1-WJPS26101401 Streetlight Inventory Order.pdf

IFB- Streetlight Inventory Order

INVITATION FOR BIDS (IFB)

BID No.: WJPS26101401

BID DUE DATE: Thursday, November 5, 2026 @ 2:00 p.m.

QUESTIONS DEADLINE: Thursday, October 29, 2026 @ 10:00 a.m.

STREETLIGHT INVENTORY ORDER

Please complete:

Fed Tax ID No.:

COMPANY Name: Contact Person:

Phone Number: Email Address:

Address (orders): City: State: Zip:

Remit Address: City: State: Zip:

GENERAL INFORMATION

The City of West Jordan is soliciting bids for the purchase of city-standard streetlight materials, including fiberglass light poles, arms, LED streetlights, and photoelectric controllers.

The City will consider approved equals for items identified in the bid schedule. Vendors proposing an equivalent product must submit a request for approval during the solicitation's designated question-and-answer (Q&A) period. Requests must include product cut sheets and sufficient technical information for the City's Electrical Department to evaluate the proposed product.

Only products approved by the City through the solicitation's Q&A process may be submitted as approved equals in a bid. Vendors are responsible for submitting requests within the designated timeframe. Requests submitted after the Q&A period closes will not be considered unless otherwise authorized by the City.

DETAILED SCOPE OF WORK

Vendors may submit bids for the items listed in the bid schedule. Bidders must provide the specified products or products approved by the City as equals through the solicitation's Q&A process.

The products listed in the bid schedule establish the City's required standards and specifications. Any proposed equal must meet the City's applicable requirements for compatibility, performance, quality, and intended use. The City's Electrical Department will determine whether the proposed product is acceptable.

Bidders shall familiarize themselves with the nature and extent of the requirements, applicable specifications, and all conditions that may affect the cost and delivery of the materials. Bidders are responsible for conducting any independent investigations necessary to prepare a complete and responsive bid and shall comply with all applicable federal, state, and local laws, ordinances, rules, and regulations.

BID SCHEDULE

All materials shall be delivered FOB Destination to the City of West Jordan Public Works facility, 7960 S 4000 W, West Jordan, Utah 84088. The bidder shall include all shipping, freight, handling, and delivery costs in the unit prices submitted in the bid schedule. No additional delivery charges will be accepted.

Quantity

(ea.)

Description Unit Cost per each

Extended Cost

18’ FT Direct bury fiberglass light pole

Whatley – 7R34 14 DE BLK SMS 18’ DBP (Fiberglass)

Or

Shakespeare – BS18 01S1BC09 (Fiberglass)

Or

Approved Equal $ $

30’ FT Fiberglass light poles

Whatley – TR34-30-AB-BLK-SMS-23

Shakespeare – AS30-02S1BB01

Or

Approved Equal $ $

24” x 2 3/8” Top fitter arm

Whatley – WOPAR-2T-2-B

Shakespeare – OPAR-2T-2-BK $ $

Acorn LED streetlight

Sternberg Lighting – PT-A850SRLED-993-12L40T3-MDL008-

A-R7-TB/BKT

Or

King Luminaire – PR7-4000K-SST-#17-WS-BK $ $

LED cobra streetlight

Leotek – GCM2-40F-MV-NW-3-BK-1000-4B-PCR7-WL

Philips Road focus – RFM-108W48LED4K-G2-R3M-UNV-

DMG-RCD7-BK

Or

Approved Equal $ $

Photoelectric photocells

LED DLL Elite 127_1.5

Approved Equal $ $

TOTAL BID $ $

GUARANTEED SHIPPING IN DAYS (ARO)

____________calendar days after receipt order

AWARD

The City may award a Purchase Order to the lowest responsive and responsible bidder who provide costs as listed on Attachment A (Total Cost).

APPLICABILITY OF CITY CODE

The West Jordan City Code applies to this bid process, including, but not limited to, Title 3 Chapter

1 of said code.

REPRESENTATION REGARDING ETHICAL STANDARDS FOR CITY OFFICERS AND

EMPLOYEES AND FORMER CITY OFFICERS AND EMPLOYEES

By submitting a bid in response to this Invitation for Bid, the bidder, offeror, or contractor represents that they have not: 1) provided an illegal gift or payoff to a city officer or employee or former city officer or employee, or his or her relative or business entity; 2) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, other than as exempted in the city conflict of interest ordinance; or 3) knowingly influenced (and hereby promises that it will not knowingly influence) a city officer or employee or former city officer or employee to breach any of the ethical standards set forth in the city conflict of interest ordinance, title 1, chapter 11 of the West Jordan city code.

SUBMITTAL REQUIREMENT

Submit your bids electronically through the Utah Public Procurement Place (U3P Bonfire) by 2:00 p.m. current Mountain Time on Thursday, November 5, 2026. Bids submitted electronically through the Utah Public Procurement Place may require uploading of electronic attachments. The Utah Public

Procurement Place may accept a wide variety of document types such as Word, Excel, and PDF attachments but does not accept all document types. You MAY NOT submit documents that are embedded (zip files), movies, wmp and mp3 files or password protected files, etc. Use of such files may cause your bid(s) to be deemed as “Non-responsive”.

When submitting an offer electronically through the Utah Public Procurement Place please allow sufficient time to complete the online forms and upload documents. The solicitation will end at the closing time listed in the offer. If you are in the middle of uploading your documents at the closing time, the system will stop the process and your offer will not be received by the system. It is recommended that the submission process be completed the day prior to the due date, with the knowledge that any changes/updates will be accepted through the due date and time.

If you have any questions or need assistance while using the platform, please consult the online knowledge base, explore the FAQs, or contact the Bonfire Support Team at support.bonfire@eunasolutions.com.

https://purchasing.utah.gov/training/for-vendors-training/ https://purchasing.utah.gov/training/for-vendors-training/ mailto:support.bonfire@eunasolutions.com

Vendors are responsible for ensuring that their Utah Public Procurement Place registration information is current and correct. Stakeholders shall not be responsible for missing or incorrect information contained in the vendor registration in the Utah Public Procurement Place. Incorrect or missing vendor registration information may result in failure to receive notification from the Utah Public Procurement

Place regarding this procurement.

Bids received after this deadline will be late and ineligible for consideration. Following the deadline, the names of those responding to the bid will be made public.

There should be no contact made with members of the West Jordan City Council, the Mayor, or any other city official or department personnel other than Krista Smith, Purchasing Agent regarding this

Invitation for Bid.

If only one bid is received in response to the bid request, the purchasing agent, based on feedback from the department, may re-solicit for the purpose of obtaining additional bids.

QUESTIONS

Questions arising subsequent to the issuance of this bid, that could have a significant impact on the responses to the bid, should be submitted in the bid Question and Answer section Event Number #

WJPS26101401, on the Utah Public Procurement Place website. All such questions should be received by Thursday, October 29, 2026 @ 10:00 a.m. MST. Answers to questions will be posted on the Utah

Public Procurement Place website which will then email the answer to all Vendors that downloaded the bid.

Only written clarifications and addenda issued by the Purchasing Department will be binding for bid evaluation and award.

PROTECTED INFORMATION

(a) The Government Records Access and Management Act (GRAMA), codified as Utah Code

Ann., Subsection 63G-2-101, et seq., as amended, allows for limited protection of disclosure of certain confidential records. Subject to Subsection (b), all information contained in any Bids submitted to the

City shall be classified as public, but only after the City has awarded and executed a Contract with the winning Bidder.

(b) Any Claim of Business Confidentiality submitted pursuant to Utah law and in accordance with GRAMA may, in the sole discretion of the City, be classified as protected information. By submitting this Bid, Bidder agrees to be bound by the City’s classification of its information submitted with its Bid and releases from liability and agrees to indemnify the City for any disclosure of confidential information. To ensure the information is protected, the bidder must clearly identify in the body of the bid any specific information for which a bidder claims business confidentiality protection as

"PROTECTED".

c) All materials submitted become the property of the City, including originals, and will not be returned. Materials may be evaluated by anyone designated by the City.

Bidder's Authorized Representative

Bidder’s Name Bidder’s Title

Signature Date