1-Security and Fire Alarm Monitoring Maintenance Services (2) - PennBid.pdf
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- Solicitation number
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- Lawrence County, Pennsylvania
About this file
This is a Request for Proposal (RFP) issued by the Ellwood City Area School District in Pennsylvania for comprehensive security and fire alarm monitoring, maintenance, and emergency repair services across four district facilities. The scope of services includes 24/7 alarm system monitoring, preventative maintenance and annual testing for fire alarm systems to ensure NFPA and local/state regulatory compliance, and emergency repair and troubleshooting services for system faults including NAC circuit troubleshooting, booster panel replacement, power supply and battery replacement, and output circuit resolution. The four facilities requiring coverage are Lincoln High School (501 Crescent Ave), Perry Lower Intermediate (619/627 Portersville Road), Elementary School (410 4th St), and 501 Orchard Ave Facility, each equipped with different fire alarm system platforms (Siemens NPRO, Simplex 4010, Simplex 4100/4020, and Simplex 4007ES respectively). The existing infrastructure includes numerous components across all locations: a combined total of 4 main panels, multiple power supplies and NACs, batteries, annunciators, over 90 smoke detectors and heat detectors, 79 pull stations, and approximately 293 notification appliances. All proposals must be electronically submitted via PennBid by 12:00 PM Local Time on March 24, 2026, with the contract period commencing January 1, 2027 through December 31, 2027.
Bidders must provide itemized annual pricing structures per location with specified policies on rate increase caps, consolidated annual billing for all district locations, acknowledgment of Net 30 payment terms and acceptance of ACH/EFT or check payments without excessive surcharges, and guaranteed emergency repair dispatch response times. The RFP does not disclose a specific budget range or award value, and no set-aside designations, disadvantaged enterprise requirements, or incumbent vendor information are identified in the procurement materials. Qualified vendors must demonstrate experience with both Siemens and Simplex fire alarm systems, submit NICET certification proof for lead technicians, and provide at least three references from similar Pennsylvania K-12 school districts. Proposal documents are available at no cost on PennBid, and questions must be submitted electronically through the platform's "Ask a Question" feature. The District reserves the right to accept or reject any or all proposals submitted.
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Request for Proposal (RFP) Security and Fire Alarm Monitoring & Maintenance Services
Issuer: Ellwood City Area School District, PA
I. Introduction The Ellwood City Area School District is soliciting proposals from qualified vendors to provide comprehensive security alarm and fire alarm monitoring, testing, and maintenance services across multiple district facilities. The selected vendor will replace or consolidate existing services to ensure the safety and security of students, staff, and district property.
II. Scope of Services The selected contractor will be responsible for:
● 24/7 Alarm System Monitoring: Continuous monitoring of district-wide security and fire alarm systems.
● Preventative Maintenance & Testing: Annual inspections and consolidated service agreements for fire alarm systems to ensure compliance with local and state regulations.
● Emergency Repair & Troubleshooting: Dispatching technicians for system faults, such as troubleshooting NAC circuits, replacing bad booster panels, power supplies (e.g., PAD3), batteries, and resolving output circuit issues.
III. District Locations & Existing Equipment Details Proposals must cover monitoring and maintenance for the following locations and existing system infrastructures:
1. Lincoln High School (501 Crescent Ave, Ellwood City, PA 16117)
● System Type: FA-ESSENTIAL SYSTEM-FA-SIEMENS NPRO
● Components: 1 Main Panel, 7 Power Supply/NACs, 3 Batteries, 1 Annunciator, 9
Conventional Smoke Detectors, 4 Heat Detectors, 51 Pull Stations, and 75 Notification Appliances.
● Invasion Security Monitoring
2. Perry Lower Intermediate (619/627 Portersville Road, Ellwood City, PA 16117)
● System Type: FA-ESSENTIAL SYSTEM-FA-SIMPLEX 4010
● Components: 1 Main Panel, 1 Power Supply/NAC, 2 Batteries, 1 Annunciator, 2
Smoke Detectors (Wilson CLD), 1 Heat Detector, 11 Pull Stations, and 70 Notification Appliances.
● Invasion Security Monitoring
3. Elementary School (410 4th St, Ellwood City, PA 16117)
● System Type: FA-ESSENTIAL SYSTEM-FA-SMPLX 4100/4020
● Components: 1 Main Panel, 2 Power Supply/NACs, 2 Batteries, 7 Annunciators, 25
Conventional Smoke Detectors, 1 Heat Detector, 8 Duct Sensors, 9 Pull Stations, 106 Notification Appliances, and 4 Exhaust Fans.
● Invasion Security Monitoring
4. 501 Orchard Ave Facility (Ellwood City, PA 16117)
● System Type: FA-ESSENTIAL SYSTEM-FA SIMPLEX 4007ES
● Components: 1 Main Panel, 2 Batteries, 4 Annunciators, 37 Addressable Smoke
Detectors, 1 Heat Detector, 3 Duct Sensors, 10 Pull Stations, and 42 Notification Appliances.
● Invasion Security Monitoring
IV. Proposal Requirements Bidders must include the following in their proposals:
● Pricing Structure: Provide a clear, itemized pricing structure for annual monitoring per location. Please specify your policy on annual rate increases (e.g., cap at a fixed percentage).
● Consolidated Billing: Ability to provide annual consolidated invoices for all district locations.
● Payment Terms: Acknowledgment of Net 30 payment terms and acceptance of preferred district payment methods (ACH/EFT or check) without excessive surcharges.
● Response Times: Guaranteed response times for emergency repair dispatches.
V. Submission & Contact Proposal documents can be obtained at no cost on PennBid at https://pennbid.bonfirehub.com/.
Questions regarding this project shall be submitted electronically via the “Ask a Question” feature in PennBid. All proposals must be electronically submitted to the Ellwood City Area School District via PennBid at https://pennbid.bonfirehub.com/ by by 12:00PM Local Time on March 24, 2026.
The District reserves the right to accept or reject any or all proposals.
https://pennbid.bonfirehub.com/ https://pennbid.bonfirehub.com/
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