1-WCASD RFP 26-002 District-wide Elevator Lifts Maintenance.pdf

Project Manual

Volume 1 – Divisions 00 – 02

West Chester Area School District 782 Springdale Drive Exton, PA 19341

RFP 26-002 District Wide Elevator & Wheelchair Lifts Inspection, Maintenance and Emergency Repair Services RFP

Bid Documents: April 7, 2026

RFP 26-002 District-wide Elevator & Wheelchair Lifts

Inspection, Maintenance and Emergency Repair Services

Table of Contents

Project Manual Volume 1 – Divisions 00 – 02

DIVISION 00 – BIDDING AND CONTRACT REQUIREMENTS

Section 00 1113 Advertisement for Bids Section 00 2113 Instructions to Bidders Section 00 4100.01 Bid Form Section 00 4513 Bidder's Qualifications Section 00 4519 Non-Collusion Affidavit Section 00 7200 General Conditions

DIVISION 01 – GENERAL REQUIREMENTS

Section 01 1100 – Summary of Work

Inspection, Maintenance and Emergency Repair Services

Advertisement for Bid Section 00 1113 - Page 1

DIVISION 00 – BIDDING AND CONTRACT REQUIREMENTS

Section 00 1113 Advertisement for Bids

NOTICE TO BIDDERS

The West Chester Area School District, Chester County, Pennsylvania, solicits sealed bids for the following contracts:

RFP No. 26-002 District-wide Elevator & Wheelchair Lifts Inspection, Maintenance and Emergency Repair Services

Sealed bids for West Chester Area School District, 2026-27 District-wide Elevator & Wheelchair Lifts Inspection, Maintenance and Emergency Repair Services within the West Chester Area School District, Chester County, Pennsylvania, will be received online via the PennBid Program (www.pennbid.net ) by West Chester School District until 12:00 PM prevailing time on Tuesday, May 5, 2026, at which time they will be publicly opened via PennBid and read aloud at the Facilities and Operations Center Building, 1181 McDermott Dr, West Chester, PA 19380.

All bids must be accompanied by a Non-Collusion Affidavit. The winning bidder shall agree to guarantee the bid price(s) for a period of twelve (12) months starting July 1, 2026. Winning bidders may extend the bid price guarantee by written permission to the District.

All Bidding documents are available online at no cost at PennBid (www.pennbid.net) and will become available starting Wednesday, April 8, 2026, after 2:00 PM via PennBid.

All questions will be received through the PennBid solicitation until Friday, April 24, 2026, at 12:00 Noon.

The School Board reserves the right to accept or reject any or all Bids, and to make or not make awards in the best interest of the West Chester Area School District.

Ms. Linda Cherashore Board Secretary

End of Section 00 1113 Advertisement for Bids

Inspection, Maintenance and Emergency Repair Services

Instructions to Bidders Section 00 2113 - Page 1

Section 00 2113 Instructions to Bidders

1. PROPOSALS ARE TO BE RETURNED TO:

Sealed bids for West Chester Area School District, 2026 District-wide Elevator & Wheelchair Lifts Inspection, Maintenance and Emergency Repair Services within the West Chester Area School District, Chester County, Pennsylvania, will be received online via the PennBid Program (www.pennbid.net ) by West Chester School District until 12:00 PM prevailing time on Tuesday, May 5, 2026, at which time they will be publicly opened via PennBid and read aloud at the Facilities and Operations Center Building, 1181 McDermott Dr, West Chester, PA 19380.

The contractor bidding the solicitation agrees to PennBid’s Terms and Conditions and understands unless awarded a contract under this submission there are no fees. The contractor is responsible for reviewing, understanding and agreeing to PennBid’s fee structure. By submitting a bid, the contractor also agrees to pay any and all fees assessed by PennBid if they are awarded this project. The Contractor acknowledges acceptance of the PennBid agreement as part of their registration and use of the Program.

2. PROPOSAL PRICE GUARANTEE

The winning proposer shall agree to guarantee the proposal pricing for a period of twelve

(12) months starting July 1, 2026. The winning proposer may extend the proposal price guarantee by written permission to the District.

3. PROPOSAL FORM

By submitting a proposal, the proposer covenants that he has carefully examined the contract documents, addenda, if any, and the site; and that from his investigation, he has satisfied himself as to the nature and location of the work, the general and local conditions and all matters which may in any way affect the work or its performance, and that as a result of such examination, he fully understands the intent and purpose thereof, his obligations there under, and that he will not make any claim for, or have any right to damages, because of the lack of any information.

Each proposer submitting a proposal for a service contract shall include in his proposal price all labor, materials, equipment, services, and other requirements necessary, or incidental to, the completion of the work.

Proposers are to submit one price per item. The District will not accept multiple prices on an individual basis, nor will the District accept a “bottom line” or “all or none” price subject to the proposer receiving the entire contract.

Inspection, Maintenance and Emergency Repair Services

Bid Form Section 00 4100.01 - Page 1

Section 00 4100.01 Bid Form

PROPOSAL NO. 26-002 District-wide Elevator & Wheelchair Lifts Inspection, Maintenance and Emergency Repair Services

Submitted By:

Name

Company Name

Company's Address County State Zip Code

Email Address

Phone No. Bidder's Fax No.

This proposal is submitted in response to your Invitation to Bid in which Proposals were requested to be submitted for the Project identified as:

26-002 District-wide Elevator & Wheelchair Lifts Inspection, Maintenance and Emergency Repair Services

Chester County, Pennsylvania

BASE BID

Having carefully examined the Contract Documents together with all addenda thereto, all as prepared by The West Chester Area School District and being familiar with the various conditions affecting the Work, the undersigned herein agrees to furnish all materials, perform all labor, and do all else necessary to complete the Work in accordance with the Contract Documents for the Base Bid.

Base Bid #1 Contract Year 1 (from July 1, 2026 to June 30, 2027).

Annual Cleaning Maintenance, Monthly Inspections and Emerg Repairs:

TOTAL LUMP SUM FOR THE BASE BID #1 ($__________________________)

_____________________________________________________________________Dollars

(Base Bid #1 in Words)

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Bid Form Section 00 4100.01 - Page 2

UNIT PRICES:

Hourly rates for Item F in the scope of work.

1. Hourly rate for emergency service/repairs between 7am- 5pm*:

$_______________________/hr

2. Hourly overtime rate for emergency service/repairs after 5pm and before 8am*:

$_______________________ /hr

3. Hourly standard rate for non-emergency service/repairs 7am-5pm*:

$_______________________/hr

*Hourly rates are for hours for services and must include all necessary overhead, travel, and truck and equipment costs.

ALTERNATES:

Alternate Bid #1 Contract Year 2 (from July 1, 2027 to June 30, 2028).

Annual Cleaning Maintenance, Monthly Inspections and Emerg Repairs:

TOTAL LUMP SUM FOR THE ALTERNATE BID #1 ($__________________________)

(Alternate Bid #1 in Words)

Alternate Bid #2 Contract Year 3 (from July 1, 2028 to June 30, 2029).

Annual Cleaning Maintenance, Monthly Inspections and Emerg Repairs:

TOTAL LUMP SUM FOR THE ALTERNATE BID #2 ($__________________________)

_____________________________________________________________________Dollars (Alternate Bid #2 in Words)

Alternate Bid #3 Provide twenty-four (24) hour, seven-day monitoring of all elevator emergency calls for six elevators at five locations. J.R. Fugett MS (2), Rustin HS (1), Spellman (1), East Goshen (1) & Greystone (1). Any reprogramming of automatic dialers for the equipment will be the responsibility of this contractor.

TOTAL LUMP SUM FOR THE ALTERNATE BID #3 ($__________________________)

(Alternate Bid #3 in Words)

The undersigned proposes to complete the Work covered by this proposal in such time and such manner and in cooperation with all others engaged on the Project, so that all Work will be

Inspection, Maintenance and Emergency Repair Services

Bid Form Section 00 4100.01 - Page 3 fully completed by the date stated in Article 9 of the Supplementary Instructions to Bidders

THE BID FORM AND THE FOLLOWING ATTACHMENTS SHALL BE SUBMITTED VIA

PENNBID: Failure to include these items may result in the Bid being declared unresponsive.

1. One (1) Non-Collusion Affidavit

2. One (1) Contractor’s Qualification Statement

3. One (1) Signed Release

ADDENDA

The undersigned hereby acknowledges receipt of, and has included in this Proposal the Work covered by the following Addenda:

Addendum No.\ Dated Addendum No.\ Dated

In submitting this Proposal, it is understood that the unrestricted right is reserved by the Owner to reject any and all proposals, or parts thereof, or to waive any informalities or technicalities in said proposals, and it is agreed that this proposal may not be withdrawn for a period of 60 days, or as provided by Pennsylvania law, from the opening thereof, except as permitted by law.

In submitting this proposal, it is understood the Contract Documents for this project, and the joint and several phases of construction hereby contemplated are to be governed, at all times, by applicable provisions of state and federal laws, including but not limited to, the latest amendments of the following:

• Williams-Steiger Occupational Safety & Health Act of 1970, Public Law 91-596.

• Part 1910 - Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of

Federal Regulations.

• Part 1518 - Safety and Health Regulations for Construction, Chapter XIII of Title 29, Code of

Federal Regulations.

• Regulatory Requirements - Those statutes, laws, and regulations identified in Section

014100 - Regulatory Requirements

The undersigned submits this Proposal with the understanding that he has carefully reviewed all items noted in the Instructions to Bidders and inspected the site prior to Submission of this Bid.

Contractor’s Qualification Statement shall be submitted prior to submission of Bid or included with the Bid.

The undersigned hereby certifies that this proposal is genuine, and not sham or collusive, or made in the interest of or in behalf of any person, firm or corporation not herein named; that the undersigned has not directly or indirectly induced or solicited any bidder to refrain from bidding and that the undersigned has not, in any manner, sought by collusion to secure for himself an advantage over any other bidder

In witness whereof, the undersigned has caused this Proposal to be executed this ___________________________day of_________________________________,202____.

Inspection, Maintenance and Emergency Repair Services

Bid Form Section 00 4100.01 - Page 4

INDIVIDUAL

_____________________________________(SEAL)

WITNESS:

PARTNERSHIP

(Name of Partnership)

WITNESS:

__________________________BY__________________________________________(SEAL)

Partner

___________________________BY_________________________________________(SEAL)

Partner

___________________________BY_________________________________________(SEAL)

Partner

___________________________BY_________________________________________(SEAL)

Partner

CORPORATION

(Name of Corporation)

BY_________________________________________(SEAL)

(Vice) President

Attest

__________________________________________(SEAL)

(Ass't) Secretary

Inspection, Maintenance and Emergency Repair Services

Bid Form Section 00 4100.01 - Page 5

Address

The Corporation has been organized and is existing under the laws of the State of

Person in charge of this bid

Name : ______________________________________________

Company: ____________________________________________

Phone Number: ________________________________________

Fax Number: __________________________________________

Email: _______________________________________________

Service Phone Number: _________________________________

After hour’s number (If different): __________________________

End of Section 00 4100.01 Bid Form

Inspection, Maintenance and Emergency Repair Services

Bidder's Qualifications Section 00 4513 - Page 1

Section 00 4513 Bidder's Qualifications

Provision of the information required by the Bidder’s Proof of Competency Section is required.

The bidder is advised that failure to complete or misstating of items required by this section may be sufficient basis for disqualification of bidder and rejection of his bid. The Owner will investigate the low bidder’s information for full disclosure before a contract is awarded.

Bidders are required to provide references, as follows, as well as execution of a Statement of Release of Liability of respondents to inquiries concerning the bidder from the School District or its representative.

A bidder’s failure in the past to have timely completed the work of a project within the contract time may subject the bidder to disqualification and rejection of his bid. Bidders may not have any school project within the last three (3) years that was completed or remains incomplete more than three (3) months beyond contract required substantial completion date.

A bidder’s failure in the past to have satisfactorily completed the work of a project in accordance with the construction contract documents may subject the bidder to disqualification and rejection of his bid.

A bidder who was awarded a construction contract which was terminated by the Owner for cause may be subject to disqualification and rejection of his bid.

A bidder who was awarded a construction contract and whose contract with the Owner was terminated by default of the bidder may be subject to disqualification and rejection of his bid.

A bidder on whose Performance Bond, provided for the benefit of Owner, a claim was made and paid or otherwise adjusted by Surety may be subject to disqualification and rejection of his bid.

A bidder who has not prior, satisfactory experience completing at least three (3) school construction projects in which they provided similar work may be subject to disqualification and rejection of his bid.

Where a bidder has been involved on a construction project on which a significant delay of 3 months or greater has existed between the contract date for substantial completion and the issuance of a Certificate of Substantial Completion for the bidder’s work, the bidder may be subject to disqualification and rejection of his bid.

A bidder who has otherwise failed to fully comply with federal, state, or local statues, ordinances, or regulations applicable to a Pennsylvania public school district construction project may be subject to disqualification and rejection of his bid.

A bidder who has filed for bankruptcy, or who has been involuntarily placed into bankruptcy by his creditors shall be subject to disqualification and rejection of his bid. This provision shall encompass predecessor corporation, partnerships, individuals or other entities and reach of the principals involved in the bidding corporation, partnership or other entity.

A bidder who has been convicted by any state or federal court of a crime relating to his prosecution of a public works project in any jurisdiction within the United States, may be subject to disqualification and rejection of his bid. This provision shall apply to the entity submitting the bid as well as each of the principals involved in the bidding corporation, partnership or other entity.

Inspection, Maintenance and Emergency Repair Services

Bidder's Qualifications Section 00 4513 - Page 2

A bidder who has a significant history of insurance claims paid shall be subject to disqualification and rejection of his bid.

Bidders Responsibility: (AIA 305 Format Acceptable)

It is each bidder’s responsibility to demonstrate his competency. Accordingly, as part of his bid, each bidder shall furnish to the Owner the following information and materials:

Three (3) project owner references, including names, addresses, telephone numbers and contact persons.

Six (6) project architect references, including their names, addresses, telephone numbers and contact persons.

A current audited financial statement (not a review statement) provided, however, that the Owner will respect a bidders’ request that the audited financial statement need not be provided until, if ever, it is determined that the bidder is one of the three (3) apparent lowest responsible bidders, and will maintain the confidentiality of such information to the extent permitted by law.

A listing of work in progress or under contract stating the following:

amount of original contract amount of change orders to date required substantial completion date estimated date of substantial completion percentage or work completed name, address, telephone number and contact person of the engineer and owner

A listing of all public school work completed or in progress during the last three (3) years stating the following:

amount of original contract amount of change orders and percentage to total bid required substantial completion date estimated date of substantial completion date of final payment or percentage of work completed name, address, telephone number and contact person of the engineer and school district’s superintendent

A statement of whether the bidder, whether as a principal or officer of any predecessor or current entity has defaulted or failed to complete a construction project within the previous six

(6) calendar years, and, if so, including information as to:

the project the project owner the architect and construction manager the circumstances of default a listing of all claims made against bonds issued for the bidders performance, labor and material payment, or maintenance within the past six (6) years, identifying:

the project and project owner the surety the claimant

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Bidder's Qualifications Section 00 4513 - Page 3

A listing of all claims made against the bidder’s general liability insurance policies, and paid by bidder’s insurance carriers resulting out of construction projects on which the bidder was awarded a contract within the past six (6) years, identifying:

the project and project owner the type of insurance the claimant

A listing of all arbitration proceedings or court proceedings completed or in progress during the last six (6) years involving the bidder’s performance of any construction contract or warranty, identifying:

the parties to such arbitration or litigation the arbitrator, court or forum of dispute the case number or docket number of such dispute

A listing of the names, titles, and experience of officers, other principals or key individuals in bidder’s organization.

By submission of any Bid, the bidder agrees that in the event its bid is rejected by the Owner for any reason and such rejection is contested by the bidder through the commencement of legal proceeding, whether in law or equity, the Owner shall be entitled to an award of reasonable attorneys fees and costs if the Owner’s rejection of the bid is upheld, affirmed, or otherwise not set aside.

Inspection, Maintenance and Emergency Repair Services

Bidder's Qualifications Section 00 4513 - Page 4

RELEASE

The following statement must be signed and dated by the bidder as part of his bid; failure to do so will result in the disqualification of the bidder’s bid as incomplete.

THIS IS TO AUTHORIZE THE PERSONS AND REFERENCES IDENTIFIED HEREIN, AS

WELL AS ANY OTHER REPRESENTATIVES OF BUSINESSES, AGENCIES, SCHOOL

DISTRICTS WITH PROJECTS WITH WHICH I OR MY COMPANY HAS BEEN INVOLVED, TO

SPEAK FREELY AND WITHOUT HESITATION TO REPRESENTATIVES OF THE WEST

CHESTER AREA SCHOOL DISTRICT, INCLUDING ITS ARCHITECT, BOARD OF SCHOOL

DIRECTORS, ATTORNEY, AND DIRECTOR OF OPERATIONS AND OPERATIONS AND

CONSTRUCTION MANAGEMENT PERSONNEL RELATIVE TO ANY OF THE ABOVE

MATTERS OR ANY OTHER SUCH PROJECTS, HEREBY RELEASING ALL PERSONS,

FIRMS AND CORPORATIONS WHETHER NAMED HEREIN OR NOT, FROM LIABILITY OR

FROM ANY ACTION, SUIT, CLAIM OR DEMAND ARISING OUT OF THE RELEASE OF SUCH

INFORMATION.

BY _________________________________________________

TITLE _______________________________________________

DATE _______________________________________________

ADDRESS ___________________________________________

End of Section 00 4513 Bidder's Qualification

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Non-Collusion Affidavit Section 00 4519 - Page 1

Section 00 4519 Non-Collusion Affidavit

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Non-collusion Affidavit

1.02 INSTRUCTIONS

A. The following Non-Collusion Affidavit is material to any contract Awarded pursuant to this Bid. According to the Pennsylvania Antibid-Rigging Act, 62 Pa.C.S.A. § 4501 et.

seq., governmental agencies may require Non-Collusion Affidavits to be submitted together with bids.

B. This Non-Collusion Affidavit must be executed by the member, officer or employee of the bidder who makes the final decision on prices and the amount quoted in the Bid.

C. Bid rigging and other efforts to restrain competition, and the making of false sworn statements in connection with the submission of bids is unlawful and may be subject to criminal prosecution. The person who signs the Affidavit should examine it carefully before signing and assure himself or herself that each statement is true and accurate, making diligent inquiry, as necessary, of all persons employed by or associated with the bidder with responsibilities for the preparation, approval, or submission of the bid.

D. In the case of a bid submitted by a joint venture, each party to the venture must be identified in the Bid Documents, and an Affidavit must be submitted separately on behalf of each party.

E. The term “Complementary Bid” as used in the Affidavit has the meaning commonly associated with that term in the bidding process and includes the knowing submission of bids higher than the bid of another firm, any intentionally higher or noncompetitive bid, and any other form of bid submitted for the purpose of giving a false appearance of competition.

F. Failure to file an Affidavit in compliance with these instructions may result in disqualification of the bid.

PART 2 PRODUCTS

(Not Used.)

PART 3 EXECUTION

3.01 SUBMISSION

A. Complete and submit the following pages with your bid.

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Non-Collusion Affidavit Section 00 4519 - Page 2

NON-COLLUSION AFFIDAVIT

STATE OF_______________________ COUNTY OF_____________________

I state that I am ______________________________, of_____________________________ (Name and Title) (Name of firm), located at _________________________, in the city/town of __________________________, County of___________________________, and State of_____________________________, and that I am authorized to make this Affidavit on behalf of my firm, and its Owners, Directors, and Officers. I am the person responsible in my firm for the price(s) and the amount of this bid.

I state that:

1. The price(s) and amount of this Bid have been arrived at independently and without consultation, communication or agreement with any other contractor, bidder, or potential bidder

2. Neither the price(s) nor the amount of this Bid, and neither the approximate price(s) nor approximate amount of this Bid, have been disclosed to any other firm or person who is a bidder or potential bidder, and they will not be disclosed before the Bid opening.

3. No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract, or to submit a bid higher than this bid, or to submit any intentionally high or noncompetitive bid or other form of complementary bid.

4. The bid of my firm is made in good faith and not pursuant to any agreement of discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive bid.

5. ___________________________________________________, its affiliates, (Name of firm) subsidiaries, officers, directors and employees are not currently under investigation by any governmental agency and have not in the last four years been convicted or found liable for any act prohibited by State or Federal Law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as follows:

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Non-Collusion Affidavit Section 00 4519 - Page 3

I state that______________________________________________________understands (Name of firm) and acknowledges that the above representations are material and important, and will be relied on by ______________________________________________________________in awarding (Name of firm) the contract(s) for which this bid is submitted. I understand and my firm understands that any misstatement in this Affidavit is and shall be treated as fraudulent concealment from the West Chester Area School District of the true facts relating to the submission of bids for this contract

NAME OF FIRM___________________________________

By: __________________________________________ Authorized Representative Title _______________________________ Subscribed and sworn to before me this day of___, 20

NOTARY PUBLIC

My commission expires 20 .

End of Section 00 4519 Non-Collusion Affidavit

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General Conditions Section 00 7200 - Page 1

Section 00 7200 General Conditions

1. PROPOSAL PRICES

In the event of discrepancy between the unit price and the extension, the unit price will govern. The District assumes no responsibility to recalculate totals if award is made on the basis of totals.

2. PROPOSAL FORM (s) All proposals are to be written in by typewriter or ink in a legible manner on the official Proposal Form. Any proposal showing any erasure or alteration must be initialed by the proposer in ink, at the right margin next to the altered entry. Failure to initial any erasure or alteration may be cause to disqualify that particular proposal. If the disqualified entry is a required one, the entire proposal may be subject to rejection, so please fill out all entries with care.

The Proposal Form must be duly signed by the authorized representative of the company in the appropriate space, at the end of the form. Failure to sign the Proposal Form may be cause to disqualify the entire proposal.

The District will not consider any proposal on which there is any alteration to, or departure from, the specifications. Proposers are not to make any changes on the Proposal Form or qualify their proposal with conditions differing from those defined in this document. If proposers do make changes on the Proposal Form, except as noted above for initialed clerical mistakes, it shall be cause to disqualify that particular proposal as non-responsive.

By submitting a proposal, the proposer covenants that he has carefully examined the contract documents, addenda, if any, and the site; and that from his investigation, he has satisfied himself as to the nature and location of the work, the general and local conditions and all matters which may in any way affect the work or its performance, and that as a result of such examination, he fully understands the intent and purpose thereof, his obligations there under, and that he will not make any claim for, or have any right to damages, because of the lack of any information.

Each proposer submitting a proposal for a service contract shall include in his proposal price all labor, materials, equipment, services, and other requirements necessary, or incidental to, the completion of the work.

Proposers are to submit one price per item. The District will not accept multiple prices on an individual basis, nor will the District accept a “bottom line” or “all or none” price subject to the proposer receiving the entire contract.

Bids will be awarded per item for those listed individually, and all bidders who submit a percentage off discount (providing bid is as per specifications) of their current catalog will be awarded.

3. EVALUATION CRITERIA

The criteria for evaluation of the Proposals may include, but are not limited to: Completion of the Bid Proposal Form provided, total cost, response time, proposer’s qualifications and experience, and Proposer’s familiarity with the District’s facilities. The lowest of any proposal will not necessarily be accepted, rather be analyzed to determine the best overall value.

4. COMPLIANCE WITH ALL LAWS

Special attention is called to requirements for Public Liability and Property Damage Insurance, Workmen’s Compensation Insurance, Social Security Act, Labor, Employment, Unemployment, Wages, Hours, Discrimination in Employment and Assignment of Contract.

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General Conditions Section 00 7200 - Page 2

The provisions of the Pennsylvania Public School Law shall bind all parties and interests to the Contract. The Contractor shall comply with all Federal and State Laws, and all rules and regulations of health, public, or other authorities controlling or limiting the methods, materials to be used or actions of those employed in work of this kind.

Any labor or material in addition to that described in the specifications and which is necessary to comply with these laws, rules, ordinances or regulations shall be provided by the Contractor. Contractor shall keep himself informed of all existing and future State and Federal Laws in any manner affecting those engaged or employed in the work, and shall protect and indemnify the District, its officers, members, employees, and agents against any claim or liability arising from or based on the violation of any such law, ordinance, regulation order or defects. The Contractor is to comply with the Pennsylvania State Uniform Construction Code and the International Building Code. If required, Contractor is to obtain local municipal building permit and pay for same. The Contractor is to abide by all local inspection requirements.

5. DISCRIMINATION PROHIBITED

A. According to Commonwealth Procurement Code, 62 Pa. C.S.A. Section 3701, the Contractor agrees that:

1. In the hiring of employees for the performance of the Work under the Contract, or any subcontract, no such Contractor or subcontractor, shall by reason of gender, race, creed, or color, discriminate against any citizen of the Commonwealth who is qualified and available to perform the work to which the employment relates.

2. No Contractor, sub-contractor, nor any person on their behalf, shall in any manner discriminate against or intimidate any employee hired for the performance of work under the Contract on account of gender, race, creed or color.

3. This Contract may be canceled or terminated by the District, and all money due or to become due under the contract may be forfeited, for a violation of the terms or conditions of that portion of the Contract.

6. BUY AMERICA CLAUSE

Contractor shall comply with the provisions of Pennsylvania Law 53-PS-312F, which states, “Every contract for the construction, reconstruction, repair, improvement, or maintenance of public work shall contain a provision that any steel products used or supplied in the performance of the contract or any subcontracts thereunder shall be from steel made in the United States.” Also PA. Law 773.103 with similar provisions.

7. REQUIREMENTS FOR PERSONNEL ENTERING THE SITE

A. Pursuant to The Public School Code of 1949, Act of March 10, 1949, P.L. 30, No. 14, as amended, 24 P.S. §1-111: all applicants for employment and employees in public and private schools, intermediate units and area vocational technical schools, including independent contractors and their employees, and student teacher candidates shall undergo background checks, prior to employment.

1. Reports shall be no more than one year old at the time of bid submission.

2. ALL EMPLOYEES ON THE PROJECT SITE MUST HAVE ALL OF THEIR

BACKGROUND CHECK PRIOR TO ENTERING THE SITE.

B. Department of Human Services Child Abuse History Clearance {Act 151 of 1994}.

1. The Pennsylvania Child Abuse History Clearance can be submitted and paid for online through the Child Welfare Information Solution (CWIS) self-service portal, http://www.compass.state.pa.us/cwis.

http://www.compass.state.pa.us/cwis

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General Conditions Section 00 7200 - Page 3

C. Pennsylvania State Police Request for Criminal Records Check {Act 34 of 1985}.

1. The Pennsylvania State Police has also established a web-based computer application called “Pennsylvania Access To Criminal History,” (PATCH):

https://epatch.state.pa.us/Home.jsp.

D. Federal Criminal History Record Information (CHRI) {Act 114 of 2006}.

1. Registration: The applicant must register prior to going to the fingerprint site.

Walk in service is allowed but all applicants are required to complete pre-enrollment in the new Universal Enrollment system. Pre-enrollment can be completed online or over the phone. The registration website is available online 24 hours/day, seven days per week at https://uenroll.identogo.com.

Telephonic registration is available at 1-844-321-2101 Monday through Friday, 8am to 6pm EST. During the pre-enrollment process, all demographic data for the applicant is collected (name, address, etc.) along with notices about identification requirements and other important information.

a. When registering on-line, use the agency specific Service Code “1KG6XN” to ensure the application is processed for the correct agency and/or applicant type. Using the correct service code ensures the background check is submitted for the correct purpose. Fingerprint requests processed through any other agency or purpose cannot be accepted and are not transferrable. If an applicant enters the wrong code by mistake, the incorrect applicant type will appear at the top of the screen. The applicant should select the “Back to Home” button and begin the process again, by reentering the correct Service Code. If the applicant proceeds with the process under the incorrect code, the pre-enrollment and/or results cannot be transferred to another state agency and the applicant will have to start the process over and pay for the background check again.

2. Payment: The applicant will pay a fee for the fingerprint service and to secure an unofficial copy of the Criminal History Record. Major Credit Cards as well as Money orders or cashier’s checks payable to MorphoTrust will be accepted on site for those applicants who are required to pay individually. No cash transactions or personal checks are allowed.

a. IDEMIA has also established a payment option for fingerprinting services for entities interested in paying the applicant’s fee. This new option provides a payment ‘coupon’ that the entity will provide to each applicant for use. Each coupon is unique and may only be used one time. Account applications must be completed prior to the applicant visiting the fingerprint site. The authorized representative must complete the account application. To establish a billing account, visit the website https://www.identogo.com/locations/pennsylvania and download an application.

3. Fingerprint Locations: After registration, the applicant proceeds to the fingerprint site of their choice for fingerprinting. The location of the fingerprint sites and days and hours of operation for each site are posted on IDEMIA's website at https://uenroll.identogo.com. The location of fingerprint sites may change over time; applicants are encouraged to confirm the site location nearest to their location.

4. Fingerprinting: At the fingerprint site the Enrollment Agents (EA) manages the fingerprint collection process. The fingerprint transaction begins when the EA reviews the applicant’s qualified State or Federal photo ID before processing the applicant’s transaction. Applicants will not be processed if they cannot https://epatch.state.pa.us/Home.jsp

Inspection, Maintenance and Emergency Repair Services

General Conditions Section 00 7200 - Page 4 produce an acceptable photo ID. After the identity of the applicant has been established, all ten fingers are scanned to complete the process. The entire fingerprint capture process should take no more than three to five minutes.

5. Report Access: For the public or private school or higher education institution to access the official report via the electronic system, applicants must present their UEID to the hiring entity (as shown on the receipt provided after fingerprint capture). This process allows an applicant to provide multiple potential employers with their UEID, as the report is linked to the UEID number and not assigned to a specific school. If an applicant has lost their receipt or needs to confirm UEID, the applicant may visit the UEP website (https://uenroll.identogo.com/ ) and simply check status of their file by providing alternate personal information. Applicants will enter their personal information after clicking in the lower portion of that screen to obtain their receipt with the UEID.

Applicants will receive an unofficial copy of their report. However, the school is required to review the official CHRI online and print a file copy of the CHRI if the applicant is hired by the school or their contractor, or if the applicant is approved for student teaching.

E. Pennsylvania Department of Education Form 6004 {Act 24 of 2011, amended 2016}.

1. In addition to the unofficial CHRI report, an applicant must complete and submit to a prospective employer the PDE Form 6004 (attached), required by Section 111(j)(1) of the School Code, indicating that the applicant has not been disqualified from employment.

2. As required by subsection (c.4) and (j)(2) of 24 P.S. §1-111, this form shall be completed and submitted by all current and prospective employees of said institutions to provide written reporting of any arrest or conviction for an offense enumerated under 24 P.S. §§1- 111(e) and (f.1) and to provide notification of having been named as a perpetrator of a founded report of child abuse within the past five (5) years as defined by the Child Protective Services Law.

3. As required by subsection (j)(4) of 24 P.S. §1-111, this form also shall be utilized by current and prospective employees to provide written notice within seventy-two (72) hours after a subsequent arrest or conviction for an offense enumerated under 24 P.S. §§1-111(e) or (f.1).

a. Reports shall be no more than one year old at the time of bid submission.

b. ALL EMPLOYEES ON THE PROJECT SITE MUST HAVE ALL OF

THEIR BACKGROUND CHECK PRIOR TO ENTERING THE SITE.

c. FAILURE TO PROVIDE BACKGROUND CHECKS FOR ALL

EMPLOYEES AND/OR SUB-CONTRACTORS PRIOR TO JUNE 1,

2026, WILL RESULT IN FORFEITURE OF THE CONTRACT.

11. FORCE MAJEURE

Neither party shall be liable in damages for any failure, hindrance or delay in the performance of any obligation under this Agreement if such delay, hindrance or failure to perform is caused by conditions beyond the control of either party, including, but not limited to, Acts of God, flood, fire, war or the public enemy, explosion, government regulations whether or not valid (including the denial or cancellation of any export or other necessary license), court order, state funding, or other unavoidable causes beyond the reasonable control of the party whose performance is affected which cannot be overcome by due diligence. Vendors, and/or contractors who have a contract

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General Conditions Section 00 7200 - Page 5 with the District to provide goods or services cannot unilaterally claim an increase in the cost of the contract because of Force Majeure.

12. INDEMNIFICATION

The proposer shall assume all risk of and responsibility for, and agrees to indemnify, defend, and save harmless the District and its agents, employees, and Board members, from and against any and all claims, demands, suits, actions, recoveries, judgments and costs and expenses (including, but not limited to, attorney’s fees) in connection therewith on account of the loss of life or property or injury or damage to any person, body or property of any person or persons whatsoever, which shall arise from or result directly or indirectly from the work and/or materials supplied under this contract. This indemnification obligation is not limited by, but is in addition to, the insurance obligations contained in this agreement.

13. INSURANCE

The proposer to whom the contract is awarded for any service work, maintenance work, or construction work shall secure, pay the premiums for and keep in force until the contract expires, insurance of the types and amounts listed below:

Comprehensive General Liability – Each occurrence; $1,000,000.

Products/completed Operations: $1,000,000 Personal Injury: $1,000,000 General Aggregate $2,000,000

Excess (Umbrella) Liability Insurance:

Bodily injury and property damage combined ($1,000,000) no deductible.

Important!

a. The contractor must present to the District an insurance certificate in the above types and amounts before any work or service begins.

b. Automobile liability insurance shall be included to cover any vehicle used by the insured.

c. The contractor must include the following clause on the insurance certificate.

“West Chester Area School District is named as an additional insured”

The Contractor shall at all times hold and save harmless the District and the agents, representatives, and employees of the District against any and all suits, claims, costs, charges, and expense by reason of any damages or claims for damages arising from the negligence of the contractor, his agents, representatives and employees. The Contractor is to assume all liability of every sort incident to the work, including property damage caused by him or his men or by any subcontractor employed by him or any of the subcontractor’s men.

14. OTHER INSURANCES

WORKERS COMPENSATION Evidence of adequate Workers Compensation Insurance as required by the laws of the State of Pennsylvania and the United States, must be available for perusal. The minimum limits are the following, unless a greater amount is required by law:

Bodily Injury by Accident: $500,000. Each Accident Bodily Injury by Disease: $500,000. Policy Limit Bodily Injury by Disease: $500,000. Each Employee Contract Liability: Same as General Liability Automobile Liability: $1, 000,000 Per Occurrence

15. NON-COLLUSION AFFIDAVIT

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General Conditions Section 00 7200 - Page 6

A notarized Non-Collusion Affidavit must be submitted with the proposal. Please use the form attached to this request.

16. PAYMENTS

Every effort will be made to pay vendors and contractors within thirty (30) to sixty (60) days provided the District receives the appropriate documentation including but not limited to:

Signed voucher by vendor; Packing Slips, Certified Payrolls, and Invoices. All invoices must include, at a minimum, the following information:

A. Current open Purchase Order number B. Facility name and address of where the work was completed.

C. Hourly rate and charges.

D. Total number of hours worked.

E. Description of work performed.

F. Any other information.

Payment will be rendered upon completion of services or delivery of full order to the satisfaction of the District, unless otherwise agreed to by written contract. The District may, at its discretion, make partial payments.

17. TERMINATION OF CONTRACT

If the District determines that the contractor has failed to comply with the terms and conditions of the bid and/or proposal upon which the issuance of the contract is based or that the contractor has failed to perform said service, duties and or responsibilities in a timely, proper, professional and/or efficient manner, then the District shall have the authority to terminate the contract upon written notice setting forth the reason for termination and effective date of termination.

Termination by the District of the contract does not absolve the contractor from potential liability for damages caused the District by the contractor’s breach of this agreement. The District may withhold payment due the contractor and apply same towards damages once established. The District will act diligently in accordance with governing statutes to mitigate damages. Damages may include the additional cost of procuring said services or goods from other sources. The contractor further agrees to indemnify and hold the District harmless from any liability to Subcontractors or suppliers concerning work performed or goods provided arising out of the lawful termination of this agreement.

18. CANCELLATION

The contract may be terminated by the District if the Contractor is not going to complete the work in the time provided.

19. INDEPENDENT CONTRACTOR

The Contractor is an independent Contractor, and this contract does not render the Contractor an agent or employee of the District.

20. REPAIRS

The Contractor will advise the District of any recommended repairs or replacement. All repairs and/or replacement will be authorized by the District upon direction of the Facilities Supervisor.

Contractor agrees to repair or replace the standard of matching or exceeding the current installation. The contractor must have materials, parts and/or equipment that would be required to operate, test and maintain each type of system within the District.

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General Conditions Section 00 7200 - Page 7

21. SITE ACCESS

Access to the District’s buildings shall be limited to 7:00AM and 4:00PM, Monday through Friday.

except for emergency repairs. The contractor shall provide at least a week’s notice for any weekend access.

No Smoking, vaping, smokeless tobacco or e-cigarettes of any kind on any West Chester Area School District property.

Dates of summer programs and locations are being determined. The contractor must coordinate and work around ALL WCASD activities in the building(s).

22. INSPECTION OF SERVICES

All services provided shall be subject to inspection and shall meet the approval of the District. If they are not approved, the District shall have the right to reject them or to require correction.

Acceptance or rejection of the work shall be made promptly as practical, but failure to accept or reject the work shall not relieve the Contractor from responsibility for services provided not in accordance with the contract. The District will not be deemed to have accepted the services by virtue of partial or full payment for it. End of Section 00 7200 General Conditions.

23. RESPONSE TIME:

The contractor will after an emergency call from the Facilities Supervisor (or his designee) have a repairman at requested location within two hours. Failure of the Contractor to respond to emergency calls within the stated time period may be cause for termination of this contract.

Vendor must provide a toll-free number that will be available 24 hours a day, 7 days a week.

Non-emergency call for service must be responded to no later than the close of business on the following business day

24. NON-MANDITORY SITE VISITS:

Visits are available by appointment. Contact: Randy J. Scott, West Chester Area School District, Building System Supervisor, Phone: 484.266.1250.

25. WORK SITES:

The work will be carried out at all of the District’s buildings and the scheduling of the work shall be coordinated with the District to minimize the impact on the facility usage and occupants.

The work sites and locations are provided as follows:

a. East Bradford Elem School 850 Frank Rd, West Chester, PA 19380

Primary Contact: Aaron Simpson O: 484-266-2107

b. East Goshen Elem School 800 N. Chester Rd, West Chester, PA 19380 Primary Contact Frank Mack O: 484-266-1507

c. Greystone Elem School 1195 Aram Ave, West Chester, PA 19380 Primary Contact Chris Wyatt O: 484-266-2307

d. Mary C. Howse Elem School, 641 West Boot Rd, West Chester, PA 19380 Primary Contact Terrance Wright

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General Conditions Section 00 7200 - Page 8

O: 484-2661307

e. Penn Wood Elem School, 1470 Johnny’s Way, West Chester, PA 19382 Primary Contact William Washington

O: 484-2661907

f. Westtown-Thornbury Elem School, 750 Westbourne Rd, West Chester, PA 19382 Primary Contact Tony Kelly O: 484-266-1807

g. J.R. Fugett Middle School, 500 Ellis Lane, West Chester, PA 19380 Primary Contact Charles Hammond O: 484-266-2907

h. East High School, 450 Ellis Lane, West Chester, PA 19380 Primary Contact Damion Ralph O: 484-266-3807

i. Henderson High School, 400 Montgomery Aves, West Chester, PA 19380 Primary Contact Jose Geigel O: 484-266-3307

j. Bayard Rustin High School, 1100 Shiloh Road, West Chester, PA 19382 Primary Contact Nelson Bowers O: 484-266-4307

k. Spellman Educational Center, 782 Springdale Drive, Exton, PA 19341 Primary Contact Dan McBride O: 484-266-1108

End of 00 7200 General Conditions

26-001 Soil Amendments and Field Supplies for Athletic Fields

Summary of Work Section 01 1100 - Page 1

DIVISION 01 – GENERAL REQUIREMENTS

Section 01 1100 – Summary of Work

The West Chester Area School District hereby requests proposals for professional labor to clean, test, inspect, and service all elevators and wheelchair lifts at various District buildings in accordance with all PA state and local codes. The duration of the work is for a 12-month period beginning July 1, 2026, with the option of extending the contract for two additional years, but pricing is to be provided for each year separately.

1.1 Scope of Work

A. The work performed by the contractor shall consist of furnishing all materials, labor, supervision, tools and equipment necessary to provide preventive maintenance services.

B. Maintenance records shall include repair work performed and parts used. All work performed shall be patterned after accepted commercial practices for elevator maintenance. The frequency of inspection and service shall be consistent with the requirements of the equipment, but not less than once a month and shall be consistent with the requirements of the equipment and shall ensure that the reliability and proper operational characteristics of the elevators are not degraded.

C. Bidders shall be familiar with the systems.