1-SHE012826 Sole Source Notification - RFI.pdf
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- Attached to
- SLCo SHE012826 Evac North America - RFI
- Solicitation number
- SLCo SHE012826 Evac North America - RFI
- Issued by
- Salt Lake County, Utah
About this file
This is a Sole Source Notification Request for Information (RFI) issued by Salt Lake County, Utah, Division of Contracts and Procurement for OEM parts required to maintain the jail sewer system. The county has identified EVAC North America as the sole provider of compatible parts for this critical infrastructure system, as the vendor does not utilize distributors and sells directly to customers. This determination was established during a prior procurement process (RFC SHE25955). The notice was posted on January 28, 2026, at 3:00 p.m., with comments regarding the sole source justification due by February 5, 2026, at 1:00 p.m. Mountain Time. Interested parties may submit objections or comments directly to Aaron Stone at astone@saltlakecounty.gov rather than through the Utah Public Procurement Place portal.
The estimated total cost for this procurement is $300,000.00 or greater. The county has determined that sole source procurement is appropriate in this case due to standardization and compatibility requirements, as alternative suppliers or replacement parts would undermine the functionality of the jail's sewer system, and transitional costs to alternative vendors would be unreasonable or cost prohibitive. Documents submitted in response to the RFI will be protected records under Utah's Governmental Records and Access Management Act (GRAMA) until either a contract is executed or two years elapse from the RFI issuance date, at which point they become public records unless designated as trade secrets or confidential commercial information under applicable Utah Code provisions.
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Text version
NOTICE OF PROPOSED SOLE SOURCE PROCUREMENT
REQUEST FOR INFORMATION (RFI)
SALT LAKE COUNTY
Notice #: SHE012826
The Division of Contracts and Procurement has received a request to purchase from a “sole source” vendor. If, for any reason, any party does not agree that this sole source purchase is applicable, please email the contact person for Salt Lake County Contracts and Procurement Division prior to the “Comments Due Date:” indicated below:
Title: OEM Parts for Jail Sewer System
SOLE SOURCE JUSTIFICATION
Sole source procurement is appropriate when goods or services are only available from a single vendor; when the most important consideration is the standardization or compatibility of equipment, materials, technology, software accessories, replacement parts, or service; where transitional costs are unreasonable or cost prohibitive; or if it otherwise qualifies under County Ordinance 3.20.030.
EVAC North America is the Sole Provider of OEM parts for the jail sewer system. They do not use distributors for their parts. They sell direct to the customer as determined during RFC SHE25955.
It is the County’s understanding there are no other distributors or suitable replacements for these parts that would not undermine the functionality of the jail’s sewer system.
Proposed Standardization Provider: Evac North America, Inc
Notice Start Date: January 28th, 2026, 3:00pm
Comments Due Date/Time: February 5th, 2026, 1:00pm, MT.
Estimated Costs: +$300,000.00
Contact Person: Aaron Stone email address: astone@saltlakecounty.gov
Materials Provided to Salt Lake County The County is a governmental entity subject to the Utah Governmental Records and Access Management Act (GRAMA), Utah Code Section 63G-2-101 et seq. All documents submitted in response to this RFI will be treated as protected records under GRAMA Section 63G-2-305(7). Please be advised that documents submitted in response to this RFI will become public records upon execution of a contract directly relating to the subject of this request or in the event the County does not enter into a contract which directly relates to the subject matter upon the expiration of two years from the date of issue of this RFI. Trade secrets and commercial information will not be disclosed provided that you have properly compiled with Utah Code Section 63G-2-305 http://library.municode.com/HTML/16602/level2/TIT3REFI_CH3.20PUPR.html#TIT3REFI_CH3.20PUPR_3.20.030PRNORECOPR mailto:astone@saltlakecounty.gov and Utah Code Section 63G-2-309.
DO NOT RESPOND THROUGH UTAH PUBLIC PROCUREMENT PLACE
SEND COMMENTS DIRECTLY TO CONTACT PERSON!
BACKGROUND
EVAC North America is the Sole Provider of OEM parts for the jail sewer system. They do not use distributors for their parts. They sell direct to the customer as determined during RFC SHE25955.
File details come from the government source that posted it. Updated .