1-RP Heber Salt Storage Repair RFP - ADA w Attachments - 260528.pdf

Heber City – Request for Proposals Public Works Salt Storage Structure Repair/Replacement Page 1 of 5

HEBER CITY

REQUEST FOR PROPOSALS

Public Works Salt Storage Structure Repair/Replacement

Heber City is soliciting Proposals from qualified professional architectural/engineering firms with the expertise necessary to assist the City with repairs or replacement of an existing salt storage structure that has failed and can no longer meet the needs of the City.

Interested firms should submit Proposals to Heber City, 75 North Main, Heber, UT 84032.

Proposals will be received until 3:00 pm on Monday, June 15, 2026. Proposals submitted after this deadline will remain unopened and will not be considered.

Selection of the successful firm will be based upon the criteria listed in Section VI including qualifications and previous relevant experience of the submitting firms as well as proposed compensation structure and fee schedule. Heber City reserves the right to negotiate directly with the firm selected for related project work.

I. BACKGROUND INFORMATION & ANTICIPATED PROJECT

Heber City completed a Public Works Expansion Project in 2020 including a new 2,400 sf Salt Storage Structure. In 2024, Public Works staff reported significant cracking and bowing of the structure walls. The Salt Structure has been deemed unsafe and cannot be used until repairs are made or the structure is replaced.

Heber City filed a claim with the Utah Local Governments Trust, who insures the structure to see if repairs could be covered under an insurance claim. Since the existing policy does not include coverage for error in design or faulty workmanship, the Trust hired an expert Structural Engineering Firm to evaluate the cause of failure. The report concluded that the “structure was not built to support the sizable lateral loads from the stored salt…”.

Heber City is seeking the services of a qualified architectural/engineering consultant with experience and expertise necessary to determine if the structure can/should be repaired or salvaged and what would be required to do so, or if the structure should be completely replaced and to provide the necessary engineering services required to complete the repair/replacement project. The scope of the proposed project is anticipated to include:

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A. Project Management Services B. Architectural/Engineering Analysis & Design Services C. Project Estimating and Budgeting D. Architectural/Engineering Bidding & Construction Services E. Other Engineering Related Services as Necessary (Geotech, Structural, Survey, Material Testing, Etc.)

It is the desire of Heber City to have an operational Salt Structure before the 2026/2027 Winter Season.

RFP ATTACHMENTS

• Attachment A - Original Design/Construction Documents for the Structure

• Attachment B - Pictures Showing the Damage/Failure

II. FORMAT & CONTENT

Proposals shall contain the required information discussed below, in the general order listed, not exceeding six (6) pages in length with no pages being larger than standard letter size (8½x11 inches).

F. Cover Page

Include title of project, date submitted, submitting firm name, key contact, address, phone number, and email address. (Not included the page count)

G. Table of Contents

Only TOC information will be allowed on this page. (Not included in page count)

H. Executive Summary

I. Firm Qualifications

• Related services and capabilities of your firm.

• Location of Offices providing services.

• Insurance Information

J. Key Personnel

• Name, project role, education, and years of experience.

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• Brief summary of experience doing the proposed duties assigned with this project.

K. Scope of Work & Schedule

• Outline proposed scope of work including key tasks, milestones, personnel involved, etc.

• Include a sample schedule for project completion.

L. References

• List 3 current applicable references with contact information.

M. Proposed Compensation & Fee Schedule (Provide in a Separate Sealed Envelope)

• Provide an outline and description of proposed fees for the project.

• Provide a copy of a proposed fee schedule with rates for all of the personnel anticipated to work on the project.

III. SCHEDULE

A. Proposal Schedule

• Proposal Due Date 3:00 pm on June 15, 2026

• Selection Committee Ranking June 16, 2026

• Anticipated Award of Contract July, 2026

IV. ADDITIONAL INFORMATION

Heber City specifically requests that all interested parties limit all contact and questions regarding this RFP to email communications forwarded to the contact and email listed below. All questions must be received no later than 1:00 pm local time, on Tuesday, June 9, 2026. It is the intent of the Heber City to respond to all appropriate questions; however, the City reserves the right to decline to respond to any questions. It is anticipated that all relevant answers to questions will be shared with all known interested parties. Informing the City of interest in this RFP is the responsibility of interested firms.

RFP Point of Contact: Russell Funk – rfunk@heberut.gov mailto:rfunk@heberut.gov

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V. SUBMISSION

• Proposals must be received by mail or by delivery to Heber City, 75 North Main, Heber City, UT 84032 by 3:00 pm on Monday, June 15, 2026. Proposals received after 3:00 pm will not be considered.

• Applicants must submit four hard (4) copies of the complete Proposal and one electronic copy in PDF format.

VI. EVALUATION AND SELECTION

City Engineering and Public Works Staff will review and evaluate the submitted Proposals based on ranking of the firm’s qualifications, key personnel, scope of work & schedule, references and fees according to the point allocation outlined below. It is the responsibility of the consultant to ensure that the Proposal complies with this RFP and provides the information requested herein. If the consultant fails to provide any information requested in this RFP, such failure may result in either a lowered evaluation score or disqualification of the Proposal. The evaluation criteria shall be as follows:

a. Firm Qualifications (10 points)

b. Key Personnel (15 points)

c. Scope of Work & Schedule (15 points)

d. References (10 points)

e. Compensation Structure & Fee Schedule (50 points) (separate sealed envelope)

After a review of the written Proposals, the City may schedule oral interviews with the top ranking firms/teams.

Heber City reserves the right to reject all Proposals or to waive any irregularity, informality, or technicality in the Proposals if such is believed to be in the best interests of the City.

VII. WRITTEN AGREEMENT

The successful consultant will be requested to enter into a written agreement with Heber City in a form acceptable to the City and consultant. Heber City reserves the right to negotiate fees and services with the successful firm/team.

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VIII. COST OF DEVELOPING PROPOSALS

All costs related to the preparation of Proposals and any related activities are the sole responsibility of the consultant. Heber City assumes no liability for any costs incurred by consultants throughout the entire selection process.

IX. PROPOSAL OWNERSHIP

All Proposals, including attachments, supplementary materials, rendering, sketches, addenda, etc. shall upon submission become the property of Heber City and will not be returned to the submitting firm.