1-WHC poulter Pond Invitation.docx

West Haven City

POULTER POND LANDSPACING IMPROVEMENTS

PART 1

SECTION 1.1 – INVITATION TO BID

INVITATION TO BID

Sealed Bids for the construction of the POULTER POND LANDSPACING IMPROVEMENTS will be received, [delete when not applicable: from invited Bidders only], by West Haven City at the City office, 4150 S 3900 W, West Haven, UT 84401, until 2:00 PM local time on Wednesday, 8/12/2026, at which time the Bids received will be [insert either “publicly” or “privately” as applicable to the Project] opened and read aloud.

The Project consists of: Landscape and irrigation improvements at the West Haven City Poulter Pond, including site grading, irrigation system installation, establishment, landscaping, and all associated appurtenances necessary to complete the project. The project shall be governed by the contract documents.

The successful bidder will be responsible for meeting all bonding, traffic control, encroachment permit, and other requirements imposed by West Haven City at no additional cost to OWNER.

Bid security shall be furnished in accordance with the Instructions to Bidders. The contracts will be awarded, if they are to be awarded based on this solicitation, to a responsive, responsible bidder.

Two alternative versions of the paragraph below are presented; delete the version not used. 1) The first version is for a Project that has a single prime construction contract. 2) The second version is for a multiple-prime contract project. Edit the example language in the paragraph below to describe the type of Bid required. For additional guidance, see EJCDC® C-001, Commentary. Edit to suit the Project and Owner’s requirements.

Bids will be received for a single prime Contract. Bids shall be on a lump sum and unit price basis, with additive alternate bid items as indicated in the Bid Form.

[or—Version 2:] Separate Bids will be received for Contract No. 1 – General Construction; Contract No. 2 – Electrical Construction; Contract No. 3 – Plumbing; Contract No. 4 – Heating, Ventilating, and Air Conditioning Construction. Bids shall be on a lump sum and unit price basis for Contract No. 1, and on a lump sum basis for Contract Nos. 2, 3, and 4. Contract Nos. 1 and 2 include additive alternate bid items as indicated in the Bid Form.

The purpose of the paragraphs below is to identify the Issuing Office and other locations (if any) where the Bidding Documents may be examined and obtained. The paragraph should also contain information on charges or deposits and refunds for the Bidding Documents, and information on the availability of partial sets of the Bidding Documents. Edit the paragraphs below as required for the Project.

In the first paragraph below, identify the Issuing Office. The term “Issuing Office” (with initial capital letters) is defined in Article 1 of the Instructions to Bidders. It is typically appropriate to have only one Issuing Office for a given project. In the typical case the Engineer serves as the Issuing Office, although other entities such as the Owner, a construction manager, or a third-party reproduction firm can alternatively be the Issuing Office.

In the second paragraph below, identify other locations where the Bidding Documents may be examined. Supplement the list as needed; and make revisions to avoid redundancy with the Issuing Office that has been identified in the first paragraph below.

The Issuing Office for the Bidding Documents is Gardner Engineering; 1580 W 2100 S, West Haven, UT 84401; 801.476.0202; Project Engineer Trigunakar Goru, trigunakar@gecivil.com.

Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the Issuing Office.

A Pre-Bid Conference will be held on-site on August 04 , 2026, at 2.30 PM, at the following location:

3650 S 4200 W

PDF copies of the Bidding Documents may be obtained on or after 7/29/2026, by requesting them via email from Trigunakar Goru. All formal questions shall be submitted by email to trigunakar@gecivil.com. The deadline for submitting questions is 8/6/2026, at 5:00 PM

[or—Version 2] Bidding Documents may be obtained from the Issuing Office during the hours indicated above. Bidding Documents are available on compact disc (as portable document format (PDF) files) for a non-refundable charge of $_____ [insert amount], including shipping via overnight express service. Alternatively, printed Bidding Documents may be obtained from the Issuing Office either via in-person pick-up or via mail, upon Issuing Office’s receipt of payment for the Bidding Documents. The non-refundable cost of printed Bidding Documents is $_____ [insert amount] per set, payable to “[insert entity name]”, plus a non-refundable shipping charge. Upon Issuing Office’s receipt of payment, printed Bidding Documents will be sent via the prospective Bidder’s delivery method of choice; the shipping charge will depend on the shipping method chosen. The date that the Bidding Documents are transmitted by the Issuing Office will be considered the prospective Bidder’s date of receipt of the Bidding Documents. Partial sets of Bidding Documents will not be available from the Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the Issuing Office.

[or—Version 3]

The following is example language. Third-party reproduction firms vary significantly in their approaches to distributing Bidding Documents. Discuss carefully with the prospective Issuing Office the procedures, costs, and alternatives available for distributing Bidding Documents, and edit the following paragraph to suit the Issuing Office and the Project.

Bidding Documents may be viewed and ordered online by registering with the Issuing Office at [insert website URL, if any, where Bidding Documents may be registered for and downloaded]. Following registration, complete sets of Bidding Documents may be downloaded from the Issuing Office’s website as “zipped” portable document format (PDF) files. The cost of printed Bidding Documents from the Issuing Office will depend on the number and size of the Drawings and Project Manual, applicable taxes, and shipping method selected by the prospective Bidder. Cost of Bidding Documents and shipping is non-refundable. Upon Issuing Office’s receipt of payment, printed Bidding Documents will be sent via the prospective Bidder’s delivery method of choice; the shipping charge will depend on the shipping method chosen. The date that the Bidding Documents are transmitted by the Issuing Office will be considered the Bidder’s date of receipt of the Bidding Documents. Partial sets of the Bidding Documents will not be available from the Issuing Office.

The paragraphs above are based on electronic Bidding Documents being distributed as PDF files. If other types of files will be available, such as native CAD files or building information models (BIM), edit the Advertisement accordingly, and review the provisions of EJCDC® C-001, Narrative Guide, regarding file formats other than PDFs.

Coordinate the paragraph below with Article 6 of the Instructions to Bidders; to reduce the potential for conflicts, avoid specifying the information in both documents.

When attendance at the pre-bid conference is mandatory (e.g., if Owner instructs that it will not accept a Bid from a Bidder that did not attend the pre-bid conference), edit the paragraph below accordingly. Coordinate with the provisions of Article 6 of the Instructions to Bidders, as required.

There will not be a Pre Bid Conference.

In the paragraphs below, edit to conform to the Bidding Documents for this Contract. See Instructions to Bidders.

When applicable, include a provision to the effect of, “Bids will be accepted only from Bidders prequalified by the Owner. Contact [insert Owner contact person name and contact information] to obtain prequalification requirements.” Edit to suit the Project, or use alternative language when other qualifications requirements are sufficiently important to warrant including them in the Advertisement.

Bidders shall submit proof of qualifications to perform the Work as described in the Instructions to Bidders.

In accordance with Utah Code 63G-6a-112(2)(b)(iii) this Invitation is posted on the City’s website.

EJCDC® C-111, Suggested Advertisement for Bids for Construction Contracts.

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