1-RQS 2754 059 WILLOW CREEK WET MOWING SOW (updated).pdf

PROJECT: Willow Creek WMA Wet Mowing LOCATION: Willow Creek WMA in Uintah County

Introduction: Utah Division of Wildlife Resources (UDWR) is seeking services in this contract to provide for Sagebrush, Greasewood and Rabbitbrush removal through the efforts of mowing and applying herbicide in one treatment. This project will be done using a wet blade mowing system which will apply the chemical as the Sagebrush, Greasewood and Rabbitbrush is being mowed. This type of system is mounted on a bobcat, tractor, or skid steer type equipment. This task order includes the Contractor to furnish labor, equipment, supervision, transportation, operating supplies and incidentals. The project location is identified on attached site map. Total project area for this contract is 54 acres.

SECTION I – CONTRACT REQUIREMENTS

SITE SPECIFICS:

Location and Description: The project site is Willow Creek WMA, Located in Southwest Uintah County, Utah. The WMA is about 2.5 hours drive from Vernal, Utah, via the Seep Ridge Road, Book Cliffs Divide Road, and Winter Ridge Road in the Book Cliffs Area. The total number of acres within the project area is 54 acres. The work location is shown on the general location and site maps. Elevations range from 6,200 to 6,500 feet within the project site.

Google Maps Location: https://maps.app.goo.gl/Yg6BSyCxn45tEPoJ6 Access to the site: Access onto the project sites is provided by a combination of paved highways, county dirt surface roads and jeep trails. Four (4) wheel drive vehicles are recommended in and around the project area. It will be the contractor’s responsibility to get the equipment to the work site.

SPECIFIC TASKS:

Work Limit: 54 acres identified on the Project Maps will be treated; project areas will NOT be flagged.

Shapefiles or PDF maps will be provided prior to work beginning. Contractor will need GPS capabilities to ensure the proper areas are treated.

UDWR staff will identify unit boundaries for the work executed under the contract. The Contractor shall immediately upon entering the project area, begin work, locate control points, section corners, and take such action to prevent their destruction.

CONTRACTOR FURNISHED EQUIPMENT:

1. Equipment Requirements: Provide at least one wet mower capable of mowing Sagebrush, Greasewood and Rabbitbrush up to 6 feet in height and applying herbicide to the cut base of the stump in the same application (not a separate machine applying herbicide following a mower), on a fully operational basis, with a competent, fully qualified operator.

2. Mowing Specification: All Sagebrush, Greasewood and Rabbitbrush within identified treatment areas shall be mowed and treated with an herbicide in a single application.

3. The contractor must be licensed by the State of Utah and possess a current Commercial Pesticide

Applicator license.

[ ] Yes – Use Prequal. [ x ] No – Solicit by Open Competition https://maps.app.goo.gl/Yg6BSyCxn45tEPoJ6

4. Provide enough equipment to complete the work in the specified performance window. Equipment shall be washed with a high-pressure system before entering and exiting the project work area. All soil and plant parts shall be removed to prevent the spread of noxious weeds in and out of the project area.

5. Contractor will provide the herbicide Tordon 22K or equivalent and other necessary adjuvants to be applied at a rate of 2 quarts per acre treated or as otherwise specified by project manager. Contractor will be expected to provide water and herbicide mixing equipment necessary for use in their application system.

GOVERNMENT FURNISHED PROPERTY:

There will be no government furnished property. As previously noted; Shapefiles and/or PDF maps will be provided for the project areas.

EQUIPMENT AND WORKMANSHIP:

All equipment and/or materials incorporated into the work covered by this contract shall be of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. All work under this contract shall be performed in a skillful and workmanlike manner. The State may require, in writing, that the contractor remove from the work any employee deemed by the State to be incompetent, careless, or otherwise objectionable.

Surface Conditions: Mowing and herbicide application shall not occur under conditions that would prevent the proper operation of equipment. These conditions include snow, frozen ground. When such conditions are encountered, the Contractor shall stop work and notify the Utah Division of Wildlife Resources (UDWR).

Surface Disturbance: Public or private access roads damaged by the Contractor shall be restored at the Contractors expense to the same condition they were in at the commencement of work. Equipment and vehicles must not be operated or driven outside of the boundaries except on identified roads or trails. All-terrain vehicles may be used within project areas as long as vehicle use does not create a visible trail. All created visible trails and/or ruts will be reclaimed at the expense of the contractor.

ENVIRONMENTAL CONSIDERATIONS:

1. Project sites shall be cleaned up, and all refuse removed by the Contractor. The Contractor shall be responsible for disposal of materials in a manner consistent with State, Federal and local laws and for all expenses incurred with disposal. Public or private access roads damaged by the Contractor shall be restored at the Contractors expense to the same condition they were in at the commencement of work.

2. Use of 2-wheel and 4-wheel vehicles is permitted in the project areas. Off-road driving will be prohibited when soils are wet and rutting may occur.

3. Hazardous Materials:

A. Use of Hazardous Materials and/or petroleum products requires that all appropriate State and Federal Regulations be complied with including, but not limited to, Materials Safety Data Sheets (MSDS) on hand and use of necessary Personal Protective Clothing (PPE).

B. On-site disposal of Hazardous Materials or Waste including hydrocarbons is not authorized. On-site disposal will subject the contractor to at least the cost of reclamation and the appropriate disposal of contaminated soil.

C. Incidental (de minimus) leaks from fittings, gaskets or ruptured hoses will not subject the contractor to remedial requirements. They will be considered to be normal and unavoidable losses. Continual leaks will be noted on inspection reports and correction through maintenance required.

D. Maintenance and repair operations that require the draining of engines or hydraulic systems may be conducted on site only if the fluids are captured, containerized, and removed from public lands for proper disposal.

PUBLIC ACCESS:

Access into and through the project site shall remain open to the public at all times. The Contractor shall maintain roadways free of vehicles, tools and debris.

SECURITY OF EQUIPMENT AND PROPERTY:

The Contractor may leave equipment at the work site; however, the Contractor shall be solely responsible for protection of equipment and is solely responsible if the equipment is lost, stolen or damaged. The State will not be liable for any lost, stolen, or damaged equipment.

CREW SUPERVISION:

1. Contractor shall designate one English literate supervisor whom will be on-site during operation hours.

Supervisors shall be identified during the pre-work conference. Any changes in supervisory designations must be submitted in writing to the Project manager at least 24 hours prior to the change taking effect.

2. Person designated by the Contractor, as supervisor must remain with and effectively directs the crew by

(1) making periodic inspections of the crew’s work, (2) advising them as to improper work methods, (3) providing instructions for correcting any improper work methods encountered.

3. Emergency transportation will be provided by the Contractor at all times.

WORK CAMPS:

Work camps may be established only in location authorized in advance by the Project Manager in coordination with the Government. Should such a camp be authorized, the Contractor shall maintain the camp in an orderly and sanitary manner. Upon vacating a camp and prior to final payment, the Contractor shall remove all refuse and other signs of occupancy to the satisfaction of the Project Manager.

WORK HOURS:

Work hours under this contract shall be limited to the time between one-half hour before sunrise to one-half hour after sunset each day. Work hours may extend into darkness only when the contractor’s equipment is suitably outfitted with exterior lighting sufficient to allow safe operation; AND only when mutually agreed upon between the contractor and the project manager. Work may be done on Saturday, Sunday, and legal national holidays as mutually agreed between the Contractor and the Project Manager.

WORK SCHEDULE:

The work schedule shall be submitted at the pre-work conference.

Note: “Unusually severe weather” means weather that is outside the normal weather patterns for a specific area at a specific time of the year. For example, strong wind and snow storms in fall and winter, or strong wind, rain or hail storms in spring and summer are not considered unusually severe. An unusually severe snow, wind or rain storm is one that is worse than even the harshest normal conditions during a season.

DELAYS:

The contractor is expected to complete all contract performance in a timely manner, regardless of the contractor or subcontractor's other work load, including any work being performed under other state contracts. A delay or failure to perform may be considered excusable when the delay or failure arises from causes beyond the control and without the fault or negligence of the Contractor or subcontractor. Examples of these causes are (1) acts of God or of the public enemy, (2) acts of the State in either its sovereign or contractual capacity, (3) fires,

(4) floods, (5) epidemics, (6) quarantine restrictions, (7) strikes, (8) freight embargoes, and (9) unusually severe weather. In each instance, the failure to perform must be beyond the control and without the fault or negligence of the Contractor or subcontractor.

Upon request of the Contractor, the Contracting Officer shall ascertain the facts and extent of the failure. If the Contracting Officer determines that any failure to perform results from one or more of the causes above, the delivery schedule may be revised, subject to the State’s contract termination rights under the contract.

PROJECT MEETINGS:

Pre-work Conference:

1. Location: Meetings shall be held at the project site, or as determined by the Project Manager.

2. Notification: A pre-work conference will be held prior to the start of work. The Contractor will be notified in advance of the meeting time, date and place. The purpose will be to review required work, project drawings and specifications, construction schedules, payroll and payments, and administrative provisions of the contract.

3. Attendance: The Contractor and the persons responsible for coordination of the work shall be present at the meeting.

4. Presentation: The Contractor shall be prepared to summarize and explain procedures planned for each project and present the work schedule requested in the specifications.

Progress Meetings:

1. Location: Meetings shall be held at the project site, or as determined by the Project Manager.

2. Notification: Meetings may be called by either the Project Manager or the Contractor. Request shall state who should attend.

FIRE DANGER SEASON:

If the Project Manager allows the Contractor to continue work during the periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the Project Manager

PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA:

1. The Contractor agrees that should he or any of his employees in the performance of this contract discover evidence of possible scientific, pre-historical, historical, or archeological data he will notify the Project Manager immediately giving the location and nature of the findings.

2. Where appropriate by reason of discovery, the Project Manager may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted.

PROTECTION OF CULTURAL RESOURCES:

Location of known historic or prehistoric sites, buildings, objects, and properties related to American history, architecture, archaeology and culture, such as settler or Indian artifacts, protected by American Antiquities Act of 1906 (16 U.S.C. 431-433), National Historic Preservation Act of 1966 (16 U.S.C. 470) and the Archaeological Resources Protection Act of 1979 (16 U.S.C. 470aa-ll) (36 CFR 296.4 and 36 CFR 261.9(g)), shall be identified on the ground by the Government. The Government may unilaterally modify or cancel this contract to protect an area, object of antiquity, artifact, or similar object which is or may be entitled to protection under these Acts regardless of when the area, object or artifact is discovered or identified. Discovery of such areas by either party shall be promptly reported to the other party and operations will be suspended at that location until the significance or potential significance of the site is determined.

Contractor shall protect all known and identified historic or prehistoric sites, buildings, objects, and properties related to American history, architecture, archaeology and culture against destruction, obliteration, removal or damage during Contractor's operations. Contractor shall immediately notify the Government if disturbance occurs to any known site, and shall immediately halt operations in the vicinity of the site until the Government authorizes the Contractor to proceed. Contractor shall bear costs of evaluation and restoration in accordance with 36 CFR 296.14(c), provided that such payment shall not relieve Contractor from civil or criminal remedies otherwise provided by law.

NOTICE TO PROCEED:

Unless notified by the DWR project manager that notice-to-proceed will be delayed, receipt of the contract or purchase order by email shall constitute Notice to Proceed. The Project Manager may issue a separate delayed notice-to-proceed for any reason including adverse soil, vegetative, climatologic or other environmental conditions.

CONTRACT PERFORMANCE:

The Contractor shall begin work within ten (10) calendar days from the effective date of the notice to proceed.

The Contractor shall continue performance of the work under the contract without delay or interruption except by causes beyond his control identified in the Delays clause. While an extended performance window is provided in this statement of work, this extended window is designed for contractor’s who may have multiple contracts to complete for the State of Utah at the same time as this contract. The extended performance window is not to be construed as a full performance time window just for this project unless approved in advance in writing by the State’s project manager. Once the contractor is on site working, the contractor shall work diligently and complete all work within the project performance time in the Contract Time clause below.

It is the contractor’s sole responsibility to complete contract performance regardless of contractor’s current work load, including other state contracts. If necessary, the contractor will be expected to take whatever means are necessary to ensure timely contract performance. At the discretion of the contractor, this may include sub-contracting, additional equipment/manpower and/or any other necessary action. Any necessary action taken by the contractor to ensure timely completion shall be at no additional expense to the State of Utah beyond the original contract price.

CONTRACT TIME:

Project Performance Time: 27 Calendar Days from Oct 5 – Oct 31, 2026. Project must be started and completed within this time frame.

INSPECTION:

Surveillance Plan: The Government will inspect completed acres for and provide recommendations to improve work quality while work is in progress. The Contractor is responsible for providing quality control to assure that work complies with the contract specifications.

Final Inspection:

1. Location: Meeting shall be held at the project sites, or as determined by the Project Manager.

2. Notification: The Contractor shall notify the Project Manager at least three (3) working days before completing date so the Government can schedule the final inspection.

3. Deficiencies: The Contractor shall correct deficiencies and project areas will be re-inspected by the Project Manager.

ACCEPTANCE:

Based on inspection results, if the quality level falls below contract specifications, the Project Manager will immediately notify the Contractor in writing and instruct the Contractor to improve the quality of work. If the quality of the work is not raised to an acceptable level after written notification, the Project Manager may issue a suspend work order to resolve the problem, during which time contract time will continue to run.

If untreated or unsatisfactorily treated areas are the primary reason for unsatisfactory work, the Contractor shall rework acres designated by the Government until satisfactory work quality is obtained.

PAYMENT:

One lump-sum final payment will be made for the actual number of acres completed following a final inspection of the completed project, and consistent with the payment clause in the State’s standard terms and conditions.

WINTER STOPPAGE:

At the sole discretion of the State/UDWR this contract may be stopped at any time due to frozen soil or other winter conditions. Once the contract work is stopped for winter, the state may pay the contractor and cancel the remaining portion of the contract, or issue a resumption of work order when spring weather permits. Contractor must proceed diligently with all work as weather permits until a stop-work order is issued.

SECTION II – BID REQUIREMENTS/INFORMATION

SITE VISIT:

There will not be a site visit for this project.

While there will not be a site visit for this project, it is strongly recommended that each potential bidder ensure that they have a complete understanding of the requirements of this project. Bidders are otherwise urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to familiarize yourself with this project, or to otherwise inspect the site, constitute grounds for a claim after contract award.

SHAPE FILES:

For this project shapefile(s) [ X ] are [ ] are not available.

If available, files will be provided to any bidder who requests them. To request a shapefile, bidder must submit a request for the file(s) by email to patrainbolt@utah.gov . Properly submitted requests will be granted and file(s) will be provided by return email as long as the emailed request is sent prior to the question & answer closing time. The State purchasing agent identified elsewhere in this solicitation shall be sent a cc:copy of the emailed request. Requests for shapefiles submitted by fax or phone will not be honored. The State is not responsible if said files cannot be delivered by email because of the bidder’s email system limitations. It is the sole responsibility of the bidder to ensure that his/her email capability is adequate.

Shapefiles will not be delivered under any other format or method. No other comments or questions are allowed in an emailed request. Note the “Questions” provision below.

Under no circumstances shall the shapefiles by considered part of the contractual document. They will be provided for informational purposes only. Any .pdf files provided in this bid document, and the actual physical site location shall govern any contractual interpretation or dispute related to this project.

QUESTIONS:

All questions related to this solicitation, specifications, or bidding procedures MUST be asked in writing in U3P Bonfire. There are no exceptions to this.

BIDDING:

This contract will be bid on a per-acre price. The per-acre price will be extended based on the quantity of acres to show a total project price. The total price shall include all labor, equipment and materials necessary to complete the job, which includes all mobilization and operating costs. There will be no fuel surcharges or adjustments negotiated.

EXPERIENCE:

In order for a bid to be considered for this project, the bidder must have a minimum of 1 years of experience in the use of a skid steer or tractor mounted Wet Mower used to remove Sagebrush/Greasewood/Rabbitbrush with an herbicide application.

mailto:patrainbolt@utah.gov

EQUIPMENT:

Bidders must provide the make, model and horsepower rating of the skid steer mounted wet mowers used within this project and/or other equipment to be used with the bid SUBMITTAL.

CONRACT AWARD:

A contract will be awarded to the lowest responsive/responsible bidder who meets any experience and equipment requirements noted elsewhere in this solicitation.

SECTION III – MAPS, DRAWINGS AND OTHER INFORMATION

DOCUMENTS INCORPORATED BY REFERENCE:

All maps, pictures, drawings and other documents/information provided in this section, or otherwise referenced in section one of this contract are hereby incorporated by reference in the final contract document