1-SLP123018 SPCC Triple Escalator Design RFP 7.15.25 Final.pdf

REQUEST FOR PROPOSALS

SALT LAKE COUNTY

Calvin L. Rampton Salt Palace Convention Ctr Escalators Modification/Update

Architectural/Engineering Design Services

RFP #SLP123018

Date of Issue: July 15, 2025

Salt Lake County Facilities Management

TABLE OF CONTENTS

Part 1: Overview and Instructions

1.1 Purpose of the RFP

1.2 Deadline for Proposal Submission

1.3 Projected Schedule for the RFP Process

1.4 Site Visit

1.5 Question Submission

Part 2: Scope of Work and Requirements

2.1 Background

2.2 Scope of Work and Tasks to be Completed

2.3 Length of Agreement

2.4 Payment

2.5 Insurance Requirements

2.6 Proposal Format / Submission Requirements

Part 3: Response Evaluation and Notice to Proposers

3.1 Evaluation and Scoring Criteria

3.2 Written Agreement Required

3.3 Notice to Proposers

EXHIBIT A – Escalator Map

ATTACHMENT A – Proposal Cover Summary ATTACHMENT B – Request for Protected Status ATTACHMENT C – Procurement Preference System ATTACHMENT D – Environmental Compliance Practices ATTACHMENT E – Example RFP Agreement

Part 1: Overview and Instructions

1.1 Purpose of the RFP

Salt Lake County Facilities Management, on behalf of Facilities Management (“County”) is soliciting proposals from qualified architectural engineering firms (“A/E”) to provide design, bidding, construction administration, and warranty period services for the retrofit of the Salt Palace Convention Center triple escalators (“Project”) as roughly located and identified in the Map in Exhibit A.

1.2 Deadline for Proposal Submission

Proposals must be uploaded before 1:00 PM on August 5, 2025, in Contracts and Procurement online solicitation system, the Utah Public Procurement Place (U3P) powered by Bonfire: https://utah.bonfirehub.com/projects. No proposals will be accepted after the closing date and time.

1.3 Projected Schedule for the RFP Process

County reserves the right to modify the following schedule at its discretion:

Activity Date

Issue RFP July 15, 2025 Optional Site Visit July 21, 2025 at 8:30 am

Final day to submit questions July 29, 2025 Proposal Due Date August 5, 2025 Committee Meeting August 11, 2025 Interviews (if needed) TBD Anticipated Notice to Proceed August 25, 2025 Anticipated Program & Design Duration 3 months Anticipated Construction Duration 180 Days from NTP

1.4 Site Visit

Interested Proposers are invited to participate in an optional site visit to discuss the project and to ask questions about this RFP. It will be held on Monday, July 21, 2025, beginning at 8:30 am located at the Salt Palace Convention Center, 100 S W Temple, SLC, UT. Meet at the escalators west of the main tower going down to the main ballroom.

Proposers are encouraged to submit their questions in writing before the meeting through the county’s online solicitation system the Utah Public Procurement Place (U3P) powered by Bonfire. The meeting is for informational purposes only https://utah.bonfirehub.com/projects and is not binding. If the RFP needs to be modified or clarified, the County will issue a written amendment on U3P.

1.5 Question Submission

Questions may be submitted through U3P until the deadline for questions submission, which is July 29, 2025, at 1:00 pm. Answers to the questions will be posted in U3P Bonfire for anyone to view. Do not contact County officers or employees, or Selection Committee members.

Part 2: Scope of Work and Requirements

2.1 Background

2.1.1 Facilities Management is responsible for helping agencies meet the needs of their building spaces. They help manage the design, construction, and budget of various capital improvement projects throughout the county. They work in partnership with agencies to determine their needs, select A/E teams to design and general contractors to construct projects.

2.1.2 The Salt Palace Convention Center (SPCC) is an international destination and world class meeting facility located in Salt Lake City. We host tens of thousands of people each week and need to keep those people moving in and out of the facility in order to keep our commitment to a world-class experience.

2.1.3 The triple escalators are at the end of life. They continue to fail and need to be retrofitted. The escalators are always broken down and not available to use.

We need to retrofit them with new equipment that will continue to operate without going out of service as often.

2.1.4 The triple escalators are not located in the area of the SPCC where the future transformation will take place.

2.2 Scope of Work and Tasks to be Completed

2.2.1 Scope of Work

2.2.1.1 Provide architectural and engineering (A/E) services to retrofit the current triple escalators, one at a time to reduce downtime. Two of the three units shall remain operational while the other is being upgraded.

2.2.1.2 New escalators should be operational by June 30, 2026.

2.2.3 Tasks to be Completed: The A/E will provide programming, design, bidding, construction administration and warranty period services. This will include but is not limited to the following:

2.2.3.1 The A/E will provide programming effort to solidify the space needs, sizing of spaces, equipment needs, verification of existing utilities available, verification of existing systems (HVAC, electrical, plumbing, gas, etc.), prioritization of needs, etc.

2.2.3.2 The A/E will provide design services based on the programming document and additional information gathered throughout the process.

The design process will include the schematic, design development and construction document phases. Architect will follow the County’s Design and Construction Standards found here: https://slco.org/facilities/

2.2.3.3 A/E will develop interior signage, wayfinding, and graphics as needed to help accentuate the Project. A signage package shall be part of the construction documents as required.

2.2.3.4 The A/E will prepare presentation drawings.

2.2.3.5 The A/E will assist the County during the bidding phase for construction by producing documents, answering questions, sitting on a selection committee, etc.

2.2.3.5.1 A/E agrees that the bidding phase will not begin until the

County finalizes a plan to provide back-up prisoner food services.

County has no estimate for when this plan will be in place and when the project will go out to bid for construction. A/E agrees that A/E will not be entitled to any additional fees or an increase in fees for the time it takes County to finalize this plan.

2.2.3.6 The A/E will assist the County in submitting documents and application for the permitting process as required by the permitting jurisdiction.

2.2.3.7 The A/E will perform construction administration services during the construction of the Project including but not limited to the following:

managing weekly ownership meetings, keeping minutes, managing RFIs, change orders, submittal logs, and ensuring contract documents are followed. Additional information is outlined in the Design Standards.

2.2.3.8 The A/E will assist in closing out the construction of the project by developing the punch list, tracking documentation completion, record drawings, and etc.

2.2.3.9 The A/E will participate as required during the warranty period including the warranty walk and any associated issues occurring during the warranty period.

2.2.3.10 The A/E will follow the outline of the programming and design process found in the Design Standards.

2.2.3.11 It is expected the A/E will conduct discussions with various County groups during the programming phase and as required during subsequent phases of the project.

2.2.3.12 The A/E will be required to provide cost estimates throughout the design process to ensure the project remains within budget and to address any budget issues which may arise during the process.

2.2.3.13 The A/E shall provide all other services identified in the Example Agreement attached to this RFP.

2.3 Length of Agreement

2.3.1 The term of the agreement is from the date of execution of a written agreement through the completion of the Project and warranty period.

2.4 Payment

2.4.1 The fee for programming, design, and construction administration, construction documents, bidding, opening, warranty period services, and any other service required under this RFP (“A/E Services”) for the Project will be based on a fixed fee agreement (“Fixed Fee”). The Fixed Fee was determined as a percentage of the total construction cost which includes equipment. Such construction cost shall be based on the Project estimate prepared by the Project representative of the County.

2.4.2 The fixed A/E Services Fee is 7.72% of the approved construction budget.

The Fixed Fee covers any and all expenses related to the A/E Services. The Fixed Fee also covers any specialty consultants.

The construction budget is: $3,000,000.

2.4.3 The Proposal must indicate the willingness to accept the Fixed Fee stated in the Pricing/Cost/Fee Section 3.1. If the A/E wishes to propose an alternate fee, they may do so by proposing a total “not-to-exceed” price.

The Fixed Fee is $231,600.

2.4.3.1 A/E agrees that A/E will not be entitled to any additional fees or an increase in fees for time beyond June 30, 2026 completion date.

2.4.4 The Fixed Fee shall be computed and payable according to the following percentage schedule as the work is completed.

Programming 5% Schematic Design: 15% Design Development: 20%

Construction Documents: 30% Bidding & Construction Administration: 25% Completion and Record Drawings 5%

Total Fee 100%

2.4.5 The County reserves the right to suspend the work covered by the contract at any time. If the execution is suspended, in part or in whole, payment to the A/E of their fee will be based on the proportion of work completed, as determined by the County, at the time the work is suspended.

2.4.6 The A/E’s total compensation, reimbursable and costs are included in the Fixed Fee. This includes, but is not limited to, all travel, phone, fax, Project printing not included in bid sets and other miscellaneous expenses. Taxes are not a reimbursable fee.

2.4.7 The A/E shall pay all taxes related to the A/E’s work which have been legally enacted at the time of execution of the agreement, and for which the A/E is liable.

2.4.8 The A/E shall take all necessary precautions for the safety of its employees and shall comply with all applicable provisions of federal, state and municipal safety laws to prevent accidents or injury to its employees or subcontractors on, about or adjacent to the Project.

2.4.9 The County has the right to correct an incorrect invoice before paying.

2.5 Insurance Requirements

Insurance Requirements. Contractor agrees to secure and maintain the following required policies of insurance before commencing work on the project:

2.5.1 Workers’ Compensation. Workers’ compensation insurance with statutory limits as required by the State of Utah unless a waiver of coverage is allowed and acquired pursuant to Utah law and Employers Liability insurance with minimum limits of $1,000,000 per Accident;

$1,000,000 Disease per employee; $1,000,000 Disease per policy. The policy shall be endorsed to include a written waiver of the insurer's right to subrogate against County. This requirement includes contractors who are doing business as an individual and/or as a sole proprietor as well as corporations, limited liability companies, joint ventures and partnerships.

2.5.2 Commercial General Liability. Commercial general liability insurance on a standard occurrence form, in the minimum amount of $500,000 per occurrence with a $1,000,000 general policy aggregate. If Contractor maintains higher limits than the specified minimum limits, County requires and shall be entitled to coverage for the higher limits maintained by Contractor. The policy shall protect County and Contractor from claims for damages for personal injury, including accidental death, and from claims for property damage that may arise from Contractor’s acts or omissions under this Contract, whether performed by Contractor itself, any subcontractor, or anyone directly or indirectly employed by either of them.

Such insurance shall provide coverage for premises operations, acts of independent contractors, and completed operations. Completed operations insurance shall be maintained for three (3) years after the end of the warranty period.

2.5.3 Commercial Automobile Liability. Commercial automobile liability insurance that provides coverage for owned, hired, and non-owned automobiles, in the minimum amount of $500,000 per person, $1,000,000 per accident, $250,000 property damage or a single combined limit of $1,000,000.

2.5.4 Errors and Omissions. Contractor shall carry errors and omissions insurance in the minimum amount of $2,000,000 per occurrence with a $4,000,000 general policy aggregate.

2.5.5 General Requirements for Liability Insurance.

2.5.5.1 Salt Lake County shall be endorsed as an additional insured on all liability policies. The endorsement shall include liability arising out of ongoing and completed operations by or on behalf of the Contractor in the performance of the Contract. Required policies shall be endorsed to include a written waiver of the insurer's right to subrogate against all persons or entities that are, or are required to be, additional insureds.

2.5.5.2 Required policies shall cover inter-insured suits between Contractor and the additional insureds and shall include a “separation of insureds” or “severability” clause which treats each insured separately.

2.5.5.3 Contractor shall furnish certificates of insurance, acceptable to County, verifying the foregoing matters concurrent with the execution hereof and thereafter as required.

2.6 Proposal Format / Submission Requirements

Upload your proposal in the County’s online solicitation system U3P. The following documents must be submitted as separate PDFs.

1. Submit Attachment A proposal cover summary indicating the Proposer willingness and authority to enter into an agreement with the County and agreement to all the terms set forth.

2. Narrative response to Program Proposal (refer to Section 3.1), maximum

20-page limit.

• In addition to the page limit, the response is also limited to 10 MB to allow electronic distribution.

• Include a table of contents with references to page numbers and organized in the same order as the Evaluation Criteria in Section 3.1.

• Format must be 1) 8-1/2 X 11 paper size with white background 2) portrait layout only and 3) black 12-point font

3. Pricing Proposal submitted in a separate PDF from the Program Proposal.

4. If requesting protected record status complete Attachment B and upload a redacted program proposal.

• All documents submitted in response to this RFP will be treated as public records in accordance with GRAMA unless a claim of business confidentiality is submitted. Refer to Section 3.3.A.

• Failure to provide a redacted copy, or otherwise comply with the requirements, waives your request for protected records.

5. If requesting preferences, include the completed Attachment C and proof.

Refer to Section 3.1.A.

6. If requesting alterations per Section 3.2 of this RFP, include a PDF of items requested and reasonable alteration desired.

Part 3: Response Evaluation and Notice to Proposers

3.1 Evaluation and Scoring Criteria

The Proposal will be evaluated, scored, and ranked by a Selection Committee. Each member of the committee will be provided a score sheet to complete the proposal evaluation utilizing the point system listed below. Committee Members individually score the proposals and rank them 1st, 2nd, 3rd, etc. according to their total score. The following point system is utilized:

Excellent (5): If the proposal offer exceeds expectations, with an excellent probability of success in achieving all requirements of the RFP, and is very detailed in providing innovative ideas, new concepts or optional features applicable to the Project; a score of “5” is given.

Good (4): If the proposal offers a very good probability of success, achieves all requirements of the RFP in a reasonable fashion and provides some innovative ideas, new concepts or optional features applicable to the project; a score of “4” is given.

Acceptable (3): If the proposal offers a reasonable probability of success, but some of the requirements may not be met and does not include innovative ideas, new concepts or optional features applicable to the project; a score of “3” is given.

Poor (1-2): If the proposal falls short of expectations and has a low probability of success; a score of “1-2” is given.

Unacceptable: If the approach completely fails the requirements; a score of “0” is given.

Proposals will be evaluated, scored, and ranked on the following criteria. The program proposal is 85% of the scoring and the pricing proposal is 15% for a total of 100%.

Proposal The program proposal will be evaluated, scored, and ranked by a Selection Committee. Each member of the committee will be provided with a score sheet to complete the proposal evaluation.

25% Relevant Experience. Provide detailed relevant experience for at least two (2) projects similar in scope, comparable size, and complexity. The Architect should exhibit their experience with parking structure repairs and water retention. Project descriptions shall include the following: name of client, contact person and current phone number, brief description of service, date, total contract amount, and any other pertinent information regarding the experience. Include references for relevant experience with projects similar in scope, size and complexity along with other past experience with the County or other local governmental agencies. The County may contact any or all of the Architect’s clients for a reference. Do not include letters of reference.

10% Architect’s Qualifications. Provide a brief description of Architect’s firm, and the scope and nature of services routinely provided by Architect.

Demonstrate the ability to perform the required project at specified levels described in this RFP. Indicate Architect’s understanding of the purpose and scope of the proposed project as evidenced by the quality of the proposal submitted. Identify the type of business (corporation, partnership, sole proprietor, etc.) under which Architect’s firm operates, date business started, and license number to do business in the State of Utah.

20% Project Team. Minimum Requirements:

1. The Architect’s team and their consultants must be licensed in their respective fields by the State of Utah.

2. At least 10 years in the elevator and escalator industry.

3. Overseen at least 10 escalator refurbish projects in the last 5 years.

Organizational Chart:

1. Provide an organizational chart showing the level of organizational responsibility of all major participants of Architect’s team that will provide services to the County.

Resumes:

1. Include resumes of those principals, partners, and other key team members who will be directly involved in the overall project. Do not put home addresses or phone numbers on resumes. Limit each resume to one page in length.

2. For each person listed in the chart; please provide the estimated number of hours the person is expected to provide services. The percentage is based on a 40-hour work week.

3. Indicate education, professional registrations, and certifications.

4. Indicate how many years’ experiences in the area similar to this RFP and how many years with current firm.

5. Indicate current title and level of responsibility with the firm.

6. Each resume should state which of the projects listed in the Experience

Section they participated in, and the date the architect or engineer received their license.

7. By listing the individuals in the proposal, the Architect is making a commitment that the personnel listed are the personnel who will be assigned to this service.

Subcontractors:

1. If any part of the work is provided by a subcontractor(s), please state their company name, their role in this contract, and the estimated amount of time. The Architect will be responsible for verifying the qualification and validity of all licenses or permits for any out-sourced work to subcontractors.

25% Proposed Approach.

1. It is assumed that all firms qualified to propose on these projects are experienced and competent architects and are familiar with standard planning and design processes commonly followed in projects; please be brief in outlining this generic information. Rather, in this section, focus on identifying and discussing issues and ideas that seem to be unique or unusual to the project of this type, requiring special attention and/or a different approach or process, and explain how you propose to successfully deal with them.

2. Describe how your firm will approach each task and phase of the design project and how you intend to use the developed program to inform your approach to the design. Describe your firm's overall philosophy and how it will be applied to the project. Demonstrate your approach and experience in designing similar projects. Describe your firm's capability to deal effectively with the County to ensure the County's needs are met.

5% Sustainability.

The County has an interest in measures used by its consultants to ensure sustainable operations with minimal adverse impact on the environment.

Please state whether your firm has a formal sustainability program or policy and, if so, please attach a copy to your proposal.

Pricing

15% Proposed Pricing/Costs/Fees.

1. The proposal must indicate your willingness to accept the fee stated in Section 2.4 Payment. If your firm wishes to propose an alternate fee, propose a total “not-to-exceed” price.

2. The “not-to-exceed” price for the delivery to County of all services required herein which includes any and all professional fees; and any and all costs the Architect may incur, including any costs for transportation, lodging, communication, printing, etc. The proposal must also include an hourly rate for each staff member who the Architect plans to utilize in completion of the service. County is not willing to pay an hourly fee for travel time. No additional reimbursement beyond the “not-to-exceed” price will be considered.

3. Salt Lake County may award contracts to Architects through a preference system. Please refer to the preference system attachment.

A. Preference System

County may adjust scoring pursuant to its Preference System established by ordinance and policy. Please refer to the preference system attachment and include the preference information in the pricing proposal if requesting.

B. Interview, Demonstration, and Site Visit

The Selection Committee may invite Architects for an interview, demonstration, or conduct a site visit. The purpose is clarification and verification of the written proposal. The Selection Committee may re-score the proposal after the interview, demonstration, or site visit.

C. Recommended Award After the Selection Committee has completed their evaluation process, the Selection Committee will then present a recommendation for award to the proper signing authority for authorization to negotiate a contract with the top-ranked Architect.

D. Debrief Meetings Debrief meetings with the Selection Committee members will not be allowed, however, an Architect may discuss the RFP process with the chair/facilitator of the committee at any time.

3.2 Written Agreement Required

The selected Proposer must agree to all requirements in the RFP scope of work.

The selected Proposer must also be willing to enter into a written agreement with County and agree to all the terms set forth in the Example Agreement, attached to this RFP.

If you wish to request alterations the RFP, including any of the terms of the example RFP Agreement (Attachment E), or any of the exhibits, attachments, or addenda, the alterations must be specifically identified in your proposal with reasonable alternatives presented. Any such exceptions must be submitted as a separate PDF and labeled “Requested Alterations.” Only those alterations so specified will be available for discussion or negotiation. Proposer understands that deviations from the Example Agreement are made at the County’s sole discretion.

Proposers are advised that the County is not bound by the terms of the RFP until a written agreement is fully executed and any activity taken on by the Proposer prior to full execution of a written agreement is done at the Proposer’s sole risk.

3.3 Notice to Proposers

By submitting a proposal to this RFP, Proposer understands and agrees to the following:

A. Government Records Access and Management Act (GRAMA):

County is a governmental entity subject to the Utah Government Records Access and Management Act (“GRAMA”), Utah Code Ann. §§ 63G-2-101 to -901. As a result, County is required to disclose certain information and materials to the public, upon request. Generally, any document submitted to County is considered a “public record” under GRAMA. Any person who provides to County a record that the person believes merits protection under subsection 63G-2-305(1) or (2) must submit with their proposal all of the following: (1) a written claim of business confidentiality, (2) a concise statement of reasons supporting the claim of business confidentiality, and (3) a separate copy of the proposal with the information requested to be protected redacted. Failure to comply with any of the three requirements for a claim of business confidentiality waives the request for protected record. Generally, GRAMA only protects against the disclosure of trade secrets or commercial information that could reasonably be expected to result in unfair competitive injury.

For your convenience, County has provided a Business Confidentiality Request Form which is attached to this RFP as Attachment B. All documents submitted in response to this RFP will be treated as public records in accordance with GRAMA, unless a claim of business confidentiality has been properly made and approved by County. All proposed costs/pricing/fees submitted to the county are public records. An entire proposal cannot be identified as “PROTECTED,” “CONFIDENTIAL,” or “PROPRIETARY” and may be considered non-responsive if marked as such.

B. Copyrighted Material Waiver: In the event that the proposal contains copyrighted or trademarked materials, by submitting its proposal the Proposer grants the County the right to use, reproduce, and publish the copyrighted or trademark materials in any manner the County deems necessary for conducting County business and for allowing public access to the responses under GRAMA or otherwise, including but not limited to photocopying, County Intranet/Internet postings, broadcast faxing, and direct mailing.

If the proposal contains materials whose copyright or trademark is held by a third party, it is the Proposer’s sole responsibility to obtain permission from that third party for the County to reproduce and publish the information.

By submitting its proposal, the Proposer certifies that it owns or it has obtained all necessary approvals for the reproduction or distribution of the contents of the proposal and agrees to indemnify, protect, save and hold the County, its representatives and employees harmless from any and all claims arising from all intellectual property claims related or connected to the proposal and agrees to pay all legal fees incurred by the County in the defense of any such action.

C. Restrictions On Communications: From the issue date of this solicitation until a Proposer is selected and the selection is announced, Proposers are prohibited from communications regarding this procurement with agency staff, evaluation committee members, or other associated individuals EXCEPT the Buyer overseeing this procurement. Failure to comply with this requirement may result in disqualification.

D. RFP Cancellation: This RFP may be cancelled at any time prior to the execution of a written agreement if deemed in the best interests of County.

This includes cancellation of the RFP after an award has been made, but prior to the execution of a written contract. Proposer is not entitled to recover any costs related to the preparation of the proposal due to cancellation of the RFP or withdrawal of an award prior to the execution of a written agreement.

E. Firm Pricing: All prices, quotes, or proposals are to remain firm for 120 days after the closing date, unless a different period is stated in County’s RFP. Any proposal that does not offer to remain firm for the required period may be considered to be non-responsive.

F. Costs: Proposers bears all costs and expenses related to this RFP including, but not limited to, preparation and delivery of the proposal, attending the pre-proposal conference, and attending the interview.

G. Licensing: All applicable federal, state, and local licenses must be acquired before the contract is entered into between County and the selected Proposer. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise must be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: https://corporations.utah.gov/.

H. Changes or Modifications: Any changes or modification to the RFP will be made by written addendum. Proposer submitting a proposal based on any information other than that contained in County’s RFP and any amendments (addenda), do so at their own risk.

I. Receiving Proposals: Contracts and Procurement will administer receipt and opening of all proposals. After the closing time, only the identity of each Proposer will be made public. If only one proposal is received in response to County request, Contracts and Procurement, in coordination with the agency requesting the project, may recommend entering into a contract to the single Proposer if the conditions cited above are met.

Alternatively, Contracts and Procurement may re-solicit for the purpose of obtaining additional proposals.

J. Rejection of Proposals: Any proposal containing significant deviations from the specifications of the RFP will be considered non-responsive and may be rejected in whole or in part.

https://corporations.utah.gov/

K. Protests: Pursuant to Salt Lake County Code of Ordinances § 3.20.150, a protest in regard to the RFP document must be submitted in writing prior to the RFP closing date. All other protests must be submitted in writing within five (5) business days after notification of the award is posted on U3P. A protestor may file only one (1) protest after the RFP closing date.

Protest letters must specifically and completely state the facts that the protestor believes constitute error in the RFP document or the award.

L. Free and Competitive Selection: Any agreement or collusion among prospective Proposers to fix a price or limit competition will render the proposal void, and such conduct is unlawful and subject to criminal sanction. By submitting a proposal, the Proposer hereby certifies that no one in its firm or company has either directly or indirectly restrained free and competitive selection, participated in any collusion, or otherwise taken any action unauthorized by County Purchasing Ordinances or applicable law.

M. Ethical Standards: Proposer represents that it has not: (a) provided an illegal gift to any County officer or employee, or former County officer or employee, or to any relative or business entity of a County officer or employee, or relative or business entity of a former County officer or employee; (b) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, other than bona fide employees of bona fide commercial agencies established for the purpose of securing business; (c) breached any of the ethical standards set forth in State statute or Salt Lake County Code of Ordinances § 2.07; or (d) knowingly influenced, and hereby promises that it will not knowingly influence, any County officer or employee or former County officer or employee to breach any of the ethical standards set forth in State statute or Salt Lake County ordinances.

N. Campaign Contributions: The Salt Lake County campaign finance disclosure ordinance limits campaign contributions by Proposers to County candidates. Salt Lake County Code of Ordinances § 2.72A.

Proposer acknowledges and understands those limitations on campaign contributions mean that any person, business, corporation or other entity that enters into a contract or is engaged in a contract with County is prohibited from making campaign contributions in excess of $100 to County candidates during the term of the contract and during a single election cycle as defined in the ordinance. Proposer further acknowledges that violation of those provisions governing campaign contributions may result in criminal sanctions as well as termination of this Agreement.

O. Reasonable Accommodations: Reasonable accommodations for qualified individuals to attend meetings may be provided upon receipt of a request with two (2) working days’ notice. Please contact Contracts and Procurement at 385.468.0300. TTY users may call 711.

P. Environmentally Responsible Procurement Practices: County has implemented environmentally responsible procurement practices. Please refer to Attachment D.

Q. Notice to Retirees of Utah Retirement Systems (“URS”)

County is a URS “participating employer.” Entering into an agreement with County may affect a URS retiree’s retirement benefits including, but not limited to, cancellation of the retiree’s “retirement allowance” due to “reemployment” with a “participating employer” pursuant to Utah Code Ann. § 49-11-504 to -505. In addition, Proposer is required to notify County immediately if a retiree of URS is the Proposer; or an owner, operator, or principal of the Proposer. Proposer may refer the URS retiree to the URS Retirement Department at 801-366-7770 or 800-695-4877 for all questions about post-retirement employment regulations.

R. Employee Status Verification System Proposer shall register and participate in the Status Verification System before entering into a contract with County as required by Utah Code Ann.

§ 63G-12-302. The Status Verification System is an electronic system operated by the federal government, through which an authorized official of a state agency or a political subdivision of the state may inquire by exercise of authority delegated pursuant to 8 U.S.C. § 1373 to verify the citizenship or immigration status of an individual within the jurisdiction of the agency or political subdivision. Proposer is individually responsible for verifying the employment status of only new employees who work under Proposer’s supervision or direction and not those who work for another Proposer or subcontractor, except each Proposer or subcontractor who works under or for another Proposer shall certify to the main Proposer by affidavit that the Proposer or subcontractor has verified, through the Status Verification System, the employment status of each new employee of the respective Proposer or subcontractor. The Proposer shall comply in all respects with the provisions of Utah Code Ann. § 63G-12-302.

Proposer’s failure to comply with this requirement may result in the immediate termination of its contract with County.

EXHIBIT A

Attachment A - Request for Proposals Cover Summary t

Legal Name

Doing Business As (if applicable)

Address City State Zip Code

Contact Person after contract award Telephone Number

E-mail Contact

I certify that to the best of my knowledge the information contained in this proposal is accurate and complete and that I have the legal authority to commit this organization to a contractual agreement. I realize the final funding for any service is based upon funding levels and the approval of the Mayor for Salt Lake County.

Proposer Authorized Representative Type or Print Name

Date

Position or Title

Signature required when submitting hard copy.

Electronic signature acceptable if an electronic proposal is allowed.

X

Proposer

Please include one or two e-mail address for notification of an interview.

Name, telephone number, E-mail address

Attachment B

REQUEST FOR PROTECTED RECORD

(Business Confidentiality Claim)

I request that the attached/enclosed information (record) provided to Salt Lake County, or any of its agencies (divisions or programs), be considered confidential and given protected status as defined in Utah’s Government Records Access and Management Act (“GRAMA”).

Name and Address of business and representative making this confidentiality claim:

Description of the information (record) which is to be covered by this confidentiality claim and which you believe qualifies for protected status:

The following reasons support this claim of business confidentiality and protected status under Utah Code § 63G-2-305 (please check all of the following that apply):

(___) 1.

(___) 2.

The record provided is a trade secret as defined in Utah Code § 13-24-2 (See Utah Code §§ 63G-2-305(1) and 63G-2-309).

The record is commercial or non-individual financial information and: (a) disclosure of the information could reasonably be expected to result in unfair competitive injury to the person submitting the information or would impair the ability of Salt Lake County, or its agencies, to obtain necessary information in the future; and (b) the interest of the provider in prohibiting access to the information is greater than the interest of the public in obtaining access. (See Utah Code §§ 63G-2-305(2) and 63G-2-309).

REQUIRED: A concise written statement supporting a business confidentiality claim, as required by Utah Code § 63G-2-309(1). Attach additional sheets if necessary.

NOTE: Claimant shall be notified if a record claimed to be protected is classified public or if the determination is made that the record should be disclosed because the interests favoring access outweigh the interests favoring restriction of access. Records claimed to be protected under this business confidentiality claim may not be disclosed until the period in which to bring an appeal expires or the end of the appeals process, including judicial appeal, unless the claimant, after notice, has waived the claim by not appealing within thirty (30) calendar days. See Utah Code § 63G-2-309(2). The procedure to appeal a GRAMA classification within thirty (30) calendar days is described in Utah Code §§ 63G-2-400.5 through 406 and Countywide Policy 2010, which can be found on the County’s website www.slco.org.

Signature of Claimant Representative: _________________________________ Date: ____________________

Claimant Representative Name and Title: ________________________________________________________ http://www.slco.org/ https://slco.org/globalassets/1-site-files/policies/countywide/2040.pdf?v=03282022114310737

Preference System Updated 01.11.24

SALT LAKE COUNTY CONTRACTS & PROCUREMENT

ATTACHMENT C - PREFERENCE SYSTEM

Salt Lake County may award bids or adjust scoring to a proposal through a preference system. One or more preferences may accrue to vendors who submit responsible, responsive offers if other factors are met.

Vendors may request the following preferences:

• Employee Health Care Preference

• Veterans and Companywide Hiring Preference

Employee Health Care Preference The Health Care Preference shall accrue to vendors who currently provide and will maintain the following through the term of the contract with the County:

• A health benefit plan, as defined by Utah Code Ann. § 26-40-115(1), made available to the vendor’s covered employees and their dependents.

• A copy of the health benefits certificate or a letter signed by the vendor's carrier detailing coverage and dates of coverage of the health care benefits.

Veterans and Companywide Hiring Preference The Veterans and Companywide Hiring Preference shall accrue to vendors who currently provide and will maintain all of the following through the term of the contract with the County:

For veterans:

• A completed and signed certificate explaining its program to actively recruit and employ veterans that includes the success rate of its program by listing the percentage of its workforce that qualifies as veterans under this policy;

• A completed and signed certificate verifying that a vendor has employed, and is currently employing, at least one veteran under its recruitment program;

Companywide:

• A drug and alcohol testing policy that applies to all covered individuals employed or hired by the vendor and requires covered individuals to submit to random testing;

• A job training program recognized by a federal, state, or local governmental entity; and,

• A job safety program that complies with job safety and health standards of the Occupation and Safety Health Administration (OSHA) or the state standards which are at least as effective as the federal standards.

https://le.utah.gov/xcode/Title26/Chapter40/26-40-S115.html?v=C26-40-S115_2019051420190514

Preference System Updated 01.11.24

REQUIREMENTS

If required certification form and preference documentation is not received with the proposal, the County will not consider the preference request.

The County maintains the right to monitor the vendor's compliance of any preference status. Violation of this contract condition shall be the basis for immediate termination of the contract for default by the vendor.

Request for Proposals (RFPs) A proposer may receive one (1) point added to the total score of its proposal for each of the preferences offered herein for which the proposer qualifies.

Updated01.11.24 Preference System

PREFERENCE CERTIFICATION FORM

YOU MUST CHECK THE BOX FOR EACH PREFERENCE OPTION CLAIMED

If you do not include this completed certification form along with required documentation with your bid or proposal submission, your preference request will not be considered.

Employee Health Care Preference – Currently provide and will maintain qualifying health benefits to covered employees and dependents through the term of the contract with the county. A copy of the health benefits certificate or a letter signed by the vendor's carrier detailing coverage and dates of coverage of the health care benefits must accompany the bid or proposal to have the preference request accepted.

Veterans and Companywide Hiring Preference – Currently provide and will maintain all of the following programs through the term of the contract with the county:

Veterans and Companywide Hiring Preference Certification Form

Company Name:

Explanation of Program to Actively Recruit and Employ Veterans*:

Percentage of workforce that qualifies as veterans:

Vendor has employed, and is currently employing, at least one Veteran under its recruitment program. Yes No *For purposes of this section of County Policy, a veteran is an individual who has served on active duty in the armed forces of the United States for more than 180 consecutive days; or, was a member of a reserve component who served in a campaign or expedition for which a campaign medal has been authorized and who has been separated or retired under honorable conditions; or, has incurred an actual service-related injury or disability in the line of duty.

Vendor maintains a drug and alcohol testing policy that applies to all covered individuals employed or hired by the vendor and requires covered individuals to submit to random testing. Yes No

Updated 01.11.24 Preference System

Vendor maintains a job training program recognized by a federal, state, or local governmental entity. Yes No

Vendor offers a job safety program that complies with job safety and health standards of the Occupation and Safety Health Administration (OSHA) or the state standards which are at least as effective as the federal standards. Yes No

By signing below, vendor certifies that the information provided on this Veterans and Companywide Hiring Preference Certification Form is true and correct as of the time of submitting this bid or proposal.

Vendor’s Signature:

Attachment D - Environmental Compliance Practices

Vendor Compliance Statement and Non-Debarment Certification

1. Salt Lake County has implemented environmentally responsible procurement practices. The County requires all persons, businesses, corporations and other entities doing business or entering into a contract with the County to comply with all federal, state and local environmental laws, rules and regulations. Compliance with environmental laws, rules and regulations is a relevant factor in evaluating the integrity and responsibility of a business. The county, in its sole discretion, may not solicit proposals from, award contracts to, procure, or otherwise enter into business arrangements with any person, business, corporation or other organization that is noncompliant. If a vendor is suspended, proposed for debarment, debarred, ineligible or excluded from contracting with another government entity due to environmental non-compliance, the County in its sole discretion, may deem the vendor non-responsible and decline to award a contract.

2. Based on the foregoing, the vendor certifies, to the best of its knowledge, that neither the vendor nor any owner, officer or agent of the vendor:

2.1 is presently debarred, suspended, proposed for debarment, declared ineligible, or excluded from the award of a contract or purchase by any federal, state or local agency based on a finding, determination, notice of violation or order of environmental non-compliance;

2.2 is presently indicted or charged by a government entity in a criminal, civil or administrative proceeding with the commission of any offense, violation, or failure to comply with any federal, state, or local environmental law, rule or regulation, indicating a lack of business integrity or business honesty affecting its responsibility as a county vendor;

2.3 has, within the last three (3) years, been convicted, or had a civil judgment or administrative order rendered against it for any offense or violation, including but not limited to environmental noncompliance, indicating a lack of business integrity or business honesty affecting its responsibility as a county vendor;

2.4 has, within the last three (3) years, had a contract/purchase terminated due to an act or omission, including but not limited to environmental non-compliance, demonstrating a lack of business integrity or business honesty affecting its responsibility as a county vendor.

3. Vendor shall require any sub-vendor to disclose in writing, whether at the time of the award of the subcontract, the sub-vendor complies with the certification requirements in subparagraphs 2.1, 2.2, 2.3 and 2.4 above.

4. Vendor shall immediately notify the county in writing if, at any time before the award, the vendor learns that its certification was erroneous when submitted or has since become erroneous because of changed circumstances.

5. If it is later determined that vendor knowingly rendered an erroneous certification under this provision, in addition to other available remedies, the county in its sole discretion, may terminate the contract/purchase for default.

Revised Sept 2019

ARCHITECTURAL SERVICES CONTRACT

Between

SALT LAKE COUNTY

And

[NAME OF CONTRACTING ENTITY]

For

This Contract is entered into this ________ day of _________________, 2025, between Salt Lake County, a body corporate and politic of the State of Utah (“County”) and _______________________________, a ______________ corporation, with its principal place of business at __________________________________________________ (“Architect”). County and Architect may be referred to jointly as “the Parties.”

THEREFORE, the Parties covenant and agree as follows:

A. County issued RFP no. ___________ (the “RFP”) for architectural services for the design and construction administration of the _____________________ hereafter referred to as “Project.”

B. Architect submitted a proposal in response to County’s RFP.

C. The Salt Lake County Mayor or designee approved the recommendation of the RFP selection committee to enter into this Contract with Architect.

1. GENERAL DUTIES OF ARCHITECT

1.1. Based on RFP.

1.2. General Scope of Work

1.2.1. Based on RFP.

2. SPECIFIC DUTIES OF ARCHITECT

The services of Architect shall be performed accurately and timely, and any necessary changes to the drawings and specifications due to inaccuracy or error by Architect shall be the responsibility of Architect. Architect agrees to perform all necessary professional services of the Project as hereinafter set forth and as set forth in more detail in the Salt Lake County Architectural Design and Construction Standards which are incorporated by reference and are available at https://slco.org/globalassets/1-site-files/facilities/slcodesignconstrstdproc.pdf, as updated by the County.

2.1. Architect’s Services:

2.1.1. Consult with the PDT to ascertain and refine the requirements of the project.

2.1.1.1. Prepare a written program outlining facility requirements to be designed.

Include a cost estimate for the project construction.

Exa mple

ATTACHMENT E

https://slco.org/globalassets/1-site-files/facilities/slcodesignconstrstdproc.pdf

2.1.1.2. Salt Lake County’s high performance building standards are the goals for this project. The design team will perform an analysis of the potential for alignment with Salt Lake County’s high-performance standards and present the findings as early as possible in the design process.

2.1.2. Schematic Design Phase. During the Schematic Design Phase, Architect shall:

2.1.2.1. Develop alternative approaches to design and construction of the Project and acknowledge satisfaction of those requirements in writing to the PDT.

2.1.2.2. Prepare schematic design drawings and site studies leading to a recommended solution of said requirements, together with a general description of the Project, and budget requirements for approval by the PDT.

2.1.2.3. This phase shall be terminated upon the recommendation of the PDT following approval of the schematic design.

2.1.3. Design Development Phase. During the Design Development Phase Architect shall:

2.1.3.1. Prepare design development documents, including plans, elevations…