1_Technical_Exhibit_A__Ft_Polk_JOC_Statement_of_Work__SOW_.docx

Statement of Work

Job Order Contracting (JOC)

Fort Polk, LA

9 November 2021

Table of Contents

CONTRACT DESCRIPTION

This is a Firm Fixed Price (FFP) Indefinite Delivery-Indefinite Quantity (IDIQ) Job Order Contracting (JOC) contract for construction work as defined under NAICS 236220.

OBJECTIVE

This contract is for a broad range of real property repair and construction at Fort Polk, LA, and satellite facilities to include: Medical Facilities, Child Development Centers, Toledo Bend Recreation Site and Peason Ridge, Controlled Areas (Ammunition/Weapons Storage Area(s), Active Ranges, Training Areas, and Environmentally Sensitive Areas), and Intermediate Staging Base located at England Industrial Air Park (Alexandria International Airport). These facilities are in the following parishes: Vernon, Beauregard, Sabine, Rapides, and Natchitoches. Potential projects include, but are not limited to, administrative facilities, maintenance shops, child development centers, physical fitness centers, maintenance shops, food service facilities, airfield structures (including rigid and flexible paving), roads, athletic fields, bridges, underground utilities, overhead utilities, gates, warehouses, and auditoriums. Projects may include incidental design, testing, studies, surveys, and abatement for lead-based paint (LBP) or asbestos containing materials (ACM). Facility repairs, renovations, and construction shall conform to the requirements of the technical criteria described in the task order (TO).

The Contractor shall furnish site work as required per the line item in the Unit Price Book (UPB). The Contractor shall use the current RSMeans database as the UPB. The Contractor shall provide detailed line item proposals in Microsoft Office format (such as Excel) or Adobe Acrobat format. The Contractor shall provide as-built drawings which conform to the electronic computer-aided design and drafting (CADD) software currently utilized by the Directorate of Public Works (DPW). The Contractor shall perform in accordance with (IAW) local policies, National Fire Protection Association (NFPA) codes, and industry and trade organization standards.

The services covered by this contract are for real property repair and construction. Construction and repair include, but are not limited to, the following systems and disciplines:

Flooring

Other site work includes site grading, drainage, exterior irrigation systems, and retaining walls incidental to the construction.

The Government will implement the process set forth in the Scope of Work (SOW) to develop and issue individual TOs. Individual SOWs will vary in size depending on the nature of the work. The Contractor shall provide sufficient technical support, project management, accurate estimates, and accommodate a number of concurrent active projects. The Contractor shall handle rapid increases in work volume, perform according to schedule without delay, and complete submittals and payrolls in a timely manner.

GENERAL

The Contractor shall perform repair and construction as defined in each TO. The Government will provide the requirement to the Contractor detailing the task to be accomplished. The Contractor shall provide all labor, material, and equipment to meet all approved requirements. The Contracting Officer (KO) will issue to the Contractor a Request for Task Order Proposal (RTOP). The Contractor shall be responsible for estimating the level of effort required to perform the requested work. The Contractor shall submit a detailed proposal of items required to accomplish the work within the time frame stated in the RTOP. The proposal shall be of sufficient detail and broken out by item, so the Government can readily identify the estimated quantities and level of effort for each task and subtask. The Contractor shall provide supervision, labor, materials, equipment, and supplies, unless otherwise specified as Government-furnished in each TO.

The KO will identify any security training required before the start of work. The Contractor’s key personnel shall be responsible for training all Contractor personnel at the Contractor's own expense.

The JOC will include a combination of repair and construction task descriptions and/or specifications, units of measure, and pre-established unit prices for each of these discrete requirements. TOs under the JOC are comprised of a number of pre-described and pre-priced tasks. Individual TO cost proposals shall be determined by the applicable quantities of necessary UPB line items. The UPB lists the price for labor, equipment, and materials.

Work Hours Normal work hours are from 0800 to 1630, Monday through Friday. However, the Contractor may be required to work outside of the normal work hours. Projects outside of normal work hours include, but are not limited to, Command Group Interest, troop mobilizations and demobilizations, or as indicated in the RTOP. A separate coefficient shall be used for work identified as outside of normal work hours.

CONTRACTOR RESPONSIBILITY

The Contractor shall assume full responsibility and liability for non-compliance with all Federal, State and local laws, regulations, codes, policies, and directives pertaining to the health and safety of personnel during the execution of work, and shall hold the Government harmless. The Contractor shall perform all related Contractor administrative services, planning, programming, and management necessary to perform the work, to include but are not limited to, supply, quality control (QC), and maintenance of accurate and complete records, files, and libraries of documents.

The Contractor shall provide related services to include, but are not limited to, pre-award project development, project management, QC, and submission of required deliverables necessary to satisfy requirements specified under this contract and individual TOs. The Contractor shall visit the job site prior to the start of any work. The Contractor shall list any damaged areas and turn them into the Contracting Officer’s Representative (COR), so as to preclude any responsibility for damages present that are not a result of the performance of work required in the TO. In the absence of the COR, the Alternate COR (ACOR) will assume responsibility.

Task Order Coordination Prior to scheduling work for a TO, the Contractor shall coordinate with the KO and COR to agree on a sequence of procedure, means of access to premises and building, space for storage of materials and equipment, delivery of materials, and use of corridors, stairways, elevators, eating spaces, and restrooms for Contractor personnel.

Commencement The Contractor shall be required to commence work IAW the date specified in the contract award. Upon TO receipt, the Contractor shall be required to physically start work as indicated on all individual TOs.

Deliverables The Contractor shall submit to the KO (with copies furnished to the COR) a complete package of pre-construction deliverables which includes: notices of award of subcontracts, performance schedules, and material or product submittals no later than (NLT) fourteen (14) calendar days after TO award. The Government will make every attempt to respond to the pre-construction deliverables within seven (7) calendar days after the Contractor’s submissions are received.

Post-completion deliverables such as completed warranties certificates, Operation and Maintenance (O&M) manuals, payrolls, and environmental closure documents shall be submitted to the KO prior to requesting final payment.

Work Execution The Contractor shall begin work NLT the time specified on the TO Notice to Proceed (NTP). The time stated for entire completion of work specified in the TO shall include final cleanup of the premises and submission of all deliverables. TOs shall be considered separate projects, and any decision by the Contractor to utilize a limited number of subcontractors on multiple orders shall not constitute grounds for non-performance, time extensions, avoidance of liquidated damages, or other reductions for cause. The Contractor shall work, so far as practicable, in definite sections or divisions and confined to limited areas which shall be completed before starting on other sections or divisions.

4.4.1 Construction Related Changes

The Contractor shall document and obtain authorization from the KO before making any requirement changes to the SOW. Construction-related requests from building occupants shall be directed to the KO prior to taking any action. Any job site changes made by construction employees, either direct or subcontracted, shall be subject to removal and corrected at no additional cost to the Government. Contractor shall inform all employees to include the subcontractor of this requirement.

4.4.2 Correspondence Identification

The Contractor shall use a contract number and TO number on all correspondence sent to the KO or COR. The Contractor shall provide two (2) original and two (2) duplicate copies of all correspondence.

ORDERING PROCEDURES

The Government will issue and furnish a RTOP to the Contractor. The Contractor shall then prepare a proposal for the accomplishment of the task within the time limit specified in the RTOP. The RTOP will identify an existing requirement based on designs provided by the Government, and will include as-builts or sketches as applicable for the SOW to be accomplished.

Responsiveness As specified in the RTOP, the Contractor shall respond to the needs of the Government. The Contractor shall perform a site visit with the COR. The Contractor shall review the construction requirements and discuss problems, unclear items, access, etc. The Contractor shall prepare a site visit memorandum listing pertinent items discussed at the site visit. The site visit is considered essential to the preparation of a complete and competitive proposal of the project desired by the DPW. The site visit memorandum shall be submitted with the Contractor’s proposal. Failure to visit the site and discuss the project requirements with the COR, shall not constitute an acceptable excuse for omissions or errors in proposals. The Contractor shall review the drawings, sketches, and any changes in the SOW that resulted from the site visit. The Contractor shall then prepare a proposal for the TO.

PROPOSALS

The Contractor shall prepare a detailed cost estimate using the approved UPB. The UPB software shall be utilized for all applicable pricing under this contract. The Contractor shall purchase the most current UPB software to support the contract requirements within seven (7) calendar days of contract award. The Contractor and the Government shall both have the most current version of the software and databases at all times.

The Contractor shall not alter, append, delete, or otherwise modify the programming or UPB items, except for Government-issued changes, unless otherwise directed by the KO. Upon the Government’s request, the Contractor shall be prepared to provide a detailed breakdown of the proposal, to include all pricing documentation to demonstrate that it is fair and reasonable.

If necessary in the development of a price proposal, site visits will be considered as incidental to the work and included in the Contractor’s coefficient.

Each proposal submitted by the Contractor shall contain a printout of all proposed UPB items, quantities, extended prices, and total proposed costs. Significant components of work and all non-pre-priced (NPP) items shall be identified in the price proposal.

The Contractor’s proposal shall include, but not be limited to, product submittals, TO project schedule, special conditions, proposed completion period, name of the Project Manager (PM), copy of the initial RTOP form with notation as to any items changed through negotiation (this will become the description of work defining the quality and SOW), and the TO proposal cost estimates which is comprised of the following three (3) sections:

a. Section 1, Division Summary: This section shall include the UPB pre-priced divisions, Trades, Assemblies, and Alternates (both pre-priced and NPP). These items shall make up the Bare Total. No markups shall be applied at this level. The Contractor shall apply the City Cost Indexes (CCIs).

NPP items will be submitted with two (2) or more offerors, IAW 15.404-1(b)(2)(i) and 15.403-1(c)(1)(i)). The independent price vendor shall include line item number, description, material, labor, and equipment breakdowns. The Contractor shall list the supplier names and telephone numbers for each NPP item.

b. Section 2, Totaling Components: This section includes totaling components setup for all applicable markups, including Contractor coefficients. CCIs shall be applied.

c. Section 3, Line Item Estimate: This section shall include all of the estimated line items. The report shall include a sequential line item number, full UPB item number, unit of measure, quantity, and bare unit cost, total amount (quantity multiplied by bare unit cost). The report will print: pre-priced line items by division for all UPB pre-priced line items found in the UPB, with division breaks and division subtotals, and a listing of the Trades, Assemblies, and Alternates both pre-priced and NPP items. CCIs shall be applied.

Contingency The Government will, at its discretion, include contingency in proposals to allow for unforeseen site conditions, changes in requirements, etc. The contingency will be included in the proposal as a NPP item.

Cost Estimating Requirements The Government-approved UPB for this contract shall be the sole source of pre-priced costs. Work tasks required for the completion of specific project requirements that are not considered part of the complete-in-place construction of the UPB items or are not otherwise contained in the UPB are called NPP and their use is defined herein. Actual market pricing is not relevant under this contract unless necessary for calculating NPP work tasks. Any difference between actual prices and UPB pricing shall not constitute grounds for failure to perform nor shall be grounds for any equitable adjustments in the price for the TO.

What Is Included Prices in the UPB include the following: direct labor through the foreman level at current Davis-Bacon wage rates for the area, equipment costs for the region, tools and material costs including delivery, sales tax and all incidentals. Incidentals include, but are not limited to, nails, screws, welds, and connectors. All prices in the UPB are for complete-in-place construction unless explicitly described otherwise.

Since the UPB is constructed from averaging cost data from projects nationally, there is variance in incidental options or accessories provided by equipment manufacturers and incorporated into the costs. Therefore, the Government reserves the right to require incidental options or accessories without additional cost, except where the required additions are spelled out as a modifier within the UPB.

Waste and Excess Quantities Included in the Complete-In-Place Construction Quantities All prices in the UPB are for the complete-in-place construction unless explicitly described otherwise. The unit prices include delivery of materials to the job site. Waste or excess material quantities are incidental costs which are included within the contract coefficient unless explicitly stated otherwise in the UPB. Quantities used on TO proposals shall be taken from field measurements or design plans, as appropriate, without allowance for waste or incidental extra materials used in the performance of work. Incidental nails, screws, weldments, and connectors are included in the UPB line items. Unless a connector or fastener is specifically stated as not being included, it is included in the price. Example: Installation of a suspended ceiling grid system includes connectors, fasteners, and wire for the hanging system.

UPB Vendor Clarifications Any time clarifications are required regarding content or scope of a UPB line item and the issue is not covered elsewhere in this contract, the Government will act as the sole liaison with the vendor for obtaining the necessary clarifications.

UPB Application – Specific Considerations Demolition Ancillary components attached to an affected item or equipment that is scheduled for demolition shall not be priced out separately unless the ancillary component must be removed to complete the TO.

Demolition prices in the UPB shall cover the cost of removal and disposal of the items. Demolition shall include the removal of the item, handling, disassembly, loading in a truck or dumpster, and disposal of demolished items, whether salvageable or non- salvageable, unless specified otherwise by the UPB task. Unit prices for demolition exclude costs for hauling.

Assemblies Pricing Assemblies pricing shall take precedence over individual component unit pricing.

Line Item Cost Adjustments The only adjustment of price for the construction line items is the Contractor coefficient. All prices in the UPB are for complete-in-place construction unless explicitly described otherwise. Incidental fasteners (nails, screws, weldments, adhesives or other connectors), incidental options, accessories, and small tools required for a normal installation are included in the line item cost unless the line item description specifically states otherwise. Line item prices include all work required unless the line item description specifically states otherwise. Equipment costs include normal operating expendables and servicing including routine arts. All line item prices are valid to perform the work described to a height up to fourteen (14) feet above finished floor or grade level, unless the line item description specifically states otherwise. Testing, adjusting, balancing, and start-up of installed equipment (normal commissioning) and up to four (4) hours of familiarization training for operation and maintenance of that equipment, shall be included unless the line item description specifically states otherwise. Scaffolding, lifts, staging, etc. shall be allowed only on a TO basis (per job), not per subcontractor or discipline.

Price Adjustment Modifiers UPB incorporated in this contract contains unit pricing data to be used by the Contractor in development of price proposals for each TO. The pricing data is presented as basic items and as price adjustment modifiers to the basic item. Price adjustment modifiers provide a method for adding to or deducting from the basic item prices for optional materials, and methods of installation. One or more modifiers can be utilized to adjust the basic item price as listed by the appropriate suffix number of the basic line item.

Non-Standard Work (Non-Pre-Priced) Non-pre-priced (NPP) work is categorized as facilities construction activity that is not specifically included in the UPB, but is within the basic intent and general scope of the contract, requiring substantial adjustment due to material differences in factors from those typically encountered in the construction industry. Items of work not covered by this contract’s pre-priced items, but within the scope and general intent, may be negotiated by the KO and added to a TO at any time during the contract term. NPP items shall only be allowed if the Government deems an appropriate line item is not provided by the pre-priced UPB. To permit recurrent use, a NPP item shall be incorporated by supplemental agreement into the UPB and may be done at any time during the contract period.

NPP work to be included in a TO shall be proposed by the Contractor in a format acceptable to the Government. Prices of NPP work or items added to a TO shall be complete, including materials and labor. NPP work or items shall be negotiated with the pre-priced items in the proposal at the negotiation meeting. Additional items may be added to the basic tasks defined in the UPB as new pre-priced items. If new pre-priced items are added, the prices will be in effect on the date of TO award.

The project shall not be executed under this contract if the value of the NPP work exceeds 10% (AFARS 5117.9004-3(e)(1)) of the total TO cost and the NPP work shall not be considered incidental. Only NPP work that is incidental to pre-priced work shall be considered to be within the scope of this contract. Incidental non pre-priced work will be negotiated on a work item-by-work item basis. UPB used for calculating the pre-priced items will not be used to compute the cost proposal of the NPP items. The pre-priced coefficient is not applied to NPP items. The NPP coefficient will be applied to the agreed to bare costs of NPP items after the bare costs of these items have been negotiated.

NPP Contractor Material and Equipment Costs The Contractor shall receive the cost of the material plus the applicable coefficient as a handling fee. Material costs may include freight but shall not include any other overhead or associated costs. Equipment costs may only be included if the equipment is used solely as a result of inclusion of the NPP item.

Coefficients Coefficients are location-specific multiplier(s), developed and proposed by the Contractor, to be applied against the published UPB cost line items for the purpose of providing consideration to the Contractor. The Contractor shall factor in potential risks of inflation into the proposed coefficients.

Offerors shall provide indirect costs and profit rate (NPP Coefficient), to be applied to NPP work. This is required for each location for the base and each option year, as with the coefficients for pre-priced work, a yearly average will also be automatically calculated.

The Contractor’s negotiated coefficient schedule will be incorporated into the contract and utilized by the Government in determining the value of issued TOs throughout the life of the awarded contract.

The Contractor's price coefficient shall include all products and services within the UPB, including the following:

· Contractor's overhead and profit

· General and administrative and other overhead costs

· Bonding and alternative payment protection costs,

· Protective clothing

· Equipment rental

· Subcontractors' overhead and profit

· Insurance

· Costs associated with bonding (specifically including bond premiums)

· Employee payroll taxes, insurance, and fringe benefits

· Business taxes, contributions, memberships, corporate

· Headquarters support (legal, financial, etc.)

· Waste and excess material

· Gross receipt and sales tax on material and equipment costs

· Clean up

· Mobilization and close out for the total contract and each TO

· Compliance with environmental laws (overhead {indirect} costs associated with performing work in compliance with Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA) regulations, including obtaining any necessary licenses and permits, reporting requirements, etc.)

· Compliance with protection and safety laws such as safety rails, face and clothing protection

· Traffic and work site signs and barriers

· Project management and supervision

· Protection of and moving of Government property

· QC

· Office management and equipment

· Depreciation of mobile office(s)

· Interest associated with funding of equipment and payroll

· Submittal preparation

· As built drawings

· Permits, licenses, and fees

· Other risks of doing business such as risk of a lower than expected contract dollar value, risk of a high inflation cost if factors are bid for option years, risk of poor subcontractor performance and re-performance

· UPB costs confidence to include issues regarding how the cost data are captured and the size and types of projects

· Contingencies

· Travel

· Depreciation of equipment or facilities

· Variances in subcontractor or worker availability

· Other local market conditions for each site not addressed by UPB location factors

· Other risks of doing business, acceptance testing, work-site security, etc.

Project Schedules The Contractor shall prepare and submit a Project Schedule for approval, as specified in each TO. Schedules shall be provided at no additional cost to the Government. The schedule shall indicate all work activities, milestones, and clearly show the critical path of the job. The schedule shall include activities for submittal approval, as-built drawings, final clean up and inspection, correction of punch list items and final payroll submittal, and operation and maintenance manuals. The schedule shall indicate the sequence in which the Contractor proposes to perform the work and dates on which the Contractor proposes to start and complete all scheduled activities. The Contractor shall schedule the entire project from the award date. The Contractor shall use the approved project schedule to measure the progress of the work.

Revisions of the schedule shall be re-submitted with each modification proposal for approval. The revised TO schedule shall clearly indicate the added and deleted items of work and shall reflect the increase or decrease in time required to execute the project and the modification. The Contractor shall immediately contact the KO for further direction if a Government representative requests a change to the SOW.

Construction project schedules shall be submitted electronically with a paper copy. The Contractor shall provide an approved electronic version, readable without providing a copy of the software, to the Government.

6.2 Time Extensions Time extensions for TO modifications will be awarded if the additional work required by the modification delays on-going construction activities or if additional time is required to accomplish the added work requirements. Time shall not be extended to correct insufficient progress prior to the modification. (FAR 52.211-13, Time Extensions) Weather Related Time Extensions Time extensions may result from unusually severe weather for exterior projects. The KO may award a time extension only if the following conditions are satisfied:

a. The weather experienced at the project site during the contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month.

b. The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the Contractor.

Anticipated Weather Delays Anticipated weather delays are typically based on National Oceanic and Atmospheric Administration (NOAA) or similar data for the project location and shall constitute the base line for monthly weather evaluations as specified in the TO. The Contractor’s progress schedule shall reflect these anticipated adverse weather delays for weather-dependent activities.

Liquidated Damages The Contractor shall pay liquidated damages to the Government if the Contractor fails to complete the work within the time specified. The amount to be paid by the Contractor shall be determined at the TO level for each calendar day of delay until the work is completed or accepted. (FAR 52.211-12, Liquidated Damages)

If the Government terminates the Contractor’s right to proceed, the resulting damage will consist of liquidated damages until such reasonable time as may be required for final completion of the work together with any increased costs the Government incurred to complete the work.

Sample LD Calculation:

LEGAL

Staff Judge Advocate

(first day only)

CIVIL ENGINEERING

Engineer

Transportation

Total Engineering Cost/Day

Subtotal

CONTRACTING

Contracting Officer

Contract Administrator

Vehicle Costs

Total

Total Contracting Cost/Day

Subtotal

ADDITIONAL DAMAGES

Loss of Use of Building

Other

Total Other Costs/Day

Subtotal

TASK ORDER DOCUMENTS

The Contractor’s proposal will be reviewed by the Government for accuracy and completeness. The Government will negotiate all items with the Contractor. A TO will then be issued by the KO using DD Form 1155, Order for Supplies or Services.

Some circumstances such as change in work or funding priorities may prohibit the Government from issuing a TO after the receipt of the Contractor's proposal. If such circumstances arise, the Government shall not be obligated to reimburse the Contractor for any costs incurred in the preparation of the proposal. The Government reserves the right to cancel a proposed TO before or after receipt of the Contractor’s proposal.

All TOs are subject to the terms and conditions of this contract. In the event of a conflict between a TO and this contract, this contract shall prevail. If the Contractor is awarded multiple TOs, the work shall be completed concurrently unless otherwise specified in a TO.

Task Order Work Files The Contractor shall maintain individual files on each TO. The Contractor shall retain the working file on each TO for the duration of the contract period and shall make these files available for the KO's review. All forms submitted shall be accurately filled out. The Contractor shall retain copies of any material including, but not limited to, receipts, TOs, sales slips, and invoices relating to the TO. The Contractor shall provide the KO access to the Contractor maintained files during the term of the contract.

Notice of Completion of Task Order The Contractor shall notify the KO and COR upon completion of each individual TO. The Contractor shall give the Government five (5) calendar days’ minimum advance notice of the date the work will be fully completed and ready for final inspection.

Real Property Documents Required Before TO Close-Out (As indicated per TO) Prior to final acceptance of TO work, the Contractor shall contact the KO or COR for any project-specific information necessary to complete DD Form 1354, Transfer and Acceptance of Military Real Property.

Interim DD Form 1354 At a minimum of fourteen (14) calendar days prior to final acceptance of the work or as specified on each TO, the Contractor shall complete and submit an accounting of all installed property. Refer to Unified Facilities Criteria (UFC) 1-300-08, Criteria for Transfer and Acceptance of DOD Real Property, for instruction on completing the DD Form 1354.

Final DD Form 1354 There is only one (1) final project DD Form 1354, even if multiple interim DD Forms 1354 are used. The Contractor shall furnish the final DD Form 1354 to the Government, or as specified in the TO, after final costs of construction are accrued.

PERSONNEL

The Contractor shall provide the necessary personnel to accomplish all work within the time frames specified for each TO. The Contractor’s staff shall meet or exceed the position requirements as stated in the SOW. The Contractor shall provide experienced and knowledgeable personnel in civil, structural, architectural, mechanical, and electrical engineering disciplines. The replacement staff shall meet or exceed the same minimum qualifications as stated in the SOW. The Contractor’s staff shall be able to understand, speak, read, and write the English language fluently. The Contractor shall not hire off duty or former Government employees whose employment would result in a conflict with the Joint Ethics Regulation.

Key Personnel Key personnel include the Program Manager, Project Manager or/Designated Site Superintendent, Quality Control Manager (QCM) and Estimator. The Contractor shall provide key personnel resumes to the KO for review and acceptance. The Contractor shall designate these individuals in writing and provide cell phone numbers to the KO prior to performance. The Government has the right to reject the Contractor’s choice of key personnel for failure to meet the qualification standards incorporated into the contract. If a key personnel is to be replaced, the Contractor shall notify the KO within 24 hours and the alternate Program Manager or QCM shall be identified. The alternates shall meet or exceed the same qualifications as the initial Program Manager and QCM.

7.2

8.1.1 Program Manager

The Contractor shall provide a Program Manager with full authority to contractually commit the Contractor for prompt action on matters pertaining to Contractor administration of the contract. The Contractor shall provide a Program Manager with a minimum of five (5) years of experience supervising construction projects similar to those required by this contract.

8.1.2 Quality Control Manager (QCM)

The Contractor shall provide a QCM to implement and enforce the Contractor Quality Control (CQC) Plan. The QCM is required at the TO level. The QCM shall be responsible for the overall quality of work performed under this contract and shall certify that all submittals are in compliance with the contract requirements. The QCM shall have the authority to act in all CQC matters for the Contractor. The QCM shall remain autonomous and not be influenced by other on-site staff members.

The QCM shall be physically present on-site at the project office at all times throughout the construction period during the hours of 0800 – 1630, Monday through Friday, except on Federal Government holidays. This individual shall be a full-time, dedicated employee of the prime Contractor, and be directly accountable to the corporate level QCM only.

The Contractor QCM shall report to someone in the company higher than the on-site Program Manager and shall not have duties other than Contractor QC.

8.1.3 Estimator

The Contractor shall provide an Estimator. This individual shall be a full-time, dedicated employee of the prime contractor, speak fluent English, and be directly accountable to the Project Manager. The estimator shall prepare and negotiate task order proposal, in the absence of the Project Manager.

On-Site Staff The Contractor shall provide to the KO an employee roster identifying the Contractor’s on-site project staff prior to the TO performance. The roster shall include the individual’s name and job title. The Contractor shall notify the KO in writing if any member of the on-site staff is terminated. The Contractor shall, subject to concurrence of the KO, promptly replace personnel with equal ability and qualifications, within thirty (30) days. These individuals shall visit project sites daily and are responsible for all construction and related activities including quality and production.

Project Manager or designated Site Superintendent The Contractor shall provide a qualified on-site Project Manager (PM) responsible for the overall management, coordination, and performance of all work under the TO. The PM shall resolve construction problems in addition to coordinating with subcontractors, construction personnel, and Government personnel. The PM shall have full authority to order supplies, to direct Contractor employees to enter or leave job sites, sign all TO submittal transmittal sheets, and to contractually commit the Contractor for prompt action. On a temporary basis only, another individual may be designated to act for the on-site PM. However, one (1) work day advanced written notice of such change shall be provided to the KO.

The Government has the right to direct the Contractor to replace any individual functioning as PM if the individual fails to perform IAW the requirements of contract. Any replacement PM shall meet the criteria stated in the Contractor's proposal that was evaluated for award of the contract.

The PM shall maintain a file at the job site and available to the KO upon request. The file shall include, but not be limited to, current project documents, executed TO, RTOP, contract drawings, contract specifications, Quality Control Plan (QCP), as-built drawings, and modifications.

Personnel Qualifications

The PM or designated Site Superintendent shall have the following:

a. The applicable skills and qualifications as specified in each TO.

b. A minimum of five (5) years of experience in building construction and PM experience with JOC supervisory positions, e.g., PM or construction superintendent, five (5) years of which are experience as a PM for JOC.

c. The ability to direct work requiring extensive understanding of and intimate familiarity with the principles, methods, and techniques of architectural, civil, mechanical, fire sprinkler, alarms, and electrical engineering, with no one discipline predominating.

d. Sufficient technical capabilities to coordinate, acquire, and respond to the Government’s requirements for technical design as it relates to the production of final record drawings.

e. The ability to negotiate and manage multiple projects at the same time.

f. The ability to recruit and manage qualified subcontractors in all construction disciplines.

g. The ability to respond in a timely manner to all contractual agreements, instructions, and inquiries from authorized Government personnel.

h. Demonstrated success in Government JOC construction requirements, completely familiar with Federal, State, and local laws, policies, procedures, and regulations pertaining to construction.

i. The ability to prepare project proposals and authorized to negotiate.

The QCM, at a minimum, shall have the following:

a. A minimum of five (5) years of experience in managing and inspecting construction projects.

b. Formal QC education or training in building construction inspection.

c. A minimum of five (5) years of experience in construction QC with Department of Defense (DOD) agency.

d. The minimum experience for the Contractor’s QC Manager without an engineering degree is five (5) years of experience in the construction industry and five (5) years as a QCM.

e. A minimum of five (5) years of experience as a QCM or senior QC inspector in the building construction industry.

f. Experience with construction industry standards and codes.

g. The ability to establish and maintain an effective QC system.

h. The ability to perform daily QC inspections on all active construction projects and send a daily report to the COR on all active projects.

i. The ability to assist the PM in preparing critical path construction schedules.

j. Completed a total of thirty (30) hours in OSHA General Construction training courses. Proof of completed OSHA training shall be provided to the KO.

k. Environmental training and the capability of preparing State Erosion Prevention and Sediment Control, enforcing Asbestos, Lead and Mold remediation IAW Federal, State, and local codes, rules, and practices.

The QCM shall not have duties other than QC. If the QCM fails to be dedicated solely to QC functions identified herein, or be otherwise directed to perform outside these boundaries, this shall be construed as a contract violation.

The Estimator, at a minimum, shall have the following:

a. A minimum of five (5) years of documented work experience estimating construction work in multiple construction disciplines.

b. No less than three (3) of the eight (8) years of experience utilizing commercially developed construction pricing guides.

In the absence of the Project Manager, the Estimator shall prepare and negotiate task order proposal.

Training, Physical Requirements, or Other Expertise Required The Contractor shall ensure all employees are certified or licensed in the specific areas required for each TO. The Contractor shall ensure all required documentation of certification or licensure for Contractor personnel are filed with the COR within thirty (30) calendar days prior to employees commencing performance.

PRE-CONSTRUCTION ORIENTATION

After each TO award, the KO will schedule a pre-construction conference which the Contractor shall attend. The KO will inform the Contractor of significant matters of interest, to include statutory matters, such as labor standards (FAR 22.4, Labor Standards for Contracts Involving Construction), subcontracting plan requirements (FAR 19.7, The Small Business Subcontracting Program), and other matters of significant interest such as individuals with decision authorities concerning: contractual, administrative, security, fire, safety, environmental protection, and construction responsibilities. (FAR 36.212, Preconstruction Orientation).

The KO will complete the following as part of the pre-construction orientation: (1) Conduct the conference prior to the start of construction at the work site, (2) Notify the Contractor of the date, time, and location of the conference (FAR 36.522), and (3) Inform the Contractor of the proposed agenda and any need for attendance by subcontractors.

REQUIRED CONTRACTOR PLANS

The Contractor shall submit plans, at the master contract level, to the KO for review and approval within the time specified in the contract. These plans shall clearly demonstrate an understanding of all tasks and describe a sound approach to satisfy these requirements. The Contractor shall implement, maintain, and follow these plans during the term of the contract. The Contractor shall update these plans as changes occur or as directed by the KO or COR. The Contractor shall provide the KO with an electronic copy of the updated plan within fourteen (14) calendar days after a change of conditions. Changes shall not be implemented prior to approval of the KO.

Accident Prevention Plan The Contractor shall furnish to the COR a complete accident prevention plan, including a hazard analysis of all operations to be performed by construction trade, as specified in the TO. The hazard analysis shall be updated and submitted to the COR on an ongoing basis as required prior to start of new work. The accident prevention plan and hazard analysis documentation shall be forwarded to the COR and the Occupational Safety and Health Office for approval prior to start of contractual operations. The Site Safety and Health Plan (SSHP) may serve as the Accident Prevention Plan provided it addresses all requirements of both 29 Code of Federal Regulations (CFR) 1910 and Engineer Manual (EM) 385-1-1 Appendix A. The Contractor shall review the accident-prevention clauses of the contract, EM 385-1-1, as amended, referred to therein, and the special and technical provisions applicable to safety. Daily safety and health inspections shall be conducted to determine if site operations are conducted IAW the approved SSHP and contract requirements.

Asbestos and Lead Management Plan If asbestos or lead-containing materials are to be disturbed, the Contractor shall submit a Draft Asbestos and Lead Management Plan for review and approval by the DPW NLT fourteen (14) calendar days after the effective date of the TO. No work shall begin until after the Contractor’s Draft Asbestos and Lead Management Plan is approved. The Contractor shall take this time into account to accommodate the submittal and approval for their Asbestos Management Plan and for the Government to make the appropriate notifications to the State.

Contractor Quality Control (CQC) Plan The Contractor shall submit, in writing, to the KO and COR a draft copy of the QC plan within thirty (30) calendar days of contract award. The QC plan shall include a separate section to address the Contractor's proposed method of managing quality of the TO. The Government reserves the right to require the Contractor to make changes in its CQC plan and operations as necessary to obtain the quality specified. The Contractor shall submit any proposed changes in the CQC plan to the KO for written approval fourteen (14) working days prior to implementation.

The CQC plan with which the Contractor proposes to implement the requirements of Clause 52.246-12, Inspection of Construction, shall identify personnel, procedures, instructions, records, and forms to be used.

The CQC plan shall include, at a minimum, the following information:

a. The Contractor's organizational structure

b. A description of the QC organization, including a chart showing lines of authority and acknowledgement that the CQC staff shall report to the PM or someone higher in the Contractor's organization.

c. The qualifications, duties, responsibilities and authorities of each person assigned a QC function. The names and minimum acceptable qualifications of individuals tasked to perform inspections and the extent of their authority shall be included in the QC plan. Their functional roles shall be depicted in an organization chart. No lead person or first line supervisor shall be considered a QC Inspector.

d. Address a QC inspection program covering all general and specific jobs included in the contract. It shall specify the manner in which inspections are to be conducted.

e. A copy of the letter to the QCM signed by an authorized official of the firm, which describes the responsibilities and delegates the authorities of the QCM shall be furnished.

f. A matrix that includes the following: items that will be inspected, requiring contract paragraph, performance standard, and method of surveillance.

g. Procedures for scheduling and managing submittals, including those of subcontractors, off-site fabricators, suppliers, and purchasing agents.

h. Procedures for managing equipment and supplies, identifying items are the same as those approved on submittals, new and not damaged, stored properly, and meets contract requirements.

i. Procedures for tracking and documenting construction deficiencies from identification…