1-RFSQ-042-26-CC Electrical Services and Draft Contract.pdf

REQUEST FOR STATEMENT OF QUALIFICATIONS

(RFSQ)

RFSQ-042-26-CC

Citywide - Electrical Services

Release Date: April 28, 2026

RFSQ-042-26-CC

Table of Contents

SECTION 1.0 - NOTICES / INSTRUCTIONS TO RESPONDENTS

1.2 GENERAL OVERVIEW

1.3 SUBMITTAL RESPONSE REQUIREMENTS

1.4 LOCAL VENDOR PREFERENCE

1.5 CONTRACT AWARD

1.6 RESERVATION OF RIGHTS: RIGHT OF REJECTION; WAIVER OF MINOR

IRREGULARITY:

1.7 GENERAL TERMS AND CONDITIONS

1.8 GRIEVANCE PROCEDURES

1.9 AWARD

1.10 PUBLIC RECORDS AND CONFIDENTIALITY OF SUBMITTED DOCUMENTS

1.11 PROHIBITED COMMUNCATIONS

1.12 TERMINATION

1.13 INDEMNIFICATION

1.14 CERTIFICATION OF DRUG-FREE WORKPLACE FORM

1.15 COSTS INCURRED BY RESPONDENT

1.16 LATE SUBMISSION, MODIFICATION, AND WITHDRAWAL OF QUALIFICATIONS

1.17 REVIEW AND APPROVAL OF CONTRACT STAFF

1.18 E-VERIFY

1.19 CONFLICT OF INTEREST

1.20 AVAILABILITY OF FUNDS

1.21 SEVERABILITY

1.22 REMEDIES

1.23 ENFORCEMENT COSTS

1.24 PURCHASES BY OTHER PUBLIC AGENCIES

1.25 RESPONDENT QUESTIONS REGARDING CHAPTER 119, FLORIDA STATUTES

1.26 SCRUTINIZED COMPANY LIST

1.27 PREPARATION OF QUALIFICATIONS

1.28 REQUEST FOR COPY OF SUBMITTED QUALIFICATIONS SUBMITTAL

1.29 APPROVAL OF RESULTANT CONTRACT

1.30 SUPPLIER PORTAL

SECTION 2.0 - SCHEDULE OF EVENTS AND EVALUATION

2.1 SCHEDULE OF EVENTS

2.2 CONTRACT TERM

2.3 QUALIFICATION RESPONSE REQUIREMENTS

2.4 TECHNICAL PROPOSAL

2.4 EVALUATION OF QUALIFICATIONS

2.5 COST/PRICE

SECTION 3.0 - SCOPE OF WORK

3.1 INTENT/BACKGROUND

3.2 DEFINITIONS:

3.3 DESCRIPTION OF SERVICES

3.4 PERMITS, INSPECTIONS, APPROVALS

3.5 WARRANTY

3.6 PERSONNEL REQUIREMENTS

3.7 MATERIALS AND EQUIPMENT

3.8 PREPARATION

3.9 SUBCONTRACTING

3.10 IDENTIFICATION AND USE OF HAZARDOUS MATERIALS

ATTACHMENTS AND FORMS

ATTACHMENT 1 – CONTRACT DRAFT

FORMS 1 though 11

FORM 12 – LOCAL VENDOR AFFIDAVIT

SECTION 1.0 - NOTICES / INSTRUCTIONS TO RESPONDENTS

1.1 INTRODUCTION

On behalf of the City of Tallahassee Florida, (“City”), the Procurement Services Office is requesting written Statement of Qualifications (“SOQ”) from interested firms that meet the qualifications herein to provide Services in support of this request.

a. “Statement of Qualifications”, (SOQ) as used in this RFSQ, means any qualification information/documents/proposal requested by the City in response to this RFSQ.

b. Respondents shall submit all required SOQ information and documents in accordance with all the instructions contained in this RFSQ.

c. There is no intent to limit the content of the SOQ information requested.

Additional information deemed appropriate by the Respondent should be included.

d. SOQs shall be prepared simply and economically, providing a straightforward, concise delineation of Respondent’s intentions to satisfy the requirements of all submittal requests. Emphasis must be placed on completeness and clarity of content.

e. The Respondent’s authorized agent shall print or type his/her name and sign the submittal documents. The person signing the documents must initial erasures or other changes. SOQs signed by an agent of the Respondent shall be accompanied by evidence of that agent's authority to bind the Respondent.

1.2 GENERAL OVERVIEW

a. PERSONNEL TO CONTACT ON THIS SOLICITATION

Corina Chiorescu, Corina.Chiorescu@talgov.com, Phone #: 850-891-8025

Corina Chiorescu is the designated Purchasing Agent/Procurement Officer, and the sole pint of contact for this RFSQ. Upon the issuance of this RFSQ, all contact regarding this RFSQ should only be to the person provided in this section. As provided herein, section 1.12, imposes a cone of silence upon the issuance of this RFSQ.

b. EXPLANATIONS/INTERPRETATIONS

Any questions related to this solicitation, must be received in writing by the City by the date and time specified in the “SCHEDULE OF EVENTS”, please utilize the question/answer feature provided by BONFIRE at https://talgov.bonfirehub.com. Material changes, if any, to the scope of services or bidding procedures will only be transmitted by written mailto:Corina.Chiorescu@talgov.com https://talgov.bonfirehub.com/ addendum.

The specific Agent/Solicitation, Purchasing Agent/Procurement Officer Contact information for this solicitation is provided in BONFIRE. Oral explanations or instructions will not be binding. No negotiations, decisions, or actions shall be initiated or relied upon by a Respondent as a result of any oral discussions with a City employee, agent, officer, or Respondent. Only those communications which are in writing, as provided herein, from the City will be considered as a duly authorized expression. Written responses of the City to a Respondent’s questions will be forwarded by the City to all Respondents. No responses to material issues regarding the RFSQ shall be provided orally. Material issues regarding the RFSQ must be provided in the form as outlined herein. Any information provided to a Respondent shall be furnished to all other Respondents as a written addendum to the solicitation or as a written response to the question(s) posed as provided herein. The written addendum shall be deemed as the official response from the City.

c. SPECIAL ACCOMMODATIONS FOR MEETINGS

Persons with disabilities requiring reasonable accommodations to attend any scheduled meetings please contact the Purchasing Agent/Procurement Officer, identified in section 1.2, at least forty-eight (48) hours in advance, excluding Saturday, Sunday, and City observed holidays.

For speech and hearing impaired: FRS TDD at 711.

1.3 SUBMITTAL RESPONSE REQUIREMENTS

a. Each Respondent MUST, by the date and time set for receipt of qualifications submission, accept, furnish and/or complete, and submit all documents specified in response to this solicitation. Failure to submit this information may be grounds for your qualifications submission to be considered non-responsive and not considered for any award.

b. The City of Tallahassee’s Procurement Portal (Procurement Portal) relies on Euna Procurement (formerly Bonfire) to administer the competitive solicitation process, including but not limited to soliciting proposals, issuing addenda, posting results and issuing notification of an intended decision. There is no charge to register and download the solicitation from the Procurement Portal.

For step-by-step instructions on how to register on the Procurement Portal go to https://www.talgov.com/doingbusiness/vendor-https://www.talgov.com/doingbusiness/vendor-opportunities opportunities. Respondents are strongly encouraged to read the various Euna Procurement Articles, well in advance of submitting a proposal to ensure a successful submission on the Procurement Portal. The City shall not be responsible for a Respondent’s inability to submit a proposal by the due date and time for any reason, including issues arising from the use of Euna Procurement.

c. When submitting a response (proposal, quote or bid) electronically through Euna Procurement, it is the sole responsibility of the Respondent to ensure that the response is received by Euna Procurement prior to the closing date and time. Each of the following steps in Euna Procurement MUST be completed in order to place an offer:

1. To access the Login https://talgov.bonfirehub.com/portal/?tab=openOpportunities

2. Locate the solicitation to which you are responding:

• Click the “Search’ tab on the top left of the page;

• Enter keyword for solicitation number and click “Search”

3. Click on the “Solicitation title/description” to open the solicitation Information Page;

4. “View and Accept” documents in the documents section and complete all as required;

5. Select “Place Offer” found at the bottom of the page;

6. On the Line Item tab, enter pricing, notes and attachments as specified in the statement of work;

7. Click “Submit” at the bottom of the page;

8. Review offer; and

9. Enter your password and click “Confirm”.

The final step in submitting a response involves the Respondent’s acknowledgement that the information and documents entered into Euna Procurement are accurate and represent the supplier’s actual proposal, quote or bid. This acknowledgement is registered in Euna Procurement when the supplier clicks “Confirm”. Euna Procurement will post a notice that the offer has been received. This notice from Euna Procurement MUST be recorded prior to the closing date and time or the response will be considered late and will not be accepted. NOTE: RESPONSES ARE NOT

VISIBLE UNTIL AFTER THE DUE DATE AND TIME.

If in need of assistance with registration or submission of a proposal or to report a problem, reach out via email at support.bonfire@eunasolutions.com. The https://www.talgov.com/doingbusiness/vendor-opportunities https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-registration https://talgov.bonfirehub.com/portal/?tab=openOpportunities mailto:support.bonfire@eunasolutions.com

Euna Support Team is available Monday through Friday from 8:00 am – 8:00 pm EST. Additional assistance is also available by submitting a service ticket via Customer Support.

1.4 LOCAL VENDOR PREFERENCE

To qualify for the five (5) points for Local Vendor Preference, the prime vendor must maintain a permanent place of business with full-time employees within Leon, Wakulla, Gadsden or Jefferson County, Florida, for a minimum of six (6) months prior to the scheduled qualifications submission due date. Vendor must complete the Local Vendor Affidavit Form within Euna (Bonfire).

The preference is for the Contractor(s) to have a local office in the Tallahassee market area to include Leon, Wakulla, Gadsden or Jefferson County, Florida.

Preferences shall not apply to solicitations for purchases or contracts which are funded, in whole or in part, by a Federal governmental entity and the laws, regulations, or policies governing such funding prohibit application of this preference.

1.5 CONTRACT AWARD

a. The City intends to award as many contracts as it deems to be in the best interest of the City, based on the results of the evaluation process. The City does not guarantee a minimum amount of work, compensation or utilization to any awarded firm. Awarded firms may be used by the City departments as needed.

b. The City reserves the right to incorporate the successful firms’ SOQ into formal contracts. Failure of a firm to accept this obligation may result in the cancellation of any award, in the City’s sole discretion. Should the City incorporate the firms’ SOQ into formal contracts, any interpretation of the contracts shall be in the following order:

1. The fully executed contract;

2. The RFSQ;

3 . The firm’s SOQ/proposal.

Any conflict between the documents shall be controlled by the language of the highest-ranking document, as provided herein.

c. City departments shall have the discretion to select any awarded firm to provide services, based on the department’s needs. Work may be assigned based on a task order issued by the City.

https://eunasolutions.com/support/bonfire/

d. Each awarded firm shall be responsible for all services offered in its SOQ.

The City shall consider the awarded firm to be the sole point of contact for all contractual matters, including administration, performance, and payment.

The City will have no contractual relationship with any subcontractors.

e. A copy of the recommended ranking will be available for review in the Purchasing Division upon completion of the evaluation by the Selection Committee.

f. After the Notice of Intent to Award is posted and the notification period concluded, the City may enter into negotiations with the successful firm(s).

g. Upon award, the City may cancel the contract due to default or any other provisions provided for in the fully executed contract between the City and the Contractors. Contractor and their subcontractors employees’ performance, non- performance, service, conduct, actions and/or administrative contract support may result in disciplinary action to include, but not be limited to warning letters, remediation period, notice or breach, notice of default, suspension, up to immediate cancellation of the contract, as provided under the terms of the contract.

1.6 RESERVATION OF RIGHTS: RIGHT OF REJECTION; WAIVER OF MINOR

IRREGULARITY:

a. The City reserves the right to reject any or all qualifications submittal in whole or in part, with or without cause, to waive any informality, and/or to accept the Respondent’s qualifications submission that in the City’s judgment will be in the best interest of the City’s and its citizens, in its sole discretion.

b. The City reserves the right, in its sole discretion to:

1) Cancel this RFSQ in whole or in part at any time prior to the execution by the City of a Contract or an Agreement, without incurring any cost obligations or liabilities by the City;

2) Reject at any time any and all submittals, responses, and Proposals;

3) Modify all dates set or projected in this RFSQ;

4) Terminate at any time, the evaluation of Proposals.

c. The City reserves the right to waive any minor irregularity in any RFSQ.

Minor irregularities are defined as those that will not have an adverse effect on the City's interests and will not give a Respondent an unfair competitive advantage or benefit not enjoyed by other Respondents.

d. Without limiting the foregoing, the City can disqualify any Respondent and reject the Respondent’s qualifications and/or submissions for any of the following reasons:

1) The submission of more than one qualification and/or submission for the same work from an individual, firm, or other business entity under the same or a different name.

2) Evidence that a Respondent has a financial interest in the firm or business entity of another Respondent for the same work.

3) Evidence of collusion among Respondents.

4) Uncompleted work on another project or projects that, in the judgment of the City, could hinder or prevent the prompt completion of the work that is the subject of this solicitation.

5) Default under a contract with the City, or with any other, federal, state, or local governmental entity.

6) Employment of unauthorized aliens in violation of Section 274A of the Immigration and Nationality Act.

7) Falsification or misrepresentation on any form required by the City;

8) Failure to meet contract qualifications or specifications.

1.7 GENERAL TERMS AND CONDITIONS

a. EQUAL OPPORTUNITY AGREEMENT

By submitting a qualifications submission, the Respondent agrees to:

1) Not discriminate against any employee or job applicant because of their race, creed, color, sex, marital status, or national origin.

2) Post a copy of this pledge in a conspicuous place, available to all employees and job applicants.

3) Place or cause to be placed a statement in all solicitations or advertisement for job applicants, including subcontractor, that the Contractor is an “Equal Opportunity Employer”

b. PUBLIC ENTITY CRIMES

As required by section 287.133, (2)(a), Florida Statutes, a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or a public work, may not submit proposals on leases of real property to a public entity, may not be awarded or perform work as a Contractor, supplier, subcontractor, or Contractor under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017,Florida Statutes, for CATEGORY TWO [$35,000] for a period of 36-months from the date of being placed on the convicted vendor list. Any person must notify the City within 30-days after a conviction of a public entity crime applicable to that person or to an affiliate of that person.

c. ISSUANCE OF ADDENDA

1) If this solicitation is amended, the City will issue an appropriate addendum to the solicitation. If an addendum is issued, all terms and conditions that are not specifically modified shall remain unchanged.

2) The Respondent shall accept the Addendum as provided in BONFIRE.

3) The Respondent shall acknowledge receipt of each addendum or as a whole to this solicitation using BONFIRE.

4) The City must receive the acknowledgment by the time and date, and at the location specified for receipt of qualifications submission.

d. PAYMENT

1) Prompt Pay Policy

It is the policy of the City to fully implement the provisions of the State of Florida Local Government Prompt Payment Act. For more information, please refer to Florida Statute 218.70.

2) Withholding Payment

In the event a contract is canceled under any provision herein, the City may withhold from the Contractor any monies owed on that or any contract, an amount sufficient to compensate for damages suffered because of the violation resulting in cancellation.

3) Payment

The City shall pay the Contractor via a purchase order, upon the submission of proper invoices, the prices stipulated in the contract or task order, less any deductions.

4) Discounts for Prompt Payment

1) Discounts for prompt payment will not be considered in the evaluation of qualifications submission. However, any offered discount will form a part of the award and will be taken if payment is made within the discount period indicated by the Respondent in the proposed contract.

2) If a prompt payment discount is offered, the discount period shall be computed from the date of the invoice. If the Respondent has not placed a date on the invoice, the discount period shall be calculated from the date the Accounts Payable Office receives a proper invoice, provided the Accounts Payable Office annotates such invoice with the date of receipt. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or, for an electronic funds transfer, if authorized, the specified payment date.

When the discount period ends on a Saturday, Sunday, or City observed holiday, such period shall be deemed extended until the following business day.

e. INSURANCE REQUIREMENTS – please check insurance requirements listed in the Contract DRAFT attached to this RFSQ.

See the Contract Draft, section 4.1 INSURANCE REQUIREMENTS

f. FINANCIAL CONSEQUENCES OF NON-PERFORMANCE

The City may apply financial consequences if the Contractor fails to perform in accordance with the Contract.

If the Contractor fails to remedy the performance deficiencies, the Contractor may be assessed a non-performance retainage equivalent to 10% of the total invoice amount for the task or project, or as specified in the contractual documents. The retainage will be applied to the invoice for the then-current billing period. The retainage will be withheld until the Contractor resolves the deficiency. If the deficiency is subsequently resolved, the Contractor may invoice the City for the retained amount during the next billing period. If the Contractor is unable to resolve the deficiency, within one hundred eighty days (180), the funds retained will be forfeited.

1.8 GRIEVANCE PROCEDURES

a. Right to Protest. Any prospective Contractor may protest the provisions of a formal solicitation (Invitation for Bid; Request for Supplier Qualifications, or Request for Proposal).

1) Protest of Specifications or Proceedings Prior to an Opening.

Any actual or prospective Contractor, who is aggrieved in connection with the solicitation, may protest on the grounds or irregularities in specifications or solicitation procedure.

2) Protest of Award.

Any actual Contractor who is aggrieved in connection with the evaluation of the qualifications’ submission, its evaluation, provided that such Contractor would have been awarded the contract but for the aggrieved action, may protest such evaluation or award recommendation, upon the City’s posting of the final agency decision. A final agency decision is when the City makes a selection for award and that decision is posted by the City.

b. Filing a Protest. A written protest shall be considered filed, for purposes of this procedure when all related items are actually delivered to, and received by the Procurement Services Division of the City. All protest shall be directed to the attention of the Manager for Procurement Services.

1) For any protest related to the terms, conditions, and specifications contained in a solicitation, including any provisions governing the methods for ranking qualifications submittal, proposals, or replies, awarding contracts, reserving rights of further negotiation, or modifying or amending any contract, (the Protest of Specifications), the notice of protest shall be filed in writing within the 72-hour period after the posting of the solicitation.

The formal written protest shall be filed within 10 days after the date the notice of protest is filed. Failure to timely file a written notice of protest or failure to file a formal written protest including the required protest bond/cashier’s check, shall constitute a waiver of such protest.

2) For protest related to the evaluation of qualifications submittal, evaluation of proposals, regarding award of a contract, (Protest of Award), a written notice of intent to protest must be filed with Procurement Services within 72 hours (excludes weekends and holidays) after posting of the intended recommendation regarding award, and a written protest, must be filed with the Procurement Services Division no later than 5:00 p.m., ET, on the seventh (7th) calendar day following the date on which the written notice of intent to protest was filed. A weekend commences at 12:00 a.m., ET, on Saturday and ends at the same time on the following Monday. A holiday begins at 12:00 a.m., ET, on the observed holiday and ends at the same time on the following day. Such written protest shall state, with particularity, the facts, and grounds upon which the protest is based, and shall include references to applicable laws, statutes, ordinances, policies, or other authority on which the protest is based. Failure to timely file either the notice of intent or the written protest including the protest bond/cashier’s check, shall constitute a waiver of such protest.

c. Protest Bond. Any person who files a formal written protest, shall post with the Procurement Services Division, at the time of filing the formal written protest, a cashier’s check or bond payable to the City of Tallahassee in an amount equal to 1 percent (1%) of the City’s estimate of the total volume of the contract or $5,000, whichever is less.

d. Final Decision. The City Attorney or designee shall consider each protest and shall render a final determination. If the decision of the City Attorney or designee upholds the action taken by the City, then the City shall retain the amount in payment of a portion of the cost and expense, including but not limited to, time spent by City staff in responding to the protest and in conducting the evaluation of the protest. If the decision of the City Attorney or designee does not uphold the action taken by the City, then the City shall return that amount, without deduction, to the person or entity filing the protest.

e. Stay of Procurement During Bid Protest. In the event protest is filed in accordance with the bid protest procedures herein, Procurement Services shall not proceed further with the solicitation or award of the contract until the City Attorney or designee has rendered a written decision regarding the protest or until the City Attorney or designee makes a written determination that continuation of the process and award of a contract without delay is necessary to protect the substantial interest of the City.

1.9 AWARD

a. The Selection Committee will review and score responsive and responsible respondent qualification submittals received by the due date. The City reserves the right to shortlist the highest ranked firm(s), if deemed necessary.

b. The City intends to award multiple firms a contract as it deems to be in the best interest of the City, based on the results of the evaluation process. The City does not guarantee a minimum amount of work, compensation or utilization to any awarded firm. Awarded firms may be used by the City departments as needed.

c. Recommendation for award will be submitted to the City Commission for approval.

1.10 PUBLIC RECORDS AND CONFIDENTIALITY OF SUBMITTED DOCUMENTS

a. The City takes its public records responsibilities as provided under Chapter 119, F.S., and Article I, Section 24 of the Florida Constitution, very seriously

b. If a Respondent considers any portion of the documents, data or records submitted in response to this solicitation to be confidential, trade secret or otherwise not subject to disclosure pursuant to Chapter 119, F.S., the Florida Constitution or other authority, the Respondent must clearly mark and identify in its Response those portions which are confidential, trade secret or otherwise exempt. The Respondent must simultaneously provide the City with a separate redacted copy of its Response only to exclude or obliterate those exact portions which are claimed confidential, proprietary, or trade secret, as provided below.

c. By submitting a proposal in response to this solicitation, a Respondent acknowledges that the City is a governmental entity subject to the Florida Public

Records Law (Chapter 119, Florida Statutes). The respondent further acknowledges that any materials or documents provided to City may be "public records" and, as such, may be subject to disclosure to, and copying by, the public unless otherwise specifically exempt by statute. Should a respondent provide City with any materials which it believes, in good faith, contain information which would be exempt from disclosure or copying under Florida law, the respondent shall indicate that belief by typing or printing, in bold letters, the phrase "Proprietary Information" on the face of each affected page of such material. The respondent shall submit to the City both a complete copy of such material and a redacted copy in which the exempt information on each affected page, and only such exempt information, has been rendered unreadable. In the event a respondent fails to submit both copies of such material, the copy submitted will be deemed a public record subject to disclosure and copying regardless of any annotations to the contrary on the face of such document or any page(s) thereof. Note, the City does not consider cost bids to be proprietary and this information will be made public.

d. Should any person request to examine or copy any material so designated and provided the affected Respondent has otherwise fully complied with this provision, City, in reliance on the representations of the Respondent, will produce for that person only the redacted version of the affected material. If the person requests to examine or copy the complete version of the affected material, City shall notify the Respondent of that request, and the Respondent shall reply to such notification, in a writing that must be received by City no later than 4:00 p.m., ET, of the second City business day following Respondent’s receipt of such notification, either permitting or refusing to permit such disclosure or copying. Failure to provide a timely written reply shall be deemed consent to disclosure and copying of the complete copy of such material. If the Respondent refuses to permit disclosure or copying, the Respondent agrees to, and shall, hold harmless and indemnify City for all expenses, costs, damages, and penalties of any kind whatsoever which may be incurred by City, or assessed or awarded against City, in regard to City's refusal to permit disclosure or copying of such material. If litigation is filed in relation to such request and the Respondent is not initially named as a party, the Respondent shall promptly seek to intervene as a defendant in such litigation to defend its claim regarding the confidentiality of such material. This provision shall take precedence over any provisions or conditions of any bid submitted by a Respondent in response to the solicitation and shall constitute City's sole obligation with regard to maintaining confidentiality of any document, material, or information submitted to the City.

1.11 PROHIBITED COMMUNCATIONS

The Purchasing Agent/Procurement Officer identified in Section 1.2 and the solicitation contact section is the sole point of contact regarding this solicitation. Respondents to this solicitation or persons acting on their behalf may not contact, any city commissioner, his or her staff or any evaluation committee members (evaluators) concerning any aspect of this solicitation, between the release of the solicitation until the City Commission or authorized designee awards or approves a contract, rejects all responses, or otherwise takes action which ends the solicitation process. Violation of this provision shall result in disqualification of Respondent’s qualifications submission, termination of any resulting contract and suspension or debarment.

1.12 TERMINATION

e. If the Contractor fails to fulfill any of its obligations under this Contract, or otherwise, through no fault of the City, such failure shall be considered a default and shall entitle, but not obligate, the City to suspend performance under or to terminate this Contract, in whole or in part, at the City's discretion, if the Contractor fails to cure such default within thirty (30) days after receipt of a written notice thereof from the City.

f. Furthermore, the City shall have the right to terminate this Contract, in whole or in part, without the Contractor being in default thereunder. Termination shall be effected by delivery to the Contractor of a written notice specifying whether termination is for the default of the Contractor or for the City's convenience, the extent to which services under this Contract are to be terminated, and the date upon which such termination becomes effective. After receipt of such written notice, and except as otherwise directed in writing by the City, the Contractor shall promptly stop work under this Contract on the date and to the extent specified in the notice, terminate all subcontracts to the extent that they relate to the performance of services terminated by the notice, and complete performance of such services as shall not have been terminated by the notice.

g. In the event of termination for convenience, the City shall pay the Contractor:

(i) the full amount due for goods satisfactorily delivered and/or services satisfactorily rendered;

(ii) approved costs and expenses incurred which remain unpaid at the time of such termination, and

(iii) such other costs of termination, if any, as may be mutually agreed by the parties.

The City shall have the right to set off against amounts otherwise owed the Contractor all amounts owed by the Contractor to the City under this Contract or otherwise.

1.13 INDEMNIFICATION

h. The Contractor shall indemnify and hold harmless the City, and its officials, officers, and employees, from and against all claims for infringement of any United States Patent and all other claims, damages, losses, and expenses (including without limitation costs of defending the same and attorney's fees) arising out of or resulting from the performance of the work, furnishing of services, or furnishing of materials, goods, or equipment (including but not limited to claims regarding defects in materials, goods, or equipment) which is caused in whole or in part by any breach of contract, act, or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable.

i. In any and all claims against the City, or any of its agents or employees by any employee of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, the indemnification obligation under this clause shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under any Workers’ Compensation Act, Disability Benefit Act, or other Employee Benefit Act.

1.14 CERTIFICATION OF DRUG-FREE WORKPLACE FORM

Respondents shall submit one (1) accurately completed Certification of Drug-Free Workplace Form with their Response certifying the Respondent has a drug-free workplace program. This document must be submitted with the Respondent’s Response. Failure to comply with this requirement may result in disqualification of Response.

1.15 COSTS INCURRED BY RESPONDENT

The City will NOT be responsible, under any circumstances, for any solicitation preparation costs or other costs incurred by any Respondent before execution of a contract between the City and the successful Respondent(s).

1.16 LATE SUBMISSION, MODIFICATION, AND WITHDRAWAL OF QUALIFICATIONS

a. Any qualifications submission received by the City’s Procurement Office via EUNA Procurement (BONFIRE) after the exact time specified for receipt will not be considered. If a Respondent experiences any computer issues or system issues with BONFIRE prior to the deadline, the vendor must contact BONFIRE customer service for assistance so that the issue is documented. If it is determined by the Procurement Services Office that a submission is late due to an EUNA Procurement system issue or the City mishandlings after submission, Procurement Services will evaluate all circumstances involved to determine if the vendor’s submission can be accepted or not.

b. Modifications to any submitted qualifications submission must be made by or before the submission deadline date and time.

c. A Qualification Submission may be withdrawn via EUNA Procurement at any time before the deadline date and time for receipt of qualifications submission. The withdrawal of a qualification’s submission will not prejudice the right of the Respondent to participate in other current or future City solicitations.

d. If an emergency or unanticipated event interrupts normal City processes to cause postponement of the scheduled solicitation activities, the schedule of events will be amended as soon as possible. Procurement Services will provide a written notice to Respondents regarding the new schedule of events.

e. Requests for modification of a submitted Proposal will be in writing and will be signed by an authorized representative of the Respondent. Upon receipt and acceptance of such a request, the entire Proposal will be returned to the Respondent and not considered unless resubmitted in its entirety by the due date and provided the replacement Proposal is received prior to the due date.

1.17 REVIEW AND APPROVAL OF CONTRACT STAFF

The City reserves the right to review for approval or denial the proposed key personnel and/or teams for their qualifications, experience, expertise prior to any job and may, at its discretion, accept or reject proposed staff for a specific task. The City also reserves the right the ability to request specific teams or individuals for specific tasks.

1.18 E-VERIFY

The Contractor, and its subcontractors, must register with and utilize the U.S. Department of Homeland Security’s E-Verify system to verify the work authorization status of all newly hired employees, pursuant to Section 448.095, Florida Statutes. Registration must take place prior to execution of this contract. If the Contractor enters into any agreement with a subcontractor for performance of services under this contract, the subcontractor must provide an affidavit to the Contractor which states that the subcontractor does not employ, contract with, or subcontract with any unauthorized aliens. The Contractor is required to maintain a copy of such affidavit throughout the term of this contract.

The Contractor agrees to adhere to the requirements of Section 448.095, Florida Statutes, and understands that failure to comply with the statute will result in termination of the contract. If such termination occurs, the Contractor will not be awarded another City contract for at least one (1) year from the date of contract termination and will be liable for any additional costs incurred by the City as result of the contract termination.

1.19 CONFLICT OF INTEREST

The Respondent represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance or services required hereunder, as provided for in section 112.311, Florida Statutes. The Respondent further represents that no person having any conflict of interest shall be employed for said performance.

The Respondent shall promptly notify the City of Tallahassee Procurement Office, in writing by certified mail of all potential conflicts of interest for any prospective business association, interest or other circumstance which may influence or appear to influence the Respondent’s judgment or quality of services being provided hereunder. Such written notification shall identify the prospective business association, interest or circumstance, the nature of work that the Respondent may undertake and request an opinion of the City as to whether the association, interest or circumstance would, in the opinion of the City, constitute a conflict of interest if entered into by the Respondent.

The City agrees to notify the Respondent of its opinion by certified mail within thirty (30) days of receipt of the notification by the Respondent. If, in the opinion of the City, the prospective business association, interest or circumstance would not constitute a conflict of interest by the Respondent, the City shall so state in the notification and the Respondent shall, at its option, enter into said association, interest or circumstance and it shall be deemed not in conflict of interest with respect to services provided to the City by the Respondent under the terms of this Contract.

1.20 AVAILABILITY OF FUNDS

The City’s projects performed under this Contract are contingent upon an annual appropriation or other specified funding source for this procurement.

1.21 SEVERABILITY

If any term or provision of this solicitation and subsequent contract, or the application thereof to any person or circumstances shall, to any extent, be held invalid or unenforceable, the remainder of this solicitation and subsequent Contract, or the application of such terms or provision, to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and every other term and provision of this solicitation and subsequent Contract shall be deemed valid and enforceable to the extent permitted by law.

1.22 REMEDIES

This solicitation and subsequent Contract shall be governed by the laws of the State of Florida. Venue for any litigation involving this solicitation and subsequent contract shall be the Circuit Court in and for Leon County, Florida. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder, or now or hereafter existing at law or at equity or by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof.

1.23 ENFORCEMENT COSTS

If any legal action or other proceeding is brought for the enforcement of this solicitation and subsequent Contract, or because of an alleged dispute, breach, default, or misrepresentation in connection with any provisions of this solicitation and subsequent

Contract, the successful or prevailing party or parties shall be entitled to recover reasonable attorney’s fees, court costs and all expenses (including taxes) even if not taxable as court costs (including, without limitation, all such fees, costs and expenses incident to appeals), incurred in that action or proceeding, in addition to any other relief to which such party or parties may be entitled.

1.24 PURCHASES BY OTHER PUBLIC AGENCIES

With the consent and agreement of the successful Respondent (s), purchases may be made under this bid by other governmental agencies or political subdivisions within the State of Florida. Such purchases shall be governed by the same terms and conditions stated herein. This Agreement in no way restricts or interferes with the right of any Florida State or political subdivision or other public entity to bid any or all of these items independently.

1.25 RESPONDENT QUESTIONS REGARDING CHAPTER 119, FLORIDA STATUTES

IF THE RESPONDENT HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES, TO THE RESPONDENT’S DUTY TO PROVIDE

PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN

OF PUBLIC RECORDS AT:

City Treasurer-Clerk (850) 891-8130 Mailing Address:

Tallahassee City Hall 300 S.

Adams Street c/o Records Division, Box A-31 Tallahassee, FL 32301

1.26 SCRUTINIZED COMPANY LIST

In executing a resulting this contract, Respondent certifies that it is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to section 215.473, Florida Statutes. Pursuant to subsection 287.135(5), F.S., Respondent agrees the Department may immediately terminate this Agreement for cause if the Respondent is found to have submitted a false certification or if Respondent is placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List during the term of the Contract.

1.27 PREPARATION OF QUALIFICATIONS

a. The Respondent’s authorized agent shall sign any document in which a signature is required. A Qualifications Submission signed by an agent shall be accompanied by evidence of that agent’s authority.

b. Unless otherwise specified in this solicitation, Respondent’s shall also specify a definite time for performance of services. Time, if stated as a number of days, shall be “calendar days.”

c. Qualifications for services other than those specified shall not be considered unless authorized by the solicitation. Respondents shall thoroughly examine all statement of work/specifications, schedules, drawings, instructions, other documents and attachments, and references included or cited in this solicitation. Failure to do so will not constitute grounds for withdrawal of a response after the response opening, for refusal to execute an Agreement if awarded by the City, or for a claim for equitable or other relief after execution of a Contract.

1.28 REQUEST FOR COPY OF SUBMITTED QUALIFICATIONS SUBMITTAL

Qualifications submittal received by an agency [City of Tallahassee] pursuant to a competitive solicitation are exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution [State of Florida] until such time as the agency provides notice of an intended decision or until 30 days after opening the qualifications submittal whichever is earlier. If an agency rejects all qualifications submittal submitted in response to a competitive solicitation and the agency concurrently provides notice of its intent to reissue the competitive solicitation, the rejected qualifications, proposals, or replies remain exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended decision concerning the reissued competitive solicitation or until the agency withdraws the reissued competitive solicitation. A qualification submission is not exempt for longer than 12 months after the initial agency notice rejecting all qualifications submittal.

http://www.flsenate.gov/Laws/Statutes/2011/119.07 http://www.flsenate.gov/Laws/Statutes/2011/119.07

(http://www.flsenate.gov/Laws/Statutes/2011/119.071).

1.29 APPROVAL OF RESULTANT CONTRACT

The Contract, which may result from this solicitation, is subject to approval and shall not be executed until so approved.

1.30 SUPPLIER PORTAL

a. As part of the City of Tallahassee’s paperless initiative, The City has launched a self-service business portal for vendors performing services on behalf of the City or providing commodities to the City. The Supplier Portal gives vendors the power to update contact information, manage direct deposit banking information for faster payment, review past transaction history with the City and monitor pending purchase orders or invoices. As part of the registration process, the City sends awarded vendor(s) an electronic invitation to register as a supplier on the Supplier Portal after the protest period ends. The responsibility for maintenance of the vendor information on the Supplier Portal resides with the vendor and not the City.

b. Failure to complete the online registration or to maintain current vendor information in the Supplier Portal may impact receipt of purchase orders as well as payment.

c. For question or concerns about the Supplier Portal, contact the assigned purchasing agent or send an email to supplier@talgov.com, after the award of the Agreement as provided herein.

REMAINDER OF THE PAGE INTENTIONALLY LEFT BLANK

http://www.flsenate.gov/Laws/Statutes/2011/119.071 mailto:supplier@talgov.com

SECTION 2.0 - SCHEDULE OF EVENTS AND EVALUATION

2.1 SCHEDULE OF EVENTS

The proposed time schedule as related to this procurement is as follows:

EVENT DATE*

Release of the Request for Supplier Qualifications

(RFSQ)

April 28, 2026

Deadline for Written Questions (in Euna/Bonfire) May 22, 2026 , no later than 2:00 pm

Questions and Answers – anticipated posting date June 12, 2026

Deadline to Submit RFSQ Responses June 26, 2026, at 2:00 pm

Public Scoring Meeting** City Hall City of Tallahassee 300 Adams Street, Tallahassee, Florida 32301

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/283045369817990

?p=LFjUzrW2F79RqSJclm Meeting ID: 283 045 369 817 990

Passcode: 8MX2Fv6i

Need help? | System reference Dial in by phone

+1 850-792-4991,,789199201# United States, Tallahassee

Find a local number Phone conference ID: 789 199 201#

July 22, 2026, at 10:00 am

Anticipated Award/Commission Approval August 2026

Anticipated Contract Start Date August 2026 https://teams.microsoft.com/meet/283045369817990?p=LFjUzrW2F79RqSJclm https://teams.microsoft.com/meet/283045369817990?p=LFjUzrW2F79RqSJclm https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGY5MjVmNzItMmI2My00Njc4LTkxMDgtNjg2NGVkOGUyMGEw%40thread.v2/0?context=%7b%22Tid%22%3a%22b83d23e4-3e8a-4e54-9426-be16e2ce2693%22%2c%22Oid%22%3a%22329be14a-71db-458b-aa4f-bd871ea4d71c%22%7d tel:+18507924991,,789199201 https://dialin.teams.microsoft.com/b37f23c9-bd7b-4cab-b7da-d11e6fb57b83?id=789199201

Note: An addendum to this RFSQ will be issued if any of these dates/times change.

*Specific dates/times are subject to change.

** The Scoring Meeting date and time will also be posted on the City of Tallahassee Calendar of Events

2.2 CONTRACT TERM

The initial term of the contract(s) will be for three (3) years. It will begin on the contract execution date.

Optional Extensions: Three (3) one (1) year renewals.

2.3 QUALIFICATION RESPONSE REQUIREMENTS

a. All responses shall be submitted and received in EUNA /BONFIRE by the deadline time and date specified in the Schedule of Events (see Section 2.1 – Schedule of Events, above)

b. The responsibility for submitting the response into BONFIRE on or before the above stated time and date is solely that of the Respondent. The City will in no way be responsible for delays in transmittal or delays caused by any other occurrence.

LATE RESPONSES WILL NOT BE ACCEPTED. Please allow sufficient time to input responses into BONFIRE.

a. Non-responsive submittals may not be considered. The signer of the proposal must declare that the submittal is in all respects fair and in good faith without collusion or fraud and that the signer of the submittal has the authority to bind the principal Respondent.

b. The City shall not be liable for any costs incurred by a Respondent prior to entering into a Contract. Therefore, all Respondents are encouraged to provide a simple, straightforward, and concise description of their ability to meet the project requirements.

c. Submittals that do not include the requested information/documents may be considered incomplete and therefore unresponsive by the City.

d. The City reserves the right to seek additional/supplemental representation on specific issues as needed.

https://www.talgov.com/Main/CityofTallahasseeMasterCalendarEventDetail?calendar=y%20 https://www.talgov.com/Main/CityofTallahasseeMasterCalendarEventDetail?calendar=y%20

2.4 TECHNICAL PROPOSAL

Respondents shall upload their Technical Proposal with each “TAB” clearly identified as described in this section.

2.4.1 TAB 1 - EXECUTIVE SUMMARY AND STATEMENT OF QUALIFICATIONS –

FORM 1 (25 POINTS)

Complete, sign and upload FORM 1 under TAB 1 in Euna/Bonfire.

The City reserves the right to validate the information provided on this form, using the internet, Florida Department of Business and Professional Regulations (DBPR) website, or other resources.

Additional requirements:

a. If available, please attach a copy of the INSURANCE CERTIFICATE

- See Requirements in the Contract Draft, section 4.1 INSURANCE REQUIREMENTS. If awarded a contract, a valid insurance certificate must be provided prior to contract execution.

b. Respondents must provide a copy of Respondent’s registration/authorization (Florida Department of State) to conduct business in the State of Florida.

2.4.2 - TAB 2 - COMPANY EXPERIENCE AND PAST PERFORMANCE –

FORM 2 (30 POINTS)

Complete and upload FORM 2 - Company Qualifications and Experience under TAB 2 in euna/Bonfire.

2.4.3 – TAB 3 – CLIENT REFERENCES - FORM 3 (15 POINTS)

Complete and upload FORM 3 - Client References under TAB 3 in Euna/Bonfire.

a. In the space provided on Page 1 of FORM 1 -- CLIENT REFERENCES, the

Respondent must list all business names under which it has operated during the last five (5) years. Mark N/A if the business name has not changed within the past five (5) years.

In the spaces provided, the Respondent must…