1-SLCI26090.pdf
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- Solicitation number
- SLCI26090
- Issued by
- Utah
About this file
This is a Request for Information (RFI) issued by Salt Lake City Corporation seeking qualified vendors to provide information regarding a city-wide agenda and minutes software solution. The RFI is designed to gather information about systems that can improve efficiency, functionality, and customer service rather than to solicit bids or commit to a purchase. Vendors are asked to address nine specific requirements, including digital agenda and minutes functionality with accessibility features, customizable templates, keyword and content searchability, external communication capabilities, live streaming and video support with timestamps, ADA compliance and public meeting law adherence, and user management security. Additional information requested includes multi-department account separation and user management capabilities, current system integrations, security standards and compliance measures, typical implementation timelines and project approaches, licensing and support models (on-premise versus cloud), technical support levels and response times, invoicing methods, estimated implementation costs, and whether the solution utilizes Generative AI technology. Vendor responses are limited to 50 pages.
No specific pricing information, set-asides, incumbent vendor details, funding sources, or contract award dates are outlined in this RFI, as the document is purely informational in nature. This RFI does not constitute a procurement process and cannot be used to make a purchase or enter into a binding contract. Information submitted by vendors in response to this RFI is protected under Utah Code Section 63G-2-305, and vendors are not required to submit a Claim of Confidentiality.
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SLCI26090 Request for Information (RFI)
Salt Lake City Corporation – Agenda and Minutes Software
Salt Lake City Corporation (City) is seeking information from qualified vendors regarding a city-wide agenda and minutes software solution. The goal is to learn more about systems that can improve efficiency, functionality, and customer service. This RFI is for information-gathering purposes only and does not constitute a solicitation or commitment to purchase.
Vendor Information Requested
Please limit your response to 50 pages. Please provide responses to the following:
1. Description of solution including the following:
a. Digital agenda and minute functionality and accessibility for ease of sharing for digital agenda, meeting materials, and minute information,
b. Outline/template agenda customization,
c. Searchability of the publicly published material by keyword and document content,
d. External communication and notification capabilities,
e. Support for live streaming, on-demand video, timestamps within minutes, and voting functionality,
f. Ensures ADA compliant materials and adherence to public meeting laws, and,
g. User management structure and functionality, and security user group allowances.
2. Does Offeror’s proposed solution allow for separate accounts/management between different City departments and divisions? Describe user management structure and functionality.
3. Describe any systems that Offeror’s solution currently integrates with and integration capabilities.
4. Describe security standards and compliance measures.
5. Describe typical implementation timeline and project approach.
6. Licensing and support models (On-premise vs Cloud)
7. What level of technical support is offered and what are typical response times.
8. How is your solution invoiced (by license, monthly, etc.)? Can you provide a range of estimated implementation fees/costs?
9. Does Offeror’s proposed solution utilize GenAI technology?
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