if agreed to by all parties involved.

1. Qualifications: Must have a minimum of 5 years of experience as a Superintendent on previous projects of similar size and complexity. Provide a Superintendent Resume for the proposed on-site Project Superintendent describing experience with references and qualifications to AFFS Construction Management for approval. AFFS Construction Management reserves the right to interview the proposed on-site Project Superintendent at any time in order to verify the submitted qualifications.

B. Quality Control (QC): A representative of the Contractor responsible for all quality control of the job site and will be held responsible by the AFFS Construction Management for the removal and installation of all products in accordance with the statement of work. The representative shall be competent and familiar with all phases of work under their authority.

1. Qualifications: Must have a minimum of 5 years combined experience as a Superintendent, Inspector, QC manager, Project manager, or Construction Manager on similar size and type construction contracts which included major trades included in this statement of work. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance.

C. A single representative of the Contractor for supervising the project, ensuring QC and site safety is permitted provided that the representative is competent and familiar with all phases of work under their authority, and it is qualified to perform these duties.

D. Contractor Personnel: Provide AFFS Construction Management the name(s) of the supervisory person(s) authorized to act for the Contractor. Provide, and update as required, a list of the key personnel for the Contractor and Subcontractors including addresses and telephone numbers (main and cell) for use in the event of an emergency.

580.213.7174

FP1022432 Page 8 of 12 Controls System Replacement, F200

1.10. PROVIDED SERVICES AND UTILITIES

A. All reasonable required amounts of electric power will be made available to the Contractor at the discretion of AFFS Construction Management from the nearest suitable and available connection.

B. All reasonable required amounts of water will be made available to the Contractor at the discretion of AFFS Construction Management.

C. The Contractor shall be required to provide their own latrines that are staked down to prevent being turned over.

1.11. INSPECTION

A. The work shall be conducted in accordance with the Statement of Work and is subject to the inspection of the AFFS Construction Management and Government Representative to ensure strict compliance with the terms of the statement of work.

1.12. EXCESS MATERIALS (EXCLUDING HAZARDOUS MATERIALS OR WASTE)

A. All waste materials resulting from execution of work shall become the property of the Contractor. The Contractor shall haul all non-hazardous waste off Vance AFB and dispose of it in a legal manner.

B. The Contractor shall be required to control all foreign object debris (FOD) from exiting the job site at all times.

C. At no time shall the Contractor dispose of any recyclable materials in the landfill. All recyclable material shall be taken to an approved recycling center at no cost to the government.

D. The Contractor shall provide the removed XL5000 controls, variable air volume controller units, fan coil controller units, building network adapter and variable frequency driver controller items as attic stock. The Contractor shall deliver attic stock to a location at Vance AFB as directed by AFFS Construction Management.

580.213.7174

FP1022432 Page 9 of 12 Controls System Replacement, F200

1.13. SPECIAL MATERIALS

A. Prohibited Material: The manufacturer of materials to be used shall certify the products do not contain mercury, toluene, chlorinated solvents, hydrolysable chlorine derivatives, ethylene base glycol ethers and their acetates, nor any carcinogen, as defined in 29 CFR

1910.1200. Materials used shall not contain lead and hexavalent chromium compounds.

B. At no time shall class 1 Ozone Depleting Chemicals (ODC) be specified and shall not be used unless otherwise allowed by AFFS Construction Management.

1.14. MATERIALS

A. All materials must meet the Buy American Act.

B. Material Submittals:

1. Copies of all materials and shop drawings are to be submitted to AFFS Construction Management and must be approved prior to purchasing any items.

2. All hazardous chemicals used on the project are required to have Safety Data Sheets (SDS) approved by the Vance Environmental Office prior to transport to the installation.

3. The Contractor shall use the Short-Term Hazardous Material Inventory and Usage Report Form to get Hazardous Materials authorized for use inside the fence.

C. List of Materials

1. Refer to Section 1.04 Scope of Work, within this Statement of Work.

2. REFER TO APPENDIX C – DRAWINGS

a. A101 – FACLITY 200 FLOOR PLAN FIRST FLOOR

b. A102 – FACILITY 200 FLOOR PLAN SECOND FLOOR

D. Material Delivery: The Contractor shall have all materials delivered during normal working hours and will have a representative present to receive shipments. The Contractor shall ensure all delivery vehicles have sufficient project information and are prepared to undergo inspection upon entering the Installation. This includes name and address of the project site, name of prime contractor and a point of contact for delivery.

Material will be delivered to a location for staging as approved by AFFS Construction Management.

580.213.7174

FP1022432 Page 10 of 12 Controls System Replacement, F200

PART 2 EXECUTION

2.01. SITE SAFETY REQUIREMENTS

A. All work shall be done in compliance with the safety standards as defined in DAFMAN 91-203, Air Force Occupational Safety, Fire, and Health Standards.

B. The Contractor shall comply with all applicable standards and provisions of the Occupational Safety and Health Act (OSHA) (29 CFR OSHA 1926).

C. The Contractor shall take all necessary and prudent safety precautions to ensure safety of the workforce and other exposed personnel.

D. The Contractor shall coordinate all requests for entry to the airfield or Air Force control/ restricted areas through AFFS Construction Management.

2.02. INSTALLATION

A. Project Duration:

1. The total period of performance is 235 calendar days as described below.

a. Non-Performance Period: The Contractor shall have up to 75 calendar days of nonperformance for mobilization and material lead time. If material lead time exceeds this number of days, the nonperformance period may be extended with coordination of the AFFS Construction Management and approval by Contracting Officer.

b. Performance Period: All work shall be completed within 160 calendar days after obtaining a Notice to Proceed from Contracting Officer.

B. Installation shall include all items listed in this statement of work, and any incidental work necessary to provide a complete and usable finished product.

C. Contractor shall remove equipment and material from the site upon completion of work as directed by AFFS Construction Management.

580.213.7174

FP1022432 Page 11 of 12 Controls System Replacement, F200

PART 3 SITE INFORMATION

Figure 1: Project Location

580.213.7174

FP1022432 Page 12 of 12 Controls System Replacement, F200

PART 4 APPENDICES

4.01. APPENDIX A – SITE PHOTOS

4.02. APPENDIX B – BID FORM

4.03. APPENDIX C – DRAWINGS

A101 – FACLITY 200 FLOOR PLAN FIRST FLOOR

A102 – FACILITY 200 FLOOR PLAN SECOND FLOOR

END OF STATEMENT OF WORK

580.213.7174

FP1022432 APPENDIX A – SITE PHOTOS Controls System Replacement, F200

APPENDIX A – SITE PHOTOS

Figure 2: XL5000 CONTROLLER

Figure 3: MEDIA CONVERTOR

Figure 4: XL5000 AND CONNECTIONS

580.213.7174

APPENDIX B - BID FORM

Fac. Proj. ID: 1022432 Proj. Name: CONTROLS SYSTEM REPLACEMENT, F200

UNIT

ITEM DESCRIPTION UNIT QTY PRICE TOTAL

Base Bid

1 CONTROLS SYSTEMS REPLACEMENT LS 1 -$

2 Total Cost Base Bid -$

Address:

Phone Number: _______________________________________

E-mail address: _______________________________________

DateContractor's Name

Contractor's Signature

5. Contractor employees must conduct themselves in a proper, efficient, courteous, and businesslike manner. Remove from the site any individual whose continued employment is deemed by the AFFS Construction Management to be contrary to the public inter...

D. Material Delivery: The Contractor shall have all materials delivered during normal working hours and will have a representative present to receive shipments. The Contractor shall ensure all delivery vehicles have sufficient project information and ...