1-VAAC2603 - RFP HS PEMB Gym and Remodel of existing Gym to Provide two Classrooms.pdf

Request for Proposals

New Pre-engineered Metal Building Gym &

Remodel of a Portion of the Existing Gym to include two New Classrooms

DUE: Tuesday, July 21, 2026 | 12:00 NOON

Read Instructions Carefully. Failure to submit the following documents will be grounds to disregard your proposal as Non-Responsive.

508 N 1500 W. Marriott-Slaterville, UT 84404

801-393-3900

Purpose Venture Academy is adding an approximately 12,000 square foot pre-engineered metal building Gym adjacent to the existing High School building as well as remodeling a portion of the existing gym to create 2 new classrooms. The project should reach substantial completion by August, 2027. New Gym construction will begin while school is in session, the interior classroom remodel will begin on or around May 2027.

Project Description

Location 508 N 1500 W, Marriott-Slaterville, UT 84404

Gym Addition The gym addition will be approximately 14,000 sq ft (100’ x 120’ large space, and 20’ x 100’ attached lower ceiling space) and will include:

● One full-size regulation basketball court

● 6–8 rows of retractable bleachers along one side

● An attached lower-height add-on (approximately 20’ x 100’) including:

■ Entry vestibule

■ Approximately three (3) restrooms

■ Custodial closet

■ Three (3) large storage rooms accessible from the gym (one of these rooms could be converted to dressing room stalls, no showers).

Existing Gym Remodel (Classrooms)

A portion of the existing gym (CMU construction) will be remodeled to create two (2) classrooms:

● Approximately 33’ x 55’ area on the south end of the existing gym

● Classrooms will be vertically stacked (two-story configuration)

● Access to the second-floor classroom will utilize existing upper-level walkways and elevator.

● A new exterior egress stair is required on the west side of the building

● The remaining north portion of the gym (approx. 60’ x 55’) will remain in use as an auxiliary gym space

Early Contractor Involvement (ECI) / At-Risk Builder Services

Venture Academy is seeking Early Contractor Involvement (ECI) services during design and preconstruction phases, including cost estimating, scheduling support, constructability review, procurement planning, and preparation for Guaranteed Maximum Price (GMP) delivery.

The selected Contractor will provide preconstruction services and subsequently act as an at-risk General Contractor under a GMP contract, including cost of the Work plus Contractor’s Fee.

The current Fixed Limit of Construction Cost for this project is a Target of $2,500,000, with a Not-To-Exceed amount of $3,000,000.

Preconstruction Services

The Contractor shall participate in all design phases with the pre-selected design firm (Gary Hunt, Architect PC) and provide the following services:

● Participate in Programming and Schematic Design, providing constructability input, cost and schedule recommendations, and value-driven alternatives.

● Provide preliminary cost estimates following Schematic Design, including evaluation of alternative materials and systems.

● Participate in Design Development with updated estimating, constructability review, and cost/schedule optimization input.

● Support and participate in Value Engineering sessions with the Owner and design team.

● Review design documents at milestones and provide coordination feedback, constructability corrections, and cost/schedule savings opportunities.

Early Procurement & Packaging

● Identify and recommend early procurement opportunities to support project schedules.

● Prepare bid/procurement packages for Owner review and approval.

● Upon approval, procure long-lead materials and coordinate storage and delivery.

● Coordinate early construction activities as approved by the Owner.

GMP Development

● Prepare and submit a Guaranteed Maximum Price (GMP) proposal including:

○ Cost of the Work

○ Contractor’s Fee

○ General Conditions/General Requirements

○ Allowances and assumptions

○ Schedule basis and milestones

● Provide supporting documentation and clarification of GMP assumptions.

● GMP shall be established upon completion of Construction Documents and include all agreed upon constructibility and value engineering.

Construction Services

● Construct the project in accordance with Contract Documents, approved GMP, and schedule.

● Manage subcontractors, procurement, quality control, safety, and scheduling.

● Coordinate inspections and approvals from Authorities Having Jurisdiction.

● Develop and maintain coordination with Owner operations including a phasing plan to minimize student and vehicular disruption.

● Achieve Substantial Completion per contract requirements.

Project Closeout

● Complete all punch list and corrective work required for Final Completion.

● Provide all closeout documentation, including:

○ Operations & Maintenance manuals

○ Warranties

○ As-built documentation

○ Training for Owner staff

Warranty Services

● Provide full warranty support during the warranty period.

● Coordinate correction of warranty issues and supervise subcontractor resolution of deficiencies.

● Provide an 11th month walkthrough with the Owner to punchlist warranty phase items.

Contracting Method

The selected Contractor is anticipated to execute AIA Document A133 for:

● Fixed fee preconstruction services

● Percentage-based fee for early procurement packages (if applicable)

● General conditions broken out monthly

● GMP contract, as stated above.

Proposal Response Requirements

Read Instructions Carefully. Failure to submit the following documents will be grounds to disregard your proposal as Non-Responsive.

Please ensure you submit the following:

1. All Proposals must be submitted electronically through Bonfire in a PDF format. Proposals must be received by 12:00 Noon on Tuesday, July 21, 2026.

2. All Proposals should acknowledge meeting Submittal Requirements.

3. All Proposals should include two separate pdf documents:

a. One that responds to technical information requested in Sections A through D; and

b. One that includes a cost proposal meeting all criteria listed in Section E below.

4. Additional Submission Requirements in the form of addenda to the posting may be added if modified during the solicitation. Additional information as required, must accompany the proposals at the submission deadline in order to be deemed responsive.

Additional Requirements

1. Review existing site plan and proposed scope of work.

2. Project Team must be available to be interviewed if requested by Venture.

Recommended but not required

Attend Pre-bid Walk-through on Wednesday, July 8, 2026, at 10 AM on site at Venture High School 508 N 1500 W Marriott-Slaterville, UT 84404.

Technical Evaluation: Sections A through D

A. Identify at least three comparable projects in which the Contractor Team served as either Construction Manager or General Contractor, or member of a Design-Build team. For each project identified, provide the following:

a. Description of the project

b. Role of the firm (specify whether Design-Builder, Construction

Manager, or General Contractor. Identify the percent of work self-performed. Also specify services provided during the design phase, i.e., cost estimating, scheduling, value engineering, etc.)

c. The project’s original contracted construction cost and final construction cost.

d. Construction dates, including any extensions or failure to meet the schedule.

e. Project Owner

f. Reference information (a current name with telephone number per project)

B. Provide a concise description of the Contractor Team and their roles proposed for this project, team structure, and include information relevant to this project. Provide resumes with experience and background as it pertains to this project. Please include the following personnel as needed:

a. Principal in Charge (project executive) of this particular project.

b. Project Manager(s) for this project and roles (include estimated time dedicated to the project, e.g., full, half, quarter, less).

c. Other proposed staff members and roles (e.g., site superintendent).

d. Professional Experience relevant to the Proposed Project Scope.

e. Any proposed Consultants and roles.

C. Project Approach- Demonstrate your understanding of the Gym and Classroom project and how that understanding will translate to a Project that meets Venture’s requirements.

a. Provide specific methodology related to this project for completing the Pre-Construction work in a timely and quality manner. Include a description of the processes used to estimate potential costs of various alternatives and provide clear assessments of constructibility.

b. Provide a description of how you will keep the construction process moving in a timely and quality manner that meets the completion deadline. Address concerns.

c. Demonstrate innovative and/or cost-effective potential solutions for issues related to the provided documents in order to meet Venture needs.

d. Describe the inputs and coordination needed with the Venture and Design team.

D. Cost Control and Schedule: Provide a schedule and a description of how The Contractor Team will meet or exceed the preliminary timeline. Provide a plan or strategy specific to this proposed project, outlining the Team’s methodology for assisting in controlling costs during Design and Construction

a. Include activities and descriptions of tasks and events needed to meet the scope.

b. Describe what processes will be used internally to meet the schedule.

c. Describe what inputs and activities are needed from Venture, Design Teams, and CM/GC to meet the schedule.

d. Describe the design processes before, during, and after working with

Venture and Design Teams to incorporate cost savings with such discrete events such as the required value engineering session, estimate reviews, and scope reviews.

Cost Proposal, Section E:

E. Price: Provide a document separate from the technical proposal with the following pricing for services for the project. Provide an explanation for the reasoning for each element, and how the proposed fee will provide the required services and potentially save the owner time and money overall.

a. Lump Sum for Pre-construction services for the project and duration as described above.

b. A proposed contractor general condition and site general requirements itemized cost to include all general contractor costs, site assigned labor, weather protection, utilities, construction fencing, internet, and any other costs identified by the contractor outside the cost of the work.

c. Percentage-based fee for early procurement packages

d. Provide typical insurance modifiers and bond rates.

e. A proposed contractor’s fee percentage for the GMP to be executed at the time of acceptance of the GMP or the individual construction packages. This fee amount will be calculated using the proposed fee percentage on the cost of the work, not including the GMP fee itself or the costs of required insurances and bonds.

f. Acknowledgement that if the GMP exceeds the Fixed Limit Cost of Construction by more than 5%, Venture reserves the right to put the project out for a General Contractor hard bid.

Evaluation Process and Criteria

Evaluation Criteria: The manner in which the responsive proposal will be evaluated is based on the following point system, where 100 points is the maximum points possible to select the proposal that is most advantageous to Venture. Venture reserves the right to refuse all proposals if they do not meet the needs of the school.

A.Relevant Experience of Contractor Firm (20 Points) •Comparable Projects •Reference

B.Project Team(s) Proposed for this Project (10 Points) •Project Team Proposed •Relevance to projects

C.Project Approach (20 Points) •Understanding •Methodologies •Innovative Solutions, including systems recommendations •Coordination

D. Cost Control and Schedule (20 Points) •Scheduled activities meeting timelines •Internal processes to meet schedules •Identified early procurements needed and timeline

E.Price Component (include in separate document) (30 Points)

•Provide Pre-Construction Fee Amount •Provide Percentage Fee for Procurement Bid packages, if any.

•Contractor’s Fee percentage to be executed at the time of GMP •Provide General Conditions/General Requirements monthly fee.

•Provide breakdown for estimated General Conditions •Insurance percentages for General Liability, Bonds

Due Date

To qualify as a responsive proposal: one (1) PDF copy of the technical proposal, Sections A - D (a redacted electronic copy of the technical proposal may also be submitted where there is protected proprietary content) and one (1) PDF copy of the fee proposal, Section E (as a separate attachment) must be submitted through Bonfire and received no later than Tuesday, July 21, 2026, at 12:00 Noon. If the Cost Proposal and the Technical Proposal are received as a single document, the submission will be considered non-responsive and eliminated from consideration.

RFP Timeline (Subject to modification)

RFP Posted: Advertisement- June 29, 2026

Pre-bid Walk Through: Wednesday, July 8, 2026 at 10:00 AM.

Deadline for Questions: All Questions must be submitted online through Bonfire (U3P) and received by 11:00 AM on July 16, 2026.

Any addenda to this solicitation will be posted up to 24 hours prior to the closing of the bid. It is the sole responsibility of all interested offerors to ensure submittals reflect all the details of the solicitation in its entirety.

RFP Response Deadline: Tuesday, July 21, 2026, at 12:00 Noon.

Project Timeline

● Award: On or before Monday, July 27, 2026 @ 5:00pm;

● Schematic Design Process. Participate as described above in this RFP.

August 2026.

● Participate in Design Doc review, provide cost estimate, and Value Engineering session. August - September 2026.

● Participate in Construction Document design meetings, update estimates as needed, Late August - October 2026.

● Guaranteed Maximum Price, Late October 2026.

● New gym construction desired start, as defined by the bid packages, as early as January

2027.

● Interior classroom remodel desired start on or around May 2027.

● Substantial Completion and Punch desired August 2027.

Questions and Contact Information

Questions, interpretations, clarifications, or communications regarding this RFP must be submitted through Bonfire and must be received by 11:00 AM on July 16, 2026.

Responses to any postings shall be the responsibility of:

Mark Child - Executive Director

Contact made with any other Venture Academy personnel during the RFP process concerning the RFP may be considered grounds for disqualification.

RFP will be posted on Bonfire which is where any addenda to this solicitation will be posted, up to 24 hours before the closing of the bid. It is the sole responsibility of all interested offerors to ensure submittals reflect all the details of the solicitation in its entirety.

Protected/Proprietary Information

Protected information should be identifiable and included in the Detailed Discussion section of the proposal. Do not incorporate protected information throughout the proposal. Instead, provide a reference in the proposal response directing readers to the specific area of this Protected Information Section.

The Government Records Access and Management Act (GRAMA), UCA § 63G-2-305, provides in part that:

The following records are protected if adequately classified by a government entity:

(1) trade secrets as defined in Section 13-24-2, the Utah Uniform Trade Secrets Act, if the person submitting the trade secret has provided the governmental entity with the information specified in UCA § 63G-2-309 (Business Confidentiality Claims); (2) commercial information or non-individual financial information obtained from a person if: (a) disclosure of the information could reasonably be expected to result in unfair competitive injury to the person submitting the information or would impair the ability of the governmental entity to obtain necessary information in the future;

(b) the person submitting the information has a greater interest in prohibiting access than the public in obtaining access; and (c) the person submitting the information has provided the governmental entity with the information specified in UCA § 63G-2-309;

And

(6) records, the disclosure of which would impair governmental procurement proceedings or give an unfair advantage to any person proposing to enter into a contract or agreement with a governmental entity, except, subject to Subsections (1) and (2), that this Subsection (6) does not restrict the right of a person to have access to, after the contract or grant has been awarded and signed by all parties.

Pricing may not be classified as confidential or protected and will be considered public information after the contract is awarded.

Process for Requesting Non-Disclosure: Any Offeror requesting that a record be protected shall include a Claim of Business Confidentiality with the proposal. To protect information under a Claim of Business Confidentiality, the Offeror must complete the Claim of Business Confidentiality form with the following information:

1. Provide a written Claim of Business Confidentiality at the time the information (proposal) is provided to the state, and

2. Include a concise statement of reasons supporting the claim of business confidentiality (UCA § 63G-2-309(1)).

3. Submit an electronic “redacted” (excluding protected information) copy of the proposal. The copy must be clearly marked as “Redacted Version.”

An entire proposal cannot be identified as “PROTECTED”, “CONFIDENTIAL”, or “PROPRIETARY”, and if so identified, shall be considered non-responsive unless the Offeror removes the designation.

Redacted Copy: If an Offeror submits a proposal that contains information claimed to be business confidential or protected information, the Offeror must submit two separate proposals: one redacted version for public release, with all protected business confidential information either blacked-out or removed, clearly marked as "Redacted Version"; and a non-redacted version for evaluation purposes, clearly marked as "Protected Business Confidential”.

All materials submitted become the property of the Ogden School District. Materials may be evaluated by anyone designated by the District as part of the proposal evaluation committee. Materials submitted may be returned only at the District’s option.

Technical Evaluation: Sections A through D

Cost Proposal, Section E:

RFP Timeline (Subject to modification)

Questions and Contact Information