REQUEST FOR PROPOSALS

SALT LAKE COUNTY

ADULT DETENTION CENTER MAT AREA

ARCHITECTURAL DESIGN SERVICES

RFP #SHE135444

Date of Issue: October 28, 2026

Division of Facilities Management Sherriff’s Department

Department of Administrative Services

TABLE OF CONTENTS

Part 1: Overview and Instructions

1.1 Purpose of the RFP

1.2 Deadline for Proposal Submission

1.3 Projected Schedule for the RFP Process

1.4 Pre-Proposal Conference and Site Visit

1.5 Question Submission

Part 2: Scope of Work and Requirements

2.1 Background

2.2 Scope of Work and Tasks to be Completed

2.3 Length of Agreement

2.4 Payment

2.5 Insurance Requirements

2.6 Proposal Format / Submission Requirement

Part 3: Response Evaluation and Notice to Proposers

3.1 Evaluation and Scoring Criteria

3.2 Written Agreement Required

3.3 Notice to Proposers

EXHIBIT A – Anticipated Project Schedule EXHIBIT B – Map

ATTACHMENT A – Proposal Cover Summary ATTACHMENT B – Request for Protected Status ATTACHMENT C – Procurement Preference System ATTACHMENT D – Environmental Compliance Practices ATTACHMENT E – Example Architect RFP Agreement ATTACHMENT F – Construction Agreement

Part 1: Overview and Instructions

1.1 Purpose of the RFP

A. Salt Lake County (“County”), on behalf of the Salt Lake County Sheriff’s Office and Facilities Management, is soliciting proposals from qualified firms (“Proposer” or “Architect” or “Consultant”) to provide design consulting services for the Salt Lake County Adult Detention Center (ADC) Medication-Assisted Treatment (MAT) Renovation as per the scope of work and requirements below (“Project”).

B. The Project’s location is within the secured portions of the ADC located at approximately 3415 S 900 W, South Salt Lake, UT 84119 (Exhibit B). County intends to hire an Architectural/Engineering Team (“Design Team”) to be the Architect of Record.

1.2 Deadline for Proposal Submission

Proposals must be uploaded before 1:00 PM MDT on November 18 2026, in Contracts and Procurement online solicitation system, the Utah Public Procurement Place (U3P) powered by Bonfire. No proposals will be accepted after the closing date and time.

1.3 Projected Schedule for the RFP Process

County reserves the right to modify the following schedule at its discretion:

Activity Date

Issue RFP October 28, 2026 Pre-Proposal Conference/Site Visit November 3, 2026 Final day to submit questions November 11, 2026 Proposal Due Date November 18, 2026 Committee Meeting November 24, 2026 Interviews (if needed) December 8 or 11, 2026

Anticipated Notice to Proceed January, 2027

1.4 Pre-Proposal Conference

Interested Proposers are invited to participate in a pre-proposal meeting to discuss the project and to ask questions about this RFP. It will be held on virtually Tuesday November 3, 2026, beginning at 1:00 pm MDT Please contact the Buyer, Matt Bass, MaBass@saltlakecounty.gov to request the WebEx meeting information.

Proposers are encouraged to submit their questions in writing before the meeting through the county’s online solicitation system U3P powered by Bonfire. The meeting is for informational purposes only and is not binding. If the RFP needs to be modified or clarified, the County will issue a written amendment on U3P.

1.5 Question Submission

Questions may be submitted through U3P Bonfire until the deadline for questions submission, which is November 11, 2026, before 1:00 pm MDT. Answers to the questions will be posted in U3P for anyone to view. Do not contact County officers or employees, or selection committee members.

Part 2: Scope of Work and Requirements

2.1. Background

2.1.1. The current objective of the Health Services Division of the Sheriff’s Office is to transition from a Medication-Assisted-Treatment (MAT) system to a fully certified Opioid Treatment Program (OTP). Full operational activation is contingent on adherence to strict federal regulations. According to the Substance Abuse and Mental Health Services Administration (SAMHSA) requirements for registration, and secondary registration with the Drug Enforcement Administration (DEA), our physical infrastructure must support the closed-system distribution of Schedule II and Schedule III opioid agonist medications.

2.1.2. Core Federal Compliance Requirements

2.1.2.1. SAMHSA Regulation (42 CFR Part 8 and Utah Admin. Code

R501): Finalized regulatory updates require the facility to maintain formal accreditation through a SAMHSA-approved body. Structurally, the program must ensure adequate, dedicated clinical space to provide comprehensive medical, counseling, and behavioral health services alongside medication dispensing.

2.1.2.2. DEA Regulation (21 CFR Part 1301): The facility cannot administer or dispense a single dose of an opioid agonist (such as methadone) until it secures a location-specific DEA registration. Physical security architecture must prevent unauthorized diversion.

2.1.2.3. Architect is responsible for ensuring their design is fully compliant with SAMHSA Regulations and DEA Regulations, and any other applicable regulation necessary for the Project to achieve Opioid Treat Program Certification. Architect shall adjust their design and make any other revisions and renovations necessary in response to comments or responses from the DEA, SAMHSA, and the National Commission on Correctional Health Care (NCCHC).

2.1.3. Physical Security and Controlled Storage: The current physical layout and structural components of the onsite pharmacy do not meet the scrutiny for an OTP and must be optimized to satisfy both SAMHSA and DEA security and operational standards.

2.1.3.1. Physical Security and Controlled Storage: Structural pharmacy parameters must feature physical barriers, including a specialized safe or reinforced vault meeting exact DEA specifications to house Schedule II narcotics.

2.1.3.2. Access Control and Perimeter Monitoring: The dispensing pharmacy must be equipped with comprehensive electronic access controls and a perimeter alarm system with direct-line monitoring to mitigate the risk of internal or external diversion.

2.1.4. General Requirements

2.1.4.1. The Architect is required to have an office or a member of their team whose offices are located within Salt Lake County.

2.1.4.2. County will provide the following items: Any existing drawings as available and appropriate for the spaces involved.

2.1.4.3. Coordinate with any consultants hired by the County which may include but not limited to systems commissioning, envelope commissioning, inspections, etc. This will include but is not limited to establishing specifications, coordination with the contractor and the County to ensure that all requirements, testing, training and/or recommendations are met.

2.1.4.4. The design schedule will be produced and managed on an ongoing basis by the Architect through the completion of the design documents.

A draft schedule will be issued to any County consultant for review, input and agreement by all parties. The County will review and approve the schedule as it relates to major milestone and completion dates.

2.1.4.5. Architect’s project drawings and contract drawings shall be created using AutoCAD and/or Revit (no later than one version from the most current version of either software) and searchable PDFs of all drawings and specifications. Architect shall produce all drawings and submit all CAD files utilizing the National CAD Standards. Project file names shall remain consistent as much as possible throughout the duration of the Project. Dated or phase-based file names shall not be used in background files.

2.1.4.6. Architect shall design the Project in a manner compliant with all local jurisdictions, permitting authorities, current land use codes, building codes, and ADA and ADAAG requirements.

2.1.4.7. Architect understands that if future funding to the Project has additional requirements, Architect will work with the County to comply with those requirements, at no additional cost to the County.

2.1.4.8. The Project is required to adhere to the County's Design and Construction Standards Manual (“Design Standards”), as that manual may be updated by the County. A link to the manual can be found here: https://www.saltlakecounty.gov/globalassets/1-site-files/facilities/forms--documents/slcodesignconstrstdproc.pdf.

2.1.4.9. If the Design Standards manual is unavailable online, Architect may request a copy from the PM.

2.1.4.10. Architect will assist County in developing materials and presenting to appropriate stakeholders throughout the Project. This includes developing and producing presentation materials, renderings, drawings, etc.

2.1.4.11. Architect will assist the County in researching required permits necessary for the development of the Project as required by local and state authorities, including but not limited to identifying any conditional use, zoning, or other non-standard permitting requirements.

2.1.4.12. Architect will provide at Architect’s own cost, printing or production of any Project documents, records, communications, drawings, booklets, renderings, presentation materials, and miscellaneous documentation.

2.1.4.13. The Architect’s obligations include those identified in: (1) this RFP,

(2) the agreement and (3) the Design Standards, which will all be incorporated into the Architect’s Agreement. It is the responsibility of the Architect to be aware of and familiar with the requirements outlined in the Design Standards.

2.1.4.14. The Architect shall ensure that all personnel working in the various areas under this RFP are qualified through licensing, certifications, training, experience, and appropriate certification for the tasks assigned.

2.1.4.15. The Architect shall review Attachment G to the RFP, Salt Lake County’s Construction Agreement and Salt Lake County’s Construction General Conditions (referred to jointly as “Construction Agreement”).

The Architect shall draft the specifications and project manual in a manner that complies and conforms with the terms and conditions of the Construction Agreement.

2.1.4.16. The Architect is on notice that County does not use the concept of substantial completion in its Construction Agreement. Consequently, the Architect shall not include the concept of substantial completion in the specifications or project manual unless, prior to the completion of the documents, the County provides the written notice that it intends to use the substantial completion concept for the Project.

2.1.5. Security

2.1.5.1. The Salt Lake County Adult Detention Complex is a Secured

Facility. County will investigate thoroughly any of the Architect’s current or prospective employees and subcontractors or subconsultants who will provide services related to this Project. The Contractor agrees that all employees or subcontractors who provide services related to this Project will consent to an appropriate background and security check by the Salt Lake County Sheriff or the Utah Department of Public Safety.

The Salt Lake County Sheriff, in the Sheriff’s sole discretion, shall have the right to prohibit any of the Architect’s employees or subcontractors with unsatisfactory investigation results from working on or accessing plans or specifications relating to this Project. The Architect further understands and agrees that all employees or subcontractors working within a Secured Facility will be subject to an initial drug and alcohol screen and be subject to random alcohol and drug testing for the duration of the Project. Architect understands and agrees that all employees or subcontractors, their equipment, and baggage are subject to search prior to entering and/or exiting a Secured Facility.

Architect, its employees and subcontractors, will not communicate in any way with a prisoner unless allowed by Sheriff’s Office staff.

Architect shall not at any time, in any manner, either directly or indirectly, communicate to any person, firm, corporation or other entity, except its subcontractors working on this project, any information of any kind concerning Secured Facility plans, specifications, security operations, computer systems, processes or other information that may compromise the safety and security of the Secured Facility in the County’s sole discretion. Architect acknowledges and agrees that the aforementioned matters are important, material, and confidential and gravely affect the effective, safe, and successful conduct of the business of the Secured Facility.

2.2. Scope of Work and Tasks to be Completed

2.2.1. The Programming, Design, Construction Administration, Closeout and Warranty phase may be referred to jointly as the Project.

2.2.2. Permitting: Architect shall research required permits necessary for the development of the Project as required by local and state authorities, including but not limited to identifying any conditional use, zoning, or other non-standard permitting requirements.

2.2.3. High-Performance Building: While the project is not pursuing a LEED certification, the architect will be required to follow the county’s high-performance building standards as they apply to the scope of the Project.

Focus should be on energy efficiency in all equipment and systems being replaced and/or affected along with other elements to support a sustainable building and project.

2.2.4. Programming, Design, Bidding, Construction Administration, Closeout and Warranty: The work in this phase will include all of the programming, design, bidding, construction, construction administration, closeout, and warranty activities.

2.2.4.1. The Architect and its sub-consultants, referred to jointly as the Architect, will program and design the Project and administer the construction in a manner that is within the established budget and County Standards. The Architect will provide cost effective design solutions and sound administration to expedite the Project to completion on or ahead of schedule (see Exhibit A, Anticipated Project Schedule).

2.2.4.2. Work in Programming, Design, Construction Administration, Closeout and Warranty will consist of:

2.2.4.2.1. Programming and Schematic Design – As per the County’s Design Standards.

2.2.4.2.2. Design Development – As per the County’s Design

Standards.

2.2.4.2.3. Construction Documents – As per the County’s Design Standards.

2.2.4.2.4. Bidding and Construction Administration – As per the County’s Design Standards.

2.2.4.2.5. Project Closeout and warranty – As per the County’s Design Standards.

2.2.4.3. Programming and Design

2.2.4.3.1. The Sheriff’s group has established a minimal program outlining their needs and objectives for the project. Programming by the Architect will be combined with schematic design in verification of County’s needs and anticipated elements for the Project. This will focus primarily on the MAT area which will include offices, cubicles, pharmacies, storage, dispensing, equipment needs, etc. Architect will also look at the existing maintenance area in determining how to best accommodate those needs in the new maintenance area and the anticipated mezzanine being added.

2.2.4.3.2. As part of the Programming, Architect will:

2.2.4.3.2.1. Attend start up meetings for the Project. Conduct and attend all programming and design team meetings for the Project, whether in person or via WebEx or other virtual meeting software.

2.2.4.3.2.2. Prepare high-level program cost estimate to verify scope and budget are aligned.

2.2.4.3.2.3. Coordinate cost breakdowns and options with project team to meet the needs of the Project and the County.

2.2.4.3.2.4. Programming activities will align and be part of the first tasks of schematic design so the project team can ensure scope and budget are aligned with the intended outcomes.

2.2.4.3.3. Programing Deliverables: Provide deliverables with a report detailing the following:

2.2.4.3.3.1. A concise program document describing the building elements through narratives and diagrams, as appropriate.

Content shall include, but is not limited to, conceptual floor plans, identified spaces and associated square footages, building system requirements, construction phasing, demolition narratives, and building systems narratives.

2.2.4.3.3.2. High level cost estimate and backup documentation.

2.2.4.3.3.3. Executive summary.

2.2.4.4. Construction Stages:

2.2.4.4.1. Maintenance Stage: The existing maintenance storage space and workstations are in the area where the new MAT program will operate from. The maintenance space will need to be relocated before remodeling MAT spaces can occur.

2.2.4.4.1.1. This will require the Architect to provide design and specifications for the new maintenance space first so the County can bid that work and start it while the rest of the project is designed and prepared for bidding.

2.2.4.4.1.2. The maintenance space will require a pre-engineered mezzanine product to specified, purchased, and installed as soon as possible.

2.2.4.4.1.3. The Architect will not be expected to engineer the mezzanine product as this will be a “deferred submittal” and engineering will come from the provider.

2.2.4.4.1.3.1. Architect will need to ensure coordination with all prep work required to accommodate the mezzanine

2.2.4.4.1.3.2. Architect will provide any other needs required to accommodate the installation of the mezzanine product which may or may not include footings to support the structural columns, etc.

2.2.4.4.1.3.3. The new maintenance space will require relocation of HVAC, electrical, and plumbing systems. This work will be part of the mezzanine bid.

2.2.4.4.2. MAT Stage:

2.2.4.4.2.1. This phase will bid out the remaining portion of the project which includes the renovation of the maintenance space to accommodate the MAT program

2.2.4.4.2.2. Architect will prepare construction documents to bid out this stage of work through a separate bid from the mezzanine bid.

2.2.4.4.2.3. Timing will be such that the maintenance space

needs to be vacated and relocated to the new maintenance space, so the MAT space contractor is ready to start construction at that time.

2.2.4.4.2.4. All typical trades will be involved in the MAT portion of work including but not limited to HVAC, Electrical, Plumbing, Data, etc.

2.2.4.4.2.5. FF&E will also be part of the MAT space as there are unique products that will need to be accounted for in the space along with estimating. This includes items such as dispensary for meds, storage, systems furniture, etc.

2.2.4.4.3. Both stages will be bid separately, and require typical construction documents, specifications, bidding, warranty, etc.

2.3. Length of Agreement

2.3.1. The contract resulting from this solicitation will become effective on the date of execution of the resulting agreement (the “Effective Date”) and, unless terminated sooner as provided in the resulting agreement, will terminate at the end of the one-year warranty period.

2.3.2. There is no guarantee that contract(s) will be awarded, or that any future contract extensions will be awarded.

2.3.3. County reserves the right to review contract(s) on a regular basis regarding performance and cost analysis and may negotiate price and service elements during the term of the contract.

2.4. Pricing/Costs/Fees

2.4.1. Fixed Fee: The fee for programming, design, and construction administration, construction documents, bidding, opening, warranty period services, and any other service required under this RFP (“Architectural Services”) for the Project will be based on a fixed fee agreement (“Fixed Fee”). The Fixed Fee is determined as a percentage of the total construction cost (including the FF&E budget).

2.4.2. The proposed fixed Architectural Services Fee is 10.5% of the total initial construction budget and the FF&E budget. The Fixed Fee covers all expenses related to Architectural Services. The construction budget used to calculate this fee is $1,533,911.

2.4.2.1. The Proposal must indicate the willingness to accept the Fixed Fee stated in the Pricing/Cost/Fee Section 2.4. If the Architect wishes to propose an alternate fee, they may do so by proposing a total “not-to-exceed” price.

2.4.2.2. The Fixed Fee is $198,861 (unless a Proposer submits a lower fixed fee).

2.4.2.3. All Proposer’s and its consultants or other subcontractors’ compensation, reimbursables, expenses, and costs, are included in the total Fee. This includes all phones, fax, project printing, travel, and other miscellaneous expenses. Taxes are not a reimbursable fee.

2.4.2.4. Proposer agrees that the Fixed Fee covers all Architectural Services for work included in the Bid Documents, whether as base bids or bid alternates. If County adds bid alternate remodel work to the contractor’s agreement through a change order, the Fixed Fee will cover all Architect Services provided by the Proposer to complete that work.

2.4.2.5. The County reserves the right to adjust the construction budget based on construction bids received by the County and the amount awarded in the construction contract or based on additional funding secured by the County after the construction contract is awarded. An adjustment of the construction budget does not automatically warrant an increase to the Fixed Fee. The Fixed Fee under the contract may be adjusted to reflect the revised construction budget. If the Fixed Fee is adjusted, such adjustment must be completed as an amendment to the Contract. The Fixed Fee is 10.5% of the initial construction budget unless the Architect proposed a lower total fixed fee). Under no circumstances will any adjustment cause the Fixed Fee total to exceed 10.5% of the modified construction budget

2.4.3. Payment

2.4.3.1. Project payments will be made from invoices submitted monthly for work completed in the prior month as per the billing schedule listed below:

Programming and Schematic Design 20% Design Development 25% Construction Documents 25% Bidding and Const Admin 25% Warranty and Project Docs 5%

Total Fee 100%

2.4.3.2. Monthly progress payments will be paid within 30 calendar days of receipt and approval of an accurate and complete invoice for work performed. The County has the right to require Architect to correct an inaccurate invoice before paying. Final payment will be made when all items are complete and other required documents are received by and satisfactory to the County.

2.5. Additional Services

If the County desires Architect to render services not specified in this RFP but within the general scope of the RFP, such additional services may be added in a manner compliant with the resulting agreement. Architect’s proposed hourly rate shall cap or limit the cost of the additional services. The hourly rate will NOT be increased during the term of the resulting agreement.

2.6. Project Suspension

The County may suspend the performance of the basic services described herein by giving written notice to the Architect. The Architect shall be compensated for all services performed prior to receipt of written notice of suspension together with reimbursable expenses then due.

2.7. Insurance Requirements

2.7.1. During the life and term of the Agreement, Architect will purchase and maintain insurance coverage as required below. Additional details about insurance requirements can be located in the Example Agreement. The insurance coverages required are as follows:

2.7.1.1. Workers’ compensation insurance with statutory limits as required by the State of Utah and acquired pursuant to Utah law and Employers Liability insurance with minimum limits of $1,000,000 per accident;

$1,000,000 Disease per employee; and $1,000,000 Disease per policy.

2.7.1.2. Commercial general liability insurance on an occurrence form with County in the minimum amount of $3,000,000.00 per occurrence with a $4,000,000.00 general policy aggregate.

2.7.1.3. Commercial automobile liability insurance that provides coverage.

for owned, hired, and non-owned automobiles, in the minimum amount of $3,000,000 per occurrence with a $3,000,000 general policy aggregate.

2.7.1.4. Professional liability insurance, or error and omission insurance, in the minimum amount of $3,000,000.00 per occurrence with a $5,000,000.00 general policy aggregate.

2.8 Proposal Format / Submission Requirements

Submit proposals in the online solicitation system (U3P). All proposals should be formatted as three (3) separate PDFs: 1) Program Proposal; 2) Pricing

Proposal; and 3) Supplemental Attachments (Optional). NO MORE THAN

THREE (3) SEPARATE DOCUMENTS SHOULD BE SUBMITTED.

Proposers must submit a narrative response to the elements outlined in 3.1 Evaluation and Scoring Criteria and conform to the submission requirements listed below.

Proposals not following the Proposal Format/Submission Requirements outlined herein may result in being deemed non-responsive.

1. Program Proposal (PDF #1):

A. Document #1 (Program Proposal) should begin with the completed

Attachment A Proposal Cover Summary (Required). Attachment A is not included in the page count.

1. Table of Contents should be included, organized in the same order as the Evaluation Criteria in Section 3.1 (not included in the page count).

2. Format should be 1) 8-1/2 X 11 size with white background 2) portrait layout only and 3) black 12-point font. Section headings may be in color and a larger font.

3. Title pages and cover letters are not required but are acceptable and count toward the narrative page count.

B. The narrative response to the elements outlined in 3.1 Evaluation Scoring Criteria may not exceed 16-pages.

C. The Program Proposal should include within the PDF all exhibits (Resumes count toward the narrative limit, all other exhibits do not count toward the narrative limit).

D. The Program Proposal PDF with all attachments, exhibits, appendices, etc., is limited to 10 MB to allow for electronic distribution.

Pricing Proposal (PDF #2):

A. The Pricing Proposal must indicate your willingness to accept the Fixed Fee stated in Section 2.4 Fee and Payment. If your firm wishes to propose an alternate fee, propose a total “not-to-exceed” price.

B. Excel in lieu of PDF documents are acceptable unless otherwise specified in the RFP.

C. Attachments (PDF #3)

A. Attachments B, C, D, E (Optional)

1. If requesting protected record status complete Attachment B and upload a redacted program proposal.

• All documents submitted in response to this RFP will be treated as public records in accordance with GRAMA unless a claim of business confidentiality is submitted. Refer to Section 3.3.A.

• Failure to provide a redacted copy, or otherwise comply with the requirements, waives your request for protected record.

2. If requesting preferences, include the completed Attachment C and proof. Refer to Section 3.1.A.

3. Attachment D County’s Environmental Compliance Practices and Non-

Debarment Certification compliance. Proposers should attest to the Attachment D compliance statement in the U3P Bonfire event Questions Section. Proposers are not required to submit a signed Attachment D.

4. If requesting alterations to Attachment E and/or Attachment F or the

RFP per Section 3.2 of this RFP, include a PDF of items requested and reasonable alteration desired.

Part 3: Response Evaluation and Notice to Proposers

3.1 Evaluation and Scoring Criteria

The Proposal will be evaluated, scored, and ranked by the Selection Committee. Each member of the committee will be provided with a score sheet to complete the proposal evaluation utilizing the point system listed below. Committee Members individually score the proposals and rank them 1st, 2nd, 3rd, etc. according to their total score. The following point system is utilized:

Excellent (5): If the proposal offer exceeds expectations, with an excellent probability of success in achieving all requirements of the RFP, and is very detailed in providing innovative ideas, new concepts or optional features applicable to the project; a score of “5” is given.

Good (4): If the proposal offers a very good probability of success, achieves all requirements of the RFP in a reasonable fashion and provides some innovative ideas, new concepts or optional features applicable to the project; a score of “4” is given.

Acceptable (3): If the proposal offers a reasonable probability of success, but some of the requirements may not be met and does not include innovative ideas, new concepts or optional features applicable to the project; a score of “3” is given.

Poor (1-2): If the proposal falls short of expectations and has a low probability of success; a score of “1-2” is given.

Unacceptable: If the approach completely fails the requirements; a score of “0” is given.

Proposals will be evaluated, scored, and ranked on the following criteria. The program proposal is 80% of the scoring, and the pricing proposal is 20% for a total of 100%.

A. Proposal The program proposal will be evaluated, scored, and ranked by a Selection Committee. Each member of the committee will be provided with a score sheet to complete the proposal evaluation.

25% Relevant Experience. Provide detailed relevant experience for services of similar scope and comparable size and complexity which shall include the following: name of client, contact person and current phone number, brief description of service, date, total contract amount, and any other pertinent information regarding the experience. Indicate specific experience in designing libraries. Include specific experience throughout the design team in designing buildings that are high performing and/or energy efficient performing. Include references for past experience with the County or other local governmental agencies. The County may contact any or all of the Architect’s clients for a reference.

Letters of Reference/Testimonials/Client Quotes: Proposers are not allowed to include or submit letters of reference, testimonials or client quotes in the Proposal submission.

5% Architect’s Qualifications. Provide a brief description of Architect’s firm, and the scope and nature of services routinely provided by Architect.

Demonstrate the ability to perform the required project at specified levels described in this RFP. Indicate Architect’s understanding of the purpose and scope of the proposed project as evidenced by the quality of the proposal submitted. Identify the type of business (corporation, partnership, sole proprietor, etc.) under which Architect’s firm operates, date business started, and license number to do business in the State of Utah.

25% Project Team. Provide an organizational chart showing the level of organizational responsibility of all major participants of Architect’s team that will provide services to the County.

Include resumes of those principals, partners and other key team members who will be directly involved in the overall project. Do not put home addresses or phone numbers on resumes. Limit each resume to one page in length.

• For each person listed in the chart, please provide the estimated number of hours the person is expected to provide services. The percent is based on a 40-hour work week.

• Indicate education, professional registrations and certifications

• Indicate how many years’ experience in the area similar to this RFP and how many years with current firm

• Indicate current title and level of responsibility with the firm

• Each resume should state which of the projects listed in the

Experience Section they participated in, date the architect or engineer received their license; date they received their LEED® Certification.

By listing the individuals in the proposal, the Architect is making a commitment that the personnel listed are the personnel who will be assigned to this service.

If any part of the work is provided by a subcontractor(s), please state their company name, their role in this contract, and the estimated amount of time. The Architect will be responsible for verifying the qualification and validity of all licenses or permits for any out-sourced work to subcontractors.

20% Proposed Approach. It is assumed that all firms qualified to propose on these projects are experienced and competent Architects and are familiar with standard planning and design processes commonly followed in projects; please be brief in outlining this generic information. Rather, in this section, focus on identifying and discussing issues and ideas that seem to be unique or unusual to the project of this type, requiring special attention and/or a different approach or process, and explain how you propose to successfully deal with them.

Describe how your firm will approach each task and phase of the design project and how you intend using the developed program to inform your approach to the design. Describe how your firm will approach coordination with the consultants to meet the Projects overall goals. Describe your firm's overall philosophy and how it will be applied to the project.

Demonstrate your approach and past experience in designing libraries.

Describe your firm's capability to deal effectively with the County to ensure the County's needs are met.

5% Timeline. Provide a brief history of the Proposer’s experience and the ability to complete projects on time. Provide an overall design schedule outlining the key tasks of your proposal, key milestones, deliverables, anticipated meetings, due dates, etc. You don’t need to provide specific dates but a general idea of time frame for each design phase activities, expected weeks they will take, etc. We understand dates may shift depending on award and other elements out of your control. The County wants to see how you organize your process and your efforts to keep schedules and move projects in a forward direction. This Section must demonstrate the Proposers ability to complete the project within time frames specified and at specified levels as described in the scope of work.

B. Pricing

20% Proposed Pricing/Costs/Fees. The Price Proposal must indicate your willingness to accept the fee stated in Section 2.4 Fee and Payment. If your firm wishes to propose an alternate fee, propose a total “not-to-exceed” price and the proposed design percentage fee based on the construction budget.

1. “Project Fees” includes the delivery to County of all deliverables and services required herein and includes any and all professional fees of Proposer and Proposer’s consultants, specialists, and any other subcontractor; and any and all costs the Proposer or Proposer’s team may incur, including any costs for transportation, lodging, communication, printing, etc.

a. The Architect basic services Architect design services customary on every project include architectural, structural, civil, mechanical, and electrical engineering services.

b. The County has separate contracts for any building envelope, building commissioning, materials testing, and other similar services as needed.

2. The Price Proposal must also include an hourly rate for each staff member who the Consultant plans to utilize in completion of the service. County is not willing to pay an hourly fee for travel time. No additional reimbursement beyond the Project Fees will be considered.

C. Preference System Salt Lake County may adjust scoring pursuant to its Preference System established by ordinance and policy. Please refer to the preference system attachment and include the preference information in the pricing proposal if requesting.

D. Interview, Demonstration, and Site Visit.

The Selection Committee may invite Architects for an interview, demonstration, or conduct a site visit. The purpose is clarification and verification of the written proposal. The Selection Committee may re-score the proposal after the interview, demonstration, or site visit.

E. Recommended Award After the Selection Committee has completed their evaluation process, the Selection Committee will then present a recommendation for award to the proper signing authority for authorization to negotiate a contract with the top-ranked Architect.

F. Debrief Meetings Debrief meetings with the selection committee members will not be allowed, however, an Architect may discuss the RFP process with the chair/facilitator of the committee at any time.

3.2 Written Agreement Required

The selected Proposer must agree to all requirements in the RFP scope of work.

The selected Proposer must also be willing to enter into a written agreement with County and agree to all the terms set forth in the Example Agreement.

If you wish to request alterations to the RFP, including any of the terms of the example RFP Agreement (Attachment E) or any of the exhibits, attachments, or addenda, the alterations must be specifically identified in your proposal with reasonable alternatives presented. Any such exceptions must be submitted as a separate PDF and labeled “Requested Alterations.” Only those alterations so specified will be available for discussion or negotiation. Proposer understands that deviations from the Example Agreement are made at the County’s sole discretion.

Proposers are advised that the County is not bound by the terms of the RFP until a written agreement is fully executed and any activity taken on by the Proposer prior to full execution of a written agreement is done at the Proposer’s sole risk.

3.3 Notice To Proposers

By submitting a proposal to this RFP, Architect understands and agrees to the following:

A. Government Records Access and Management Act (GRAMA):

County is a governmental entity subject to the Utah Government Records Access and Management Act (“GRAMA”), Utah Code Ann. §§ 63G-2-101 to -901. As a result, County is required to disclose certain information and materials to the public, upon request. Generally, any document submitted to County is considered a “public record” under GRAMA. Any person who provides to County a record that the person believes merits protection under subsection 63G-2-305(1) or (2) must submit with their proposal both: (1) a written claim of business confidentiality and (2) a concise statement of reasons supporting the claim of business confidentiality. Generally, GRAMA only protects against the disclosure of trade secrets or commercial information that could reasonably be expected to result in unfair competitive injury. For your convenience, County has provided a Business Confidentiality Request Form which is attached to this RFP as Attachment B. All documents submitted in response to this RFP will be treated as public records in accordance with GRAMA, unless a claim of business confidentiality has been properly made and approved by County. All proposed costs/pricing/fees submitted to the county are public records. An entire proposal cannot be identified as “PROTECTED,” “CONFIDENTIAL,” or “PROPRIETARY” and may be considered non-responsive if marked as such.

B. Copyrighted Material Waiver: In the event that the proposal contains copyrighted or trademarked materials, by submitting its proposal the Architect grants the County the right to use, reproduce, and publish the copyrighted or trademark materials in any manner the County deems necessary for conducting County business and for allowing public access to the responses under GRAMA or otherwise, including but not limited to photocopying, County Intranet/Internet postings, broadcast faxing, and direct mailing.

If the proposal contains materials whose copyright or trademark is held by a third party, it is the Architect’s sole responsibility to obtain permission from that third party for the County to reproduce and publish the information.

By submitting its proposal, the Architect certifies that it owns or it has obtained all necessary approvals for the reproduction or distribution of the contents of the proposal and agrees to indemnify, protect, save and hold the County, its representatives and employees harmless from any and all claims arising from all intellectual property claims related or connected to the proposal and agrees to pay all legal fees incurred by the County in the defense of any such action.

C. Restrictions On Communications: From the issue date of this solicitation until an Architect is selected and the selection is announced, Architects are prohibited from communications regarding this procurement with agency staff, evaluation committee members, or other associated individuals EXCEPT the Buyer overseeing this procurement. Failure to comply with this requirement may result in disqualification.

D. RFP Cancellation: This RFP may be cancelled at any time prior to the execution of a written agreement if deemed in the best interests of County.

This includes cancellation of the RFP after an award has been made, but prior to the execution of a written contract. Architect is not entitled to recover any costs related to the preparation of the proposal due to cancellation of the RFP or withdrawal of an award prior to the execution of a written agreement.

E. Firm Pricing: All prices, quotes, or proposals are to remain firm for 120 days after the closing date, unless a different period is stated in County’s RFP. Any proposal that does not offer to remain firm for the required period may be considered to be non-responsive.

F. Costs: Architects bears all costs and expenses related to this RFP including, but not limited to, preparation and delivery of the proposal, attending the pre-proposal conference, and attending the interview.

G. Licensing: All applicable federal, state, and local licenses must be acquired before the contract is entered into between County and the selected Architect. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise must be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

H. Changes or Modifications: Any changes or modification to the RFP will be made by written addendum. Architect submitting a proposal based on any information other than that contained in County’s RFP and any addenda, do so at their own risk.

I. Receiving Proposals: Contracts and Procurement will administer receipt and opening of all proposals. Proposals will be held, unopened, by Contracts and Procurement in the same condition as received if delivered prior to the date and closing time designated in the RFP. After the closing time, only the identity of each Architect will be made public. If only one proposal is received in response to County request, Contracts and Procurement, in coordination with the agency requesting the project, may recommend entering into a contract to the single Architect if the conditions cited above are met. Alternatively, Contracts and Procurement may re-solicit for the purpose of obtaining additional proposals.

J. Modifying or Withdrawing Proposals: Architect may modify or withdraw their proposals at any time prior to the closing time. Requests to modify a proposal before the closing time must be made in writing to the County.

K. Rejection of Proposals: Any proposal containing significant deviations from the specifications of the RFP will be considered non-responsive and may be rejected in whole or in part.

L. Protests: Pursuant to Salt Lake County Code of Ordinances § 3.20.150, a protest in regard to the RFP document must be submitted in writing prior to the RFP closing date. All other protests must be submitted in writing within five (5) business days after notification of the award is posted on UPPP. A protestor may file only one (1) protest after the RFP closing date. Protest letters must specifically and completely state the facts that the protestor believes constitute error in the RFP document or the award.

M. Free and Competitive Selection: Any agreement or collusion among prospective Architects to fix a price or limit competition will render the proposal void, and such conduct is unlawful and subject to criminal sanction. By submitting a proposal, the Architect hereby certifies that no one in its firm or company has either directly or indirectly restrained free and competitive selection, participated in any collusion, or otherwise taken http://www.commerce.utah.gov/ any action unauthorized by County Purchasing Ordinances or applicable law.

N. Ethical Standards: Architect represents that it has not: (a) provided an illegal gift to any County officer or employee, or former County officer or employee, or to any relative or business entity of a County officer or employee, or relative or business entity of a former County officer or employee; (b) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, other than bona fide employees of bona fide commercial agencies established for the purpose of securing business; (c) breached any of the ethical standards set forth in State statute or Salt Lake County Code of Ordinances § 2.07; or (d) knowingly influenced, and hereby promises that it will not knowingly influence, any County officer or employee or former County officer or employee to breach any of the ethical standards set forth in State statute or Salt Lake County ordinances.

O. Campaign Contributions: The Salt Lake County campaign finance disclosure ordinance limits campaign contributions by Architects to County candidates. Salt Lake County Code of Ordinances § 2.72A. Architect acknowledges and understands those limitations on campaign contributions mean that any person, business, corporation or other entity that enters into a contract or is engaged in a contract with County is prohibited from making campaign contributions in excess of $100 to County candidates during the term of the contract and during a single election cycle as defined in the ordinance. Architect further acknowledges that violation of those provisions governing campaign contributions may result in criminal sanctions as well as termination of the Agreement.

P. Reasonable Accommodations: Reasonable accommodations for qualified individuals to attend meetings may be provided upon receipt of a request with two (2) working days’ notice. Please contact Contracts and Procurement at 385.468.0306. TTY users may call 711.

Q. Environmentally Responsible Procurement Practices: In compliance with

Executive Order #2013-4, County has implemented environmentally responsible procurement practices. Please refer to Attachment D.

R. Notice to Retirees of Utah Retirement Systems (“URS”)

County is a URS “participating employer.” Entering into an agreement with County may affect a URS retiree’s retirement benefits including, but not limited to, cancellation of the retiree’s “retirement allowance” due to “reemployment” with a “participating employer” pursuant to Utah Code Ann. § 49-11-504 to -505. In addition, Architect is required to notify County immediately if a retiree of URS is the Architect; or an owner, operator, or principal of the Architect. Architect may refer the URS retiree to the URS Retirement Department at 801-366-7770 or 800-695-4877 for all questions about post-retirement employment regulations.

S. Employee Status Verification System

Architect shall register and participate in the Status Verification System before entering into a contract with County as required by Utah Code Ann.

§ 63G-12-302. The Status Verification System is an electronic system operated by the federal government, through which an authorized official of a state agency or a political subdivision of the state may inquire by exercise of authority delegated pursuant to 8 U.S.C. § 1373 to verify the citizenship or immigration status of an individual within the jurisdiction of the agency or political subdivision. Architect is individually responsible for verifying the employment status of only new employees who work under Architect’s supervision or direction and not those who work for another Architect or subcontractor, except each Architect or subcontractor who works under or for another Architect shall certify to the main Architect by affidavit that the Architect or subcontractor has verified, through the Status Verification System, the employment status of each new employee of the respective Architect or subcontractor. The Architect shall comply in all respects with the provisions of Utah Code Ann. § 63G-12-302. Architect’s failure to comply with this requirement may result in the immediate termination of its contract with County.

Exhibit A Anticipated RFP and Project Schedule

Event Day DATE Time Place

RFP

Issue Request for Proposals Wed 10/28/2026 1:00 PM U3P - Bonfire Optional Pre-Proposal Conf Tues 11/3/2026 1:00 PM Virtual Meeting via WebEx Questions Due Wed 11/11/2026 1:00 PM U3P - Bonfire Proposals Due Wed 11/18/2026 1:00 PM U3P - Bonfire Selection Committee Meeting Tues 11/24/2026 1:00 PM Virtual Meeting via WebEx Interviews with the Selection Committee (If needed)

Tues 12/8/2026 1:00 PM In Person at County GC Offices

Award Announcement TBD TBD Email and U3P-Bonfire Contract Finalized - Anticipated 1/15/2027 Email Overall Anticipated Schedule – Subject to Change

Program and Design Phase 1 Feb 05, 2027 Bid Phase 1 Feb 10, 2027

Program and Design Phase 2 May 14, 2027 Bid Phase 2 May 19, 2027

Total Construction Period March 2027-October 2027 Final Completion November 05, 2027 Warranty Period 1 year from final completion

EXHIBIT B

Location Map

Attachment A - Request for Proposals Cover Summary t

Legal Name

Doing Business As (if applicable)

Address City State Zip Code

Contact Person after contract award Telephone Number

E-mail Contact

I certify that to the best of my knowledge the information contained in this proposal is accurate and complete and that I have the legal authority to commit this organization to a contractual agreement. I realize the final funding for any service is based upon funding levels and the approval of the Mayor for Salt Lake County.

Proposer Authorized Representative Type or Print Name

Date

Position or Title

Signature required when submitting hard copy.

Electronic signature acceptable if an electronic proposal is allowed.

X

Proposer

Please include one or two e-mail address for notification of an interview.

Name, telephone number, E-mail address

Attachment B

REQUEST FOR PROTECTED RECORD

(Business Confidentiality Claim)

I request that the…