1-Tremonton General Plan RFSQ REVISED.docx

Tremonton City General Plan

REQUEST FOR STATEMENTS OF QUALIFICATIONS (RFSQ)

Statements of Qualifications must be turned in to the City Manager's Office at 102 South Tremont Street, Tremonton, Utah 84337, or emailed to lnessen@tremontoncity.gov, by 5:00 p.m. on Friday, Sept. 4th , 2026 Tremonton City 102 South Tremont Street Tremonton, Utah 84337

(435) 257-9500

Request for Proposals Tremonton City General Plan Update

1 INTRODUCTION

Tremonton City, Utah, is soliciting Statements of Qualifications (SOQs) from qualified consulting firms to prepare a comprehensive update to the City's General Plan. The selected consultant shall enter into a contract with Tremonton City to complete the scope of work outlined in this Request for Statements of Qualifications (RFSQ). Firms will be evaluated and ranked based on qualifications, and the City will enter into fee and scope negotiations with the top-scoring firm. Qualified firms are hereby invited to submit an SOQ based upon the requirements and conditions set forth in this RFSQ.

2 SCOPE OF WORK

The tasks to be performed by the selected Firm will include the following along with all associated work to complete the objectives and tasks.

Task 1 – Project Management The Consultant shall provide overall project management and coordination throughout the duration of the project. The Consultant shall be responsible for managing the project schedule, budget, communications, and coordination with City staff to ensure the project is completed in accordance with the approved scope, schedule, and budget.

Deliverables:

1. Project Kickoff Meeting

1. Project Schedule

1. Monthly Progress Reports

1. Ongoing Project Coordination Task 2 – Existing Conditions Assessment The Consultant shall conduct a comprehensive assessment of existing conditions to establish a baseline for the General Plan Update. This assessment shall include a review of the existing General Plan, Future Land Use Plan, Transportation Master Plan, and other relevant planning documents; an evaluation of existing land use patterns, zoning, demographics, housing, economic conditions, environmental features, transportation systems, utilities, public facilities, parks, trails, and other infrastructure; identification of growth trends, development patterns, opportunities, and constraints; coordination with City staff to identify planning priorities and community needs; and the preparation of maps, graphics, and other supporting materials necessary to illustrate existing conditions.

Deliverables

1. Existing Conditions Assessment Report

1. Existing Conditions Maps and Supporting Graphics Task 3 – Public Engagement and Visioning The Consultant shall develop and implement a comprehensive public engagement process designed to actively involve residents, businesses, property owners, community organizations, City leaders, and other stakeholders throughout the General Plan Update process. The engagement process shall provide meaningful opportunities for the community to share input, identify priorities, discuss future growth, and help establish a shared vision for Tremonton City's future.

The Consultant shall work closely with City staff to develop an engagement strategy that utilizes a variety of outreach methods to encourage broad participation and ensure that input is representative of the community. The process should include opportunities for education, discussion, feedback, and continued involvement throughout the development of the General Plan.

The Consultant shall facilitate visioning efforts to identify community values, priorities, and desired outcomes that will guide the goals, policies, and recommendations of the updated General Plan.

Deliverables

1. Public Engagement Plan

1. Community Outreach Materials and Engagement Tools

1. Public Workshops, Open Houses, and Stakeholder Meetings

1. Community Vision Statement and Guiding Principles

1. Summary of Public Input and Engagement Findings Task 4 – Growth Strategy and Land Use Planning The Consultant shall develop a comprehensive growth and land use strategy that establishes a clear framework for Tremonton City's future development. This task shall evaluate anticipated growth, changing market conditions, development patterns, and community priorities to guide future land use decisions and ensure that growth occurs in a manner that supports the City's vision, character, and long-term sustainability.

The Consultant shall evaluate existing and future land use needs, including residential, commercial, industrial, agricultural, mixed-use, and other development opportunities. The Consultant shall identify appropriate locations and strategies for future growth, evaluate potential impacts of regional development, and provide recommendations for managing growth while maintaining the quality of life and community character of Tremonton City.

The Consultant shall coordinate with City staff and utilize public input gathered through the engagement process to develop updated land use goals, policies, strategies, and mapping that will guide future development decisions.

Deliverables

1. Growth and Land Use Analysis

1. Future Land Use Recommendations

1. Updated Future Land Use Map (GIS-ready file, see GIS Data and Deliverables requirements below)

1. Land Use Goals, Policies, and Implementation Strategies

1. Growth Management Recommendations Task 5 – Transportation, Infrastructure & Community Facilities The Consultant shall evaluate existing and future transportation systems, infrastructure, and community facilities to ensure the General Plan Update provides a coordinated framework for accommodating future growth. This task shall identify existing conditions, future demands, opportunities, and constraints related to mobility, utilities, public services, parks, trails, and other community amenities.

The Consultant shall assess transportation networks, roadway connectivity, active transportation, regional transportation considerations, and the relationship between future land use patterns and infrastructure capacity. The evaluation shall include water, wastewater, storm drainage, streets, public facilities, parks, trails, and other essential community services. Recommendations shall identify strategies to support responsible growth, maintain service levels, prioritize future infrastructure investments, and guide long-term capital planning.

The Consultant shall work closely with the City's Public Works Department throughout this task to ensure infrastructure assessments and recommendations are technically accurate, practical, and aligned with the City's existing systems and planned capital improvements. Public Works staff will provide available system information, infrastructure plans, operational insight, and known capacity constraints. The Consultant shall incorporate this information into the evaluation and develop recommendations that support the City's long-term infrastructure planning and future Capital Facilities Planning efforts.

The Consultant shall also coordinate with the Planning Department, other City staff, applicable service providers, regional agencies, and key stakeholders to identify infrastructure priorities and develop goals, policies, and implementation strategies that support the City's long-term vision.

Deliverables

1. Transportation and Infrastructure Assessment

1. Future Transportation and Infrastructure Recommendations

1. Community Facilities Assessment

1. Infrastructure Needs and Priority Improvement Matrix

1. Infrastructure and Community Facilities Goals, Policies, and Implementation Strategies

1. Supporting Maps and Graphics Task 6 – General Plan Development The Consultant shall prepare a comprehensive General Plan that incorporates the findings, recommendations, and community input gathered throughout the planning process. The updated General Plan shall establish a clear vision for Tremonton City's future and provide goals, policies, strategies, and implementation actions to guide future growth, development, and decision-making.

The Consultant shall organize the General Plan in a manner that is practical, user-friendly, and consistent with applicable State requirements. The plan shall address the major elements identified through the planning process, including land use, transportation, infrastructure, housing, economic development, community facilities, parks and recreation, and other topics necessary to support the City's long-term vision.

The Consultant shall prepare supporting maps, graphics, and implementation strategies that clearly communicate the City's goals and provide a framework for future policy decisions, capital investments, and potential regulatory updates.

Deliverables

1. Draft General Plan Document

1. General Plan Maps, Graphics, and Supporting Materials

1. Goals, Policies, and Implementation Strategies

1. Final General Plan Document Incorporating City and Public Feedback Task 7 – Adoption & Final Deliverables The Consultant shall assist Tremonton City through the final review and adoption process for the updated General Plan. The Consultant shall present the draft plan to City staff, Planning Commission, City Council, and the public as needed, incorporate feedback received during the review process, and prepare the final adopted General Plan.

The Consultant shall coordinate with City staff to ensure that the final document accurately reflects the City's vision, community input, and recommendations developed throughout the planning process. The final General Plan shall be provided in a format that is accessible, user-friendly, and suitable for future reference and implementation.

Deliverables

1. Public Open House for General Public

1. Planning Commission, City Council and Neighborhood Partnership Workshops (As many as needed)

1. Planning Commission and City Council Presentations

1. Revised General Plan Incorporating Review Comments

1. Final Adopted General Plan Document

1. Final Maps, Graphics, and Digital Files

3 GIS DATA AND DELIVERABLES

All maps produced under this Scope of Work, including but not limited to the Existing Conditions Maps, the Future Land Use Map, and the General Plan Maps and Supporting Materials, shall be delivered as GIS-ready geospatial data (ESRI shapefile and/or file geodatabase format) with complete attribute data and metadata, in addition to any static map graphics included in the General Plan document. Deliverables shall be provided in a projection and format compatible with the City's existing GIS system so that they can be incorporated directly as layers within that system.

The City's GIS system is maintained by Jones and Associates. The Consultant shall coordinate directly with Jones and Associates during the project to confirm data structure, projection, and format requirements, and shall verify compatibility of all final GIS deliverables prior to project closeout.

4 INQUIRIES

Questions pertaining to the SOQ and/or RFSQ should be directed to Jeremy Lance or ChrisDean Epling of the Tremonton City Community Development team. They can be contacted by email at:

jlance@tremontoncity.gov cepling@tremontoncity.gov Or by Phone at:

435-257-9504 All questions regarding this RFSQ must be submitted in writing (by email) to Jeremy Lance or ChrisDean Epling no later than 5:00 p.m. on Friday, August 28, 2026. Questions received after this date and time may not be answered. Responses to substantive questions will be issued in writing to all firms who have expressed interest in this RFSQ prior to the submittal deadline.

5 SUBMITTAL DATE

Statements of Qualifications (SOQs) are due no later than 5:00 p.m. on Friday, September 4th , 2026. SOQs may be submitted by email to lnessen@tremontoncity.gov, or delivered in hand to the City Manager's Office at the address below by that time. SOQ postmark dates will not be considered as meeting that deadline. SOQs should be submitted to:

Linsey Nessen City Manager Tremonton City 102 South Tremont Street Tremonton, Utah 84337 The City is not responsible for SOQs that are delinquent, lost, mismarked, sent to an address or email address other than that given above, or sent by mail or courier service. The City reserves the right, after opening the SOQs, to reject any or all SOQs, or to accept the SOQ(s) that in its sole judgment is (are) in the best interest of the City.

6 SOQ CONTENT

The City of Tremonton is seeking a concise Statement of Qualifications (SOQ) clearly addressing all of the requirements outlined in this RFSQ. The SOQ must not exceed 20 single-sided pages, and must include, at a minimum, the following sections in the order indicated. Resumes, the organizational chart, and the Proposed Completion Schedule may be included as appendices and are not counted toward the 20-page limit.

1. Information Page – Provide the following information:

1. Name of firm

1. Complete address

1. Contact person

1. Telephone number

1. Fax number

1. Internet address

1. E-mail address

1. Proposed Completion Schedule – Include a Proposed Completion Schedule for the scope of work.

1. Personnel

1. List the professional and support positions that would be primarily responsible for this study.

1. Provide an organizational chart, including resumes of all personnel who would be committed to this project. Provide specific information as to their experience on projects similar to this one.

1. If applicable, list professional consultants outside your firm whom you propose would provide services not available in your firm. Provide specific information documenting their work on similar projects.

1. Project Approach – A concise description of how your team will work with the city to achieve its goals described in the “Scope of Work” section of this RFSQ.

1. Qualifications – Provide information on the qualifications of the firm(s) used for relevant studies. The following elements must be included in this section.

1. Example Projects – Describe recent projects that are similar in nature to this one, and provide details on size, cost and client.

1. References – Provide phone numbers and email addresses of professional references (clients) for whom you have provided similar services who can speak to the abilities and strengths of your team.

7 EVALUATION CRITERIA

City staff will evaluate all responsive SOQs against the following pre-interview criteria, for a maximum of 80 points:

1. Firm Qualifications and Experience (25 points) – Relevant experience preparing General Plans for comparable municipalities, and the firm's demonstrated expertise.

1. Project Approach and Methodology (25 points) – Quality, clarity, and feasibility of the proposed approach to completing the Scope of Work, including public engagement strategy.

1. Project Team and Personnel Qualifications (15 points) – Qualifications and relevant experience of key personnel and any sub-consultants proposed for the project.

1. References (15 points) – Feedback from professional references regarding the firm's performance on similar projects.

Firms scoring 70 or more of these 80 points will be deemed qualified to advance to the interview phase.

1. Interview (20 points) – Firms that qualify for interview will be evaluated by City staff on project team, communication skills, and understanding of the City's goals during the interview.

Cost is not requested or scored as part of this RFSQ. Following selection of a firm through the process described below, the City will enter into cost and fee negotiations with that firm.

8 SELECTION PROCESS

Selection of the consultant will be based on qualifications, experience, and project approach, as evaluated through the two-phase process described below. Cost is not part of the evaluation criteria and will instead be negotiated with the selected firm following selection.

Following the SOQ submission deadline, City staff will review SOQs for responsiveness to the requirements of this RFSQ and evaluate each responsive SOQ using the pre-interview criteria identified in Section 7. Staff will identify which firms meet the qualifying threshold of 70 points and will invite each qualifying firm to interview.

City staff will interview all firms that meet the qualifying threshold. Interviews will be used to evaluate each firm's project team, project approach, communication skills, and understanding of the City's goals.

Following the interviews, City staff will combine each qualifying firm's pre-interview score (Section 7) with its interview score to produce a final overall ranking, and will present the top-ranked firms, up to three, to the City Council along with supporting qualifications information for final selection. The City Council will select the firm it determines best meets the City's needs from among the firms presented and authorize City staff to begin fee and scope negotiations. If the City and the selected firm are unable to reach agreement on fee or scope, the City may terminate negotiations and proceed to negotiate with the next-highest-ranked firm presented to the Council.

Tremonton City reserves the right, without limitation, to:

1. Request clarification or additional information from any firm.

1. Conduct interviews with one or more firms.

1. Enter into discussions or negotiations regarding scope, schedule, fee, or contract terms.

1. Select a consultant based on the written SOQs and interviews.

1. Reject any or all SOQs or cancel this solicitation if doing so is determined to be in the best interest of the City.

The Tremonton City Council will make the final consultant selection and authorize the execution of a Professional Services Agreement in accordance with applicable City policies, following successful fee and scope negotiations.

9 AUTHORIZATION TO BEGIN WORK

The selected consultant will receive a written Notice of Award following approval by the Tremonton City Council. A Professional Services Agreement will accompany the Notice of Award, and the selected consultant shall sign and return the Agreement to the City. Following concurrence by both parties on the terms of the Agreement, the City will issue a Notice to Proceed authorizing the consultant to begin work.

10 OWNERSHIP OF WORK PRODUCT

All reports, data, maps, GIS files and geospatial data, plans, graphics, and other materials produced under this contract shall become the property of Tremonton City upon completion of the project and final payment. The City shall have full and unrestricted rights to use, reproduce, modify, and distribute all deliverables for municipal purposes. The City may share deliverables, including GIS data and files, with Jones and Associates, its designated GIS services provider, or other authorized representatives, for the purpose of integrating deliverables into the City's GIS system and for ongoing municipal use.

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