10-Part 1 Form of Proposal PR Outreach.xlsx

This is a form of proposal document for the Housing Authority of the City of Alameda in California, soliciting Public Relations and Outreach Services. The solicitation seeks a professional consulting firm with expertise in message development, image management, and effective communications to support the agency's public relations, marketing, community events, and outreach initiatives. The proposal form requires submission of fixed fees for the first-year services, with an initial assumption of 30 hours for startup activities followed by 10 hours per month for ongoing work. Proposers may optionally provide an alternative first-year scope with different hour allocations. Additional line items allow for proposed sample printing and videography costs with descriptions, as well as allowance for 20 hours of ad hoc work required by the Housing Authority at proposed rates.

The pricing structure requires proposers to submit a fixed annual fee for Year 1 services covering all expenses, with the option to provide alternative first-year scope pricing if desired. Proposers must also provide hourly rates for Years 2 and 3 with proposed annual inflation factors that must be reasonable and established at the time of proposal submission. The form requires signature and contact information from the proposing company and must be submitted as both a PDF in Part 1 and as an Excel file in Part 7 of the complete proposal package.