10-Replace Handicap Ramps of Terminal Entrance Doors (RFQ 2025-0041).pdf

REQUEST FOR QUOTATION

RFQ 2025-0041

Replace Handicap Ramps of Terminal Entrance Doors

& Terminal Entrance Door Walkways

Issuance Date: September 23, 2025

Due Date: October 23, 2025, at Close of Business (COB) (5:00 PM EST)

Vendor must fill in the information below:

Company Name:

Address:

City/State/Zip:

Contact Name:

Title:

Contact Phone & Cell:

Fax:

Email: (Point of Contact):

All responses to this RFQ must be submitted through https://savannahairport.bonfirehub.com/ , and will not be accepted via email or mail. In order to provide a response to this RFQ, all respondents must first register their company through the link provided above. Registration is easy and free. Please be sure to select the NAICS codes associated with your business and/or organization. For questions regarding vendor registration or instructions on bid submissions, please contact Melanie Freeman at mfreeman@flysav.com.

It is the sole responsibility of the Vendor to make sure the submitted RFQ is received on time and all required documents. Responses via mail or email are not acceptable.

Christy Dixon cdixon@flysav.com Purchasing Manager Savannah Airport Commission 400 Airways Avenue Savannah, GA. 31408 https://savannahairport.bonfirehub.com/ mailto:cdixon@flysav.com

1.0 INTRODUCTION

1.1 Purpose: The Savannah Airport Commission (SAC) (“the Commission”) hereby invites qualified and experienced contractors to submit quotations to provide all materials, labor, supervision, tools, equipment and incidentals necessary to remove, and replace identified sidewalk, curb, and American Disability Act (ADA) ramps at the specified locations to include site restoration after construction is completed.

1.2 The Commission requests a separate quotation for the removal and replacement of all seven (7) deteriorated sidewalks connecting the handicap ramps to the entry doors. The Commission reserves the right to include or exclude this scope of work, depending on budget availability. All cost details must be provided in the pricing form section within Bonfire.

1.3 All measurements and verifying existing conditions are the responsibility of the contractor.

There will be no reliance on the Commission to provide dimensions. Contractors will not be allowed extra compensation for conditions which could have been determined by examination of the documents and/or the site prior to submission of quotations.

1.4 The specific requirements and technical specifications governing this Project are set forth in Section 2.0 of this RFQ. The respondent acknowledges and accepts that any cost incurred from the respondent’s participation in this RFQ shall be the sole risk and responsibility of the respondent. The Commission will award the most responsible and responsive respondent.

1.5 Please see Exhibit D for approximate quantities as the basis for comparison of bids.

1.6 Pre‐Bid Conference: N/A

1.7 Receipt for RFQ and Addenda: All addenda associated with this RFQ will be provided through https://savannahairport.bonfirehub.com/ by the date noted on page 6 of this document. All questions must also be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail. As required, it is the respondent’s responsibility to ensure that all addenda are acknowledged through submission of the Acknowledgement of Addendum Form.

1.8 Except as otherwise provided herein, all responses which are incomplete or which are not in conformance with the law, may be rejected as non‐responsive. Timely responses received will be subject to applicable laws and regulations governing public disclosure. Submission to this request indicates acceptance by the respondent of the conditions contained in this RFQ, and the intent to enter into an Agreement with the Commission.

1.9 RFQ Submittal: All responses to this RFQ must be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail. For questions regarding vendor registration or instructions on bid submissions, please contact Melanie Freeman at mfreeman@flysav.com.

1.10 RFQ Opening: The opening of this RFQ will not be a public opening and will take place at the

Savannah Airport Commission. RFQ information will not be available until after an award has been given. Once an award is made, the awarded Vendor(s) will be notified via email.

1.11 Certification: Persons and equipment used on the Project will be as described or better than what is contained in the scope of this RFQ.

https://savannahairport.bonfirehub.com/ https://savannahairport.bonfirehub.com/ mailto:mfreeman@flysav.com

1.12 Force Majeure: If by reason of Force Majeure, either party hereto will be rendered unable wholly or in part to carry out its obligations under this Agreement then such party will give notice and full particulars of Force Majeure in writing to the other party within 30-calendar days after occurrence of the event or cause relied upon, and the obligation of the party giving such notice, so far as it is affected by such Force Majeure, will be suspended during the continuance of the inability then claimed, except as hereinafter provided, but for no longer period, and such party will endeavor to remove or overcome such inability with all reasonable dispatch.

1.13 Prices to be Firm: Prices quoted in the RFQ will be firm unless a change of scope or intent of the project is modified by the Commission.

1.14 Project Timeline: Bidders must provide a proposed project timeline in the designated section of the pricing form.

1.15 Cancellation: In the event of default of the bidder, the contract may be cancelled by SAC with (30) days written notice, unless otherwise specified. The bidder will be given an opportunity to cure the default within the 30‐day written notice period.

1.16 Payment Terms: Payment terms are net 30 days upon receipt of goods and validation of services by the Commission. All invoices must reference the purchase order number and will be addressed to SAC’s Accounting Department @ accountspayable@flysav.com.

The Commission will not provide prepayment for any order.

1.17 Delivery Point: N/A

1.18 Contract PO Document: The Commission will consider its executed Purchase Order (PO) or executed contract between the Vendor and SAC as the primary and binding contract document between SAC and the awarded Vendor.

2.0 SCOPE OF SERVICES

The scope of services associated with the American Disability Act (ADA) Ramp Upgrades and Replacements and Sidewalk and Gutter Repair shall include, but is not limited to the following:

Curb Ramp Replacement •Removal of existing curb ramps and installation of new ADA-compliant ramps. This includes demolition of existing ramps (concrete or asphalt), excavation, forming, pouring, finishing new concrete ramp, and affixing detectable warning (All detachable warnings shall be cast in place with replicable tactile panels, Red brick in color)

•Handicap ramp construction shall conform to all federal, state, and City of Savannah codes and specifications.

•Surfaces shall meet the guidelines of ADA standards for accessibility, Appendix A part 36.

•See Standard Construction Details - Handicap Ramps, City of Savannah Plate numbers P06 and P06B for details.

•Concrete Mix shall meet or exceed a 3,500 PSI commercial air exterior grade mixture.

Slump 4 +/- 1; Air 0-6; W/CM 0.45markings will need to be cleaned before being painted.

mailto:accountspayable@flysav.com

Sidewalk and Gutter Repair •Repair or replacement of adjacent sidewalk and gutter sections not within the pay limit for the curb ramp as necessary to ensure proper slopes, drainage and a smooth, continuous pedestrian surface.

•Utility Relocation: Identification and relocation of any utilities (e.g., water meters, fire hydrants, signal poles) that interfere with the installation of ADA-compliant ramps.

Coordination with utility companies will be required.

•Restoration: Restoration of any disturbed areas, including landscaping and other surface treatments is required.

•Incidentals: The Contractor shall furnish all materials, equipment, tools, labor, and other work or items incidental to the project, except those specifically noted to be furnished by

SAC.

Traffic Control •The Contractor is responsible for developing and implementing a traffic control plan approved by SAC. The traffic control plan shall provide safe passage for pedestrians and vehicles during construction.

•The Contractor must provide certified flaggers as required by Manual on Uniform Traffic Control Devices (MUTCD) (If needed).

•The Contractor will be responsible for providing and maintaining all necessary signage, barricades, and other traffic control devices.

Lane Closure and Working Hour Restrictions •Lane closures will be restricted to off-peak hours whenever possible. The Contractor shall not narrow or close a lane of traffic on any route during holiday weekends or special events.

Specific restrictions will be determined in coordination with SAC.

•Working hours will be restricted to off-peak hours. Off-peak hours are normally between the hours of 8:00 pm and 3:00 am EST.

•The Contractor must provide at least 48 hours' notice to SAC prior to any lane closure.

•The Contractor shall adhere to all local and state regulations regarding lane closures.

•The Contractor must provide at least 48 hours' notice to SAC prior to concrete arrival and pours.

Warranty •The Contractor shall guarantee materials and workmanship against latent and patent defects arising from faulty materials, faulty workmanship or negligence for a period of twelve months following the date of final acceptance of the work for maintenance and shall replace such defective materials and workmanship without cost to the SAC. The Contractor will not be responsible for damage due to normal wear and tear of equipment/item, for negligence on the part of SAC, and/or for use more than the design.

Additional Information

• The Contractor shall be responsible for maintaining the work area in a clean, orderly condition, ensuring it is always free of debris and potential hazards. Upon completion of work, the Contractor shall restore the site to its original condition or better, subject to SAC approval.

•A Bid Bond in the form as bound in the contract documents or certified check in the amount of not less than five percent (5%) of the total amount bid must accompany each bid response.

•The successful bidder will be required to execute and to provide a Payment Bond/ Performance Bond each in an amount of one hundred percent (100%) of the total value of the contract awarded to him with satisfactory surety or sureties for the full and faithful performance of the work. If the total value of the contract is less than $100,000.00, a Payment Bond or Performance Bond will not be required. Only the Payment and Performance Bond bound within this RFQ are acceptable. No other forms will be accepted.

•The successful Respondent/awarded company will provide an active Certificate of Insurance to perform Scope of Work for this project before given a Notice to Proceed.

NOTE: The quantities shown in Exhibit D are approximate and are given as the basis for comparison of bids.

3.0 GENERAL REQUIREMENTS:

Terms and Conditions: By signing this document, the Bidder agrees to abide by all the terms and conditions contained in this RFQ. Any exceptions to the requirements of this RFQ, or the SAC terms and conditions of this RFQ will be noted in writing, with detailed explanation, and included with the RFQ submittal by using the attached exceptions sheet. The contractor acknowledges that taking exceptions to this RFQ may subject the response submittal to be rejected.

3.1 Cone of Silence: The bidder will not attempt to discuss any aspects of the request with any other party except for the POC noted in this RFQ. No verbal agreements will be considered during the bid/quote process. The Commission reserves the right to reject the bid/quote of any bidder violating this provision.

3.2 The Bidder will not attempt to discuss any aspects of the request with any other party except for the POC noted in this RFQ. No verbal agreements will be considered during the bid/quote process. The Commission reserves the right to reject the bid/quote of any Vendor violating this provision.

3.3 Supplemental Agreements: N/A

3.4 Discussions and Questions: All addenda associated with this RFQ will be provided through https://savannahairport.bonfirehub.com/ by the date noted on page 6 of this document. All questions must also be submitted through https://savannahairport.bonfirehub.com/ , and will not be accepted via email or mail. As required, it is the respondent’s responsibility to ensure that all addenda are acknowledged through submission of the Acknowledgement of Addendum Form.

3.5 Completeness: All requested information and required forms must be completed, signed, and submitted with this document to constitute a proper bid/quote. The entire package must be returned, complete with all required forms, signature, and information. Failure to complete or comply with any part of the specifications or requirements in this RFQ may constitute a basis of rejection. It is within the rights of the Commission to reject any RFQ submittal in this solicitation document.

3.6 To be eligible for award, Bidders shall be a bona fide wholesale stocking distributor, dealer or manufacturer of the products listed in this bid, with the facilities, personnel and equipment to fulfil all requirements of this solicitation.

3.7 Required Documents/Forms:

(a) Non-Collusion Affidavit: Please complete the form in its entirety.

(b) Local, Small Business/Minority Business Form: If your company does not hold the LSBE designation, please check the box noted as non-applicable. If your company is an LSBE, please complete the form, while also including your LSBE Certificate along with the form in this section. Bidders are not excluded from this opportunity if the entity is not local.

(c) Vendor Certification Form: Please complete the form in its entirety.

(d) Pricing Form: Bidders must provide detailed pricing, estimated delivery timelines, and applicable warranty information. Each bidder shall submit a Firm-Fixed Price (FFP) that must be held firm for a period of ninety (90) days following the closing date of this RFQ.

For the purposes of this requirement, the ninety (90) days is defined as the evaluation period during which bid pricing must remain valid and unchanged. Any supplemental pricing documentation may be attached to the pricing sheet, as necessary.

Bidders must submit proposed timeline information on the designated pricing forms for each scope of work (work associated with the handicap ramps and the sidewalks). Two

(2) separate pricing forms will be provided.

Bidders are encouraged to attach additional, unique pricing information in this sections as needed.

(e) Acknowledgement of Addendum Form: If applicable, please sign and complete the form in its entirety. If there is not an associated addendum with this RFQ, the Addendum Form is not required to be submitted. The form must be submitted if there is an associated addendum. Please note the acknowledgement of multiple addenda on the form if applicable.

(f) References: Provide three (3) references for projects involving the replacement of handicap ramps at terminal entrance doors or comparable facilities. Provide three (3) references for projects involving the removal and replacement of deteriorated sidewalks.

(g) Bid Bond: 5% of the total amount bid required as bid bond or certified check. Only the Bid

Bond, as bound within these documents.

3.8 RFQ Procurement Schedule

3.9 Errors: Bidders or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting bids/quotes.

Bidders are cautioned not to obliterate, erase, or strike‐over any printed material as set forth in this RFQ. In quoting prices, wherever the bidder has made an error and has corrected, all such corrections should be initialed by the person signing this RFQ. If errors occur in the extension of prices in the RFQ, the unit prices will govern. Failure to comply with this provision may result in rejection of bidder’s submittal. All documents submitted must be legible.

3.10 Changes/Modifications: No changes or modifications will be made to any Savannah Airport Commission forms, or your request may be considered null or void. If changes or modifications are noted by SAC, the bid submitted by the bidder may be rejected.

3.11 Compliance with Laws: The bidder will obtain and maintain all licenses, permits, liability insurance, workman’s compensation insurance, and maintain compliance with any other federal, state, or local requirements during the term of the contract with SAC.

3.12 Specifications: All requirements must be performed and completed per AC 150/5340- 1M and the Airfield Marking Handbook.

3.13 Multiple Request: Depending upon product/service being requested, the bidder may be required to submit more than one RFQ response. Any alternate responses to the RFQ must be brought to the Savannah Airport Commission’s attention and noted on submitted documentation as a separate and alternative request.

3.14 Invoicing: The Commission normally will pay properly submitted bidder invoices within thirty

(30) days of receipt providing goods and/or services have been delivered, installed (if required), and accepted as specified. Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order (PO) with reference to the PO number and submitted to the correct address for processing.

3.15 Description of Materials: N/A

3.16 Brand Name: N/A

3.17 “OR EQUAL” Interpretation: N/A

RFQ Opens Tuesday, September 23, 2025 Questions From Bidders Are Due No Later Than (NLT) 5pm on October 6, 2025 SAC Issues Last Addendum to Answered Questions (if applicable) October 10, 2025 Bidder’s Final Responses Are Due to SAC COB, October 23, 2025 SAC Evaluates Responses October 24, 2025 – December 15, 2025 SAC Makes Contact With the "Successful Bidder" NLT December 17, 2025 SAC Makes Contact With the "Unsuccessful Bidder(s)" NLT December 17, 2025

3.18 Quality: All items used for the manufacture or construction of any supplies, materials, equipment, or service will be new unless otherwise specified. All materials will be of the best quality, and to the highest grade of workmanship that meets the specs in this document.

Materials or service must comply with all applicable Federal, State, or OSHA requirements.

3.19 Acceptance of Material: N/A

3.20 Default: Any contract made between SAC and the contractor may be cancelled by SAC in whole or in part via written notice, upon the bidder’s non‐performance or violation of contract terms. An award may be made to the lowest quoting bidder for material or services specified, with consideration of lead time and purchases may be made on the open market. The defaulting bidder will be liable for costs to the Commission in excess of the defaulted contract prices. The bidder will continue the performance of this contract to the extent any part is not terminated under the provisions of this clause.

3.21 Guarantee: The bidder will unconditionally guarantee items and workmanship on all services for the bidder’s specified guaranteed period, unless otherwise stated. Within the guarantee period, if any defects occur which are due to faulty items and/or services must be satisfied to the complete satisfaction of the Commission.

3.22 Add/Delete Items: During the term of the contract, items and or services may be added and/or deleted to the contract upon agreement between the successful Bidder and SAC.

3.23 Additional Information: Prior to the final selection, bidders may be required to submit additional information which may be necessary to further evaluate the bidder’s response and/or qualifications. If such information is required, the bidder will be notified and will be permitted approximately seven (7) business days to submit the information requested.

3.24 Reimbursement: The Commission will not reimburse the bidder for any costs associated with the preparation and submittal of any RFQ response, or for any travel and/or per diem costs that are incurred.

3.25 Gratuity: Bidders will not offer gratuities, favors, or anything of monetary value to any official, employee or agent of the Commission as a means of influencing consideration of this RFQ.

3.26 Submitted Material: All requests, responses, inquiries, or correspondence relating to, or in‐ reference to this document submitted by bidders will become the property of the Commission when received. Once an award is made, all excess copies of the bidder’s request may be destroyed.

4.0 SPECIAL CONDITIONS:

4.1 Mandatory Requirements: The Commission has established certain requirements with respect to solicitations to be submitted by Bidders. Whenever the terms “must,” “” or “is” are used in the package, the specifications being referred to are a mandatory requirement.

Failure to meet any requirement(s) may cause rejection of the Vendor’s submittal.

4.2 Tax Exempt: The Commission is exempt from State Sales Tax. If a tax‐exempt certificate is necessary, please contact the SAC Purchasing Department.

4.3 Indemnification: Sellers/Bidders agree for itself and its contractors, subcontractors, suppliers, employees, agents, servants, patrons, customers, visitor and licenses to indemnify, protect, save and hold harmless the SAC, its members, directors, officers, employees, and agents against any expense, loss or liability paid, suffered or incurred, including any environmental fines and/or penalties, as a result of any breach by Seller/Vendor, Seller/Vendor’s agents, servants, employees, patrons, contractors or subcontractors, suppliers, customers, visitors or licenses of any covenant or condition of any agreement with Buyer/SAC or as a result of the seller’s/buyer’s work or a product or service provided by seller/vendor or the seller’s/Vendor’s use, occupancy or presence on SAC’s property or the carelessness, negligence or improper conduct of seller/Vendor, seller’s/Vendor’s contractors, subcontractors, suppliers, employees, agents, servants, patrons, customers, visitors, or licenses. Such indemnification will be to the extent caused in whole or in part by negligent acts or omissions by the Seller/Vendor, its contractors, subcontractors, suppliers, employees, agents, servants, patrons, customers, visitors or licensees. Seller/vendor agrees to defend buyer/SAC from any legal or equitable actions brought against buyer/SAC based on the work or a product or service provided by seller/vendor or the carelessness, negligence or improper conduct of Seller/Vendor, Seller’s/Vendor’s contractors, subcontractors, suppliers, employees, agents, servants, patrons, customers, visitors, or licenses.

4.4 Basis of Award: Any contract awarded as a result of a selection process is to be awarded to the most responsive and lowest bidder whose bid is evaluated to be the most advantageous to the Commission. All other bidder accommodation that best suits the needs of the Commission will also serve as the basis of the award. Vendor availability to seek or exceed SAC’s specifications and requirements will be considered.

4.5 Changes and Alterations: The Commission reserves the right to make any alterations in the RFQ and/or contract as may be necessary due to changing conditions found during the project. The bidder shall not claim forfeiture of contract by reasons of such changes by the SAC representative. If such changes increase or decrease the amount of the work or materials, the bidder will be paid according to the quantity of product delivered at the prices established for such work under the contract. Any alterations or changes that diminish the scope of work or materials shall not constitute a claim for damages or for the loss of anticipated profits. Any alterations from the original job estimate provided by vendor must be submitted in writing and must be approved by the designated SAC Representative.

4.6 Statutory Affidavit: N/A

4.7 Cure and Cover Clause: If a successful bidder fails, or SAC concludes that there is a reasonable likelihood that the bidder will not be able to timely perform its obligations under this RFQ and/or contract, SAC may (in addition to any other contractual, legal, or equitable remedies) proceed to take any of the following actions after a five (5) day written notice to the Vendor.

(a) Withhold any monies then or next due to the bidder; or

(b) Terminate the contract and obtain the deliverables (or equivalent) or portion thereof (or equivalent) from a third party, pay the third party for the same, and withhold the amount so paid from any money then or thereafter due party Vendor and hold Vendor liable for any amounts paid to the third party (or parties) to the extent that withholding payments to the Vendor does not cover SAC’s cost of cover.

4.8 The Savannah Airport Commission Reserves the Right:

(a) to reject any or all RFQs or any part thereof; and

(b) to waive any irregularities and/or technicalities on the RFQ; and

(c) to accept the Vendor that is in the best interest of SAC; and

(d) to obtain clarification or additional information; and

(e) to purchase either selected items, or to not select any Vendor or purchase any goods and/or services resulting from this request; and

(f) to reject any Vendor who has previously failed to perform properly or complete on time projects of a similar nature, or

(g) to reject any Vendor whom an investigation shows Vendor is not in a position to perform the project and/or service as specified in this RFQ.

(h) to cancel a Purchase Order (PO) and/or contract if the vendor fails to meet the obligations/agreement in the bid response (i.e., pricing, agreed timeframe of delivery).

EXHIBIT A

(BID BOND)

(Required in Bid Response)

SAVANNAH AIRPORT COMMISSION

BID BOND

(Not to be Filled out if a Certified or Cashier's Check is Submitted)

KNOW ALL MEN BY THESE PRESENTS: That we, the undersigned Bidder __________________________________, as Principal, and ____________________________, as a Corporation Surety authorized under the laws of the State of _______________, to do business in the State of ___________________, and authorized to write this type of bond through an agent of the corporation located in the State of ________________________, as surety, are held and firmly bound unto the Mayor and Aldermen of the City of Savannah and the Savannah Airport commission in the sum of _____________________________________________________________________ Dollars/Cents (USD $___________________________) for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves and our heirs, executors, administrators, successors and assigns.

THE CONDITION OF THE ABOVE OBLIGATION is such that if the attached Proposal of __________________________________________________________ Dollars/Cents (USD $_________________) for the improvement of airport facilities – Replace Handicap Ramps of Terminal Entrance Doors, RFQ 2025-0041 stipulated in said Proposal in accordance with the Contract documents consisting of the Plans and Specifications, and all addenda or other revisions, provided therefore, is accepted and the Contract awarded to the above named Bidder, and the said Bidder shall within ten (10) calendar days after notice of said award enter into a Contract in writing and furnish the required Payment and Performance Bonds and insurance with surety, or sureties, to be approved by the Mayor and Aldermen of the City of Savannah and the Savannah Airport Commission this obligation shall be void. Otherwise, the same shall be in full force and virtue of law, and the full amount of this Bid Bond will be paid to the Mayor and Aldermen of the City of Savannah and the Savannah Airport commission as stipulated for liquidated damages.

Signed this ________________ day of ____________________________, ________.

Contractor must indicate whether Corporation: □ Partnership: □

Corporation, Partnership, Company or Individual Company: □ Individual: □

Principal This person signing shall, in his own handwriting, sign the principal’s name BY: _________________________________ and title. Where the person signing for a corporation is other than the president _________________________________ or vice president, that person must, by Title affidavit as contained herein, show his _________________________________ authority to bind the corporation. Surety (Company Name)

(Affix Surety's Corporate Seal) BY:

Surety (Signature)

Surety (Print)

EXHIBIT B

(PAYMENT/PERFORMANCE BOND)

(Not Required in Bid Response)

PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS: that ___________________________, as Principal, hereinafter called Contractor, and _________________________________________________________________ ________________________________________________________________ as Surety, hereinafter called Surety, are held and firmly bound unto the Mayor and Aldermen of the City of Savannah, Georgia and the Savannah Airport Commission as Obligee, herein after called Owner, in the amount of ________________________ dollars ($____________________) for the payment of which Contractor and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

WHEREAS, Contractor has by written agreement dated _________________, entered into a Contract with Owner for Replace Handicap Ramps of Terminal Entrance Doors, RFQ 2025-0041 at the Savannah/Hilton Head International Airport in accordance with all of the Contract Documents consisting of the Plans and Specifications, and all addenda or other revisions prepared by the Savannah Airport Commission, which Contract is be reference made a part hereof and is hereinafter referred to as the Contract.

NOW, THEREFORE, the conditions of the above obligation is such that if the said Contractor shall well and faithfully perform the things agreed by him to be done and performed according to the terms of said Contract, and shall promptly make payments to all persons supplying labor, material, and supplies used directly or indirectly by the said Contractor, or subcontractor(s), in the prosecution of the work provided for in said Contract, we agreeing and assenting that this undertaking shall be for the benefit of any subcontractor, material men, or laborer having a just claim, as well as for the Obligee herein, then this obligation shall be void, otherwise, the same shall remain in full force and effect, it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall in no event exceed the amount of this obligation as herein stated.

The said Surety hereby stipulates and agrees that no modifications, omissions, or additions, in or to the terms of said Contract or on or to the plans and specifications therefore shall in any way affect the obligation of said Surety or its Bond.

The said Surety shall inform the Owner thirty (30) days prior to expiration of this bond, by giving notice by registered mail.

Signed and sealed this __________ day of _______________________, _______.

Contractor must indicate whether Corporation: □ Partnership: □ Corporation, Partnership, Company or Individual Company: □ Individual: □

The person signing shall, in his own handwriting, sign the principal's name, his own BY: _______________________________ name and his title. Where a Name (Signature) person signing for a corporation is other than the President or Vice President, he must, by _______________________________ affidavit as contained herein, Name (Print/Type) show his authority to bind the corporation. TITLE: _________________________

(Affix Contractor’s Corporate Seal)

ATTEST BY: _____________________________________

Name (Signature)

Name (Print/Type)

TITLE: ________________________________

(Affix Surety's Corporate Seal)

Surety

BY: ___________________________________

Name (Signature)

Name (Print/Type)

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS: that_______________________________, as Principal, hereinafter called Contractor, and ______________________________________ as Surety, hereinafter called Surety, are held and firmly bound unto the Mayor and Aldermen of the City of Savannah, Georgia, and the Savannah Airport Commission as Obligee, hereinafter called Owner, in the amount of ___________________________________________________ dollars (USD $____________________________ ) for the payment of which Contractor and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

WHEREAS, Contractor has by written agreement dated _____________________, ______,entered into a Contract with Owner to provide services for Replace Handicap Ramps of Terminal Entrance Doors, RFQ 2025-0041 at Savannah/Hilton Head International Airport in accordance with all of the Contract Documents consisting of the Plans and Specifications, and all addenda or other revisions prepared by the Savannah Airport Commission which Contract is by reference made a part hereof and is hereinafter referred to as the Contract.

NOW, THEREFORE, the condition of the above obligation is such that if the said Contractor shall well and faithfully perform the things agreed by him to be done and performed according to the terms of said Contract, and shall promptly make payments to all persons supplying labor, material, and supplies used directly or indirectly by the said Contractor, or subcontractor(s), in the prosecution of the work provided for in said Contract, we agreeing and assenting that this undertaking shall be for the benefit of any subcontractor, material men, or laborer having a just claim, as well as for the Obligee herein, then this obligation shall be void, otherwise, the same shall remain in full force and effect, it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall in no event exceed the amount of this obligation as herein stated.

The said Surety hereby stipulates and agrees that no modifications, omissions, or additions, in or to the terms of said Contract or on or to the plans and specifications therefore shall in any way affect the obligation of said Surety or its Bond.

The said Surety further stipulates and agrees that in the event of a default or deficiency on the part of the Contractor amounting to a breach of the Contract, the Owner may, by giving notice by registered mail to Contractor and Surety, require that such default or deficiencies be remedied within ten (10) days from the date of such notice. Failure so to remedy or to take proper steps to remedy such defaults or deficiencies within said period shall be cause for the Owner to require that Surety take over and prosecute the work under the Contract and to take over all obligations pertaining thereto. In the event the work under the Contract is taken over by the Surety in a manner satisfactory to the Owner, the Owner will pay to the Surety henceforth all amounts due and to become due under the Contract, including amendments, less the balance of the Contract price previously paid to the Contractor and less liquidated damages, if assessed.

The Owner shall not be liable for any monies not due on the Contract and shall not be made a party to any dispute between Contractor and Surety.

If the Surety does not take over the work in a satisfactory manner within ten (10) days after the notice of default or does not proceed with completing the work in accordance with the Contract, the Owner shall have full power and authority, without impairing the obligation of the Contract or the Contract Bond, to take over the completion of the work; to appropriate or use any or all material and equipment that may be suitable; to enter into agreements and provisions thereof; or to use such other methods as may be required for completion of the Contract. The Contractor and his Surety shall be liable for all costs incurred by the Owner in completing the work and for all liquidated damages in conformity with the terms of the Contract.

If the sum of such liquidated damages and the expense so incurred by the Owner is less than the sum which would have been payable under this Contract if it had been completed by the Contractor or his Surety, the Contractor or his Surety shall be entitled to receive the difference; and if the sum of such expense and such liquidated damages exceeds the sum which would have been payable under the Contract, the Contractor and his Surety shall be liable and shall pay to the Owner the amount of such excess. Notice to the Contractor shall be deemed to have been served when delivered to the man in charge of any office used by the Contractor, his representative at or near the work, or by registered mail addressed to the Contractor at his last known place of business.

The said Surety further stipulates and agrees that this bond is also given and made as a guarantee insuring the Owner against loss resulting from costs of repairing, replacing, or reconstructing any portion of the work performed or equipment furnished under the Contract, because of failure to perform as specified or from being defective in any manner whatsoever. This bond shall remain in full force and effect for a period of one year after the date of written recommendation and of acceptance by the Owner.

The said Surety shall inform the Owner thirty (30) days prior to expiration of this bond, by giving notice by registered mail.

EXHIBIT C

(SAMPLE PROFESSIONAL SERVICES CONTRACT)

SAMPLE CONTRACT FOR PROFESSIONAL SERVICES

This CONTRACT FOR PROFESSIONAL SERVICES (this “Contract”), is made and entered into as of the ____ day of ___________, 2025, by and between SAVANNAH AIRPORT COMMISSION, a public body corporate organized under the laws of the State of Georgia (hereinafter, "Commission"), and ________________________________, a business entity authorized to do business in the State of Georgia (hereinafter, “Contractor”). Commission and Contractor are hereinafter collectively referred to as the “Parties” and singularly as a “Party.”

Service Provider: __________

Address: __________

Phone: __________

Email: __________

1. Scope of Services. Contractor will work under the direction of the Executive Director of Commission (“Executive Director”) on behalf of Commission, taking reasonable and diligent actions to successfully complete the services described in its response to Commission’s Request for Proposal 2025- ________ (the “Required Services”), attached hereto as Exhibit A (the “Proposal Response & Scope of Services”), at the Savannah/Hilton Head International Airport (“Airport”).

2. RFP Adherence. Contractor agrees that all information presented in the Proposal Response & Scope of Services is true and correct, and that no information was intentionally falsified. Contractor agrees to honor the terms of the Proposal Response & Scope of Services. Failure to comply with the scope of services and other terms of the Proposal Response & Scope of Services may result in termination of this Contract.

3. Term. This Contract shall remain in effect until the Required Services are completed to Commission’s satisfaction, and payment therefore has been received by Contractor.

4. Independent Contractor. The Parties acknowledge and agree that Contractor is an independent contractor and that this Contract does not constitute or appoint Contractor, or any of its officers, employees, agents, or contractors, as an agent, employee, or partner of Commission for any purpose whatsoever. Contractor is prohibited from acting, or holding itself out, as an agent, employee or partner of Commission, and Contractor shall cause each of its officers, employees, agents, and contractors to refrain from acting as, or holding itself out as, an agent, employee, or partner of Commission.

5. Use of Trademarks and Trade Names. Contractor is not authorized to use, directly or indirectly, in whole or in part, any of the trademarks or trade names that are now or may in the future be owned by Commission, except in the manner and to the extent that Executive Director may specifically consent in writing. Upon termination of this Contract, Contractor shall cease using all such trade names or trademarks in connection with its business and shall cease using and return to Commission any and all property containing or displaying such trade names or trademarks. The provisions of this Paragraph 5 shall survive the expiration or early termination of this Contract.

6. Compensation. In consideration of the services to be rendered by Contractor under this Contract, Commission shall pay Contractor a lump sum of ___________________________upon completion of the Required Services to the satisfaction of Commission. Additional fees for certain services (if any) provided by Contractor are set forth in the Proposal Response & Scope of Services, and Commission shall pay said fees within thirty (30) days of receiving an invoice therefor. Notwithstanding the foregoing, in the event that the Executive Director determines, in his reasonable discretion, that the services provided by Contractor are not satisfactory, Commission may withhold or reduce said fees or any other invoiced fee, provided that in such event Contractor may terminate the Contract by providing Commission with written notice of such termination.

7. Invoice Procedure. Contractor shall submit its invoices to Commission addressed to:

Savannah Airport Commission

Attention: Accounts Payable

400 Airways Avenue

Savannah, Georgia 31408

AccountsPayable@flySAV.com

8. Insurance. Insurance coverages and limits required of Contractor hereunder are designed to meet the minimum requirements of Contractor and are not a recommended insurance program for Contractor. Contractor alone shall be responsible for the sufficiency of its own insurance program.

With no intent to limit Contractor’s liability or the indemnification and hold harmless provisions set forth herein, Contractor shall procure and maintain during the entire Term insurance coverage with the minimum limits and other requirements set forth below.

(a) Required Insurance:

i. General Liability Insurance. No less than One Million Dollars ($1,000,000) each occurrence, Combined Single Limit (“CSL”), bodily injury and property damage, including Employer’s non-ownership liability and hired auto coverages as applicable.

ii. Comprehensive Automobile Liability Insurance. $1,000,000 CSL for all automotive equipment owned, non-owned, operated, leased, or hired; $5,000,000 CSL for all vehicles operating on the Aircraft Operations Area (AOA) at the Airport.

iii. Worker's Compensation. In compliance with Georgia statutory limits.

(b) Contractor’s policies covering the required insurance shall be issued by a company authorized to do business in the State of Georgia and reasonably approved by the Executive Director of Commission and shall not be subject to cancellation or change until after thirty (30) days written notice shall have been given to Commission. A Certificate of Insurance, reflecting the above and naming Savannah Airport Commission and the Mayor and Aldermen of the City of Savannah, and their respective members, officials, officers, directors, employees, and agents, as additional insureds, shall be delivered to Commission by Contractor in advance of the first day of the Initial Term and upon renewal or modification of any of the policies of insurance required by this Paragraph 8. Failure to carry or keep such insurance in force as required herein may result in the termination of this Contract.

(c) Commission shall not be liable for any damage to Contractor’s property from any cause unless caused solely by the gross negligence of Commission, and Contractor waives all claims against Commission for damage to persons or property arising for any reason, unless caused by the gross negligence of Commission.

(d) All insurance policies shall contain a standard cross-liability provision and shall stipulate that no insurance held by Commission will be called upon to contribute to a loss covered thereunder.

Commission shall have no liability for any premiums charged for such coverage, and the inclusion of Commission as an additional insured is not intended to, and shall not, make Commission a partner or joint venture partner with Contractor in Contractor’s operations on the Premises. Such policies shall also insure Contractor against the risks to which it is exposed as Contractor of the business authorized under this Contract, shall be for full coverage with any deductibles and/or retentions subject to approval by Commission and shall contain provisions on the part of the respective insurers waiving the right of such insurers to subrogation.

(e) Commission reserves the right to periodically review the insurance provisions stated herein and reserves the right to modify the insurance coverage requirements under this Contract.

9. Indemnification and Hold Harmless. Contractor shall protect, defend, hold harmless and indemnify Commission and Mayor and Aldermen of the City of Savannah, and their respective members, officials, officers, directors, employees, and agents, from and against any and all liabilities, losses, suits, claims, judgments, fines or demands arising by reason of injury or death of any person, or damage to any property (including actual or potential environmental damage or exposure), including all reasonable costs for investigation and defense thereof (including but not limited to attorney fees, court costs, and expert fees), of any nature whatsoever arising out of or incident to this Contract and the use of Airport property by Contractor or the acts or omissions of Contractor's officers, agents, employees, contractors, clients, subcontractors, licensees, or invitees, regardless of where the injury, death or damage may occur, unless such injury death or damage is caused solely by the gross negligence or willful misconduct of Commission. Commission shall give reasonable notice of any such claims or actions, and Permittee agrees that it shall use counsel reasonably acceptable to Commission in carrying out its obligations hereunder.

NOTWITHSTANDING ANYTHING HEREIN TO THE CONTRARY, COMMISSION AND

CONTRACTOR HEREBY AGREE THAT UNDER NO CIRCUMSTANCES SHALL EITHER

PARTY BE LIABLE TO THE OTHER PARTY FOR INDIRECT, INCIDENTAL,

CONSEQUENTIAL, SPECIAL OR EXEMPLARY DAMAGES, WHETHER IN CONTRACT OR

TORT (INCLUDING STRICT LIABILITY AND NEGLIGENCE), SUCH AS, BUT NOT LIMITED TO,

LOSS OF REVENUE, DIMINUTION OR LOSS OF VALUE, LOSS OF USE, OR LOSS OF

ANTICIPATED PROFITS.

The provisions of this Paragraph 9 shall survive the expiration or earlier termination of this Contract.

10. Federal Government Rights.

(a) Agreements with the United States Government. This Contract is subject and subordinate to (i) the provisions of any agreements heretofore or hereafter made between Commission and the United States Government (and its departments and agencies), and any applicable Federal laws or regulations relative to the operation, security or maintenance of the Airport, the execution of or compliance with which is, or will be, or was previously, required as a condition precedent to the enabling or permitting of the transfer of rights or property to Commission for Airport purposes or the granting or retention of Federal funds for the improvement, maintenance or development of the Airport, including but not limited to, the compliance requirements set forth in the Airport Sponsor Assurances promulgated by the FAA and made a part hereof, as amended and supplemented from time to time, and (ii) the provisions of any agreements heretofore or hereafter made between Commission and the United States Department of Defense (and its departments and agencies) relative to the use of the Airport by the United States Department of Defense (and its departments and agencies). Contractor shall abide by the requirements of such agreements, and shall consent to amendments and modifications of this Contract if required by such agreements or if required as a condition of Commission's entry into, or continuation or renewal of, such agreements, or as a condition precedent to the granting or retention of funds for the improvement of the Airport; provided however, that if any such amendment or modification has a material or adverse impact on the operations of Contractor, Commission agrees to provide Contractor with written advance notice of any such amendment or modification and Contractor shall have the right to cancel this Contract by giving Commission written notice of said cancellation with sixty (60) days of receiving said written advance notice.

(b) Federal Government's Emergency Clause. All provisions of this Contract shall be subordinate to the rights of the United States of America to operate the National Aviation System or any part thereof during time of war or national emergency. Such rights shall supersede any provisions of this Contract inconsistent with the operations of the National Aviation System by the United States of America.

11. Required Federal Civil Rights Provisions.

Commission is required, pursuant to various Federal statutes and regulations promulgated by the FAA, to include and enforce certain provisions regarding civil rights in each of its contracts with contractors, and the wording of those provisions is required to be precisely as mandated by said Federal statutes and regulations. The following provisions in this Section 11 are those provisions, and to the extent that the provisions of this *Section 19 conflict with any other provisions of this Agreement*, the provisions of this Section 19 shall control.

Civil Rights – General

In all its activities within the scope of its airport program, the Contractor agrees to comply with pertinent statutes, Executive Orders, and such rules as identified in Title VI List of Pertinent Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race, color, national origin…