101 Older Driver Smartphone App RFP 693JJ926R00007_ 7.14.2026.pdf

693JJ926R000007

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

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1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

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(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

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PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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AWARD (To be completed by government)

CODE

693JJ926RQ00010107/14/2026

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693JJ9

National Highway Traffic Safety Adm Office of Acquisition Management 1200 New Jersey Avenue, S.E.

Washington DC 20590

1400 ED 08/14/2026

THOMAS VANDELL

thomas.vandell@dot.gov

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PAGE(S)

Gregory Benjamin II

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STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

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12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____90_________ calendar days (60 calendar days unless a different period is inserted

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

693JJ926R000007

(A) (B) (C) (D) (E) (F)

TITLE: Developing a Smartphone App to Enhance Older Driver Safety

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

REQUEST FOR PROPOSAL

Developing a Smartphone Application to Enhance Older Driver Safety

Solicitation # 693JJ926R000007

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COST

B.1 SUPPLIES/SERVICES

The Contractor shall furnish the necessary qualified personnel, facilities, materials, supplies, equipment, and services to execute a Time & Materials (T&M) type of Contract for “Developing a Smartphone Application to Enhance Older Driver Safety” in accordance with the Statement of Objectives, Section C, and other terms and conditions of this Contract.

b. The Government anticipates award of a Time & Materials (T&M) Contract issued in accordance with FAR 16.601.

B.1.1 CONTRACT TERM

The Contract Term will be a period of sixty (60) months.

B.2 PRICE/COST CELING AMOUNTS

The Not-to-Exceed (NTE) ceiling amount for this Contract is as follows:

Total Contract $TBD

In no event shall the Contractor exceed cost beyond the established NTE Ceiling Price of the Task Order. If the Contractor incurs costs beyond the negotiated not to exceed (NTE) amount, it will be doing so at its own financial risk.

B.2.1 Specific Requirements

Base Period $TBD

Of this amount, $TBD is currently available and is estimated to defray the costs of performance from the effective date of award through five years TBD or the end of performance of the Contract.

B.5 PRICE SCHEDULE

B.5.1 Base Period (Year 1)

Prices shall cover the performance period from the effective date of Contract award through twelve (12) months thereafter.

LABOR CATEGORIES

LEVEL OF

EFFORT

(Hours)

FIXED

LOADED

HOURLY

LABOR RATES

TOTAL

PRICE

Principal Investigator/Project Manager 456

Project Manager 389

Research Associate 991

Research Assistant(s) 1,238

APP Designer 550

APP Developer 550

TOTAL LABOR COST 4,173

OTHER DIRECT COSTS

(ODC) CATEGORIES

ESTIMATED

COST

INDIRECT

RATE

TOTAL

COST

Total ODCs

Total Labor Cost

BASE PERIOD ESTIMATED

AMOUNT

B.5.2 Base Period (Year 2)

Prices shall cover the performance period from the end of Base Period (Year 1) through twelve (12) months thereafter.

LABOR CATEGORIES

LEVEL OF

EFFORT

(Hours)

FIXED

LOADED

HOURLY

LABOR RATES

TOTAL

PRICE

Principal Investigator/Project Manager 608

Project Manager 518

Research Associate 1,321

Research Assistant(s) 1,651

APP Designer 733

APP Developer 733

TOTAL LABOR COST 5,564

(ODC) CATEGORIES

ESTIMATED

COST

INDIRECT

RATE

B.5 PRICE SCHEDULE

B.5.3 Base Period (Year 3)

Prices shall cover the performance period from the end of Base Period (Year 2) through twelve (12) months thereafter.

LABOR CATEGORIES

LEVEL OF

EFFORT

(Hours)

FIXED

LOADED

HOURLY

LABOR RATES

TOTAL

PRICE

Principal Investigator/Project Manager 912

Project Manager 777

Research Associate 1,981

Research Assistant(s) 2,477

APP Designer 1,100

APP Developer 1,100

TOTAL LABOR COST 8,346

(ODC) CATEGORIES

ESTIMATED

COST

INDIRECT

RATE

B.5.4 Base Period (Year 4)

Prices shall cover the performance period from the end of Base Period (Year 3) through twelve (12) months thereafter.

LABOR CATEGORIES

LEVEL OF

EFFORT

(Hours)

FIXED

LOADED

HOURLY

LABOR RATES

TOTAL

PRICE

Principal Investigator/Project Manager 608

Project Manager 518

Research Associate 1,321

Research Assistant(s) 1,651

APP Designer 733

APP Developer 733

TOTAL LABOR COST 5,564

(ODC) CATEGORIES

ESTIMATED

COST

INDIRECT

RATE

B.5.5 Base Period (Year 5)

Prices shall cover the performance period from the end of Base Period (Year 4) through twelve (12) months thereafter.

LABOR CATEGORIES

LEVEL OF

EFFORT

(Hours)

FIXED

LOADED

HOURLY

LABOR RATES

TOTAL

PRICE

Principal Investigator/Project Manager 456

Project Manager 389

Research Associate 991

Research Assistant(s) 1,238

APP Designer 550

APP Developer 550

TOTAL LABOR COST 4,173

(ODC) CATEGORIES

ESTIMATED

COST

INDIRECT

RATE

BASE PERIOD ESTIMATED

(End of Section B)

SECTION C

DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF WORK

C.1 BACKGROUND

The National Highway Traffic Safety Administration (NHTSA) is an operating mode of the U.S.

Department of Transportation (DOT). NHTSA’s mission is to save lives, prevent injuries, and reduce traffic-related health care and other economic costs. The agency develops, promotes, and implements educational, engineering, and enforcement programs aimed at preventing tragedies and reducing economic costs associated with vehicle use and highway travel.

Congress has directed NHTSA to explore the efficacy of smartphone applications (APPs) as an intervention for older drivers.1

The Older Driver Support System Field Operational Test2 assessed the effects of an APP on a sample of 28 participants with an average age of 69.5 years. Libby and colleagues reported that use of an APP resulted in reduced hard braking events and stop sign violations. Participants’ attitudes toward the APP were generally positive, although several users reported that the APP’s thresholds for detecting hard braking and stop sign violations were overly sensitive. APP features must map to driving tasks that can be risky for older drivers and be designed to augment the driver’s situational awareness without causing additional distraction.3 For example, an APP that proactively alerts older drivers to approaching changes in the driving environment (e.g., speed limit transitions, sharp curves, complex intersections) or by offering route options that avoid high-demand maneuvers (like unprotected left turns4), could meaningfully reduce exposure to high-risk situations for these drivers.

C.2 OBJECTIVE

1 United States House of Representatives (2021). Departments of Transportation, and Housing and Urban Development, and Related Agencies Appropriations Bill, 2021. 116th Congress, 2d Session, Report 116-452.

https://www.congress.gov/congressional-report/116th-congress/house-report/452/1?outputFormat=pdf

2 Libby, D. A., Morris, N. L., & Craig, C. M. (2019). Older Driver Support System Field Operational Test.

Roadway Safety Institute, Center for Transportation Studies, University of Minnesota. CTS 19-13.

https://conservancy.umn.edu/items/0cd315db-1d41-441e-902d-0901c8f4160f

3 Per Countermeasures That Work, NHTSA defines distracted driving as “any activity that diverts attention from driving, including talking or texting on your phone, eating and drinking, talking to people in your vehicle, fiddling with the stereo, entertainment or navigation system—anything that takes your attention away from the task of safe driving.”

4 An unprotected left turn is a driving maneuver made at an intersection with a solid green light but no dedicated green arrow, requiring a driver to yield to oncoming traffic, pedestrians, and other road users.

https://www.congress.gov/congressional-report/116th-congress/house-report/452/1?outputFormat=pdf https://conservancy.umn.edu/items/0cd315db-1d41-441e-902d-0901c8f4160f https://rosap.ntl.bts.gov/view/dot/72947

The objective is to design, develop, and pilot test an APP that supports older drivers by reducing their cognitive workload. This APP shall assist older drivers in avoiding risky traffic situations (gerontechnology), such as unprotected left turns, and alert them to upcoming changes in the driving environment, like a change to the speed limit or sharp curves in the roadway. After APP development, and testing by an Independent Quality Assurance Reviewer, the Contractor shall design a field operational test (FOT) that will document its effects on older adults’ driving habits and performance. Implementation of the FOT will be conducted under a separate contract.

C.3 ACRONYMS

ACOR Alternate Contracting Officer’s Representative API Application Programming Interfaces APP Smartphone Application CO Contracting Officer COR Contracting Officer’s Representative CS Contract Specialist DOT U. S. Department of Transportation FOT Field Operational Test GPL General Public License GUI Graphic User Interfaces ICR Information Collection Request IRB Institutional Review Board NHTSA National Highway Traffic Safety Administration PTA Privacy Threshold Assessments PRA Paperwork Reduction Act OBSR Office of Behavioral Safety Research SBOM Software Bill of Materials SOW Statement of Work UX User Experience UI User Interface

C.4 PROJECT DESCRIPTION

This contract involves the iterative development and evaluation of a smartphone application (APP) for older drivers, specifically targeting the safety and mobility needs of individuals aged 65 and older. The work entails the translation of research findings into a functional software prototype for both iOS and Android platforms.

The project scope encompasses the complete design lifecycle, including:

1) User Interface (UI) and User Experience (UX) Development: Creating wireframes and iterative designs optimized for older drivers' cognitive and physical requirements, with particular attention to aspects of distraction during the dynamic driving task.

2) Prototyping and Pilot Testing: Building a functional APP prototype and conducting usability testing with a sample of older drivers.

3) Research Design: Developing a detailed Field Operational Test (FOT) framework, including naturalistic driving protocols and regulatory documentation (e.g., IRB, ICR, and PTA drafts), to support future performance assessments.

4) Technical Documentation: Producing comprehensive reports that detail design methodology, testing outcomes, and recommendations for future iterations.

5) The Contractor is responsible for managing technical transition from initial wireframe concept to a pilot-tested prototype ready for large-scale field evaluation.

C.5 SCOPE OF WORK

The Contractor shall furnish the necessary personnel, equipment, and facilities, and otherwise perform all things necessary for or incidental to the performance of work as described in C.4 and in accordance with the Specific Requirements set forth in Section C.6.

C.6 SPECIFIC REQUIREMENTS

C.6.1 Conduct Kickoff Meeting

Within (1) one week prior to the Kickoff Meeting, the Contractor shall submit Kickoff briefing materials.

Within three (3) days of receipt, the COR will provide feedback, and the Contractor shall revise the kickoff briefing materials

Within (1) one day prior to the Kickoff Meeting, the Contractor shall submit the revised Kickoff briefing materials.

Within two (2) months of award, the Contractor shall conduct a virtual Kickoff Meeting with the NHTSA COR, CO and/or CS, and any other interested NHTSA personnel. The purpose of this meeting is to discuss administration of the Contract as well as the goals, objectives, scope, and anticipated challenges of this effort.

The Kickoff Meeting shall also include a working session that will last approximately two (2) hours. The Contractor will describe its approach and respond to questions in the first hour.

During the second hour, the Contractor will discuss plans in more detail with the COR, ACOR, and other members of OBSR.

The Contractor’s description of their approach shall include the following:

• An understanding of project objectives and design.

• A schedule of project activities.

• An understanding of deliverable requirements and specifications.

C.6.2 Submit Work Plan

Within three (3) months of award, the Contractor shall submit a Draft Work Plan.

Within two (2) weeks of receipt, the COR will provide feedback on the plan to the Contractor

Within five (5) months of award, the Contractor shall submit the revised Work Plan.

The Work Plan shall provide a detailed description of the Contractor’s approach to each task in section C.6, consistent with its proposal. The Work Plan shall meet DOT’s Public Access Plan v1.1, located here. The Work plan shall include a Data Management Plan consistent with the requirements in this Agreement and with DOT’s guidance for creating Data Management Plans for extramural research (here). The Contractor’s Data Management Plan shall include a table to detail all analyses to be performed as follows:

Research Question

Data Source Data Description Analysis type Groups analyzed e.g., RQ 1 e.g., FARS e.g., specific variables e.g., regression model, ANOVA, etc.

e.g., different conditions, different time periods, etc.

The Contractor shall perform all work in accordance with the approved Work Plan. Any proposed modification to the Work Plan must be submitted in writing to the CO at least fifteen

(15) days prior to the proposed effective date. Such requests must include comprehensive justification and a detailed impact analysis on the project schedule and budget. The CO maintains sole discretion to approve or deny the request. No amendment to the Work Plan shall be construed as an authorization for additional costs or an extension of the Period of Performance unless expressly stated in a formal Contract Modification.

C.6.3 Submit Draft APP Design

Within ten (10) months of award, the Contractor shall submit a draft of the APP design.

Within four (4) weeks of receipt, COR will provide feedback on the draft.

https://www.transportation.gov/mission/open/official-dot-public-access-plan-v11 https://transportation.libguides.com/c.php?g=1201487&p=8786266 https://ntl.bts.gov/ntl/public-access/creating-data-management-plans-extramural-research

Upon COR approval of the Draft APP Design, the Contractor shall begin wireframe development and testing.

The Contractor shall develop a draft APP design that describes and justifies the proposed features to be incorporated into the smartphone APP for older drivers (iOS and Android), informed by behavioral and social science literature. The features and user interface shall be tailored to drivers aged 65 and older. The Contractor shall include a development plan that includes wireframe testing with no more than nine older adult drivers who are proficient with smartphones.

The design shall prioritize user experience (UX) and user interface (UI) elements that cater to older users such as large, easy-to-read fonts, high contrast displays, and simplified navigation.

The design shall tailor any real-time feedback features to assist a driver navigate complex driving situations. Some examples of real time feedback to consider are advance alerts to upcoming intersections, intersections at the top of a hill or not within the line of a driver’s site, or unprotected left turns. These features are to be designed to augment the driver’s situational awareness without causing additional distraction. Considerations may include, but are not limited to, voice command capabilities or customizable settings that allow users to adjust the interface to their comfort level. The design shall include a tutorial tailored to older drivers to help users become comfortable with the APP’s functionality, increasing adoption and long-term use.

C.6.4 Conduct APP Design Testing and Optimization

Within eighteen (18) months of award the Contractor shall conduct a virtual briefing with the COR and other interested NHTSA staff to demonstrate the wireframe.

Within twenty (20) months of award, the Contractor shall complete the APP optimization and submit a post optimization draft APP design that includes a summary of all changes made based on testing.

Within four (4) weeks of receipt of the post optimization draft APP design, the COR will submit comments on the draft APP design, and the Contractor shall revise the APP design accordingly.

After approval of the revised APP design by the COR, the Contractor shall conduct iterative testing of the wireframe developed in accordance with Section C.6.3 with a sample of nine or fewer drivers aged 65 or older. The testing shall aim to refine usability and ensure the APP works across iOS and Android platforms. The Contractor shall submit a final draft wireframe to the COR for approval.

The Contractor shall perform APP optimization with a focus on fine-tuning features based on insights gained from wireframe testing, such as alert timing, personalization of feedback, and the sensitivity of behavioral detection algorithms (e.g., ensuring that alerts are not triggered by/for trivial events that do not pose a risk). In addition, the Contractor shall incorporate feedback from the virtual briefing.

C.6.5 Build and Pilot Test APP Prototype/Manual

The Contractor shall begin building the prototype APP only after the APP wireframe design is approved by the COR.

The letter report shall be submitted no later than thirty-two (32) months after award. Once the Contractor is authorized to begin building the prototype, the Contractor shall submit a letter report describing the APP design, and include a protocol for pilot testing the APP.

Within two (2) weeks of receipt of the letter report, the COR will provide comments on the Pilot Test Protocol letter report, and the Contractor shall revise the letter report accordingly.

Within thirty-four (34) months of award, the Contractor shall conduct a virtual briefing with the COR and other interested NHTSA staff to demonstrate the APP prototype and describe and justify the rationale for the pilot testing protocol.

Within thirty-five (35) months of award, the Contractor shall submit a Revised APP Design and Pilot Test Protocol letter report that addresses any comments made during the briefing.

Upon approval of the prototype and Pilot Test Protocol by the COR, the Contractor shall begin pilot testing the APP.

Within thirty-nine (39) months of award, the Contractor shall submit a written review conducted by an Independent Quality Assurance Reviewer. To satisfy this requirement, the reviewer must be a third-party entity or individual independent of the Contractor’s project and development team. The Independent Quality Assurance Reviewer must possess documented experience in UX/UI software design, accessibility compliance, and gerontechnology (technology design for aging populations).

The Independent Quality Assurance Review shall, at minimum, assess the prototype APP against relevant key standards. The evaluation shall ascertain the software’s alignment with ISO/IEC 25010 or equivalent industry standard, measuring performance efficiency, reliability, and maintainability. The review shall validate compliance with Section 508 and the Web Content Accessibility Guidelines 2.1 AA criteria, empirically testing the efficacy of user interface adaptations designed for older populations, including high-contrast displays and enlarged typography. The assessment shall also verify the integrity of the application’s security protocols regarding protection of personally identifiable information and audit the accuracy of the Software Bill of Materials. The written report shall classify all identified anomalies by severity.

Prior to the final prototype APP submission at the forty (40) month milestone, the Contractor shall systematically remediate all defects classified as critical or high-severity and append a supplementary report detailing technical resolutions.

Within forty (40) months of award, the Contractor shall submit the final Prototype APP, Pilot Test Letter Report, a User Manual, and a Standard Operating Procedure.

This development phase shall involve building both the front- and back-end components of the prototype based on validated designs from C.6.4. Front-end development shall focus on creating an interface that is aesthetically pleasing and highly functional for the target audience as determined by wireframe testing. Back-end development shall leverage smartphone sensors, such as the GPS and gyroscopes, to process driving behavior in real time to trigger alerts to the driver regarding errors or potential hazards.

The Contractor shall conduct unit testing to ensure that each component functions correctly and user acceptance testing (UAT) with older drivers to ensure that the APP performs effectively in real-world conditions for this population. During UAT, the Contractor shall assess the APP’s ability to provide timely and accurate feedback without overwhelming the older driver. The APP’s real-time feedback mechanisms shall strike a balance between being helpful and non-intrusive, ensuring that they support, rather than distract, the driver.

The Contractor shall conduct pilot testing with up to nine (9) drivers 65 and older. This task aims to test the APP’s capacity to detect and alert the driver to risky behaviors common among older drivers. The Contractors shall ensure that the APP’s interventions do not introduce an unacceptable level of distraction or frustration.

The Contractor shall produce a user manual in plain English for use by the intended audience.

The manual should describe all features of the app, inclusive of calls, functionality, dependencies, etc., ensuring continued usability and modification beyond this project. In addition, the Contractor shall produce a standard operating procedure that explains how to modify the APP.

C.6.6 Submit Field Operational Test Design

Within forty-four (44) months of award, the Contractor shall submit the design for a FOT to test the APP’s performance, usability, and effects on driver behaviors in a sample of older drivers.

Within four (4) weeks of receipt, the COR will submit comments on the FOT Design draft, and the Contractor shall revise the FOT Design accordingly.

Within forty-seven (47) months of award, the Contractor shall submit a revised FOT Design, addressing COR comments.

The Contractor’s FOT design shall include research questions focused on the effectiveness of the APP in changing driving behaviors associated with older drivers’ crashes, its usability and user acceptance measures, and its effects on overall driver performance. The Contractor’s FOT design shall include naturalistic driving to assess the effects of the APP on driver performance during real-world driving. The Contractor shall include performance metrics in the FOT design such as speed and lane position consistency, intersection navigation errors, crashes or near misses, and driver acceptance of feedback and of alerts to upcoming roadway features (e.g., sharp curves).

The Contractor shall identify independent variables including, but not limited to, sex; age groups (65-74, 75-84, & 85+); and other relevant variables (i.e., prior smartphone usage or driving experience). With respect to any dependent variables, the Contractor shall measure APP performance and, effects on driver behaviors, and usability/user acceptance. The FOT design shall include:

• A table that maps each research question to independent variables, dependent variables, and analysis methods to ensure clarity in addressing each research question.

• A power analysis to determine the appropriate number of participants needed to support reliable analyses.

• A detailed list describing variables that the Data Acquisition System will collect, including data types, frequency of data collection, and data storage methods.

• A description of participant groups including inclusion/exclusion criteria to ensure balance across age groups 65-74, 75-84, and 85+, sex, and other independent variables.

• Consent forms and data collection questionnaires with justification for each item, ensuring they are tailored to the target demographic and comply with ethical standards.

• Data collection protocol, including participant training procedures on how to use the APP, a schedule of data collection activities, and methods for monitoring compliance and data integrity.

• An outline of data security and privacy measures including how participant data shall be protected through data encryption, secure storage solutions, and protocols for data access and sharing.

• A risk management plan identifying potential risks to participants (i.e., increased distraction, data privacy concerns) and describing strategies to mitigate these risks;

potential risks are to be tailored to the approach rather than more general or unlikely risks (e.g., failure to obtain IRB approval).

• A data analysis plan detailing the statistical methods that shall be used to clean, code, and analyze data, including how these data shall address each research question.

• A description of participant incentives.

• An APP deployment strategy detailing how the APP will be installed on participants’ devices, including technical support and troubleshooting procedures.

• A timeline with a detailed schedule for each phase of the study.

• Drafts of the Information Collection Request and supporting documents, including draft

Federal Register Notices, Privacy Threshold Assessment documents, and Institutional Review Board (IRB) request.

The Contractor shall ensure that all study materials and protocols are specifically tailored to drivers aged 65 and older. The design shall prioritize minimizing participant burden while maximizing data quality and relevance.

C.6.7 Submit Draft Final Report

Within Fifty (50) months of award, the Contractor shall submit the Draft Final Report. In preparing the Draft Final Report, the Contractor shall draw upon material developed in earlier phases of this project, namely, the Draft Introduction and Methods sections, making changes as necessary to reflect the current study design.

Within three (3) weeks of receipt, the COR will provide feedback on the Draft Final Report, and the Contractor shall revise the Draft Final Report accordingly.

Within fifty-two (52) months of award, the Contractor shall make the required revisions and submit to the COR the Revised Draft Final Report.

The Draft Final Report shall include the following sections:

• Executive Summary

• Introduction

• Methods

• Results

• Discussion

• References

• Appendices (if any)

The Contractor shall ensure that the Draft Final Report is written using the NHTSA report template, which the COR will provide to the Contractor at award.

In the Discussion section, the Contractor shall clearly describe how the results address the research questions listed in Section C.2, any limitations of the study, and explain how study results can be translated to practice—particularly the implications for older drivers aged 65 and older.

C.6.8 Conduct Final Briefing Meeting

The Contractor shall conduct a Final Briefing Meeting virtually using teleconferencing software.

The Final Briefing shall consist of a 30- to 45-minute presentation of the project by the Contractor that includes the background and motivation for the project, the study’s design and hypotheses, the project’s results, and a discussion of the study’s results, particularly targeted at implications for older driver mobility and safety. The Contractor’s presentation shall be followed by a question-and-answer period. During the presentation, the Contractor shall present relevant methodological, statistical, and technical information in an accurate way that is also understandable to those without research backgrounds, as both researchers and non-researchers are likely to be in attendance.

Within (1) one week of Final Briefing Meeting, the Contractor shall submit the Final Briefing materials to the COR for review and approval.

Within (3) three days of receipt, the COR will provide feedback to the Contractor on the Final Briefing Meeting materials and the Contractor shall revise the Final Briefing materials accordingly

Within one (1) day of the Final Briefing Meeting, the Contractor shall submit Revised Final Briefing materials that incorporate COR comments.

Within fifty-five (55) months of award, the Contractor shall, in collaboration with the COR, develop and conduct a virtual Final Briefing for this contract.

C.6.9 Submit Revised Draft Final Report

Within one (1) month after the Final Briefing, the Contractor shall submit a Revised Draft Final Report that incorporates the feedback provided during the Final Briefing or provided to the Contractor after the Final Briefing from the COR.

Within three (3) weeks of receiving the Revised Draft Final Report, the COR will submit comments and the Contractor shall revise the Revised Draft Final Report accordingly.

C.6.10 Submit Final Report & Materials

Within sixty (60) months after award, the Contractor shall submit the Final Report. The Contractor shall also submit all data, information and materials developed during the project including data used during wireframe and pilot testing as well as the final version of the APP.

(End of Section C)

SECTION D – PACKAGING AND MARKING

FORMATTING TEXT AND IMAGE DELIVERABLES

For those items that must be ready for printing, the following NHTSA guidelines shall be used:

D.1 TEXT

Text files shall be provided in a Google Workspace compatibility file format via email, or flash drive using the fewest number of formatting tools as possible (i.e. avoid columns, multiple fonts, etc.). Keep it simple. Avoid using any design/layout elements. If the publication has charts and graphs, the contractor shall insert the chart or graph at the appropriate locations in the publication.

D.2 CHARTS AND GRAPHS

Charts and graphs should be provided with descripted text and data.

First, they should be inserted within the text as described above so that the Communication Services Division can see what type of chart or graph is desired (i.e., pie chart, bar chart, etc.).

Second, the contractor should include the data files (Google Workspace compatible file format) that were used to create either the charts or graphs used in the publication.

D.3 ILLUSTRATIONS

Illustrations can take two forms:

a. Graphics – The Communication Services Division will develop any needed graphics in collaboration with the COR and if desired, the CORs contractor. The Contractors shall provide only the text files in Google Workspace compatibility file format to the COR. If it is necessary for the contractor to develop the graphics, only GPO-approved software such as Adobe Illustrator shall be used.

b. Photographs – When photos are used in Agency publications, the Communication Services Division typically uses existing photos or photos purchased through various sources. If a contractor or other source will supply photos for use in a publication, the photos must be high resolution images preferably at 300 dpi (4” by 5” in size) or higher. They should be formatted in either a tif (usually from a photo that was taken, developed, printed, and then scanned) or a jpg (usually taken using a digital camera and then downloaded onto a computer) file.

NOTE: If a photograph is supplied by an outside source (contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. In addition, please use caution when allowing contractors to supply photos. Make sure that you know the contractual arrangements they have made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print on the web. You must obtain a written statement from your contractor indicating that NHTSA has unlimited, unrestricted use of the photos.

D.4 WEB-BASED IMAGES

Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

(End of Section D)

SECTION E – INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The Contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/?q=browsefar. The following clauses are hereby incorporated by reference:

52.246-6 INSPECTION-TIME-AND-MATERIAL AND LABOR-HOUR (MAY

2001)

E.2 INSPECTION AND/OR ACCEPTANCE

The vendor must comply that any research work undertaken and submitted shall be original and free from any form of plagiarism. The vendor represents and warrants that the research work, including all written content, analysis, findings, and citations, is the result of original work and does not infringe upon the intellectual property rights of any third party.

NHTSA expects all works produced under this contract to be of the highest quality and adhere to the highest standards of academic integrity. NHTSA will not accept any deliverable that includes plagiarized material and will consider the inclusion of plagiarized material as a failure to comply with the requirements of this contract due to fraud, lack of good faith, or willful misconduct. NHTSA defines plagiarism as the act of presenting the words, ideas, or images of another as your own. See the Publication Manual of the American Psychological Association (APA), 7th edition. To avoid plagiarism, you must document and cite all of your source material. If you take any material from another source, you must either paraphrase and cite the source or make it clear that the material is being directly quoted and properly attributed. You must also cite any sources from which you obtain numbers, ideas, or other material.

The NHTSA Contracting Officer’s Representative (COR), as designated in this Contract, shall be responsible for performing the administration; inspecting of all services rendered under this contract; and recommending acceptance or replacement/correction of services or materials that fail to meet the requirements to the NHTSA Contracting Officer (CO).

The COR will be responsible to the Contracting Officer for recommending acceptance or replacement/correction of nonconforming supplies or services that fail to meet the Contract requirements.

https://www.acquisition.gov/?q=browsefar

Rejection of a final report will delay final payment of costs due under the Contract. The most common causes for rejecting final reports are:

⦁ Incomplete description of the work objective and its relationship to other work performed in the area;

⦁ Inadequate description of methodology;

⦁ Insufficient or inconsistent technical information to support the findings or conclusions;

⦁ Poorly conceived graphs, charts and displays;

⦁ Incorrect spelling and grammar; or ⦁ Incorrect style formatting (e.g., lack of or incorrect use of APA style).

(End of Section E)

SECTION F – DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses below by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make their full text available. Also, the full text of a solicitation provision may be accessed electronically at this/these address: www.acquisition.gov/far/.

CLAUSE TITLE DATE

52.242-15 Stop Work Order AUG 1989

F.2 PERIOD OF PERFORMANCE

All work required hereunder, including preparation, submission, review of any and all reports, shall be completed within the sixty (60) months from the effective date of the contract award.

F.3 PERFORMANCE MILESTONES (M) AND DELIVERABLES (D)

F.3.1 MILESTONES / DELIVERABLES SCHEDULE

The following milestone and deliverables apply to this Contract and are considered important to the successful completion of the project:

Item Task Deliverables (D) & Milestones (M) Due Date

1 C.6.1 Submit Kickoff Meeting materials (D) 1 week prior to Kickoff Meeting

2 C.6.1 COR provides feedback on Kickoff Meeting materials (M)

Within 3 days of receipt

3 C.6.1 Submit Revised Kickoff Meeting materials (D)

1 day prior to Kickoff Meeting

4 C.6.1 Conduct Kickoff Meeting (M) Within 2 months of award

5 C.6.2 Submit Draft Work Plan (D) Within 3 months of award

6 C.6.2 COR provides feedback on Draft Work Plan (M)

Within 2 weeks of receipt

7 C.6.2 Submit Final Work Plan (D) Within 5 months of award http://www.acquisition.gov/far/

Item Task Deliverables (D) & Milestones (M) Due Date 8 C.6.3 Submit Draft APP Design (D) Within 10 months of award

9 C.6.3 COR provides feedback on plan (M) Within 4 weeks of receipt

10 C.6.3 Begin wireframe development and testing (M) Upon COR approval of Draft APP Design

11 C.6.4 Conduct virtual briefing with COR, other NHTSA staff to demonstrate wireframe (M)

Within 18 months of award

12 C.6.4 Submit Wireframe Test Letter Report, User Manual, and Standard Operating Procedure (D)

Within 20 months of award

13 C.6.4 COR will either accept the modified wireframe or specify changes (M)

Within 4 weeks of receipt

14 C.6.5 Begin development of prototype APP (M) Upon COR approval of wireframe

15 C.6.5 Submit APP Design, Pilot Test Protocol Letter Report (D)

Within 32 months of award

16 C.6.5 COR provides comments on APP Design, Pilot Test Protocol Letter Report (M)

Within 2 weeks of receipt

17 C.6.5 Conduct virtual meeting with COR, other NHTSA staff to demonstrate prototype APP design (M)

Within 34 months of award

18 C.6.5 Submit Revised APP Design, Pilot Test Protocol Letter Report (D)

Within 35 months of award

19 C.6.5 Begin pilot testing (M) Upon COR approval of APP Design, Pilot Test Protocol Letter Report

20 C.6.5 Submit written review conducted by an Independent Quality Assurance Reviewer (D)

Within 39 months of award

21 C.6.5 Submit Prototype APP Pilot Test Letter Report (D)

Within 40 months of award

22 C.6.6 Submit FOT Design (D) Within 44 months of award

23 C.6.6 COR provides feedback on naturalistic study design (M)

Within 4 weeks of receipt

Item Task Deliverables (D) & Milestones (M) Due Date 24 C.6.6 Submit Revised FOT Design (D) Within 47 months of award

25 C.6.7 Submit Draft Final Report (D) Within 50 months of award

26 C.6.7 COR provides feedback on Draft Final Report (M)

Within 3 weeks of receipt

27 C.6.7 Submit Revised Draft Final Report (D) Within 52 months of award

28 C.6.8 Submit Final Briefing Materials (D) Within 1 week of Final Briefing Meeting

29 C.6.8 COR provides feedback on Final Briefing Materials (M)

Within 3 days of receipt

30 C.6.8 Submit Revised Final Briefing Materials (D) Within 1 day of Final Briefing Meeting

31 C.6.8 Conduct Final Briefing Meeting (M) Within 55 months of award

32 C.6.9 Submit Revised Draft Final Report (D) Within 1 month of Final Briefing Meeting

33 C.6.9 COR provides feedback on Revised Draft Final Report (M)

Within 3 weeks of receipt

34 C.6.10 Submit Final Report and Materials (D) Within 60 months of award

35 F.4.1 Submit Monthly Reports (D) Ongoing, on the 10th of each month

F.4 ELECTRONIC SUBMISSION and PLACE OF DELIVERY:

(a) All deliverables specified in Section C (Statement of Work) shall be delivered electronically.

The Contractor shall not be required to provide physical media (e.g., CD-ROM, Thumb Drive) unless specifically requested in writing by the Contracting Officer (CO).

(b) Method of Delivery:

Unless otherwise specified, deliverables shall be furnished, electronically, to the following addresses:

Item No. Address

1, 3, 5, 7, 8, 12, 15, 18, 20, 21, 22, 24, 25, 27, 28, 30, 32, 34

TBD

National Highway Traffic Safety Administration Email: TBD@dot.gov mailto:TBD@dot.gov

Thomas Vandell National Highway Traffic Safety Administration Attention: TBD Email: Thomas.Vandell@dot.gov

Phone Application/Source Code: Delivery shall be accomplished via encrypted file transfer.

(c) Constructive Receipt: For the purposes of this contract, delivery is deemed complete upon the Government’s electronic receipt of the files. Technical acceptance of performance shall be governed by FAR 52.246-6 (Inspection—Time-and-Materials and Labor-Hour).

(d) Data Rights: All electronic deliveries are subject to the data rights clauses in this contract.

F.4.1 MONTHLY REPORTS

The contractor shall furnish the report electronically to the COR by the 15th of each month following the month being reported. At a minimum, the progress report shall include a narrative description of the following items:

• Accomplishments made during the reporting period describing work performed/accomplishments achieved during the reporting period for each of the functional areas being supported by this contract;

• Funds status by major cost element, month's obligations, cumulative obligations estimated cost to complete, and percent of cost expended versus percent of completion;

• Plans for accomplishments in next reporting period;

• Preliminary or interim results, conclusions, trends, or other items of information that the

Contractor believes are of interest to NHTSA problems or delays that the Contractor has experienced and possible solutions for remedying these problems or delays;

• Specific action that the Contractor would like NHTSA to undertake to alleviate a problem or potential issue;

• Any other information that the contractor considers important, and

• Due dates for remaining deliverables.

F.4.2 FINAL REPORT

Contractor shall submit a Draft Final Report that includes a brief two (2) page executive summary of the project’s key findings. The body of the report shall be no more than sixty (60) pages long (excluding appendices) and shall include the following sections:

• Introduction

• Methods

• Results

• Discussion

• Conclusions

• References

• Appendices

(End of Section F)

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 TREATMENT OF SUBCONTRACTOR’S LABOR COSTS

For Labor Costs incurred by Subcontractors (if applicable), the Contractor shall be reimbursed at cost for such labor including appropriate indirect costs. Indirect costs include only those costs clearly excluded from the Contractor’s Fixed Loaded Hourly Labor Rates and allocated in accordance with the Contractor's usual accounting practices consistent with FAR Part 31. The Contractor is not permitted to apply fee or profit to the cost of Subcontractor Labor.

G.2 MATERIALS, SUBCONTRACTS, AND ALL OTHER NONLABOR COSTS

For all materials supplies and subcontracts used in the performance of this Contract, the Contractor shall be reimbursed at cost for such materials, supplies, or subcontracts including appropriate indirect costs. Indirect costs include only those costs clearly excluded from the Fixed Loaded Hourly Labor Rate and allocated in accordance with the Contractor’s usual accounting practices consistent with FAR Part 31. No fee or profit shall be applied to materials, supplies, subcontracts, or other non-labor items ordered and furnished under this Contract.

If the offeror elects to apply indirect costs to Other Direct Cost (ODC), then it must identify the indirect cost rate (or multiplier) applicable to the ODCs for the Period of Performance in Section B, Price Schedules. These rates will also remain fixed for the life of the Contract.

G.3 TRAVEL AND PER DIEM RATES

Travel costs will be reimbursed in accordance with FAR Part 31.

G.4 ESCALATION RATE

Annual escalation of direct labor rates shall not exceed 2.5 percent, beginning in the second year of this contract, unless otherwise authorized by the Contracting Officer.

G.5 SUBCONTRACTS - ADVANCE NOTIFICATION AND CONSENT

Under this Contract, the requirements of FAR 44.2, CONSENT TO SUBCONTRACTS, have been fulfilled for the following subcontracts:

TBD

Any future change or revision to the Statement of Work or other applicable aspects of this Contract shall include the subcontract(s) only to the extent that performance of the subcontract(s) is directly affected by the change or revision.

G.6 NHTSA CONTRACTING OFFICER REPRESENTATIVE (COR)

The performance of the work required under the Contract shall be subject to the technical review of the COR.

The following individual has been designated as the COR: TBD

Department of Transportation National Highway Traffic Safety Administration

TBD@DOT.GOV

a. The Contracting Officer will designate a technical representative to assist in monitoring the work under the resultant Contract. The COR serves as the technical liaison with the Contractor. The COR is not authorized to change the scope of work or specifications as stated in the Contract, to make any commitments or otherwise obligate the Government, or to authorize any changes which affect the Contract price, delivery schedule, period of performance or other terms or conditions.

b. In the event any technical direction offered by the COR is interpreted by the Contractor to be outside of this Contract, the Contractor shall not implement such direction, but shall notify the Contracting Officer in writing of such interpretation within five (5) calendar days after the Contractor’s receipt of such direction. Such notice shall include (1) the reasons upon which the Contractor bases its belief that the technical direction falls within the purview of the “Changes” clause, and (2) the Contractor’s draft revisions to the terms of the Contract that it thinks are necessary to implement the technical direction.

c. The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. The technical administration of the resultant Contract shall not be construed to authorize the revision of the terms and conditions of this Contract. Any such revision shall be authorized only in writing by the Contracting Officer.

G.7.1 ALTERNATE COR

In the event that the COR of record (identified in G.7) is unavailable for a period of time during which the Contractor requires technical guidance or during which other COR duties must be fulfilled, then the person identified below has been designated by the Contracting Officer to perform those duties as the Alternate COR (ACOR).

mailto:TBD@DOT.GOV

TBD@DOT.GOV

G.8 CONTRACTOR PERSONNEL

G.8.1 Principal Investigator /Project Manager

The Contractor shall appoint a Principal Investigator/Project Manager who will be the Contractor’s authorized supervisor for technical and administrative work performed under the resultant Contract and shall be a behavioral scientist. The Principal Investigator/Project Manager shall act as the single Point of Contact between the Contractor and the COR or other duly authorized of the Government representative under the Contract.

G.8.2 TAR 1252.237-73 KEY PERSONNEL (Nov. 2022)

a. The personnel as specified below are considered essential to the work being performed under this Contract and may, with the consent of the contracting parties, be changed from time to time during the course of the Contract by adding or deleting personnel, as appropriate.

b. Before removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the contracting officer, in writing, before…