Park City Municipal Corporation (“PCMC” or “City”)

Bidding Documents

SR 224 & SR 248 Variable Message Board Install

Bidders and their agents are instructed not to contact or seek references from City employees, agents or contractors of the City, selection committee members, the Mayor’s office or staff, members of the City Council and Planning Commission, or attempt to externally manipulate or influence the procurement process in any way, other than through the instructions contained herein, from the date of release of this Invitation for Bids to the date of execution of the agreement resulting from this solicitation. City, in its sole discretion, may disqualify a

Bidder for violation of this INVITATION FOR BIDS

PCMC is inviting bids from qualified persons or firms (“Bidders”) to provide Construction Services to Install Two Variable Message Signs and Connect Them to Existing Power Sources.

BIDS DUE: By 11:00 a.m. on Thursday, November 19, 2026.

Submit Bids electronically via Utah Public Procurement Place (“U3P”). The Bids will be opened after the submission deadline.

IFB MODIFICATIONS: Any modifications to the IFB or responses to questions submitted will be added as an addendum to the IFB posted on U3P. It is the responsibility of Bidders to regularly check for addenda.

QUESTIONS DEADLINE: All questions regarding this IFB must be submitted in writing to the U3P by 12:00 p.m. on Monday, November 16, 2026. Please do not submit the same question multiple times.

PRE-BID MEETING: A pre-bid meeting will not be held. Bidders are strongly encouraged to visit the project site and submit questions or requests for clarification to U3P by the questions deadline established in this Invitation for Bids.

BID SECURITY: A Bid Bond in the amount of five percent (5%) of the maximum bid prices is required.

PROJECT LOCATION: 1) 40°40’18.56”N, 111°,31’3.01”W

2) 40°40’36.16”N, 111°286,5.40”W

PROJECT DESCRIPTION: Install two owner-furnished Cleverciti variable message signs and provide a permanent power connection from existing owner meters to the signs. Includes supply of all materials and hardware other than the signs themselves.

PROJECT DEADLINE: December 31, 2026 or April 30, 2027

OWNER: Park City Municipal Corporation P.O. Box 1480 Park City, UT 84060

CONTACT: Steven Dennis, Capital Project Manager steven.dennis@parkcity.gov

Bids will remain valid for 90 days after submission. PCMC reserves the right to reject any or all Bids received for any reason. Furthermore, PCMC reserves the right to change dates or deadlines related to this Invitation for Bids. PCMC also reserves the right to waive any informality or technicality in Bids received when in the best interest of PCMC.

NOTICE TO BIDDERS

I. Defined Terms.

Terms used in these Bidding Documents will have the following meanings:

A. Engineer – Talisman Civil Consultants

B. Issuing Office – The office from which the Bidding Documents are to be issued and where the bidding procedures are to be administered.

C. Owner – Park City Municipal Corporation

D. General Conditions – As published in Document C-700 (2018) “Standard of General Conditions of the Construction Contract” as prepared by Engineers Joint Contract Documents Committee (EJCDC).

II. Standards and Specifications.

A. All provisions of the current edition of the Utah Department of Transportation (UDOT) 2026 Standard Specifications that apply to the work are made a part of these Bidding Documents by reference. Those publications are available on the web at the following link:

https://drive.google.com/drive/folders/1N9yXr7OJmtYVG3nNtpxoo3vMEP6b0QXi

B. Where provisions of UDOT’s 2026 Standard Specifications conflict with the following documents or the Construction Agreement, the following order of precedence will apply:

1. Construction Agreement;

2. Bidding Documents;

3. Project-specific plans and specifications; and

4. UDOT Specifications.

III. Proposed Schedule.

Bidding Documents Available November 2, 2026

Bid Question Deadline 12:00 p.m. on Monday, November 16, 2026

Bid Submittal 11:00 a.m. on Thursday, November 19, 2026

Bid Opening 11:01 a.m. on Thursday, November 19, 2026

City Council Contract Award December 10, 2026

Notice to Proceed December 11, 2026 https://drive.google.com/drive/folders/1N9yXr7OJmtYVG3nNtpxoo3vMEP6b0QXi

IV. Qualifications of Bidders.

A. To demonstrate Bidder’s qualifications to perform the work, Bidder shall submit with its Bid (a) written evidence establishing its qualifications such as financial data, previous experience, and present commitments and (b) evidence of:

1. Bidder’s authority to do business in the State of Utah as well as in the City of Park City, Utah.

2. Bidder’s current State of Utah E100 or B100, and E200 contractor licenses.

3. Bidder’s state or other contractor license number.

4. Three similar projects completed within the last five years. Similar projects must have a base conduit scope greater than 500 linear feet.

5. Bidder’s current experience modification rate (EMR) is less than 0.90

B. No requirement to submit information will prejudice the right of Owner to seek additional pertinent information regarding Bidder’s qualifications.

C. Bidder is advised to carefully review those portions of the Bid Form requiring

Bidder’s representations and certifications.

D. Bidders are not required to be pre-qualified for the work.

V. Examination of Bidding Documents and Project Site.

A. Complete sets of Bidding Documents may be examined and obtained from U3P.

B. To ensure that notification of addenda is received, Bidders must register with U3P.

C. It is the responsibility of each Bidder before submitting a Bid to (a) examine the

Bidding Documents thoroughly; (b) visit the project site to become familiar with local conditions that may affect cost, progress, performance, or furnishing of the work; (c) consider federal, state, and local laws and regulations that may affect cost, progress, performance, or furnishing of the work; (d) study and carefully correlate Bidder’s observations with the Bidding Documents; and (e) notify Engineer of all conflicts, errors, or discrepancies in the Bidding Documents.

D. Information and data reflected in the Bidding Documents with respect to underground facilities at or contiguous to the site are based upon information and data furnished to Owner and Engineer by owners of such underground facilities or others, and Owner does not assume responsibility for the accuracy or completeness thereof. Additional information may be obtained from dry utility providers.

E. Before submitting a Bid, each Bidder will, at Bidder’s own expense, make or obtain any additional examinations, investigations, explorations, tests, and studies and obtain any additional information and data which pertain to the existing conditions (surface, subsurface, and underground facilities) at or contiguous to the site which may affect cost, progress, performance, or furnishing of the work and which Bidder deems necessary to determine for performing and furnishing the work in accordance with the time, price, and other terms and conditions of the Bidding Documents.

F. Upon request in advance, Owner will provide each Bidder access to the site to conduct such explorations and tests as each Bidder deems necessary for submission of a Bid. Bidder shall fill all holes, clean up, and restore the site to its former condition upon completion of such explorations.

G. The lands upon which the work is to be performed, rights-of-way and easements for access thereto, and other lands designated for use by Bidder in performing the work are identified in the Bidding Documents. All additional lands and access thereto required for temporary construction facilities or storage of materials and equipment are to be provided by Bidder. Easements for permanent structures or permanent changes in existing structures required by the construction plans are to be obtained and paid for by Owner unless otherwise provided in the Bidding Documents.

H. The submission of a Bid will constitutes an incontrovertible representation by Bidder that Bidder has complied with every requirement of these Bidding Documents, that without exception the Bid is premised upon performing and furnishing the work required by the Bidding Documents, and such means, methods, techniques, sequences, or procedures of construction as may be indicated in; or sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing the work.

VI. Interpretations and Addenda.

A. All questions concerning this project must be submitted in writing to U3P prior to the deadline indicated in the Invitation for Bids. Interpretations or clarifications considered necessary by Owner or Engineer in response to such questions will be addressed by answering the question in U3P or by issuing addenda posted to U3P.

1. Questions may include notifying PCMC of any ambiguity, inconsistency, scope exception, excessively restrictive requirement, or other errors in this solicitation. PCMC will return answers to these exceptions and additions in a timely manner during the solicitation process.

2. Questions are encouraged and may be answered individually or may be compiled into one document.

B. Addenda may also be issued to modify the Bidding Documents as deemed advisable by Owner or Engineer and will be posted to U3P.

C. It is the responsibility of Bidders to periodically check U3P for answered questions and addenda before the closing date.

D. It is the responsibility of the Bidder to submit their responses as required by this solicitation, including any requirements contained in an answered question and/or addenda.

E. Exceptions/conditions proposed by a Bidder to the scope/content of this solicitation that have not been addressed prior to the questions deadline will result in the Bidder being rejected.

F. Bidders are encouraged to review this solicitation prior to the deadline to submit a response, even if a response has been submitted, in case an addenda has been issued by the Owner or Engineer.

VII. Substitute or “Or-Equal” Items.

The contract, if awarded, will be on the basis of materials and equipment described in the Bidding Documents without consideration of possible substitute or “or-equal” items.

Whenever it is specified or described in the Bidding Documents that a substitute or “or-equal” item of material or equipment may be furnished or used by Contractor if acceptable to Engineer, application for such acceptance will not be considered by Engineer until after the Effective Date of the Agreement. The procedure for submission of any such application by Contractor and consideration by Engineer is set forth in the General Conditions and may be supplemented in the General Requirements.

VIII. Subcontractors, Suppliers, and Others.

A list of all Subcontractors whom the Bidder will use to complete the work must accompany the Bid on the form provided. The Owner reserves the right to accept or reject proposed Subcontractors. If a proposed Subcontractor is rejected, Contractor shall submit a substitute acceptable to the Owner and without an increase in Bid price.

IX. Explanation of Additive Bid Items.

The intent of Additive Bid Items in the Bid Schedule is to allow the Owner, if items are encountered, to pay for said items in accordance with established Bid prices. These items shall be added to the contract in the event that they are deemed necessary by the Engineer to complete the work outlined in the Bidding Documents. All Bidders are required to submit a bid price for all additive items.

X. Contract Time.

A. Contract start date will be on or after December 11, 2026.

B. The project substantial completion date shall be December 31, 2026, if Bid Schedule

1 is awarded and April 30, 2027, if Bid Schedule 2 is awarded. Final completion shall be 30 calendar days after the substantial completion date.

XI. Liquidated Damages.

A. Provisions for liquidated damages are set forth in the Construction Agreement, a copy of which is attached as Exhibit A.

XII. Bid Security.

A. If indicated in the Invitation for Bids, each Bid must be accompanied by “Bid

Security” made payable to “Park City Municipal Corporation” in an amount of five percent (5%) of the Bidder’s maximum Bid price and in the form of a Bid Bond (on the form attached) issued by a surety, meeting the requirements of Section 2 in the sample Construction Agreement, attached as Exhibit A.

B. Bid Security must be delivered prior to the submission deadline indicated in the Invitation for Bids. Contractor shall deliver the Bid Security in a sealed envelope in person to the Office of the City Engineer, Attn: Steven Dennis, 445 Marsac Avenue, Park City, UT 84060.

C. The Bid Security of the Successful Bidder will be retained until such Bidder has executed the Construction Agreement and furnished the required contract security, whereupon the Bid Security will be returned. If the Successful Bidder fails to execute and deliver the Agreement and furnish the required contract security within 15 days after the Notice of Award, Owner may annul the Notice and Award and the Bid Security of the Bidder will be forfeited. The Bid Security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of the seventh day after the effective date of the Agreement or the forty-sixth day after the Bid opening, whereupon Bid Security furnished by such Bidders will be returned. Bid Security with Bids which are not competitive will be returned within seven days after the Bid opening.

XIII. Bid Form.

A. The Bid Form is included with the Bidding Documents.

B. All blanks on the Bid Form must be completed and must be typed or printed in ink.

C. Bids by corporations, partnerships, and other entities must be executed in the entity’s name by someone with legal authority to Bid on behalf of the entity.

D. All names must be typed or printed below the signature.

E. The Bid shall contain an acknowledgment of receipt of all Addenda (the numbers of which must be filled in on the Bid Form).

F. The address and telephone number for communications regarding the Bid must be shown.

G. Bidders must complete all schedules and all alternates included in the Bid Form.

Failure to do so shall make the Bid non-responsive.

XIV. Submitting a Response and Closing Date.

PCMC may not accept a response after the time for submission of a response has expired. When submitting a response or modification to a response electronically, Bidders must allow sufficient time to complete the online forms and upload their documentation.

It is the Bidder's responsibility to ensure that they have completed all requirements, read and reviewed all documents, submitted all required information, uploaded all required forms, and submitted their response prior to the closing time. Even if a Bidder completes all sections, but does not submit their response, PCMC will not be able to receive their response and they will be deemed non-responsive.

XV. Modification and Withdrawal of Bids.

A. A Bid may be modified or withdrawn by an appropriate document duly executed in the manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids.

B. If, within 24 hours after Bids are opened, any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid Security will be returned. Thereafter, if the work is rebid, that Bidder will be disqualified from further bidding on the work.

XVI. Bids to Remain Subject to Acceptance.

All Bids will remain subject to acceptance for time period stated in the Invitation for Bids. Owner may, in its sole discretion, release any Bid and return the Bid Security prior to that date.

XVII. Bid Opening.

The bid opening will NOT take place in person, unless otherwise asserted herein.

The procurement unit shall accept bids as provided herein and may not open a bid until after the deadline for submitting bids. A person who submits a bid may not, after the deadline for submitting bids, make a change to the bid if the change is prejudicial to the interest of the procurement unit or fair competition.

Evaluation, Award, and Cancellation of bids will be pursuant to Utah Code § 63G-6A- 606.

In some cases, "Unofficial Results" will be posted to the solicitation in U3P after the solicitation has closed in order to promote fairness to all Bidders, regardless of their physical geographic location. In these cases, the final award will be made by email or another public posting.

Bidders acknowledge that they may not commence work, procure supplies, or otherwise prepare to begin work on any bid until after an award has been made and a contract has been signed. PCMC will not be responsible nor liable for any work performed or costs incurred prior to the award and executed contract.

Bidders acknowledge that U3P maintains an audit log of all actions for this sourcing event which ensures the integrity of the procurement process.

XVIII. Award of Contract.

A. Owner reserves the right to reject any and all Bids, to waive any and all informalities not involving price, time, or changes in the work and to negotiate contract terms with the Successful Bidder, and the right to disregard all nonconforming, non-responsive, unbalanced, or conditional Bids. Also, Owner reserves the right to reject the Bid or any Bidder if Owner believes that it would not be in the best interest of the project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability, or fails to meet any other pertinent standard or criteria established by the Owner.

Discrepancies in the multiplication of units of work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

Discrepancies between words and figures will be resolved in favor of the words.

Proposals lacking required information will not be considered.

B. Owner may consider the qualifications and experience of subcontractors, suppliers, and other persons and organizations proposed for those portions of the work as to which the identity of Subcontractors, Suppliers, and other persons and organizations are submitted as evidence of Contractor’s project qualifications.

C. Owner may conduct such investigations as Owner deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, and other persons and organizations to perform and furnish the work in accordance with the Bidding Documents to Owner’s satisfaction within the prescribed time.

D. The award of contract may be subject to approval by the Park City Council. The anticipated City Council date of approval is December 10, 2026.

E. The Owner intends to issue one contract for Bid Schedule 1 or Bid Schedule 2. The

Owner reserves the right to award only specific schedules as included in the Bid Form.

F. At its option, the Owner may include the Additive Alternate item(s), if any, which are listed in the Bid Form, in the Agreement.

G. If the contract is to be awarded, Owner will give the Successful Bidder a Notice of Award within 45 days after the day of the Bid Opening.

XIX. PCMC Standard Agreement Required.

All contracts with an aggregate cost over the term that exceeds $100,000 require the approval of the City Council.

The Standard Terms and Conditions will not be negotiated. The Utah Procurement Code requires that a Bid will be rejected if it is not responsive or responsible. A Bid is not responsive if it: (a) is conditional; (b) attempts to modify the Bid requirements; (c) contains additional terms or conditions; or (d) fails to conform with the requirements or specifications of the Invitation For Bids.

A Bid that contains exceptions and/or additions to the Standard Terms and Conditions will be rejected and disqualified from this Invitation for Bids. PCMC will not allow a Bidder to remove or withdraw exceptions and/or additions from the Standard Terms and Conditions from a Bid. However, a Bidder may request an exception and/or addition to the Standard Terms and Conditions prior to the question deadline. Requested changes may be approved at the sole discretion of PCMC.

PCMC will not allow a Bidder’s Terms and Conditions to become part of a contract that results from this Invitation for Bids. If a Bidder’s Terms and Conditions are attached, referenced, or embedded into a Bid, whether intentionally or inadvertently, then the Bidder’s Terms and Conditions shall be null and void and will not become part of a contract that results from this Invitation for Bids. If a Bidder is awarded a contract and the Bidder requests that its Terms and Conditions become part of the contract, then the Bidder’s Bid will immediately be disqualified, and the Bidder will not be awarded a contract.

A Bidder must be authorized to do business in Utah at the time of contract execution. If Bidder’s address is within the Park City limits, a valid PCMC business license is required.

XX. Government Records Access and Management Act.

Pricing may not be classified as confidential or protected and will be considered public information.

PCMC will maintain a nonpublic process for the duration of this solicitation in accordance with Government Records Access and Management Act, Title 63G, Chapter 2 of the Utah Code (“GRAMA”). Pursuant to Utah Code § 63G-2-305(6), all records related to this Invitation for Bids, including but not limited to Bids, evaluation, and selection procedures, and any records created during the evaluation and selection process will remain nonpublic records during the procurement process. After execution of a contract, all submittals will be treated as public records in accordance with the requirements of GRAMA unless otherwise claimed by the Bidder as exempt from disclosure pursuant to Utah Code § 63G-2-309, as amended. The burden of claiming an exemption shall rest solely with each Bidder. Bidder shall submit any materials for which Bidder claims an exemption from disclosure marked as “Confidential” and accompanied by a statement from Bidder supporting the exemption claim. PCMC shall make reasonable efforts to notify Bidder of any GRAMA requests for documents submitted under an exemption claim. Bidder waives any claims against PCMC related to disclosure of any materials pursuant to GRAMA. Please note the following:

A. Bidder must not stamp all materials confidential. Only those materials for which a claim of confidentiality can be made under GRAMA, such as trade secrets, pricing, non-public financial information, etc., should be stamped.

B. Bidder must submit a letter stating the reasons for the claim of confidentiality for every type of information that is stamped “Confidential.” Generally, GRAMA only protects against the disclosure of trade secrets or commercial information that could reasonably be expected to result in unfair competitive injury. Failure to timely submit a written basis for a claim of “Confidential” may result in a waiver of an exemption from disclosure under GRAMA.

C. For convenience, a Business Confidentiality Request Form (“BCR Form”) is attached to this Invitation for Bids as Attachment 1. Bidder must submit a completed BCR Form at the time of submission of any Bid.

XXI. Ethics.

By submission of a Bid, Bidder represents and agrees to the following ethical standards:

REPRESENTATION REGARDING ETHICAL STANDARDS: Bidder represents that it has not:

(1) provided an illegal gift or payoff to a city officer or employee or former city officer or employee, or his or her relative or business entity; (2) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, or brokerage or contingent fee, other than bona fide employees of bona fide commercial selling agencies for the purpose of securing business; (3) knowingly breached any of the ethical standards set forth in Title 3, Chapter 1 of the Park City Code; or (4) knowingly influenced, and hereby promises that it will not knowingly influence, a city officer or employee or former city officer or employee to breach any of the ethical standards set forth in Title 3, Chapter 1 of the Park City Code.

XXII. General Provisions.

A. No Representations or Warranty. It is the responsibility of each Bidder to carefully examine this Invitation for Bids and evaluate all of the instructions, circumstances and conditions which may affect any Bid. Failure to examine and review the Invitation for Bids and other relevant documents or information will not relieve Bidder from complying fully with the requirements of this Invitation for Bids.

Bidder’s use of the information contained in the Invitation for Bids is at Bidder's own risk and no representation or warranty is made by PCMC regarding the materials in the Invitation for Bids.

B. Cost of Developing Bids. All costs related to the preparation of the Bids and any related activities are the sole responsibility of the Bidder. PCMC assumes no liability for any costs incurred by Bidders throughout the entire selection process.

C. Equal Opportunity. PCMC is committed to ensuring equitable and uniform treatment of all Bidders throughout the advertisement, review, and selection process. The procedures established herein are designed to give all parties reasonable access to the same fundamental information.

D. Bid Ownership. All Bids, including attachments, supplementary materials, addenda, etc., will be retained as property of PCMC and will not be returned to the Bidder.

E. Modification of Invitation for Bids. PCMC reserves the right to cancel or modify the terms of this Invitation for Bids and/or the project at any time and for any reason preceding the contract execution. PCMC will provide written notice to Bidders of any cancellation and/or modification.

F. Financial Responsibility. No Bid will be accepted from, or contract awarded to, any person, firm or corporation that is in arrears to PCMC, upon debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the PCMC, or that may be deemed irresponsible or unreliable by PCMC. Bidders may be required to submit satisfactory evidence demonstrating the necessary financial resources to perform and complete the work outlined in this Invitation for Bids.

G. Local Businesses. PCMC's policy is to make reasonable attempts to promote local businesses by procuring goods and services from local vendors and service providers, in compliance with Federal, State, and local procurement laws.

XXIII. Restricted Work Days.

A. Refer to PCMC Construction Mitigation Plan for restricted work dates for 2026:

https://www.parkcity.gov/Documents/Services/Building/Building%20Plan%20Revie w/Construction%20Mitigation%20Plan.pdf?t=202602100655000

B. In addition to the dates listed in the Construction Mitigation Plan, the following dates shall be restricted from work:

1. Friday before Memorial Day

2. Friday before Kimball Arts Festival

3. Friday before Miner’s Day Weekend

4. Day before July 4th

C. No road closures impacting the travel way will be permitted while Park City School

District is in session.

D. For construction in 2027, the same holidays and date restrictions indicated in the

PCMC Construction Mitigation Plan (to be published later for the 2027 calendar year) and in items A through C above will apply in 2027 and adjusted for that calendar year.

XXIV. Contractor Responsibility.

A. The Selected Bidder must always have a full-time on-site representative during construction activities. The representative is responsible for all contractor staff and subcontractors and must be able to direct all work on the project.

https://www.parkcity.gov/Documents/Services/Building/Building%20Plan%20Review/Construction%20Mitigation%20Plan.pdf?t=202602100655000 https://www.parkcity.gov/Documents/Services/Building/Building%20Plan%20Review/Construction%20Mitigation%20Plan.pdf?t=202602100655000

B. The Selected Bidder must have a traffic control maintainer on-call at all times during the duration of the project and available to respond to any traffic control issues/concerns.

C. Any full roadway closures or reduction to a single lane on a roadway requires the use of VMS boards placed on each end of construction activities. The cost of VMS boards is incidental to and must be included in the Traffic Control item.

D. The Selected Bidder is responsible for obtaining road closure permits a minimum of 72 hours in advance of construction activities.

E. The Selected Bidder must make reasonable efforts to minimize damage to all existing landscaping and infrastructure that is not identified to be impacted in contract documents.

F. The Selected Bidder is responsible for sweeping roadways, water for dust control, and removing trash daily within construction limits.

G. Exact location of utilities is unknown. The Selected Bidder is responsible for notifying Bluestakes or using additional identification methods, such as utility test-holes, to confirm locations of utilities prior to work. The Selected Bidder is responsible for repairing any impacts to utilities beyond what is identified in contract documents at no additional cost to the Owner.

H. The Selected Bidder is responsible for all permits and approvals necessary to complete project work, including through Park City Municipal Corporation and UDOT. All submittals, including Traffic Control Plans, must be approved in advance.

Park City Permit fees will be waived for this project.

XXV. Sales Tax Exemption.

Permanent goods purchased by the Selected Bidder for use in construction and final infrastructure of the project are intended for final use by PCMC, an entity of the State of Utah, and are therefore tax exempt. PCMC will appoint and confirm the Selected Bidder as a true and lawful agent of PCMC to undertake the project and all tax exemptions associated. Upon request, PCMC will provide the Selected Bidder with its sales tax exemption number. It is Selected Bidder’s responsibility to request the PCMC sales tax exemption number. It is the Selected Bidder’s sole responsibility to ascertain whether any tax deductions or benefits apply to any aspect of the contract.

XXVI. Quality Control.

Owner’s representative, Engineer and staff, or other municipal representatives shall be allowed access to the project at all times for quality control inspections.

XXVII. Exhibits.

Attachment 1: Business Confidentiality Request form Attachment 2: Proposed Subcontractor List Attachment 3: Contractor Qualification Sheet Attachment 4: EJCDC Bid Bond Form C-430 Attachment 5: Project Construction Plans (October 12, 2026) Exhibit A: Sample Construction Agreement

BID FORM

Project Name: SR 224 & SR 248 Variable Message Board Install Project Number: TRA0767 Date: ________________, 2026

This Bid is submitted to:

Steven Dennis, Capital Projects Manager Park City Municipal Corporation 445 Marsac Avenue Park City, UT 84060 steven.dennis@parkcity.gov

A. The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an agreement with Owner in the form included in the Bidding Documents to perform and furnish all work as specified or indicated in the Bidding Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

B. Bidder accepts all of the terms and conditions of the Invitation for Bids and Instructions to Bidders, including, without limitation, those dealing with the disposition of bid security. This Bid will remain subject to acceptance for forty-five days after the day of Bid opening. Bidder will sign and submit the Agreement with the Payment and Performance Bonds and other documents required by the Bidding Requirements within 15 days after the date of Owner’s Notice of Award.

C. In submitting this Bid, Bidder represents, as more fully set forth in the Agreement, that:

1. Bidder has examined copies of all the Bidding Documents and of the Following

Addenda (receipt of which is hereby acknowledged):

Date Number

2. Bidder has familiarized itself with the nature and extent of the Bidding Documents, work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the work.

3. Bidder has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) all such examinations, investigations, explorations, tests and studies which pertain to the subsurface or physical conditions at the site or otherwise may affect the cost, progress, performance or furnishing of the work as Bidder considers necessary for the performance of the work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Bidding Documents; and no additional examinations, investigations, explorations, tests, reports or similar information or data are or will be required by Bidder for such purposes.

4. Bidder has reviewed and checked all information and data shown or indicated on the Bidding Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports or similar information or data in respect of said Underground Facilities is or will be required by Bidder in order to perform and furnish the work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Bidding Documents.

5. Bidder has correlated the results of all such observations, examinations, investigations, explorations, tests, reports, and studies with the terms and conditions of the Bidding Documents.

6. Bidder has given Engineer written notice of all conflicts, errors or discrepancies that it has discovered in the Bidding Documents and the written resolution thereof by Engineer is acceptable to Bidder.

7. The Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; Bidder has not solicited or induced any person, firm or corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over Owner.

D. Bidder will complete the work for the unit and lump sum prices as shown on the Bid

Schedule and Detailed Specifications. Estimated quantities are not guaranteed and are solely for the purpose of comparing Bids and determination of initial Contract Price. Final payment will be based upon actual quantities installed.

E. The Project Completion Date shall depend on which bid schedule is awarded and included in the executed Construction Agreement. If Bid Schedule 1 is awarded, the project substantial completion shall be December 31, 2026. If Bid Schedule 2 is awarded, the project substantial completion shall be April 30, 2027. In both instances, the final project completion shall be 30 calendar days after substantial completion. The successful bidder, simultaneously with the execution of the Construction Agreement, will be required to furnish Performance and Payment Bonds in the amount equal to one hundred percent (100%) of the contract price; said bonds shall be secured from a company satisfactory to Park City Municipal Corporation. Bidder accepts the provisions of the Construction Agreement as to liquidated damages in the event of failure to complete the work on time.

F. Bidder Information

Name of Contractor:

Contact Person:

Address:

City, State, Zip:

Telephone:

E-mail:

Bidder holds license number , issued by the Utah State Department of Commerce, Division of Occupational and Professional Licensing. Bidder is licensed to practice as a Contractor. The license expires on (date).

G. If any person contemplating submitting a bid for the proposed contract is in doubt as to the true meaning of any part of the drawings, specifications or other proposed contract documents, they may submit to the Engineer written request for interpretation thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation of the proposed documents will be made only by addendum duly issued and a copy of such addenda will be posted on U3P. Neither the Owner nor the Engineer will be responsible for any other explanations or interpretations of the proposed documents.

H. The following documents are required to be submitted with this Bid Form.

1. Proof of Bidders current EMR

2. List of Proposed Subcontractors

3. Contractors Qualification Sheet

4. Bid Bond

5. Contractor License

I. The Construction Agreement will prevail in all cases, followed by Detailed Specifications, Special Provisions, and General Conditions, as stated more specifically in the Bidding Documents.

J. The project includes all work included in the plan set provided in the Bidding Documents.

Bid Schedule 1 – Substantial Completion by December 31, 2026

Bid Item

Description Quantity Units Unit Price Extended

Total

1-1 Message Board Installation – Location 1

1 LS

1-2 Message Board Power –

1-3

Location 2

1-4

1-A1 Additive Alternate – Fiber Infrastructure – Location 1

1-A2

Infrastructure – Location 2

Bid Schedule 1 Base Subtotal

Bid Schedule 1 Additive Subtotal

Bid Schedule 1 Total

Bid Schedule 2 – Substantial Completion by April 30, 2027

Bid Item

Description Quantity Units Unit Price Extended

Total

2-1

2-2

2-3

2-4

2-A1

Infrastructure – Location 1

2-A2

Infrastructure – Location 2

Bid Schedule 2 Base Subtotal

Bid Schedule 2 Additive Subtotal

Bid Schedule 2 Total

The undersigned, in compliance with the Invitation for Bids for the SR 224 & SR 248 Variable Message Board Install, in Park City, Utah, having examined the Drawings and Specifications and related documents and the site of the proposed work and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of labor, hereby offer to furnish all labor, materials and supplies as required for the work in accordance with the Bidding Documents as specified and within the time set forth and at the price stated above. This price is to cover all expenses incurred in performing the work required under the Bidding Documents of which this Bid is a part.

Submitted on: , 2026

Bidder’s (Entity’s) Name:

Signed:

Printed Name:

Title:

A-1

MEASUREMENT AND PAYMENT

Bid Schedule 1 – Substantial Completion by December 31, 2026

Bid Item 1-1: Message Board Install Location 1 Measurement: Lump Sum Payment Covers: All labor, materials, and equipment required to install new foundations, bases, breakaway posts, and hardware as shown on the plans to mount an Owner-furnished message board in place. The message board will be furnished by the Owner for the Contractor to install.

Payment includes all costs incidental to substantially completing this work by December 31, 2026.

Bid Item 1-2: Message Board Power Location 1 Measurement: Lump Sum Payment Covers: All labor, materials, and equipment required to install new conduit, copper wire, breakers, junction boxes, and other items required to establish power at the new message board from the existing Owner-controlled meter.

Payment includes all costs incidental to substantially completing this work by December 31, 2026.

Bid Item 1-3: Message Board Install Location 2 Measurement: Lump Sum Payment Covers: All labor, materials, and equipment required to install new foundations, bases, breakaway posts, and hardware as shown on the plans to mount an Owner-furnished message board in place. The message board will be furnished by the Owner for the Contractor to install.

Payment includes all costs incidental to substantially completing this work by December 31, 2026.

Bid Item 1-4: Message Board Power Location 2 Measurement: Lump Sum Payment Covers: All labor, materials, and equipment required to install new conduit, copper wire, breakers, junction boxes, and other items required to establish power at the new message board from the existing Owner-controlled meter.

Payment includes all costs incidental to substantially completing this work by December 31, 2026.

A-2

Bid Item 1-A1: Fiber Infrastructure Location 1 Measurement: Lump Sum Payment Covers: All labor, materials, and equipment required to install new conduit, junction boxes, and other items required to install infrastructure for a future fiber connection to the message board. This does not include fiber strands.

Payment includes all costs incidental to substantially completing this work by December 31, 2026.

Bid Item 1-A2: Fiber Infrastructure Location 2 Measurement: Lump Sum Payment Covers: All labor, materials, and equipment required to install new conduit, junction boxes, and other items required to install infrastructure for a future fiber connection to the message board. This does not include fiber strands.

Payment includes all costs incidental to substantially completing this work by December 31, 2026.

Bid Schedule 2 – Substantial Completion by April 30, 2027

Bid Item 2-1: Message Board Install Location 1 Measurement: Lump Sum Payment Covers: All labor, materials, and equipment required to install new foundations, bases, breakaway posts, and hardware as shown on the plans to mount an Owner-furnished message board in place. The message board will be furnished by the Owner for the Contractor to install.

Payment includes all costs incidental to substantially completing this work by April 30, 2027.

Bid Item 2-2: Message Board Power Location 1 Measurement: Lump Sum Payment Covers: All labor, materials, and equipment required to install new conduit, copper wire, breakers, junction boxes, and other items required to establish power at the new message board from the existing Owner-controlled meter.

Payment includes all costs incidental to substantially completing this work by April 30, 2027.

A-3

Bid Item 2-3: Message Board Install Location 2 Measurement: Lump Sum Payment Covers: All labor, materials, and equipment required to install new foundations, bases, breakaway posts, and hardware as shown on the plans to mount an Owner-furnished message board in place. The message board will be furnished by the Owner for the Contractor to install.

Payment includes all costs incidental to substantially completing this work by April 30, 2027.

Bid Item 2-4: Message Board Power Location 2 Measurement: Lump Sum Payment Covers: All labor, materials, and equipment required to install new conduit, copper wire, breakers, junction boxes, and other items required to establish power at the new message board from the existing Owner-controlled meter.

Payment includes all costs incidental to substantially completing this work by April 30, 2027.

Bid Item 2-A1: Fiber Infrastructure Location 1 Measurement: Lump Sum Payment Covers: All labor, materials, and equipment required to install new conduit, junction boxes, and other items required to install infrastructure for a future fiber connection to the message board. This does not include fiber strands.

Payment includes all costs incidental to substantially completing this work by April 30, 2027.

Bid Item 2-A2: Fiber Infrastructure Location 2 Measurement: Lump Sum Payment Covers: All labor, materials, and equipment required to install new conduit, junction boxes, and other items required to install infrastructure for a future fiber connection to the message board. This does not include fiber strands.

Payment includes all costs incidental to substantially completing this work by April 30, 2027.

A-4

Attachment 1

BUSINESS CONFIDENTIALITY REQUEST FORM

(Business Confidentiality Claims under Utah’s Government Records Access and Management Act (“GRAMA”), Utah Code § 63G-2-309)

I request that the described portion of the record provided to Park City Municipal Corporation be considered confidential and given protected status as defined in GRAMA.

Name:

Address:

Description of the portion of the record provided to Park City Municipal Corporation that you believe qualifies for protected status under GRAMA (identify these portions with as much specificity as possible) (attach additional sheets if necessary): ______________________

The claim of business confidentiality is supported by (please check the box/boxes that apply):

( ) The described portion of the record is a trade secret as defined in Utah Code § 13-24-2.

( ) The described portion of the record is commercial or non-individual financial information the disclosure of which could reasonably be expected to result in unfair competitive injury to the provider of the information or would impair the ability of the governmental entity to obtain the necessary information in the future and the interest of the claimant in prohibiting access to the information is greater than the interest of the public in obtaining access.

( ) The described portion of the record would cause commercial injury to, or confer a competitive advantage upon a potential or actual competitor of, a commercial project entity as defined in Utah Code § 11-13-103(4).

REQUIRED: Written statement of reasons supporting a business confidentiality claim as required by Utah Code § 63G-2-305 (1) –(2) (attach additional sheets if necessary):

NOTE: Claimant shall be notified if the portion of the record claimed to be protected is classified as public or if the determination is made that the portion of the record should be disclosed because the interests favoring access outweigh the interests favoring restriction of access. Records claimed to be protected under this business confidentiality claim may not be disclosed until the period in which to bring the appeal expires or the end of the appeals process, including judicial appeal, unless the claimant, after notice, has waived the claim by not appealing the classification within thirty (30) calendar days. Utah Code § 63G- 2-309(2).

Signature of Claimant:

Date:

A-2

Attachment 2

LIST OF PROPOSED SUBCONTRACTORS

(Add additional sheets as necessary to list all proposed subcontractors)

Subcontractor Bid

Item Number

Portion of Work Description Contact Name

Attachment 3

CONTRACTOR QUALIFICATION SHEET

(Provide one sheet per similar project as defined in the Notice to Bidders)

Item Information

Project Name

Project Location

Owner

Owner Contact (Name / Phone /

Email)

Completion Date

Contractor Role ☐ Prime Contractor ☐ General Contractor ☐ Subcontractor

Project Description/Scope

Completed: (Describe the work performed by your firm, including structural steel support installation, mechanical disconnect/reconnect, crane operations, and any other relevant work.)

☐ Structural Steel Support Installation ☐ Mechanical Disconnect/Reconnect

☐ Rooftop Mechanical Equipment ☐ Crane Pick Required

Original Contract Value

Final Contract Value

Change Order Summary

Project Performance

Item Response Information: If the project was not completed on time, explain the reason(s) for the delay and identify the total number of additional calendar days required.

Completed

On Time ☐ Yes ☐ No

Attachment 4

BID BOND (PENAL SUM FORM)

Bidder Surety

Name: [Full formal name of Bidder] Name: [Full formal name of Surety]

Address (principal place of business): Address (principal place of business):

[Address of Bidder’s principal place of business]

[Address of Surety’s principal place of business]

Owner Bid

Name: [Full formal name of Owner] Project (name and location):

Address (principal place of business): [Owner project/contract name, and location of the project] [Address of Owner’s principal place of business]

Bid Due Date: [Enter date bid is due]

Bond

Penal Sum: [Amount]

Date of Bond: [Date]

Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth in this

Bid Bond, do each cause this Bid Bond to be duly executed by an authorized officer, agent, or representative.

Bidder Surety

(Full formal name of Bidder) (Full formal name of Surety) (corporate seal)

By: By:

(Signature) (Signature) (Attach Power of Attorney)

Name: Name:

(Printed or typed) (Printed or typed)

Title: Title:

Attest

Attest:

(Signature) (Signature)

Name: Name:

(Printed or typed) (Printed or typed)

Title: Title:

Notes: (1) Note: Addresses are to be used for giving any required notice. (2) Provide execution by any additional parties, such as joint venturers, if necessary.

1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to pay to Owner upon default of Bidder the penal sum set forth on the face of this Bond. Payment of the penal sum is the extent of

Bidder’s and Surety’s liability. Recovery of such penal sum under the terms of this

Bond will be Owner’s sole and exclusive remedy upon default of Bidder.

2. Default of Bidder occurs upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents.

3. This obligation will be null and void if:

3.1. Owner accepts Bidder’s Bid and Bidder delivers within the time required by the

Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents, or

3.2. All Bids are rejected by Owner, or

3.3. Owner fails to issue a Notice of Award to Bidder within the time specified in the

Bidding Documents (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by Paragraph 5 hereof).

4. Payment under this Bond will be due and payable upon default of…