10-Addendum No.2.pdf

Financial Management Services Purchasing

City of Fort Worth • 100 Fort Worth Trail, Fort Worth, TX 76102

817-392-2462 • FAX 817-392-8440

ADDENDUM TO REQUEST FOR PROPOSAL NO. 26-0266

SECURITY GUARD SERVICES

PURCHASING DIVISION

ADDENDUM NO. 2 DATE ISSUED: September 28, 2026

REQUEST FOR PROPOSAL (RFP): 26-0266

BID OPENING DATE: October 15, 2026 (UNCHANGED)

RFP No. 26-0266 issued September 9, 2026, is hereby amended as follows:

1. Questions and Answers document is hereby incorporated, in full text, on page 2.

All other terms and conditions remain unchanged.

Martha Lopez Buyer By the signature affixed below, Addendum No. 2 is hereby incorporated into and made part of the above referenced RFP.

COMPANY NAME:

SIGNATURE:

NOTE: Company name and signature must be the same as on the original bid documents. Failure to return this form with your sealed bid may constitute grounds for rejection of your offer.

RFP 26-0266 Security Guard Services Addendum No. 2

Questions and Answers

Q1. Clarify the South Holly working hours. The RFP says 6:00 a.m. - 6:00 a.m. and says 12 hours per day.

A1. The post is 24/7. It can be three 8-hour or two 12-hour shifts.

Q2. Is there a current contractor providing these services? If so, could you please share their profile name with their prices?

A2. Please submit a Public Information Request online via Web link:

https://fortworth.govqa.us/WEBAPP/_rs/(S(5xtayxbr2heiubzhngnqfmml))/SupportHome.aspx?s&lp=3

Q3. Could you kindly provide the budget for the current contract, and the projected budget for the new term under this RFP?

A3. Please submit a Public Information Request online via Web link:

https://fortworth.govqa.us/WEBAPP/_rs/(S(5xtayxbr2heiubzhngnqfmml))/SupportHome.aspx?s&lp=3

Q4.What are the current or previous bill rates associated with this contract?

A4. Please submit a Public Information Request online via Web link:

https://fortworth.govqa.us/WEBAPP/_rs/(S(5xtayxbr2heiubzhngnqfmml))/SupportHome.aspx?s&lp=3

Q5. What is the estimated total number of annual hours for this contract?

A5. The estimated total number of annual hours are listed as the quantities on the bid table.

Q6. How many positions are required for this contract?

A6. Please see RFP-02-Scope of Services Section 4. Each department outlined in Section 4 state how many security guards are being requested. Additionally, there may be requests for on-call security guards, of which the department requesting will state at that time how many security guards are required.

Q7. Is the current contract using vehicles? If yes, how many?

A7. No, vehicles are not included in the current contract.

Q8. Are there any subcontractors being used for the current contract?

A8. There are no subcontractors being used for the current contract.

Q9.Is local office mandatory to bid & is it required to be a physical or virtual office?

A9. A local office is not required for a vendor to submit a bid. However, the vendor must provide local contacts that the City can coordinate with in the event of issues involving assigned security guard(s) or requests for additional security guard(s).

https://fortworth.govqa.us/WEBAPP/_rs/(S(5xtayxbr2heiubzhngnqfmml))/SupportHome.aspx?s&lp=3 https://fortworth.govqa.us/WEBAPP/_rs/(S(5xtayxbr2heiubzhngnqfmml))/SupportHome.aspx?s&lp=3

Q10. Who is the current provider and what are their bill rates?

A10. Please submit a Public Information Request online via Web link:

https://fortworth.govqa.us/WEBAPP/_rs/(S(5xtayxbr2heiubzhngnqfmml))/SupportHome.aspx?s&lp=3

Q11. Which sites require vehicles?

A11. Vehicles would be needed for the three locations listed in RFP-02-Scope_of_Services, section 4.4.2 for the Transportation and Public Works department. The garages for Transportation and Public Works Department are as follows: Houston Street Garage (1200 Houston Street, 11 floors), Commerce Street Garage (1301 Commerce Street, 6 floors), and the Municipal Parking Garage (900 Taylor Street, 6 floors).

A vehicle is used to travel between parking garages and patrol all floors of each garage multiple times per night. The distance between each parking garage is less than half a mile. Water will require vehicle patrol as-needed at various locations throughout the City.

Q12. When was the current contract awarded, and could you please provide a copy of the contract?

A12. The current contract was awarded in December 2021. For more information, please submit a Public Information Request online via Web link:

https://fortworth.govqa.us/WEBAPP/_rs/(S(5xtayxbr2heiubzhngnqfmml))/SupportHome.aspx?s&lp=3

Q13. If subcontractors are currently being utilized, please provide details regarding the scope of services they perform, A13. No subcontractors are currently being utilized.

Q14. Have there been any significant changes from the previous contract to the current one (e.g., increased/decreased hours, changes in staffing levels, armed vs. unarmed services, additional sites, or expanded scope)?

A14. The current contract will include additional sites, slightly expanded scope (see Water Department Section 4.7 of RFP-02-Scope of Services document), a few removal and additions of locations, and minor changes in staffing levels.

Q15. Are there any anticipated services or requirements not identified in the RFP that the successful contractor should be prepared to provide (e.g., seasonal coverage, special events, or future site additions)?

A15. Please be prepared to provide coverage for special events upon request, that may be part-time hours and the possibility of additional locations requiring security guard services.

Q16. Beyond applicable state and federal minimum wage requirements, are there any prevailing wage, living wage, local ordinance, or contract-specific wage requirements?

A16. The City does not set specific wage requirements. The Contractor must abide by State and Federal labor and wage laws.

Q17. The solicitation is described as non-exclusive. Does the City anticipate making a single award or multiple awards, and if multiple awards are made, how will departments procure services from awarded vendors?

A17. The City intends to award contracts to multiple vendors to ensure comprehensive security guard coverage for all departments. Designated departmental liaisons will contact the awarded vendors directly to arrange the required services.

Q18. What was the total amount spent on the contract over the past 12 months, and what was the most recent monthly spend?

A18. Please submit a Public Information Request online via Web link:

https://fortworth.govqa.us/WEBAPP/_rs/(S(5xtayxbr2heiubzhngnqfmml))/SupportHome.aspx?s&lp=3

Q19. Will the city award multiple contracts for this RFP? (Ex: If one company can not cover one part of the RFP will the other part go to another company?)

A19. Yes. The City intends to award to multiple vendors.

Q20. Regarding RFP-02, Section 2.1, the solicitation requires the Contractor to have a minimum of two (2) years of experience conducting services similar or related to the Scope of Services. Would the City consider a proposing security company that has been operating for less than two years if the company can demonstrate relevant security-services performance and its proposed key management and supervisory personnel possess substantial prior experience in security, law enforcement, supervision, and related operations? Please clarify whether the two-year experience requirement must be satisfied exclusively by the proposing legal entity itself, or whether the City may consider the relevant experience and qualifications of the firm's key management and supervisory personnel when determining compliance with Section 2.1.

A20. The City may consider proposals from companies that have been in operation for less than two years.

Q21. Section 4.7.9 lists the following Water Department schedules: Rolling Hills Water Treatment Plant:

Monday through Friday, 6:00 AM to 6:00 PM, followed by “hours per day” without a stated number. South Holly Water Treatment Plant: Monday through Sunday, 6:00 AM to 6:00 AM, followed by “12 hours per day.” Please confirm the intended daily start and end times, number of coverage hours per day, days of coverage, and holiday requirements for both locations.

A21. Rolling Hills would be a 12-hour shift, excluding holidays. South Holly location would be a 24/7 operation that can be three 8-hour shifts or two 12-hour shifts, including holidays.

Q22. Sections 4.6.1 through 4.6.3 state that five armed and/or unarmed security guards are required across three daily shifts. Please confirm: Whether five separate security posts must be staffed every day, Monday through Sunday. The required number of armed and unarmed guards for each shift. Whether the City may change the armed/unarmed composition by event.

A22. The security posts will be staffed as needed. Shift 1 will require one unarmed security guard. Shift 2 will require two unarmed guards. Shift 3 will require two unarmed guards.

Q23. Section 4.6.2 states that each Public Events guard will work eight hours per day with a 30-minute lunch. Please confirm whether the lunch period is paid and billable and whether each post must remain continuously staffed during lunch. If uninterrupted coverage is required, please confirm whether separate relief personnel should be included in the proposed staffing and pricing.

A23. The 30-minute lunch period is unpaid and non-billable. Separate relief personnel are not required.

Q24. Section 4.3.1 states that the Library requires two to three unarmed guards during weekdays and one unarmed guard on weekends. Section 4.3.3 provides one operating schedule for Monday through Saturday. Please identify the required number of simultaneous guards for each day and shift and clarify whether the listed hours apply to each required guard.

A24. Library currently needs one guard for the Shamblee location with a schedule of Tuesday-Saturday.

Additional quantities were included in the event another location requires a guard, however, it is just one guard at one location now.

Q25. Sections 4.7.4 and 4.7.5 require the contractor to have access to a mobile camera trailer and offer remote-monitoring options. Please provide the required technical specifications, camera quantity, power and connectivity requirements, monitoring schedule, data-retention requirements, reporting expectations, response procedures, and anticipated deployment duration. Please also confirm whether these services should be priced separately from hourly guard services.

A25. The Water Department does not have any technical specifications at this time. The use could be one day to 3 months and will be self-sufficient by the contractor. Reporting will be made to Water as needed.

The Contractor will supply the mobile camera trailer and all components for monitoring operations.

Priced separately from hourly guard services.

Q26. Sections 4.4.4.2, 4.7.1, and 4.7.9 reference vehicle patrol, customized patrol services, and the Tank Runner mobile-patrol assignment. Please confirm whether the City or the contractor will furnish the vehicles required for these assignments. If the contractor must provide the vehicles, please confirm that bidders may submit a separate vehicle rate.

A26. The contractor must provide the vehicle, and the bidders can submit a separate vehicle rate, however, the separate vehicle rate will not be considered during evaluation.

Q27. Please provide the City's anticipated timeline for proposal evaluation, Intent to Award, contract execution, and commencement of services following the October 1, 2026 proposal deadline. Additionally, what mobilization period does the City anticipate providing between contract execution/Notice to Proceed and the date on which the awarded contractor must assume full operational coverage?

A27. Evaluation will begin upon the close of the bid. The anticipated Intent to Award and contract execution are currently November/December 2026. Operational coverage will be discussed at the time of contract execution.

Q28. Will the awarded contractor be assuming existing posts from an incumbent security provider? If so, will the City provide a transition period for site orientation, post-order development/review, personnel onboarding, access credentials, equipment deployment, and coordination with City departments before the contractor assumes full responsibility?

A28. Yes, the awarded contractor will assume existing posts for most locations listed in RFP 02 Scope of Services. Designated City staff will review site expectations and contract requirements with the awarded contractor, of which services will begin upon expiration of the current contract. There will be no overlap between the outgoing and incoming contract services.

Q29. Please confirm that the quantities identified in the Bid Table, including the 2,600 hours for Armed Security Guard – Code Compliance and the 750 hours for Mobile Camera Trailer services, represent the City's estimated quantities for the initial one-year contract period.

A29. The estimated hours represented on the bid table are the estimated hours required of a security guard for each location. For example, Code Compliance estimated their current security guard works 2,600 hours annually. This is equivalent to working 10-hours a day, 5-days a week, 52 weeks a year; not including any overtime hours.

Q30. For the Bid Table line item "Mobile Camera Trailer, Remote Monitoring and Reporting for Incidents to Water," please clarify how the estimated 750 billable hours are intended to be calculated. Are all hours during which the mobile camera trailer is physically deployed, operational, recording, and remotely monitored at a City location considered billable, including overnight and non-business hours, or are only specifically designated active-monitoring hours billable?

A30. Billable hours start when the mobile camera trailer begins video monitoring and ends when video monitoring stops and will be utilized as-needed basis upon Waters specifically designated request.

Q31. Does the City anticipate the estimated 750 hours of mobile camera trailer service occurring as one or more continuous deployments, or as intermittent deployments throughout the contract year? If intermittent deployments are anticipated, can the City provide an estimated number of deployments and/or typical duration of each deployment?

A31. Will be utilized as-needed for the year for one or multiple events.

Q32. Are contractors permitted to separately invoice reasonable mobilization and demobilization charges for each mobile camera trailer deployment, or must all mobilization, setup, takedown, transportation, and demobilization expenses be incorporated into the hourly unit price entered in the Bid Table?

A32. All expenses should be incorporated into the hourly unit price.

Q33. If the City requests intermittent monitoring periods but requires the mobile camera trailer to remain physically deployed at a City facility between those periods, will the contractor be permitted to bill for the entire period during which the equipment remains deployed and unavailable for use elsewhere?

A33. No, the contractor will not be permitted to bill for the entire period during which the equipment remains deployed and unavailable for use elsewhere.

Q34. Does the City anticipate establishing a minimum deployment duration for each requested mobile camera trailer deployment, or should proposers price the line item assuming that deployments may be requested for any duration, including single-day or other short-duration deployments?

A34. Proposers should price the line item assuming that deployments may be requested for any duration, including single-day or other short-duration deployments.

Q35. Please clarify the permitted invoicing frequency for security guard and supervisory services under RFP 26-0266. May the awarded contractor invoice weekly, biweekly, or semi-monthly, or does the City require monthly invoicing?

A35. Please invoice bi-weekly and include the timesheet with the invoice.

Q36. Does the City provide for any initial mobilization, startup, equipment-deployment, or other advance payment prior to commencement of services, or should proposers incorporate all initial startup and mobilization expenses into their applicable Bid Table unit rates and invoice those costs after services are rendered?

A36. Contractors should include all applicable fees and charges in the rates listed on the bid table.

Invoices will be paid only after services have been rendered.

Q37. Please confirm when the City's Net-30 payment period begins—for example, upon receipt of a complete and accurate invoice through AIM, upon departmental approval of the invoice, or another specified event.

A37. The City’s Net-30 begins upon receiving the invoice. This is in accordance with the Prompt Payment Act (Chapter 2251 of the Texas Government Code).

Q38. The Scope directs contractors to avoid overtime and states that overtime must be approved by the applicable department. Please clarify whether this provision concerns additional amounts billed to the City as an overtime premium, rather than a contractor's internal use of overtime personnel. For example, if the contractor uses an employee who is internally earning overtime to maintain required coverage but invoices the City only at the contracted regular unit rate, is separate City approval required?

A38. Overtime is paid as an overtime premium only for pre-approved City designated locations. This is not the contractor’s internal use of overtime personnel.

Q39. Regarding the requirement to provide replacement personnel within one hour for a no-show, call-out, or employee sent home, does the one-hour period begin when the contractor becomes aware of the vacancy, when the City notifies the contractor, or at the scheduled beginning of the affected shift?

A39. The one-hour begins when the Contractor is notified by the City.

Q40. Regarding the requirement to provide additional personnel within one hour during an emergency, does the City intend this requirement to apply to a specific minimum number of additional officers? If so, please identify the number of armed and/or unarmed personnel the contractor should maintain the capability to deploy within the one-hour period.

A40. The City does not have a designated minimum number of security guards that will be requested during an emergency. This will vary depending on the type of emergency and need.

Q41. Will the City provide initial site orientations, existing post orders, facility-specific emergency procedures, access-control instructions, and other department-specific information necessary for the awarded contractor to develop site-specific training and assignment instructions prior to commencement of services?

A41. Yes, the awarded contractor will assume existing posts for most locations listed in RFP 02 Scope of Services. Designated City staff will review site expectations and contract requirements with the awarded contractor, of which services will begin upon expiration of the current contract. There will be no overlap between the outgoing and incoming contract services.

Q42. Are the quantities in the Bid Table annual estimated quantities used solely for bid evaluation, or are they anticipated annual usage? Are any hours guaranteed?

A42. The annual estimated quantities are provided solely to give bidders context regarding the City’s typical usage. These figures are estimates and may change. The City does not guarantee any specific number of service hours.

Q43. Please provide the estimated annual budget, historical annual expenditure, or current contract value, if available.

A43. Please submit a Public Information Request online via Web link:

https://fortworth.govqa.us/WEBAPP/_rs/(S(5xtayxbr2heiubzhngnqfmml))/SupportHome.aspx?s&lp=3

Q44. For Public Events, the Scope of Services lists shifts of 6:00 a.m.–2:00 p.m., 2:00 p.m.–10:00 p.m., and 10:00 p.m.–6:00 a.m. The Bid Table lists 7:00 a.m.–3:30 p.m., 3:00 p.m.–11:30 p.m., and 11:00 p.m.– 7:30 a.m. Which shift schedule should proposers use for staffing and pricing?

A44. The shift schedule used for pricing should be 7:00 a.m.–3:30 p.m., 3:00 p.m.–11:30 p.m., and 11:00 p.m.–7:30 a.m, or as-needed.

Q45. The Scope requires five Public Events guards each day: one for Shift 1, two for Shift 2, and two for Shift 3. However, the Bid Table provides 2,080 hours for each shift. Do the quantities for Shifts 2 and 3 include the required two guards, or should those quantities be doubled?

A45. The quantities for Shifts 2 and 3 would include the required two guards.

Q46. The Bid Table contains separate armed and unarmed Public Events lines for all three shifts. Are these alternative pricing options, or should proposers bid and include all six lines in their evaluated total?

A46. We do not use armed security officers at FWCC. That service is provided by Off Duty FWPD. Public Events may request armed and/or unarmed security guard based on the specific requirements of each event. Please provide pricing options for all six lines on the bid table.

Q47. Please identify Water Locations One through Five by facility name and confirm the required schedules. In particular, please reconcile the Water Location Three and Location Four shifts in the Bid Table with the schedules in Scope Sections 4.7.9.

A47. The quantities listed on the bid table are estimated quantities and is used as a base for price evaluation.

Water has a regularly scheduled shifts:

Location One: Rolling Hills WTP: Monday through Friday, from 6am – 6pm.

Location Two: North Holly WTP: Monday through Friday, from 6am – 6pm.

Location Three: South Holly WTP: 24/7 Every day,, from 12am – 8am.

Location Three: South Holly WTP: 24/7 Every day, from 8am – 4pm.

Location Three: South Holly WTP: 24/7 Every day,, from 4pm – 12am.

Location Four: Village Creek WRF: Monday through Friday, from 6am – 6pm.

Or

Location Four: Village Creek WRF: Saturday, from 3am – 11am.

Location Four: Village Creek WRF: Saturday, from 11am – 7pm.

and

Location Four: Village Creek WRF: Saturday, from 6am – 4pm.

Location Five: On-call for water incidents.

Q48. Are the Economic Development, Rolling Hills, and North Holly assignments regularly scheduled posts or as-needed assignments? If as needed, do their Bid Table quantities represent estimated annual usage?

A48. All inquired locations have a regularly scheduled shift.

Q49. Does the Library’s requirement for two to three weekday guards mean two to three guards working simultaneously during all listed weekday hours? Please explain how the Library quantities were calculated.

A49. Library currently needs one guard for the Shamblee location with a schedule of Tuesday-Saturday.

Additional quantities were included in the event another location requires a guard, however, it is just one guard at one location now.

Q50. Scope Section 2.27 references a minimum hourly amount to be paid to guards, but no amount appears in the provided document. Is there a required minimum wage or prevailing-wage amount for armed and unarmed guards under this contract?

A50. The Contractor must abide by State and Federal labor and wage laws.

Q51. Should holiday, emergency, on-call, and overtime costs be included in the regular unit rates? If separate premium rates are permitted, where should they be entered?

A51. Please reference section 2.27 of RFP-02 Scope of Services.

Q52. For the Mobile Camera Trailer line, does the 750-hour quantity represent trailer deployment hours, active monitoring hours, or both? Please identify everything the unit price must include.

A52. All expenses should be incorporated into the hourly unit price.

Q53. The Bid Table requires an entry in the “Brand and Make” field. What information should security-service proposers enter in this field for guard-service line items?

A53. The “Brand or Make" column will be used specifically for Item #27. Please enter N/A for all other line items.

Q54. Please confirm whether bidders may bid on selected line items or departments, or whether a complete bid on every line is preferred for award consideration.

A54. Bidders may bid on selected lines.

Q55. Please confirm whether the Library’s requirement for two to three weekday guards means two to three guards working simultaneously during every listed weekday hour. Please also explain how the 3,420 estimated Bid Table hours were calculated and whether Sunday hours apply to the current Ella Mae Shamblee location or only to possible future locations

A55. Library currently needs one guard for the Shamblee location with a schedule of Tuesday-Saturday.

Additional quantities were included in the event another location requires a guard, however, it is just one guard at one location now.

Q56. Scope Section 2.1 requires the Contractor to have a minimum of two years of experience providing similar services. May a newly established company satisfy this requirement through the documented security experience, licenses, contract-management experience and past performance of its owners, principals and proposed key personnel?

A56. The City may consider proposals from companies that have been in operation for less than two years.

Q57. Public Events: RFP-02 §4.6.3 identifies shifts as 6:00 AM–2:00 PM, 2:00 PM–10:00 PM, and 10:00 PM–6:00 AM. The Bid Table identifies 7:00 AM–3:30 PM, 3:00 PM–11:30 PM, and 11:00 PM–7:30 AM.

Which schedule should proposers use for staffing and pricing?

A57. The shift schedule used for pricing should be 7:00 a.m.–3:30 p.m., 3:00 p.m.–11:30 p.m., and 11:00 p.m.–7:30 a.m, or as-needed.

Q58. The Scope describes five armed and/or unarmed security officers, while the Bid Table contains separate armed and unarmed line items for each shift. Should proposers provide pricing for both classifications while understanding that actual deployment will be based on City requirements, or is a specific armed/unarmed staffing distribution intended?

A58. Please provide pricing for both classifications while understanding that actual deployment will be based on City requirements.

Q59. Water Location 3:The Scope and Bid Table appear to reflect different shift structures. Please confirm the intended operating schedule and shifts for this location.

A59. See A47 of Addendum 2.

Q60. Water Location 4: The Scope and Bid Table similarly appear to reflect different schedules. Please confirm which schedule should govern proposal staffing and pricing.

A60. See A47 of Addendum 2.

Q61. Library Sunday Coverage: The Bid Table includes a Sunday line item, while the Scope appears to reference Sunday coverage in connection with future locations. Please confirm whether Sunday coverage should currently be included in the proposed staffing and pricing.

A61. Please include Sunday coverage in proposed staffing and pricing, however, Sunday coverage are in connection with future location. The City would like make sure the option is available.

Q62. Section 9 (Assignment and Subcontracting) of the Draft Vendor Service Agreement (RFP-03) states that Vendor will not subcontract any duties without the City's prior written consent. Separately, RFP-06 (Small Business Utilization Form) requires Proposers to identify Small Business subcontractors/suppliers used to meet the Small Business Goal at the time of proposal submission. Could the City please confirm:

does identifying Small Business subcontractors on the RFP-06 form at proposal submission satisfy the "prior written consent" requirement in Section 9 of the Vendor Service Agreement, or is a separate consent/approval process required after award?

A62. Submitting RFP 06 identifies intended SB subcontractors for evaluation but does not replace the City’s post award subcontractor approval process.

Q63. Please confirm whether Net 30 begins upon the City’s receipt of a complete and correct invoice, department approval, or another event. Please also confirm whether invoices under this contract must be submitted through AIM, the centralized Accounts Payable email, or both.

A63. The City’s Net-30 begins upon receiving the invoice. This is in accordance with the Prompt Payment Act (Chapter 2251 of the Texas Government Code). Invoices will need to be submitted through AIM, but departments may request them to be sent to their respective invoice processing email accounts for prompt payment.

Q64. I have a couple of questions; can we bid on individual items (so all armed or all unarmed or just the mobile camera trailer)? Also, what information are we supposed to put in the "Brand and Make" column of the bid spreadsheet?

A64. Yes, you may bid on individual items. The “Brand or Make" column will be used specifically for Item #27. Please enter N/A for all other line items.

Q65. Who is the incumbent service provider?

A65. Please submit a Public Information Request online via Web link:

https://fortworth.govqa.us/WEBAPP/_rs/(S(5xtayxbr2heiubzhngnqfmml))/SupportHome.aspx?s&lp=3

Q66. May bidders (a) answer the RFP-04 questions in full within the Technical Response section — restating each question followed by its answer — rather than being limited to the space on the RFP-04 form itself, and (b) cross-reference that Technical Response content from the signed RFP-04 form, rather than duplicating it in both places?

A66. Questions must be answered on the RFP-04 form. If additional space is needed, an additional Word Document can be uploaded to RFP-04 stating the question being answered.

Q67. Does the City have a preference that incumbent security personnel in good standing, who meet the awarded Contractor's hiring criteria, be retained?

A67. The City does not have a preference in incumbent security personnel. Discussion of incumbent security personnel being retained may be considered during the award of contract.

Q68. Will incumbent security personnel be grandfathered on training requirements, or must they complete full retraining under the new Contractor?

A68. The City does not have a preference in incumbent security personnel. Discussion of incumbent security personnel being retained may be considered during the award of contract.

Q69. Will incumbent security personnel be grandfathered on background investigation/screening requirements, or must they be rescreened?

A69. The City does not have a preference in incumbent security personnel. Discussion of incumbent security personnel being retained may be considered during the award of contract.

Q70. Does the City have a preference regarding body armor for armed security personnel?

A70. Contractor and security guards must abide by 37 Tex. Admin. Code § 35.14 and Tex. Occ. Code § 1702.130 laws.

Q71. Does the City have a preference regarding weapon storage for armed security personnel at each post?

A71. Weapons must remain holstered while the security guard is on duty. The security guard is required to take their service weapons with them when leaving the post each day, as no on‑site storage is available.

Q72. Does the City have specific vehicle make/model requirements for posts requiring vehicle patrol (Water Department mobile patrol, Transportation/Parking garage rounds)?

A72. The TPW department requires vehicles to be under 6’ 5” height to adhere to the height requirements of the parking garages. The Water department requires the contractor’s vehicle to have company markings.

Q73. What is the estimated annual mileage for vehicle patrol posts?

A73. Less than 1000 miles annually for patrol of the garages. This estimate does not include travel to and from base of operation. The estimated annual mileage varies for the water department.

Q74. Will personnel be self-relieving, or relieved by other scheduled/billable personnel already on-site?

A74. Security guard personnel will be self-relieving.

Q75. If dedicated relief/breaker personnel are required beyond self-relief, will that time be billable to the City?

A75. Security guard personnel will be self-relieving. Only the time working their assigned schedule at their designated location will be billable. Travel time to location(s) is not billable.

Q76. If the contractor elects to deploy patrol vehicles in support of the contract, will the government provide designated parking at no cost, including overnight parking when vehicles are not in use?

A76. TPW is requesting overnight security, therefore overnight parking will not be needed. However, the Water Department will designate parking at no cost.

Q77. Will the government provide on-site office space for the contractor’s supervisor or contract management personnel? If available, please identify the location and whether the space is dedicated or shared.

A77. City will not provide office space for the Contractor’s supervisor or management personnel.

Q78. Will the government provide a secure, lockable area for contractor equipment, radios, uniforms, and operational supplies?

A78. Contractor will be responsible for providing a secure and lockable area for Contractor equipment, radios, uniforms, and operational supplies.

Q79. Will the city please release the pre-proposal conference slides along with the participants list?

A79. Please submit a Public Information Request online via Web link:

https://fortworth.govqa.us/WEBAPP/_rs/(S(5xtayxbr2heiubzhngnqfmml))/SupportHome.aspx?s&lp=3

Q80. Section RFP-06 references a Small Business participation goal. Will the City confirm which certifying agencies are recognized for this solicitation, and whether a certification issued after the proposal due date but before award can be counted toward the goal?

A80. The Small Business certificate will need to be submitted at the time of their bid submission prior to the deadline in order to be considered for the Small Business Participation Goal.

Q81. For purposes of the Small Business goal in RFP-06, will the City confirm whether a federal SBA Veteran Small Business Certification (VetCert, 13 CFR Part 128) or a State of Texas VetHUB certification is accepted, either directly or in lieu of a local certification?

A81. Bidders shall work through one of the City’s approved certifying entities these organizations handle certifications for small businesses. Certified entities can be found on our website:

https://www.fortworthtexas.gov/departments/econdev/sbdp/sbe

Q82. Reference RFP-02 §4.7.5 regarding remote monitoring requirements. Will the City confirm whether §4.7.5 applies to a proposer who submits pricing only on line items outside the Water Department scope, or whether it applies to all proposers regardless of which line items are marked Bid on form BT-28BE?

A82. 4.7.5 applies to proposers who submits for Water Department lines only, specifically regarding the mobile trailer camera.

Q83. If the prime offeror anticipates providing the trailer and monitoring via a qualified specialty provider subject to City post-award consent, does the City require a named subcontractor and equipment cut-sheets bound into the technical volume, or is our prime commitment language in the technical sufficient to submit as-is?

A83. The Prime Contractor is responsible for all items.

Q84. The Form RFP-06 says "A Small Business means a business entity that is located in Tarrant, Wise, Johnson, Parker or Denton County and that holds current certification as a small business from an organization approved by the City Manager for each commodity and service code listed." Does a small business prime offeror headquartered in the state of Texas, but in a county other than Tarrant, Wise, Johnson, Parker or Denton, still qualify as a small business under the form rfp-06 and meet the small business utilization goal?

A84.To be eligible for the City’s bid preference or small business utilization goals for City contracts, your business must have a principal place of business in Tarrant, Wise, Johnson, Parker, or Denton County.

Q85. RFP-02, RFP-07 Section B, and the Bid Table (BT-28BE) state different staffing levels for the Ella Mae Shamblee Library and Will Rogers Memorial Center. The Library is shown as 2-3 weekday guards in Section 4.3.1 and RFP-07, but Bid Table quantities support approximately one guard. Will Rogers is shown as five guards total in Section 4.6.1 and RFP-07, but the Bid Table contains six line items. Please confirm which document governs for both staffing and pricing, and issue corrected quantities if applicable.

A85. The quantities listed on the bid table are estimated quantities and is used as a base for price evaluation.

Q86. Bid Table item #1-7 adds a Sunday Library line that does not appear in the Section 4.3.3 schedule.

Please confirm the Sunday requirement.

A86. Please include Sunday coverage in proposed staffing and pricing, however, Sunday coverage are in connection with future location. The City would like make sure the option is available.

Q87. Bid Table Public Events shift times (7am-3:30pm, 3pm-11:30pm, 11pm-7:30am) conflict with Section

4.6.3 (6am-2pm, 2pm-10pm, 10pm-6am). Please confirm the correct shift times and the armed/unarmed mix by shift.

A87. The shift schedule used for pricing should be 7:00 a.m.–3:30 p.m., 3:00 p.m.–11:30 p.m., and 11:00 https://www.fortworthtexas.gov/departments/econdev/sbdp/sbe p.m.–7:30 a.m, or as-needed.

Q88. Bid Table items #1-22 through #1-24 list Water Location Four shifts of 6am-6pm, 3am-11am, and 11am-7pm, which overlap and include a 12-hour shift. Please confirm the intended shift structure.

A88. See A47 of Addendum 2.

Q89. Section 4.7.9, Location 1 (Rolling Hills WTP): the hours-per-day figure appears omitted. Please confirm the hours per day.

A89. For location 1, the hours are 6 AM-6PM, Monday through Friday.

Q90. Section 4.7.9, Location 5 (Tank Runner): please confirm the ZIP for 941 Fournier Street, as 76012 is an Arlington ZIP.

A90. The correct zip code is 76102.

Q91. Section 4.5.3 states Parks hours may be under 40 per week, while the Section 4.5.4 schedules total roughly 45 and 47 and the Bid Table shows 3,000 hours. Which governs for pricing?

A91. The 3,000 should govern for pricing, that is our estimated number of hours needed. However, the number of hours may change depending on budget availability.

Q92. The Bid Table Economic Development weekday line exceeds the posted Section 4.2.4 schedule.

Please confirm whether the difference reflects the Section 4.2.2 Facilities Coordinator coverage, and whether that coverage is within the posted schedule or additional PO-authorized hours.

A92. Yes, the difference is an estimate of the additional hours that may be required to provide coverage for the Facilities Coordinator’s vacation, sick leave, and other absences.

Q93. There is no Bid Table line item for the Fort Worth Convention Center (listed as a staffed row in RFP- 07 Section B), emergency or surge staffing, or Code Compliance weekend overflow, though Section 2.38 requires these at the stated rate in the agreed price schedule. Please confirm which line item rate applies.

A93. Code Compliance does not have regular weekend overflow. Hours for Code Compliance are Monday through Friday 7:00AM to 5:00PM with the chance of potential overtime as needed which may include Saturday/Sunday classes. Saturday and Sunday classes, when applicable, will be billed at the overtime rate when the security guard exceeds 40 hours of work for the week. If the security guard has not reached 40 hours for the week, the standard rate will apply. Please provide the standard rate on the bid table.

Public Events does not require emergency or surge staffing.

Q94. Please confirm what proposers should enter in the Bid Table "Brand and Make" field for labor line items.

A94. The “Brand or Make" column will be used specifically for Item #27. Please enter N/A for all other line items.

Q95. RFP-01 Section 18.1 permits pricing for all or any portion of the RFP. Please confirm how partial proposals are scored against proposals covering all departments and posts.

A95. The City may evaluate an item, or group of items, shown on the RFP, or any combination deemed most advantageous to the City.

Q96. Section 2.27 states guards are to be paid a minimum per hour amount straight time without stating the amount. Please identify the required minimum hourly wage, or confirm that no City-mandated minimum or living wage applies to this contract.

A96. The City does not set specific wage requirements. Contractor must abide by State and Federal labor and wage laws.

Q97. Section 4.1.2 permits overtime at the Code Compliance location. Several Water posts are scheduled at 12 hours per day, which exceeds the eight-hour limit in Section 2.27. Please confirm whether these posts are to be covered by split shifts or whether overtime is similarly pre-approved.

A97. Water will not have overtime. For Code Compliance, overtime is pre-approved due to the duration of the shift. Only a single security guard is necessary for the shift.

Q98. Several posts include holidays. Please confirm that holiday hours are billed at the straight-time contract rate.

A98. Please reference section 2.27 of RFP-02 Scope of Services.

Q99. Bid Table item #1-27 prices the mobile camera trailer by the hour. Please confirm whether "hour" means hours of trailer deployment or hours of staffed monitoring.

A99. Pricing shall include the mobile camera trailer and monitoring.

Q100. Please state the expected number of camera trailer deployments per year and typical deployment duration.

A100. The expected number of camera trailer deployments per year and typical deployment duration will vary as-needed.

Q101. Section 4.7.5 requires remote monitoring capability. Is monitoring performed by the Contractor or by City personnel, and during what hours?

A101. The Contractor will monitor when remote monitoring is needed.

Q102. Section 2.8 requires City approval of uniforms before deployment. What is the approval timeline after award?

A102. Uniforms must abide by Texas Department of Public Safety, Tex. Occ. Code § 1702 for uniform standards. Approval of uniforms before deployment will be discussed during the contract awarding process.

Q103. Section 4.7.8 references badge-access entry. Will guards be issued City access badges, and what is the badging lead time per guard?

A103. Yes, most locations within the City required badge access. The City will issue the badge to the assigned security guard for the authorized locations once a Contractor is awarded and has an executed contract. Badge lead time is about two to three weeks.

Q104. Section 4.7.1 requires vehicle patrol and customized patrol services. How many patrol vehicles must be dedicated, and to which posts?

A104. At least, one patrol vehicle must be dedicated. Posts will vary between the listed 5 locations and around 80+ locations that contain Elevated/Ground Water Tanks, Pump Stations, Lift Stations, or Metering Stations.

Q105. Must patrol vehicles be marked, and does the City require specific markings or approval?

A105. Yes, patrol vehicles will need to be marked with the company’s logo.

Q106. Bid Table item #1-26 is a Mobile Patrol Unit supervisory guard line. Please confirm whether the vehicle is contractor-furnished and whether its cost belongs inside that hourly rate.

A106. Please include all costs in the hourly rate.

Q107. Section 4.7.8 requires site-specific familiarization on Water's access control and video management systems before assignment. Who delivers this training, how many hours does it run, and are those hours billable?

A107. Water will provide training to the awarded contractor. Additional information will be provided at that time.

Q108. Are there similar mandatory orientation requirements for Code Compliance, Library, Public Events, or Parks posts?

A108. Upon notification of the designated security guard, the department liaison will provide site-specific information and outline the required duties.

Q109. Are any City background checks required beyond the Texas DPS licensing and felony screening in Sections 2.3 and 2.14 (for example CJIS or department-specific clearance), and who bears the cost?

A109. Contractor will bear the costs of the background check. Contractor must comply with Texas Department of Public Safety, 37 TAC Part 1, Chapter 35, Subchapter A, Rule §35.3 and Tex. Occ. Code § 1702.

Q110. RFP-04 Question 17.0 asks proposers to name their guard-tracking technology. Does the City require any specific reporting format, data export, or system interface?

A110. The City does not have any specific reporting format requirement. The City would like to know if the Contractor is utilizing a technology and to state/describe that technology as it relates to the Scope of Services.

Q111. RFP-02 Section 2.31 requires itemized invoices through AIM, while RFP-01 Section 26.2 directs invoices to supplierinvoices@fortworthtexas.gov in PDF or TIFF format. Please confirm which method governs for this contract and whether both are required.

A111. Invoices will need to be submitted through AIM, but departments may request them to be sent to their respective invoice processing email accounts for prompt payment. Upon execution of the awarded contract, any department wishing to have invoices sent to their processing email accounts will inform the awarded Contractor.

Q112. When is AIM access granted after award, and is Contractor training provided?

A112. Once awarded, if the Contractor has any questions, please contact the Accounts Payable team at

(817) 392-2451 or by email at ZZ_FIN_AccountsPayable@fortworthtexas.gov.

Q113. How many separate Purchase Orders will be issued, one per department or one per post?

A113. Most will issue one Purchase Order per department; however, this will vary by department processing.

Q114. Is a prompt-payment discount offered on RFP-04 Question 5.0 factored into the cost evaluation score, or evaluated separately?

A114. No, a prompt-payment discount is not factored into the cost evaluation score.

Q115. RFP-01 Section 15.8.vi references a discount price sheet provided with the Proposal for adding post-award services. No such sheet appears in the solicitation documents. Please confirm whether one is required and, if so, provide the form.

A115. A discount price sheet is not required.

Q116. RFP-01 Section 29 states proposers may not include subcontractors unless stated otherwise, while RFP-02 requires at least 30% of total awarded contract value to be subcontracted or spent with a certified Small Business Firm. Please confirm how Small Business subcontractors are treated under Section 29, and whether supplier spend with a certified firm counts toward the goal in addition to subcontracted services.

A116. As long as the subcontractor is a certified small business, their participation will count toward the small business goal.

Q117. RFP-02 requires certification issued by a certifying entity approved by the City Manager. Please provide the current list of approved certifying entities.

A117. The current list of approved certifying entities can be found at our website:

https://www.fortworthtexas.gov/departments/econdev/sbdp/sbe

Q118. May a certified Small Business prime count its own self-performed work toward the 30% goal, and at what percentage?

A118. Please reach out to one of the approved certifying entities. The current list of approved certifying entities can be found at our website: https://www.fortworthtexas.gov/departments/econdev/sbdp/sbe

Q119. Must a proposer hold an active Texas DPS company license at the time of proposal submission, or may it be obtained prior to contract commencement?

A119. The proposer must hold an active Texas DPS company license at the time of proposal submission to adhere to the technical response.

Q120. The Requested Information section of the portal lists no upload slot for the Technical Response required by RFP-02 Section 8.3, including the licenses and certifications required by Section 8.3.6. Please confirm where these should be uploaded.

A120. Please upload under the “Any Other Required Documents” section.

Q121. RFP-02 Section 8.4.2 requires a document stating "No Exceptions taken" in the Required section when no exceptions are taken, separate from RFP-08. Please confirm where this document should be uploaded. Please also confirm whether Form CIQ must be submitted when the proposer has no relationship requiring disclosure.

A121. A signed form CIQ is required to be submitted upon bid submission. If there are no exceptions, please fill out and submit RFP-08-Deviations and check the box stating you have no deviations. However, if you do have any, please list them on this document.

Q122. Please identify the incumbent contractor, contract number, and current awarded pricing.

A122. Please submit a Public Information Request online via Web link:

https://fortworth.govqa.us/WEBAPP/_rs/(S(5xtayxbr2heiubzhngnqfmml))/SupportHome.aspx?s&lp=3

Q123. Does the City expect the awarded contractor to offer employment to incumbent guards, and what is the anticipated contract commencement date and transition period to full staffing?

A123. The City does not have a preference in incumbent security personnel. Discussion of incumbent security personnel being retained may be considered during the award of contract. Evaluation will begin upon the close of the bid. The anticipated Intent to Award and contract execution are currently November/December 2026. Operational coverage will be discussed at the time of contract execution.

Q124. Can you clarify the expected volume of work at each location during a typical week versus the maximum/as-needed coverage you anticipate?

A124. Work volume will vary upon all City departments.

Q125. For the Library, the RFP references 2–3 officers during weekdays and one on weekends. Are the 2–3 weekday officers expected to be on duty simultaneously for the entire operating period?

A125. Library currently needs one guard for the Shamblee location with a schedule of Tuesday-Saturday.

Additional quantities were included in the event another location requires a guard, however, it is just one guard at one location now.

Q126. For the three Parking Services garages, is the single officer expected to rotate between all three garages during the 10 PM–6 AM shift, or is there a specific primary garage/post assignment?

A126. Yes, the officer would rotate between the three garages. The garages are less than half a mile apart from each other.

Q127. For the Water Department, are the five listed locations expected to operate at the stated schedules…