1-1Request for Proposal (RFP) Fire Alarm Life Safety Maintenance Services (1) - PennBid.pdf
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- Solicitation number
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- Lawrence County, Pennsylvania
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This is a Request for Proposal (RFP) issued by the Ellwood City Area School District in Pennsylvania for fire alarm system testing, inspection, and maintenance services. The District seeks qualified vendors to provide comprehensive maintenance, inspection, and emergency repair services across four district facilities to ensure NFPA compliance and life safety system reliability. The facilities include 501 Crescent Ave (Siemens NPRO system with 75 notification appliances, 51 pull stations, and 17 detection devices), 410 4th St Elementary (Simplex 4100/4020 system with 106 notification appliances, 25 smoke detectors, and 8 duct sensors), 619 Portersville Rd (Simplex 4010 system with 70 notification appliances, 11 pull stations, and 2 smoke detectors), and 501 Orchard Ave (Simplex 4007ES system with 33 notification appliances, 37 smoke detectors, and 10 pull stations). The scope encompasses annual/semi-annual functional testing of all initiating and notification devices, sensitivity testing of smoke detectors, battery and component replacement, and documentation of all inspections. All proposals must be electronically submitted via PennBid by 12:00 PM Local Time on March 24, 2026. The contract period is January 1, 2027 through December 31, 2027.
Proposers must provide a transparent pricing model with specific rates for annual inspection/service agreements on a flat fee per building basis, onsite control/technician labor at hourly rates for standard business hours, emergency/after-hours labor at hourly rates for nights, weekends, and holidays, and materials markup as a percentage over wholesale cost for replacement parts. Vendors must demonstrate experience with both Siemens and Simplex fire alarm platforms, provide proof of NICET certification for lead technicians, submit at least three references from similar Pennsylvania K-12 school districts, and guarantee a response window for emergency onsite service calls. Proposal documents are available at no cost on PennBid, and questions must be submitted electronically through the platform's "Ask a Question" feature. The District reserves the right to accept or reject any or all proposals.
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Request for Proposal (RFP): Fire Alarm & Life Safety Maintenance Services Date: March 3, 2026
Project: Fire Alarm System Testing, Inspection, and Maintenance
Entity: Ellwood City Area School District
Purpose The Ellwood City Area School District is seeking proposals from qualified vendors to provide comprehensive maintenance, inspection, and emergency repair services for fire alarm systems across multiple district facilities. The intent is to establish a contract that ensures NFPA compliance and life safety system reliability.
Scope of Services The selected vendor will be responsible for the "FA-ESSENTIAL" service level (or equivalent) for the following systems and locations as detailed in the current Johnson Controls inventory:
Facility Location Primary System Type
Key Inventory Items
501 Crescent Ave (Ellwood City School Dist)
Siemens
NPRO
Main Panel, 75 Notification Appl, 51 Pull Stations, 9 Smoke Detectors, 4 Heat Detectors, 4 Duct Sensors.
410 4th St (Elementary) Simplex 4100/4020
Main Panel, 106 Notification Appl, 25 Smoke Detectors, 8 Duct Sensors, 4 Exhaust Fans.
619 Portersville Rd (Perry Lower Intermediate)
Simplex 4010 Main Panel, 70 Notification Appl, 11 Pull Stations, 2 Smoke Detectors.
501 Orchard Ave (Ellwood City Area SD)
Simplex
4007ES
Main Panel, 33 Notification Add ES, 37 Smoke Det Ader, 10 Pull Stations.
Standard Service Requirements:
Annual/Semi-Annual functional testing of all initiating and notification devices.
Sensitivity testing of smoke detectors where required.
Replacement of batteries (FA-BATTERY) and peripheral components as needed.
Documentation of all inspections provided to the District’s facilities department.
Requested Rate Structure Proposers must provide a transparent pricing model. Based on current billing cycles (January 1, 2027- December 31, 2027)
Please provide rates for the following:
● Annual Inspection/Service Agreement: Flat fee per building.
● Onsite Control/Technician Labor: Hourly rate for standard business hours.
● Emergency/After-Hours Labor: Hourly rate for nights, weekends, and holidays.
● Materials Markup: Percentage (%) markup over wholesale cost for replacement parts
(e.g., sensors, panels, batteries).
Proposal Requirements Interested vendors must include:
Experience: Documentation of experience with Siemens and Simplex fire alarm platforms.
Certifications: Proof of NICET certification for lead technicians.
References: At least three (3) references from similar Pennsylvania K-12 school districts.
Response Time: Guaranteed response window for emergency onsite service calls.
Submission Instructions Proposal documents can be obtained at no cost on PennBid at https://pennbid.bonfirehub.com/.
Questions regarding this project shall be submitted electronically via the “Ask a Question” feature in PennBid. All proposals must be electronically submitted to the Ellwood City Area School District via PennBid at https://pennbid.bonfirehub.com/ by 12:00PM Local Time on March 24, 2026. The District reserves the right to accept or reject any or all proposals.
https://pennbid.bonfirehub.com/ https://pennbid.bonfirehub.com/
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