100-25 Bid Document.pdf

Invitation No. 100-25

ITB 100-25 Aggregate 1/26/2024

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this invitation to bid is to establish a term contract for aggregate materials and trucking rates to specified locations as referenced herein.

Section 2: Multiple Award

The Department will accept all responsive bids submitted on or before the specified bid opening date and make an award to all responsive bidders.

2.1 Submitting Multiple Plant Locations

Bidders should submit their multiple plant locations in the same bid package. Bid pricing for each plant location must be completed and submitted on a separate Microsoft Excel file containing the plant’s price sheet. Only one pricing file may be submitted for a plant location.

Naming Conventions for Excel Pricing Sheets

When saving the Excel Pricing Pages, please name the files per the following naming conventions.

Abbreviated company name, plant location.xlsx

For example: Allied-Twinsburg.xlsx or Allied-Plant 86.xlsx

2.2: Purchasing Off Contract Activity

ODOT reserves the right to purchase items off contract when the awarded contract Vendor(s) within a driving distance of twenty-five (25) miles from the ODOT defined destination location cannot supply the item(s).

Section 3: Contract Duration

The effective duration of this agreement shall be from Date of Award through February 28, 2025.

Section 4: Specifications

Specifications pertaining to aggregates as shown herein and incorporated into this ITB are found in the 2023 Ohio Department of Transportation Construction and Materials Specifications handbook (C&MS) and provisions of the current version of supplemental specification 800 that is in force at time of award. Links to these specifications have been included below and are incorporated by reference.

http://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/2023-Online-Spec- Book.aspx http://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/ProposalNotesSup plementalSpecificationsandSupplements.aspx http://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/2023-Online-Spec-Book.aspx http://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/2023-Online-Spec-Book.aspx http://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/ProposalNotesSupplementalSpecificationsandSupplements.aspx http://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/ProposalNotesSupplementalSpecificationsandSupplements.aspx

4.1 Specifications for Aggregates

Materials specified in this invitation to bid must conform to the size specifications set forth for in the 2023 ODOT Construction and Material Specification (C&MS) book. The applicable C&MS specifications have been identified on the pricing page.

Aggregate Types per 703

• Crushed Carbonate Stone

• Gravel

• ACBF or Steel Slag

• Natural Sand

• Etc.

Common Aggregate C&MS Item # References

• 703

• 203

• 611

• 304

• 411

• 617

Specification References

• 703.02 -703.20

4.2 Aggregate Supplier Certification

Aggregate suppliers must be certified with a proper AASHTOWare Project Construction & Materials (AWP) code through the Office of Materials Management at the time of the bid opening in accordance with Supplement 1069. The AWP code identifies the pit, mine, or redistribution yard from where the quoted aggregate comes. Any pit, mine or redistribution yard that has not obtained an AWP Code, has not been approved by ODOT, shall not be considered for award.

A proper AWP code should be submitted on the Plant Information page of the Department’s Microsoft Excel file as proof of this certification. The link for the price sheet from the Department’s Microsoft Excel file is indicated on the front cover of this bid.

For information regarding AWP codes and the procedure to become certified, please contact Mickey Cronin at (614) 275-1343.

4.3 Non-Conforming Materials

The District will save the sample (if applicable) and prepare a report for all materials that fail to meet the applicable requirements of specifications.

A copy of the test report, price adjustment, and documentation on the use of the material will be sent by the District Highway Management Administrator to the Vendor within 14 calendar days of the test.

Written notice must be given to the Vendor, who may appeal the price adjustment within 10 calendar days of receipt of the test report and price adjustment.

If the Vendor appeals the price adjustment, the appeal will be sent by the Vendor to the District Highway Management Administrator. If the vendor and the District cannot resolve the dispute, the matter will be forwarded to the Office of Contracts for final resolution.

Failure to file an appeal within the allotted time will result in a waiver of the Vendor’s right to appeal the price adjustment.

After the Vendor’s appeal time has elapsed and no appeal has been submitted, the District will process the payment for the material reflecting the use of material that has failed to meet the Department’s specifications.

A minimum non-conformance fee of $300.00 will be applied to all deficient materials test reports. , If the total bid price for the quantity is less than $300.00, then the minimum non-conformance fee will be the total bid price.

The District will include the appropriate adjustment in the material price as follows:

A. Gradation (304)

When material is inadvertently incorporated into the work the following scale deduction will be used for each failed sample and on each sieve.

Percent Out Percent Deduction Percent Deduction of Gradation of Material Cost of Material Cost (All sieves except No. 200) (No. 200 sieve)

0.1 - 1.0 (1) (1)

1.1 - 2.0 5 10

2.1 - 3.0 10 20

3.1 - 4.0 15 30

4.1 - 5.0 25 50

5.1 or greater (2) (2)

Notes: (1) Minimum administrative fee will apply.

(2) Material removed and replaced at no cost to the Department.

The deduction is not cumulative, when the aggregate fails to meet the specified gradation on more than one sieve, the largest deduction will apply. This deduction will apply to all material represented by the sample.

Section 5: Liquidated Damages for Load Limit Violations

The Department reserves the right to spot-check truck and/or trailer loads at point of delivery, for weight conformance to the weight shown on weight slip or invoice (including tare weight if deemed advisable). Upon direction by authorized transportation personnel, the truck will proceed to the nearest independent scale for such weight determination.

Any vehicle being used to haul materials under this contract will be loaded so as not to exceed the combined or gross weight declared for the vehicle in its registration under the International Registration Plan.

Any vehicle being used to haul materials under this contract and registered under the International Registration Plan must have its combined or gross weight declared so as to be in conformance with the legal weight limitations imposed on vehicles traveling on any road or street in Ohio (See ORC §5577.04).

Any vehicle determined to have a gross vehicle weight in excess of the combined or gross weight declared for the vehicle in its registration under the International Registration Plan will be considered overloaded.

For the purpose of assessing liquidated damages, the extent of “overload” to which damages will apply will be the difference between the IRP-declared combined or gross weight and the measured gross weight of the vehicle. This schedule will apply in all cases, except where a Special Hauling Permit has been issued for the vehicle by the Ohio Department of Transportation, Office of Highway Management, Hauling Permit Section, in the amount up to the measured gross weight of the vehicle.

Schedule of Liquidated Damages for Vehicle Overloads:

Overloads (lbs) Liquidated Damages 1 - 2,000 $80.00 2,001 - 5,000 $100.00 + $1.00 per 100 lb of overload 5,001 - 10,000 $130.00 + $2.00 per 100 lb of overload 10,001 + $160.00 +$3.00 per 100 lb of overload

Drivers of all vehicles being used to haul materials on this invitation will be informed by the supplier that liquidated damages will be assessed for overloads.

These provisions are strictly for the convenience of administering this contract and will not be construed to replace or waive any provision of the Ohio Revised Code or Ohio Administrative Code pertaining to vehicle weight limitation.

Section 6: Pricing

Bidders must submit their lowest net unit bid prices for the commodities and services specified in the Excel pricing page, guaranteed firm for the contract duration.

The Department is requesting unit bid pricing for:

Part 1 - Aggregate, plant pickup (cost per ton).

Part 2 - Freight rates for material delivered to an unspecified destination.

Part 3 - Freight rates for material delivered to specified destinations within a county.

It is the responsibility of the bidder to assure that each one of its plant locations submits a bid in response to this invitation to bid.

The link for the Excel pricing page from the Department’s Microsoft Excel file is indicated on the front cover of this bid.

ITB 100-25 Aggregate 1/26/2024