10-Attachment B - BFS SAECK - Scope of Work.docx

Attachment B Scope of Work

1. Introduction The Utah Bureau of Forensic Services (UBFS) provides Sexual Assault Evidence Collection Kits (SAECKs) for the collection and preservation of evidence in sexual assault cases. The SAECKs are specific to Utah and have been designed through a collaborative effort between Sexual Assault Nurse Examiners (SANE), UBFS, law enforcement, and the Sexual Assault Kit Initiative (SAKI) team.

Utah is a test-all state, meaning every SAECK collected (with the exception of Restricted Kits) must be submitted to UBFS for DNA testing. Providing a standardized SAECK to all law enforcement, SANE programs, and collection facilities allows for continuity in training, collecting, preserving, and processing of sexual assault evidence.

1.1 Background

The mission of the Utah Bureau of Forensic Services (UBFS) is to provide a safe and secure environment for the citizens of Utah through the application of forensic services. UBFS has tested sexual assault evidence from the time the laboratory was created in the early 1980s. DNA analysis of this evidence began in the early 1990s and has progressed over the years.

The Utah State Legislature passed HB200 in 2017 which mandates the testing of all SAECKs collected (with the exception of Restricted Kits). UBFS has strategized and improved laboratory processes in order to meet this mandate while decreasing turnaround times. With support from the legislature, the governor’s office, and our public safety partners, Utah SAECKs are being tested accurately and efficiently by UBFS.

1.2 Scope of Work

The vendor will provide complete, accurate, uniform, and consistent SAECKs as needed by UBFS. Forensic nurses and others who collect sexual assault evidence rely on the accuracy and consistency of these kits to aid their collection.

1.3 Kit Components

See 4. Kit Specifications and Attachment D below

2. Compliance UBFS will monitor the SAECKs provided by the vendor for accuracy and consistency.

The SAECKs will be provided to the collecting agencies within eight weeks to ensure the collection of evidence is not delayed.

3. Project Deliverables The vendor will deliver SAECKs within eight weeks of ordering and ensure the security and quality of each order and the accuracy of each SAECK.

If over the period of the contract minor adjustments are needed to the contents of the SAECKs or the paperwork included in each SAECK, it is expected that the vendor will be receptive to these changes.

4. Kit Specifications

(UBFS has noted that some of the evidence security seals break easily – it is requested that a secure evidence tape seal similar to 3M clear packing tape be included for sealing the outer box) The tape may have “Evidence Seal – Do Not Tamper” or similar, however should not include “Date/Initials” on the tape

1) Set of “Instructions for the Collection of Forensic Laboratory Specimens” to be printed on 8.5” x 11” white paper (may be single- or double-sided)

2) Set of “Sexual Assault Examination Forms” to be printed on 8.5” x 11” white paper (single-sided and not stapled or attached to each other)

3) An approximately 9.5” x 4” envelope labeled as per exemplar for the “Sexual Assault Examination Forms”

4) An approximately 9.5” x 4” envelope labeled as per exemplar for the “Hospital Billing and Reimbursement Forms” to contain the following:

(English and Spanish)

5) “Forensic Toxicology” instructions on yellow paper

6) “Sexual Assault Kit Tracking System” postcard – multi-colored, printed on card stock or heavier postcard paper (see exemplar)

7) “Barcodes for Toxicology Samples” postcard – multi-colored, printed on card stock or heavier postcard paper (see exemplar)

3) 4 sets of sterile cotton swabs (2 per package)

3) 1 set of sterile cotton swabs (2 per package)

3) 1 set of sterile cotton swabs (2 per package)

3) Terri-towel or similar for the containment of the combings

3) 1 set of sterile cotton swabs (2 per package)

3) 1 set of sterile cotton swabs (2 per package)

3) 1 set of sterile cotton swabs (2 per package)

3) 1 set of sterile cotton swabs (2 per package)

3) 1 set of sterile cotton swabs (2 per package)

3) 1 set of sterile cotton swabs (2 per package)

3) 1 set of sterile cotton swabs (2 per package)

Collection Envelope Exemplars:

1. Blue form goes to hospital billing for reimbursement

2. White form is given to patient for future use

1. After completing, copy the examination form

2. Retain the original for hospital records

3. Place the copy in this envelope and tape to the bottom of the kit

Step 5 1. DEBRIS COLLECTION

1. Remove paper from envelope

2. Collect any debris and refold paper to retain debris

3. Place refolded paper in this envelope and seal Location of Debris:_________________________________________ Patient’s Name:____________________________________________ Date Collected:_____________________ Time:____________ am/pm Collected By:______________________________________________

Step 5 2. SKIN SWABS

1. Moisten swab(s) with sterile, distilled water or normal saline

2. Swab area(s) of interest

3. Air dry and place swabs in swab box(es) – write location swabbed on swab box (one area per box)

4. Place box(es) in this envelope and seal Location of Swabbing:_______________________________________ Location of Swabbing:_______________________________________ Location of Swabbing:_______________________________________ Location of Swabbing:_______________________________________

Patient’s Name:____________________________________________ Date Collected:_____________________ Time:____________ am/pm Collected By:______________________________________________

Step 5 3. FINGERNAIL SWABS

1. Moisten swab(s) with sterile, distilled water or normal saline

2. Swab fingernails on each hand separately (one swab per hand)

3. Air dry and place in appropriately labeled swab box

4. Place box(es) in this envelope and seal Patient’s Name:____________________________________________ Date Collected:_____________________ Time:____________ am/pm Collected By:______________________________________________

Step 5 4. HAND SWABS

1. Moisten swab(s) with sterile, distilled water or normal saline

2. Swab each hand separately (one swab per hand)

3. Air dry and place in appropriately labeled swab box

4. Place box(es) in this envelope and seal Patient’s Name:____________________________________________ Date Collected:_____________________ Time:____________ am/pm Collected By:______________________________________________

Step 6 PUBIC HAIR COMBINGS

1. Place paper towel under pubic region

2. Brush through pubic hair

3. Place brush in paper towel and fold around brush

4. Place in this envelope and seal

Patient’s Name:____________________________________________ Date Collected:_____________________ Time:____________ am/pm Collected By:______________________________________________

Step 7 ORAL SWABS

1. Use both swabs simultaneously

2. Swab gums, cheeks, and under the tongue

3. Air dry and place in appropriately labeled swab box

4. Place box(es) in this envelope and seal

Patient’s Name:____________________________________________

Step 8 VAGINAL VAULT SWABS

1. Use a small amount of KY to insert speculum

2. Use both swabs simultaneously to swab the vaginal vault

3. Air dry and place in appropriately labeled swab box

4. Place box(es) in this envelope and seal

Patient’s Name:____________________________________________

Step 9 PENILE/SCROTUM SWABS

1. Moisten swab(s) with sterile, distilled water or normal saline

2. Swab the external penile shaft, glans, and scrotum

3. Air dry and place in appropriately labeled swab box

4. Place box(es) in this envelope and seal

Patient’s Name:____________________________________________

Step 10 PUBIS TO ANUS SWABS

1. Lightly moisten swab(s) with sterile, distilled water or normal saline

2. Use both swabs simultaneously to swab the pubis to anus area

3. Air dry and place in appropriately labeled swab box

4. Place box(es) in this envelope and seal

Patient’s Name:____________________________________________

Step 11 ANAL SWABS

1. Lightly moisten swab(s) with sterile, distilled water or normal saline

2. Use both swabs simultaneously to swab the inside of the anal sphincter

3. Air dry and place in appropriately labeled swab box

4. Place box(es) in this envelope and seal

Patient’s Name:____________________________________________

Step 12 BUCCAL STANDARD

1. Use both swabs simultaneously to swab the inside of the cheeks

2. Air dry and place in appropriately labeled swab box

3. Place box(es) in this envelope and seal

Patient’s Name:____________________________________________

1. Use both swabs simultaneously to swab the inside of the cheeks

2. Air dry and place in appropriately labeled swab box

3. Place box(es) in this envelope and seal

Patient’s Name:____________________________________________