1-RFQ4370 - River Market Table and Chairs.pdf

Request for Quotes

Tables & Chairs

General Information

The City of Jefferson, Parks and Recreations Department, herein referred to as City, is requesting quotes for tables and chairs for use in the operations of the River Market Pavilion in Jefferson City, Missouri.

The quantities listed on the pricing form are estimates only; however, these quantities will be used to make the award(s). The City reserves the right to adjust the quantities up or down as needed.

Items quoted must include all shipping and handling (FOB Destination) to the following address:

935 Ellis Blvd Jefferson City, MO 65109

All questions concerning this bid shall be submitted through Bonfire by Tuesday April 14, 2026.

After that, questions will be directed to Megan Stephenson, Purchasing Agent, 320 E. McCarty, Jefferson City, MO 65101; 573-634-6324; or mstephenson@jeffersoncitymo.gov.

Specifications

The contractor shall deliver FOB Destination, materials listed on the pricing form within the time specified or agreed upon by the City.

All quantities are estimates and will be ordered if needed, as needed.

This City will order all the materials needed within 30 days or less of the time award.

Contract Period

It is estimated that this will be a one-time order.

Bid Submittal

All quotes must be as specified on the Pricing Form. Any deviation from specifications must be clearly stated and fully described. All quotes must be FOB Jefferson City, Missouri. The bidder shall state a firm fixed price and indicate the number of days the price is firm for. Bidders shall also indicate the number of days for delivery after receipt of order.

Bidders may bid on some or all items, but it is desired bidders bid on all items.

mailto:mstephenson@jeffersoncitymo.gov.%20

Bidders are encouraged to submit their quote electronically at no cost to the bidder via Bonfire:

https://jeffersoncitymo.bonfirehub.com/.

Quotes may also be sent hard copy. Hard copy bids shall be sent to the following address in a sealed envelope with the bid number (RFQ4370) on the outside of the envelope. Bidders submitting hard-copy bids may use the Pricing Form contained in this document. All others must use the Pricing Form in Bonfire. Hard-copy quotes must contain a signature and date from the person submitting the quote.

City of Jefferson Purchasing 320 E McCarty St Jefferson City, MO 65101

Miscellaneous Information: If a bidder needs to submit other documentation such as product information, and is submitting their response via Bonfire, this information may be submitted using the Miscellaneous Information document. This document is optional and if you do not have anything to upload, you do not need to use this document type.

All quotes must be received no later than 1:30 p.m. on April 14, 2026. Bids will not be publicly opened.

Bid Evaluation and Award

Bids will be awarded to the lowest and best bid to meet the needs of the City.

The City reserves the right to award to more than one bidder if deemed to be in the best interest of the City.

The City reserves the right to disqualify bids, before or after opening, upon evidence of collusion with intent to defraud or other illegal practice upon the part of the bidder.

General Information for Bidders

1. Quotes shall be submitted F.O. B. Jefferson City, Missouri 65101.

2. Items to be shipped as specified in the request for bid.

3. All quotes must be submitted on the attached forms and signed by the bidder with his name and address.

4. Bidders may withdraw their response after submittal at any time prior to the stipulated time for opening of such quotes. No quote may be withdrawn within thirty (30) days after the opening unless obvious errors are made.

https://jeffersoncitymo.bonfirehub.com/

5. Right to Accept or Reject Quotes. The right is hereby reserved to accept or reject all or part of any quote, to waive informalities and to request new quotes as the interest of the City may require.

6. Delivery may be made a basis for award. The award may be based upon delivery as well as price; whichever serves the best interest of the city.

7. Bidders should submit complete descriptive literature, a detailed specification of the brand/item quoted and detailed instructions on how each piece of equipment is operated.

8. Payment will be made upon receipt and acceptance of items requested. Invoices must be sent to Parks and Recreation, 1299 Lafayette St., Jefferson City, MO 65101. Partial payment may be made for partial receipt of goods or services.

9. The City of Jefferson is tax exempt by law. Do not include tax in bidding. A federal tax-exempt certificate will be furnished when requested.

10. Restrictive Clause. Bidders must contact the Office of the Purchasing Agent at least five (5) days prior to the bid opening if any of the specifications contain restrictive language or requirements that render him unable to bid.

11. Proprietary Products. Any piece of equipment described herein that is a proprietary product, or the use of a manufacturer or vendor’s brand name, is referenced with the intent to indicate a standard of design desired by the buyer and shall not be construed to exclude other manufacturers’ products of comparable quality. The buyer reserves the right to determine the quality of the equipment offered.

12. Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request.

13. Changes to Bid Documents

Changes to contract documents prior to bidding will be issued by issued by the city.

14. Termination - The City reserves the right to terminate the contract at any time, for the convenience of the City, without penalty or recourse, by giving written notice to the contractor at least thirty (30) calendar days prior to the effective date of such termination.

The contractor shall be entitled to receive compensation for services and/or supplies delivered to and accepted by the City pursuant to the contract prior to the effective date of termination.

PRICING FORM

Only complete this form if submitting hard-copy bid response

All quotes must be as specified. All quotes must include all shipping and handling to the Parks and Recreation Department. Bidder must complete, sign and return this document with their quote stating the firm, fixed price. Bidders should also indicate how long their pricing is good for.

Quantities listed are estimates. The City reserves the right to either increase or decrease quantities.

Item

Item Description

Size

Qty

Unit of Measure

Unit Price

Total Price

Item Bid – Brand and Model #

Lifetime Round Commercial Grade Folding Table – White Granite

72”

Each

Lifetime Commercial Grade Contoured Folding Chair: Black on Grey 216 Each

Lifetime Chair Cart

Accommodates 72 Commercial Chairs

Lifetime Heavy-Duty Table Cart for 72” Round Tables

Accommodates 72” Round Tables

Indicate which type of award you will accept:

Partial Award All or none – will only accept an award for all items

Delivery time required from date of order days

Indicate numbers of days pricing is firm ______________ days

Discount for prompt payment on invoices only % days. Discount will not be evaluated.

I/We the undersigned do hereby certify that the information presented in this proposal is true and accurate and agree to provide the specified products and services at the price and time stated if awarded the bid. I/We also certify that I am a duly authorized representative of the business entity below and that I possess the legal authority to sign on behalf of the business for which I am acting.

Name of Company Contact Name & Title Telephone

Mailing Address Email Address

Bidder Signature Date Business Type: Sole Proprietorship, Partnership, Corporation, Limited Liability Corporation